HomeMy WebLinkAbout2024-04-17 CHOCVB Agenda CHAPEL
HILL
HILLSSOPOUGH
CHAPEL HILL/ORANGE COUNTY VISITORS' BUREAU BOARD
OF DIRECTORS MEETING
8:00 A.M.-9:30 A.M.
Wednesday, April 17, 2024
The Carolina Inn
Complimentary Parking and Breakfast
i. Call to Order Karen DeHart, Chair
ii. Welcome to newly renovated Carolina Inn Mark Sherburne, GM
iii. Introductions Room Round Table
iv. Approval of Minutes Karen DeHart, Chair
V. Executive Director's report, Research Results of research.
vi. European Soccer Match Hospitality Laurie Paolicelli
vii. New Business of Board Members Karen DeHart, Chair
viii. Old Business Karen DeHart, Chair
ix. Adjournment
Board Chair:
Karen DeHart, Associate Commissioner, is responsible for directing, administering, and coordinating
Branding, Marketing & Corporate Partnerships, Merchandising & Licensing, and Development efforts for the
North Carolina High School Athletic Association.
Chapel Hill/Orange County Visitors Bureau
Advisory Board Meeting at Sheraton Chapel Hill
March 20, 2024
8:00—9:15 AM
Board Members Present: Grace Holtkamp, Tanya Moore, Karen DeHart- Chair, Sam Vadgama, John
Hartman-Brown, Anna Richards, Matt Hughes, Randee Haven-O'Donnell, Wendy Smith, Jeri Lynn Schulke,
Donald"DR"Bryan, Shannan Campbell
Not Present: Sharon Hill, Anita"Spring" Council, Heidi Werner Dawson, Paris Miller-Foushee, Meredith
Saybe, Steve Peck
Staff Attendance: Laurie Paolicelli,Marlene Barbera, Hannah Hemphill
Guests: Jessica Herrschaft, Ryan Stewart
Call to Order
Karen DeHart, Chair called the meeting to order 8:13 AM.
Round Table Introductions
Approval of Minutes
Karen Dehart requested a motion to approve the February 20, 2024 minutes. Randee Haven O'Donnell made a
motion to approve the minutes and Sam Vadgama seconded the motion. With all members in favor, the
minutes were approved as submitted.
Booth Park Chapel Hill-Ryan Stewart
• Booth Park, named after JE Booth, is a project at corner of Este and MLK, involving an invest of$150
million with an expected economic impact of a quarter billion dollars. The development is intended to
be mixed-use, incorporating carious community elements, such as a park open to the public.
• The development will include 58 townhomes, 361 apartments, and 37 affordable housing units,
including 8 with a community trust. These affordable units aim to serve individuals at 65% and 80% of
the area median income (AMI). Additionally, the project includes subterranean parking facilities.
• The development will also feature amenities catering to the community's needs, such as three
restaurant tenants, fitness facilities, veterinary services, and other essential services.
• During discussions, concerns were raised about the potential for the development to create a food
desert,particularly if there is no access to a grocery store for residents of the housing units.
Executive Director's Report
• Occupancy tax is currently at$238million and projected at $271 million this fiscal year. Hotel rates are
leveling out.
• The next soccer tournament at Kenan Stadium has been announced, with Manchester City staying at
Carolina Inn. There are concerns about connectivity for visitors for the soccer tournament. We are
meeting with Trolley Fleet from Raleigh to help address these issues.
• Visitors Bureau staff attended the VisitNC Tourism Conference. Governor Cooper and Secretary
Saunders spoke optimistically about tourism,with emphasis on outdoor tourism and eco-sensitivity.
For Approval April 17, 2024
Jessica Herrschaft with Clean, Inc. presenting Sneak Pique videos
• Business Traveler Campaign ends in March `24
• Concourse in terminal 2 at RDU includes display ads
• The first round of Sneak Pique videos is being rolled out as part of the leisure campaign. Scouting for
the second round has begun.
