HomeMy WebLinkAbout2025-471-E-Health Dept-Guilford County Department of Health and Human Services-Workforce Development InitiativesGUILFORD COUNTY CONTRACT NO.
Agreement Between
GUILFORD COUNTY ON BEHALF OF THE GUILFORD COUNTY
DEPARTMENT OF HEALTH AND HUMAN SERVICES –
DIVISION OF PUBLIC HEALTH,
And
COUNTY ON BEHALF OF COUNTY
Article I. Overview.
Section 1.1. Parties. THIS CONTRACT is hereby made, entered into, and effective as of June 1, 2025, by and
between GUILFORD COUNTY ON BEHALF OF THE GUILFORD COUNTY DEPARTMENT OF HEALTH
AND HUMAN SERVICES - DIVISION OF PUBLIC HEALTH, a body politic and corporate of the State of
North Carolina, hereinafter referred to as the “COUNTY,” and
, a body politic and corporate of the State of
North Carolina, hereinafter referred to as the “,” and also collectively referred to as the “Parties.”
Section 1.2. Source of Revenue. Each of the following Counties: Alamance, Caswell, Chatham, Durham,
Orange, , Randolph, and Rockingham herein referred to as the “Region 5”, will contribute an agreed upon
amount of the Workforce Development Fund attached hereto as Attachment A. will contribute the
amount of dollars ($.00).
Section 1.3. Purpose. The Region 5 ARPA Public Health Workforce Development initiative aims to strengthen
Public Health capabilities through targeted training and professional development opportunities. By
collaborating and sharing resources, Region 5 Counties will enhance the skills and effectiveness of Public
Health professionals while ensuring the responsibilities and transparent use of Workforce Development
funds.
Section 1.4. Term. This Agreement shall govern the performance of the parties for the period June 1, 2025
(the “Effective Date”) through May 31, 2026 (“Expiration Date”), unless earlier terminated by either party
in accordance with the terms of this Agreement (“Agreement Term”) with one (1) option to extend for a
one (1) year renewal at the same pricing and terms and conditions upon mutual written agreement of both
Parties.
Article II. Scope of Funded Activities.
Section 2.1 Scope of Services. As the lead for Region 5 ARPA Public Health Workforce Development,
the COUNTY will retain fiduciary responsibility for Workforce Development funds allocated to
participating Counties within the region. The Counties included in Region 5 are Alamance, Caswell, Chatham,
Durham, Orange, Person, Randolph, and Rockingham. Each County will contribute funding to support staff
training and education through the Public Health Workforce Development facilitated by the COUNTY,
focusing on Public Health Foundational Capabilities.
Section 2.2 Guilford County Responsibilities.
1. Fiduciary Oversight: Ensure the fair and equitable distribution of funds to support the Workforce
Development initiatives.
2. Financial Management: Maintain a financial record related to all transactions with funds
received pursuant to this Agreement in accordance with general accepted accounting principles
and practices.
3. Regional Director: Maintain a Regional Director whose role is to oversee the administration and
implementation of the Workforce Development fund. The salary for this position is funded by
the State Consolidation Grant under the Regional Foundational Capabilities fund.
4. Financial Administration:
a. Submit itemized invoices monthly for reimbursement of trainings to include training
materials and services provided to the Region 5.
b. Bill each participating County monthly for their allocated portion of Workforce
Development resources and expenditures.
5.Training Implementation: Facilitate training sessions, professional development programs, and
workforce resources aimed at increasing the capacity of Public Health staff.
6. Program Evaluation: Conduct ongoing assessments to measure the effectiveness and impact of
the Workforce Development initiatives.
Section 2.3. County Responsibilities.
Funding Contribution: Contribute funding to be used exclusively for the Workforce
Development initiatives within the Region 5. The allocation amount for is
$.00 dollars.
Training Participation: Support the engagement of staff in training and professional
development opportunities facilitated through the Public Health Workforce Development funded
by the Region 5 collaboration.
Strategic Planning: Actively participate in strategic planning and implementation of Workforce
Development programs for the Region.
