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HomeMy WebLinkAbout2025-484-E-AMS-Bret Horton Architect-Efland Cheeks Community Center- Additional Engineering Fees and Construction Adminitrative ServicesRevised 01/24 ORANGE COUNTY CHANGE ORDER REQUEST NORTH CAROLINA ______________________________________________________________________________________________________________ Date: 07/21/25 Project: Efland Cheeks Community Center Architect Design Change Order No. 02 Department: AMS Department Address: 306 Revere Rd Hillsborough NC 27278 Project: Efland Cheeks Community Center Expansion Contractor: Bret Horton Architect Contractor Address: 1308 Broad Street, Durham NC 27705 Effective date of original contract: 11/14/23 This change order increases decreases the contract time by days. Check here if no impact to contract time . Will this change order impact the date of substantial completion? Yes No. If yes, the amended date of substantial completion is: _______________________________________________________________________________________________________________ Full Description of Change: Additional fees to cover the structural engineer, to design and document the add-alternate addition and the new slab and associated details. Construction administrative services, site visits, meetings, reviews, perform punch walk, provide CAD files and As-Builts. Reason for Change: Additional fees to cover Structural Engineer and Construction Administrative Services _______________________________________________________________________________________________________________ Original contract sum: $ 8386.00 Contract sum prior to this change order: $ 16416.00 Amount of this change order: $ 9075.00 Total sum of the contract including this change order: $ 25491.00 _______________________________________________________________________________________________________________ This change order is executed to amend the contract time or contract sum. It shall not be construed to impact the original contract, project, services, or work in any other manner. All other terms of the Original Contract remain in effect. Approved and executed this 21st day of July, 2025. _______________________________ _____________________________ _____________________________ Contractor Owner Architect (when retained) By:____________________________ By:___________________________ By:___________________________ Docusign Envelope ID: C3F0AE87-B4C4-4608-97B2-179070EB7D43 7/23/20258/11/2025 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Bret Horton Architect Vendor Contact Person: Bret Horton Phone: 919-619-2258 Address: 1308 Broad Street City Durham State: NC Zip: 27705 Department: AMS Amount: $9075.00 Purpose: Efland Cheeks Community Center- Additional Engineering Fees and Construction Adminitrative Services Budget Code(s): 61370035-880040-10075 $4000.00, 10240320-570001 $5075.00 Vendor # 68317 Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 11/14/23) (Most Recent Amendment ) Effective Date 06/26/24 End Date 110/21/2025 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Alan Dorman Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement; OR This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: C3F0AE87-B4C4-4608-97B2-179070EB7D43 7/22/2025 8/8/2025 8/8/2025 8/10/2025 Revised 01/24 Docusign Envelope ID: C3F0AE87-B4C4-4608-97B2-179070EB7D43 1308 Broad Street Durham, NC 27705 919.619.2258 www.brethorton.com Friday, June 27, 2025 Alan Dorman Assistant Director Orange County Asset Management Services 306 Revere Road Hillsborough, NC 27278 Dear Alan, I have provided services outside of my current contract for the Efland Cheeks Community Center Covered Patio Enclosure Renovation project. This letter serves as a fee proposal for those services. For the additional services, including the services of the structural engineer, to design and document the add-alternate addition and the new slab and associated details: $3,375.00 For my construction administration services, which have involved: eleven site meetings/visits to date including the preconstruction meeting; reviewing submittals; and dealing with various issues as they've come up; two upcoming site visits to perform a punch walk and verify that the punch work was completed; providing CAD files to the county; and providing as-builts to the county: $5,700.00 Sincerely, Bret Horton, on behalf of Bret Horton Architect, PLLC Docusign Envelope ID: C3F0AE87-B4C4-4608-97B2-179070EB7D43 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 7/22/2025 Foundation Risk Partners Corp. 8936 N Pointe Executive Park Dr,Suite 180 Huntersville NC 28078-4809 certsprorisk@foundationrp.com RLI Insurance Company 13056 BRETHOR-01 Travelers Property Casualty Company of America 25674BretHortonArchitect,PLLC 1409 Maryland Avenue Durham NC 27705 867768873 A X 1,000,000 X 1,000,000 10,000 1,000,000 2,000,000 X PSB0010897 10/31/2024 10/31/2025 2,000,000 A 1,000,000 X X PSB0010897 10/31/2024 10/31/2025 B Professional Liability 107191058 12/9/2024 12/9/2025 Per Claim Aggregate $1,000,000 $2,000,000 If required by an insured written contract,executed prior to any loss,Orange County,its officers,agents and employees are listed as an Additional Insured under the General Liability and Auto Liability Policies,subject to all policy terms and conditions. Orange County 300 West Tryon Street PO Box 8181 Hillsborough NC 27278 Docusign Envelope ID: C3F0AE87-B4C4-4608-97B2-179070EB7D43