New Business
Grace Holtkamp
• We have partnered with Steele String Brewery to provide hemp for their non-alcoholic hemp seltzer,
which will be showcased at Pluck Farm's 420 celebration.
• The Hillsborough Climate Challenge has introduced a passport program, featuring community events
and recommended activities throughout Hillsborough. This initiative involves 35 community partners.
Participants can earn stamps on their passports, and prizes will be awarded to those with the most
stamps. Additionally, efforts include promoting climate-friendly menus at restaurants, offering
regenerative farm tours at Union Grove, and organizing a tour of the Hillsborough Waste Water
Treatment Plant.
• We are exploring the creation of a toolkit to assist other small towns in implementing sustainability
initiatives.
• The goal is to raise awareness for Hillsborough's sustainable action plans.
• An event is scheduled for April 21 st at the Blackwood Farm Pavilion.
Shannan Campbell
• Upcoming events in Hillsborough include River Park Concert, Handmade Parade, Flush Fest,
Outlandish Hillsborough, and Moorefields. The Aldi has also opened.
Matt Hughes
• The Town of Hillsborough has approved conducting a parking study. A new nano brewery will open
soon across from Antonia's. The VisitNC Tourism conference had an emphasis on Al and how Gen Z
journalists are generating short, digestible content.
Tanya Moore
• Science expo on April 6th
• March Madness "Go Heels"
Anna Richards
• The PFAB meeting, scheduled for Friday, April 5th at 10 am, will focus on the Farmers Food Hub,
Farmer Food Share, Orange County's revision of its land use plan, and the development of a new
strategic plan, providing opportunities for community input with a particular emphasis on
representation from the business community.
Jeri Lynn Schulke—Chapel Hill Downtown Partnership
• Starbucks is moving across Frankling Street. Raising Canes owns the former Starbucks. A pulp juice
and smoothie bar will be moving into the corner space, and an Indian restaurant will replace
Basecamp.
Wendy Smith
21 Page CHOCVB BOD Meeting March 20 , 2024
For Approval April 17, 2024
• 6 months in the new Arts Center, got ABC license, Arts Camp opportunities
Randee Haven O'Donnell—Town of Carrboro
• Library should be finished in the Summer
• New bakery coming soon
• Greg Meyers MOA rails to trails corridor to 70
Jon Hartman Brown
• TDA working on strategic plan
Marlene Barbera
• 3rd Annual Open House at Welcome Center on May 16th from 4-6pm
DR Bryan— Southern Village
• Upcoming events for Spring/Summer include Sunday music, Saturday outdoor movies, June 14th
Symphony
Next meeting: Wednesday, April 17, 2024 at the Carolina Inn
The meeting was adjourned at 9:20 AM.
31 Page CHOCVB BOD Meeting March 20 , 2024
Current and YTD Expenditures and Revenue
M arch 2024
YTD
tC�tM�<h indudesfundsencumbered t,0101 Ud aaBGGGESUseD
Cha el Hill Support $50,000.00 $150,000.00 $375,000.00 40.0%
Occupancy Tax* $179,007.90 $1,570,603.11 $15852,791.00 84.8%
Arts Commission Revenues $65700.65 $1575616.71 $2315606.00 68.1%
TOTAL $235,708.55 $1,8785219.82 $35060,730.00 61.4%