Evaluation and Feedback: Engage in the assessment process to ensure the training and
professional development opportunities meet workforce needs.
Reimbursement Process: Reimburse COUNTY for costs actually incurred and paid by the
COUNTY for approved actives under this agreement not to exceed the amount of
upon receiving a monthly itemized invoice within thirty (30) days of receipt of approved invoice.
Article III. Compliance with Grant Agreement and Applicable Laws.
Section 3.1. General Compliance. shall perform all approved activities funded by this
Agreement in accordance with this Agreement, and all applicable federal, state, and local requirements,
including all applicable statutes, rules, regulations, executive orders, directives or other requirements.
Such requirements may be different from ’s current policies and practices. Guilford County may
assist County in complying with all applicable requirements. However, County remains
responsible for ensuring its compliance with all applicable requirements.
Section 3.2. Equal Opportunity & Other Requirements.To the extent applicable, shall comply
with the requirements in this section.
Civil Rights Laws. shall comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d
et seq.) and Treasury’s implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the
basis of race, color, or national origin under programs or activities receiving federal financial assistance.
Disability Protections. shall comply with section 504 of the Rehabilitation Act of 1973, as amended
(29 U.S.C. 794), which prohibits discrimination on the basis of disability under any program or activity
receiving federal financial assistance.
Age Discrimination. shall comply with the Age Discrimination Act of 1975, as amended (42 U.S.C.
§§ 6101 et seq.), and Treasury’s implementing regulations at 31 CFR Part 23, which prohibit discrimination
on the basis of age in programs or activities receiving federal financial assistance.
Americans with Disabilities Act. shall comply with Title II of the Americans with Disabilities Act
of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability
under programs, activities, and services provided or made available by state and local governments or
instrumentalities or agencies thereto.
Section 3.3. Federal Funding & Uniform Guidance. The Parties acknowledge that the source of the funds
to be provided by Guilford County under this Agreement are Guilford County general funds, as stated in Section
1.2, and not federal funds. Nonetheless, the agrees that, if it utilizes federal funding in the
performance of this Agreement, the shall comply with all applicable provisions of 2 C.F.R.
§200.326 and 2 C.F.R. Part 200, Appendix II, (Uniform Guidance), including, but not limited to: The Equal
Employment Opportunity Clause (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148); Copeland
“Anti-Kickback” Act (40 U.S.C. §3145, as supplemented by Department of Labor (DOL) regulations, 29
C.F.R. Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in
Part by Loans or Grants from the United States”); Contract Work Hours and Safety Standards Act (40 U.S.C.
3701-3708, as supplemented by DOL regulations at 29 C.F.R., Part 5. See 2 C.F.R. Part 200, Appendix II(E);
Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act, as amended (33 U.S.C.
1251-1387); Debarment and Suspension (Executive Orders 12549(1986) and 12689(1989) at 2 C.F.R. Part
180 and the DHS’ regulations at 2 C.F.R. Part 3000 (Nonprocurement Debarment and Suspension); Byrd Anti-
Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. Part 200, Appendix
II(J) and §200.322); Rights To Inventions by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements (37 C.F.R. Part 401); Record Retention
Requirements (2 C.F.R. §200-324); and subsequent amendments, which are incorporated herein by reference.
Section. 5.4.
Article IV. Breach and Termination.
Section. 4.1. Termination for Cause. Guilford County may terminate this Agreement for cause after three
(3) days written notice. Cause may include lack of funds, fraud, lack of compliance with applicable rules, laws
and regulations, failuretoperform on time,orfailuretocomplywithany ofthe requirements ofthis Agreement
and shall be determined in Guilford County’s sole discretion.
Section. 4.2. Termination by Mutual Agreement. Guilford County and County may agree to
terminate this Agreement for their mutual convenience through a written amendment to this Agreement. The
Termination will state the effective date of the termination and the procedures for proper closeout of the
Agreement.