Transfers General Fund $0.00 $0.00 112,000.00 0.0%
Transfers County Administrative Fee $0.00 $0.00 $83,592.00 0.0%
Transfers OutsideAgenciesFundin $0.00 $7,644.80 $15,289.00 50.0%
Subtotal $0.00 $7,644.801 $210,881.001 3.6%
SalarieslBenefits $73,575.91 $480,956.21 $580,239.00 82.9%
Subtotal $73,575.91 $480,956.21 $580,239.00 82.9%
Travel $15.00 $11,405.82 $29,325.00 38.9%
M ilea $400.00 $5,524.83 $6,513.00 84.8%
Telephone $291.42 $2,276.85 $95964.00 22.9%
Postage $927.50 $2,293.07 $35500.00 65.5%
Freight $268.04 $2,649.56 $6,050.00 43.8%
Building Rent $11,721.00 $136,500.53 $170,760.00 79.9%
Printing $119.50 $2,706.70 $3,300.00 82.0%
Dues $550.00 $16,491.00 $17,537.00 94.0%
Subscriptions $15691.00 $37,279.00 $46,224.00 80.6%
Dept Supplies $1,821.35 $20,040.82 $28,500.00 70.3%
OfficeSupplies $137.35 $569.38 $600.00 94.9%
Contract Services $880.46 $15,687.64 $19,886.00 78.9%
Electricity $0.00 $2,701.10 $11,750.00 23.0%
Credit Card Machine $0.00 $0.00 $252.00 0.0%
Strategic Alliances $15381.25 $9,231.25 $10,950.00 84.3%
Subtotal $20,203.87 $265,357.55 $365,111.00 72.7%
Sales& Promotion,Events,Ent. $85952.64 $74,241.16 $92,383.00 80.4%
M arketing Trade Shows $0.00 $14,689.72 $14,775.00 99.4%
SalesTravel $540.06 $2,746.36 $10,800.00 25.4%
Research $0.00 $10,400.00 $12,600.00 82.5%
Publications $4,933.62 $92,390.12 $1455500.00 63.5%
Advertising $96,628.80 $9225423.65 $1,1165935.00 82.6%
Subtotal $111,055.12 $1,116,891.01 $1,392,993.00 80.2%
Total Overhead,Personnel,Op $2045834.90 $1,870,849.57 $2,549,224.00 73.4%
Recurring Capital Building I m rovements $0.00 $0.00 $255000.00 0.0%
Arts Commission
Personnel Salary/Benefits $25,790.48 $153,644.43 $187,043.00 82.1%
Operating
M ileage $0.00 $819.12 $1,500.00 54.6%
Telephone $264.98 $2,239.37 $25871.00 78.0%
Postage $0.00 $0.00 $100.00 0.0%
Building Rent-71390 $95284.04 $92,456.63 $1105786.00 83.5%
Printing $0.00 $1,531.39 $3,275.00 46.8%
Advertising $0.00 $8,989.67 $10,000.00 89.9%
Dues $0.00 $450.00 $405.00 111.1%
Dept.Supplies $0.00 $6,016.77 $6,000.00 100.3%
DeptSupplies-71390 $138.58 $6,166.95 $14,846.00 41.5%
OfficeSupplies $8.80 $918.60 $1,000.00 91.9%
Travel $0.00 $3,284.13 $3,300.00 99.5%
Program Expense $145.44 $31,351.04 $385787.00 80.8%
State Arts Grant $9,000.00 $34,508.00 $48,082.00 71.8%
Local Arts Grant $600.881 $28,600.88 $28,800.00 99.3%
Total Arts Commission $45,233.201 $370,976.98 $4565795.00 81.2%
TOTAL $250,068.10 $2,241,826.55 $3,031,019.00 74.0%
*Occupant'Tax Revenue-for Feburary
Chapel Hill/Orange County Visitors Bureau
Communications Report
March 2024
Monthly Statistics Current Month 23-24 YTD 22-23 YTD 22-23 Totals
Definite Runs: 30 189 190 276
Bureau Referenced: 12 97 86 124
Triangle: 48 280 359 390
Regional: 26 156 153 180
National: 5 108 82 103
International: 2 26 34 47
*Total Media Assisted: 17 124 106 136
Includes the six met directly at VisitNC Tourism Conference
Media & Communications Highlights
Publications/Flyers/Online Campaigns/Videos in March—80 Dining Maps Pads arrived on March 13. What's Open
in March sheet and placed in Welcome Center for walk-in visitors. RDU Business Traveler Ads ran in March at RDU.
300 copies of Orange County Business Traveler Brochures on Chapel Hill/Carrboro and Hillsborough were printed and
campaign to go with it. Flyer for Heart of the Hills Tours in printed as poster and fliers for welcome center. Sent Free
Spring Ad and creating a Summer Ad for Southern Travels Magazine due in mid-April for May/June issue which will go
with a one-page editorial piece. Clean long for videos, list for upcoming new sneak piques and review interactive map for
new website on March 18. Tina created and shared Reel for Tonya's Cookies and created Instagram Giveaway for UNC
Baseball Tickets and Local Goods basket. Patty wrote and sent April Check It Out on March 28 to 3,632 subscribers.
Work with VisitNC-Travel Writers—Attended VisitNC Tourism Conference in Greenville,NC March 17-19. Media
Marketing place held and met with six writers with scheduled appointments -Christina Riley NCTripping.com; Editor
Elizabeth Hudson,Our State Magazine, Scott Mason,Tar Heel Traveler WRAL-TV, Greenville Travel Writer and
content creator Ronny Maye, Debbie Olsen freelance writer from Alberta Canada for Calgary Herald and National
Post newspapers; Emma Hunt Senior Editor with Atlanta Magazine. Additionally,met Carolina Country Magazine
associate Editor Renee Gannon during the exhibitor/sponsor breaks.
March Travel Media Assistance—Sent photos and copy for Morehead Planetarium 75'anniversary story in Local Palate; Sent Arts
activities story to Tar Heel Citizen Times; sent ideas of Free things to do and summer/fall events to Southbound Magazine;
Convention5outh initial request for NC Event planning guide Chapel Hill updates; Sent info on Lavendar Oaks farm to Scott Mason,
NC Tar Heel Traveler WRAL-TV;Followup with Charlotte travel writer/influencer Shionda Farrell on possible fall visit;NY
Influencer Karina Henry interested in visit;touched base with new Spectrum reporter Jatrissa Wooten who covers business and
tourism;follow up with DTH reporter Lola Oliverio to give her contacts for story on planning and zoning
March Stories Appearing and/or Media Mentions— Numerous Chapel Hill Garden Tour stories appearing,Carrboro in
running for Best Small Town through USATodayI OBest site;Local Reporter includes Laurie Paolicelli Orange Slice Columns
throughout the month;Local Palate Chapel Hill City Guide includes two new stories—Carolina Inn 100t'Anniversary and Morehead
Planetarium 75t'anniversary;Fayetteville Observer included story on Botanical Gardens to visit and included NC Botanical Garden;
Our State Magazine stories—Morehead astronaut training in 50 things you didn't know about Our state;Hope Blooms Blawsome
Farms feature;The Mystery of Gimghoul Castle;and 11 Day Trips to Take in North Carolina includes towns in Orange County;
Travel Weekly story on Hilton Buying Graduate Hotel properties with Chapel Hill one as lead photo;Numerous stories on
announcement of International soccer returning to Chapel Hill;Axios story on new Spanish tapas restaurant coming to E.Franklin St;
SATW 2024 Directory in house;
Sent March press releases: Chapel Hill Heart of the Hill Hometown Ambassador Walking Tours Return for Spring;
International Soccer Clubs Manchester City and Celtic FC to meet in Kenan Stadium July 23,2024. March Blogs–Ten
Things to do in Chapel Hill During UNC's Spring Commencement Weekend; Take a Hike– 11 Trails to Explore This
Spring; Top 10 Spring Events to Attend in Chapel Hill& Orange County.
Web/Zoom Calls
Participated on Heart of the Hill Tours call on March 4
Participated in Chapel Hill Downtown Partnership Board Meeting on 3/7 and followed up with report to staff.
Participated in VISITNC Webinar on 3/14 on 250'anniversary grants
Participated in call with CLEAN on project status updates on 3/6 and 3/20.
Participated in 3/25 overview call of upcoming international soccer coming to Kenan in July
Call with Laurie and Michael Stapor on talk of Riverwalk, greenways and more in Hillsborough on 3/25
Staff Activities
Participated in staff Zoom calls
Proof weekly Susan Rice's web calendar list
Reviewed Tina's April social media calendar
Sent media information and list of triangle influencers to Soccer PR contact Andrea Yoch for upcoming April media event
Publications Inventory To Date
As of March 31, 2024: Official 2024 Visitors Guide-17,350; Official Visitors 22-23 Map-150; Spring 2024 Dining
Map Pads– 70, Mural Map Pads 28. For website-March Visits–58,775
Tina Fuller's Website/Social Media Report for March 2024
March 2024 Social Media Likes & Follows.
Platform Beginning Ending Increase/decrease Posts
(previous
month
end)
FB 23,971 24,188 217 13/7
events
Twitter 5700 5696 -4 17
Instagram 6718 7070 352 12
Pinterest 600 600 0 68
YouTube 336 342 6 0
Threads 936 979 43 4
Linkedln 276 287 11 2 plus
paid ads
Social Media work
• Day to day postings/monitoring comments on posts/monitoring mentions of VB from others/engaging on posts by
other businesses and people.
• Created content calendar for April.
• In February,I opened an IT support ticket for DKIM for iContact after reaching out to Keith Chnupa,twice in
January with no response–Nancy Largent also reached out sending instructions copying Travis. The IT Director
responded to Nancy with an update on Feb 27,but THIS STILL HAS NOT BEEN RESOLVED.
• Reached out to TOPO and AC Marriott for donated gift cards+local goods for Triangle Weekender Insta
giveaway and delivered to Renee at TDM
• Added March Hometown Ambassador Tours to Triangle Weekender Calander
• Create and shared Reel for Tonya's Cookies
• Added all Ambassador walking tour events to Facebook.
• Created Instagram Giveaway for UNC Baseball Tickets and Local Goods basket.
• Re-visited Pinterest account after learning new info from Tourism Conference. Created a new board for Sneak
Pique videos and added three videos so far,plus blog that matches what's trending on Pinterest.Also talked to
Susan about adding more of our assets along with URL's (if applicable)and search tags. Currently she is only re-
pinning other people's pins.
• Paid social(in-house):
o On-going Facebook like campaign$5/day;Ad began 1/23/2023 now targeting Greensboro,Winston-
Salem,High Point DMA, 1849 paid likes to-date at$2,180 spend.
o Created paid ad for Things to Do during UNC Commencement$475 for 20 days I reach 42,358; landing
page views 1,143; cost per landing page view$0.42; Post engagement 1568: Link clicks 1445;post
reactions 113; shares comments& saves 10.
New Website work
Still in the Design phase: S.V. is working on secondary pages of the website. Microsite discussion meeting is set
for April. Still on Track for September launch.
Current Website work
• Future Partners' Intercept survey is up to 244 participants(goal is 300)
• Blogs published or re-published: Ten Things UNC Spring Commencement(Patty), Take a Hike and Ten Spring
Events(Susan).
• Selected Featured events for homepage.
• Monthly meet with Meredith, Success Manager
• Created Alert for Homepage linking to UNC Commencement blog.
• Updated BOD page with new board members, switched out Things to Do page images for Spring/Summer,
Updated Made in OC page.
• Created step by step instructions for Hannah on how to upload documents to CMS.
• Created a Landing Page for Man City and Celtic Soccer Match—WIP as new info comes available.
• Reviewed current forms in DMS for collecting 1st Party Data. Will get with S.V. and Susan on best practices and
ideas for collecting data from visitors to Welcome Center(WIP)
Website Sessions (Visits)
0 2021-2022 2022-2023 2023-2024
80000
60000
40000 - — —
20000
0
564 pit
2023-2024 Month Website Sessions
2023- Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
2024
Leisure Hotel
Campaign campaign
/search begins+
running Leisure
running
Sessions 66,081 45,063 34,975 48,890 43530 48,396 50,030 52,020 58,775
Users 54,131 35,468 28,354 38,073 35049 37,944 40,753 43,051 47,963
Pageviews 109,097 74,480 65,493 80,535 76,721 73,795 80,386 88,993 98,497
New Users 37,059 39,664 41,912 46,584
Sessions by Organic Organic Organic Organic
Channel Search Search Search Search
58%of 44%of 47%of 44%of total
total total total sessions
RL sessions sessions sessions
Average 55.53%/40 53.93%/38 52%/34s 49%/39s
Engagement seconds seconds per user per uses
Rate/Time per user per user
Spike in Day Saturday Saturday Sat Feb Sat Mar 2nd
of Week Dec 9`h, Jan 13th 3rd (UNCvState)
1646 885 1001 996,
organic organic (UNC vs followed by
search search Duke) Sat Mar 23
organic (NCAA MI
search StatevUNC)
Request for 56 67 69
Literature
Newsletter 24 26 44
Subscriber
RFP 7 3 6
Click here for March User Demographics(Atlanta is top market,nearly double Charlotte)
Book>Direct(formally,JackRabbit)Widuet
• Total Searches: 244 per GA4
• Performance Summary: Estimated Bookings 6;Est. Avg Booking amount$455; Est. Booking Revenue $2,915
per Book>Direct report.
• Total website referrals to hotels,294 per B>D
Visit NC Farm app.
• Added Transplanting Traditions to assets—push notification for CSA
• Added Eno River Farm+B&B events for March&April
• Sent Mike Ortosky a list of active listings in the app.
• Reached out to Farm app State Admin about request to drop old activities from app as it is confusing.
Goode/Yelp/Tripadviser Business pales
• N/A
PhotoShelter
Newsletters/Reports/Publications
• Tourism`By the Numbers"newsletter
• Monthly report
• Social media and website comparison worksheet updates
• e-newsletter request report-added contacts to iContact lists for Orange Slices and Check it Out.
Miscellaneous
• Attended virtual meetings with staff.
• Attended virtual meetings with Clean.
• IT Security Training
• Attended Tourism Conference in Greenville NC
• Reached out to John Roberts regarding amendment to Simpleview agreement.
• Attended Soccer Match Planning meeting.
• Attended meeting with AirDNA,LP and Jim Phelan
Fiscal Year 2023-2024
March 2024 Sales Report
Current Month Year to Date Same Period Last Year
Confirmed Bookings 2 22 23
Number of Room Nights 243 1686 2057
Estimated Spending $167,806 $725,159 $615,776
Leads Generated 12 109 119
Leads:
• Long Island University Fencing Team. Feb 2024. 16 room nights
• HER01 NSM 2024. March 2024. 380 room nights. 4 day meeting for 110
• Brightly Software Sales Kick-Off 2024. 180 room nights. 4 day meeting for 210
• IAAO- Preparation & Trial Seminar. July 2024. 175 room nights
• Merz Aesthetics 2024 Global Clinical Team Meeting. Sept 2024. 178 room nights. 5 day
meeting for 50
• Ruffalo / Fillman Wedding. Oct 2024. 60 room nights
• Teleflex Strat Planning Meeting. April 2024. 51 room nights. 3 day meeting for 20
• 2024 Red Hat Open HR Conference. Oct 2024. 160 room nights. 4 day meeting for 150
• 2024 TAS Retreat. Sep 2024. 165 room nights. 3 day meeting for 60
• Trial Lawyers College. Oct 2024. 390 room nights. 7 day meeting for 65
• HPTN 106 Study Training, May 2024. 300 room nights. 3 day meeting for 100
• Duck Donuts Biennial Conference 2024. Sept 2024. 375 room nights. 3 day meeting for
125
Sales Activities: Out of office March 19, March 26-29
• Completed end of month report
• Attended Weekly staff meetings
• Follow up with venues that have not responded to RFP's.
• Follow up with planners that have outstanding RFP's.
• Posted relevant destination content on Linkedln
• Bi-weekly calls with Clean to discuss ad campaigns for leisure, business and group
markets
• Call with Carlos Fillmann to discuss his wedding
• Meeting with Jeri Lynn from DCHP to discuss possible vendors for event
• Attended webinar about the impact of the STIR market and impact on NC
• Attended Advisory Board Meeting.
• Attended call about the 2024 International Soccer match at Kenan in July.
• Assisted Daisy Hodge with helping pick the right hotel to host her wedding guests
• Created and updated the Staff Calendar
• Call with Kristin Sheehan about October 2024 conference
• Completed travel reimbursement form from trip to Spartanburg, SC
• Contacted planner Dan at Crane Logic to see about adding the Sheraton to his RFP.
i
i
i
Fiscal Year 2023-2024
March 2024 Sales Report
• Sent follow up emails with links to hotels, more airport information, seasonality and
group activities to every planner I had an appointment with at Rendezvous South.
• Contacted planner Karen Andreassen to see about adding the Sheraton to her RFP
• Connected planner Sylvie Harper with Discover Durham and Visit Raleigh. Chapel Hill
did not have a venue large enough to host event.
• Connected planner Jasmin with Martina Brooks at the Sheraton to see if her ongoing
events could be held there.
• Created a document the highlights the best and worst times to book an event in Chapel
Hill to be given to meeting planners.
• Created Paperless Post invitation for the May 16 Open House. Reviewed and edited and
revised the guest list. Sent out invitation
• Contacted possible artists to be at the Open House event as entertainment
• Researched catering options for Open House. Determined menu, costs, etc
• Call with Nathan Maras about possible venues to host a Nov Gala.
• Contacted Michael Carew about reserving parking for the Open House
• Contacted planner Annie Sparkman about her RFP
• Sent hoteliers a heads up about the July 23 soccer match and when tickets will go on
sale
• Contacted several unique venues (Lavendar Oaks, Union Grove, Cloth Mil, Carolina
Grove) to check availability for Nov 16 for the Gala
• Fixed cable on TV so we can show UNC Basketball game on the tv.
• Reached out to Katie Murray about live artist work for open house
• Completed "by the numbers" report of board meeting
• Submitted copy for Tina's newsletter
• Call with Susan Brown about finding live artists
• Call with Steve Wright at Town of Chapel Hill find out about muralist board
• Prepared Sales Report Presentation for the Advisory Board Meeting
• Contacted all "leads" from Media Two's Linkedln campaign. Emailed each person that
downloaded our Venue Look Book
• Provided information to Martina Brooks about if the VB can offer meetings incentives,
swag for planners/conferences
Definites:
• FIU Men's Soccer. $12,213. Residence Inn
• The Association of Specialty Cut Flower Growers Regional Conference. $154,806.
Residence and Aloft
Lost:
• SESHSMD Fall Conference. Sheraton declined to bid
• Business Builder. Booked Hampton Inn Crabtree Raleigh
• COOLJC Seminar/Congress. Too large for any OC venue
• 2024 TC3 Annual Meeting. Rate too low for any OC hotel
• Division of Water Resources, Cost. Booked a free venue
a
• Emerging Top Talent- 2024 Spring Session. Booked at Rizzo j
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i
i
Fiscal Year 2023-2024
March 2024 Sales Report
® Child Care Compensation and Benefits Technical Assistance Cohort. Carolina Inn
declined to bid. Client would not book at the Sheraton due to past experience
® ESPN Game Day Hoops. Booked in Durham
® NWF 2024 Fall Board Meeting. Booked in Asheville
® 2024 Branding & Communications Offsite. Booked at Umstead Hotel
• North Carolina CEAg World. Too large for any OC venue
® Long Island University Fencing team. Booked at Springhill Suites
® HERO1 NSM 2024. Booked outside OC
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