Section 7.4. Breach. If, through any cause, County shall fail to fulfill its obligations under
this Agreement in a timely and/or proper manner ("breach"), either in whole or in part, and such breach has
continued for a period of more than thirty (30) days after Guilford County has notified County of
such breach, in addition to the right to terminate the Agreement upon notice to County,
Guilford County shall have all legal, equitable, and administrative rights available under applicable law. The
filing of a petition for bankruptcy by County shall constitute an act of breach under this
Agreement. This section shall not limit any other rights or remedies provided to Guilford County under this
Agreement or available to Guilford County under applicable law.
Article V. General Conditions.
Section. 5.1. Indemnification. To the extent permitted by law, County agrees to indemnify and hold
harmless Guilford County, and each of its officers, agents and employees, from any claims of third parties
arising out of any act or omission o in connection with the performance of this Agreement
(including, without limitation, attorney’s fees and other costs of defense with respect to such claims). This
provision shall survive the expiration or termination of this Agreement. Guilford County shall have all legal,
equitable, and administrative rights available under applicable law.
Section 5.2. Amendments. The terms of this Agreement may only be modified or revised with a written
Contract executed by both Parties.
Section 5.3. Notices. All notices pursuant to this Agreement shall be in writing and delivered personally or
mailed by certified mail, registered mail, postage prepaid, with return receipt requested, at the addresses
appearing below, but each Party may change such address by written notice in accordance with this paragraph.
Notices delivered personally will be deemed communicated as of actual receipt. Mailed notices will be deemed
communicated as of three (3) days after mailing.
Victor Isler, Assistant Guilford County Manager
GUILFORD COUNTY
P.O. Box 3427 (zip code 27402)
301 West Market Street
Greensboro, NC 27401
Attention:
Section 5.4. Severability. If any provision of this Contract is held unenforceable, then such provision will
be modified to reflect the Parties’ intention. All remaining provisions of this Contract shall remain in
full force and effect.
Section 5.5. Force Majeure. Neither Party shall be liable to the other Party for any failure or delay caused
by events beyond such Party’s control and not due to its own negligence, provided that such Party uses
commercially reasonable efforts to resume performance as soon as reasonably practicable. The non-
performingPartyshall notifythe other Partyof the force majeure event withintwenty-four (24) hours of the
onset thereof.
Section 5.6. Headings/Titles/Wording. Inclusion of titles of paragraphs or section headings, capitalization
of certain words or phrases and/or bold face type-style of certain words or phrases in this Contract are for
convenience purposes only and shall not be used to interpret or construe the provisions of this Agreement.
The terms “Contract” and “Agreement” have the same meaning and may be used interchangeably throughout
this document. The terms “Attachment” and “Exhibit” have the same meaning and may be used
interchangeably throughout this document.
Section 5.7. Entire Agreement. This Contract, including the Exhibits and/or Attachments, if any, sets
forth the entire Agreement between the Parties. All prior conversations or writings between the
Parties hereto or their representatives are merged within and extinguished. This Contract shall not be
modified except by a writing subscribed to by all the Parties.
Section 5.8. Jurisdiction. The Parties agree that this Contract is subject to the jurisdiction and laws of the
State of North Carolina. will comply with bid restrictions, if any, and applicable laws,
including N.C.G.S. §143-129(j) regarding E-Verify. Any controversies arising out of this Contract shall be
governed by and construed in accordance with the laws of the State of North Carolina.
Section 5.9. Interlocal Agreement. In accordance with N.C.G.S. Chapter 160A, Art. 20, Part 1, in
addition to its execution, this Agreement’s effectiveness requires approval by County and Guilford
County’s governing boards. Services of all personnel needed to carry out the Approved Activities shall be
contracted for or provided in accordance with and as reasonably necessary to perform the interlocal
agreement referenced in the foregoing Sec. 1.5.
WITNESS the following signatures and seals all pursuant to authority duly granted, effective as of the day
and year first above written.
GUILFORD COUNTY ON BEHALF OF
THE GUILFORD COUNTY DEPARTMENT
OF HEALTH AND HUMAN SERVICES -
DIVISION OF PUBLIC HEALTH
Victor Isler
Assistant Guilford County Manager
Date
ATTEST:
Date:
ATTEST:
Robin B. Keller
Guilford County Clerk to Board
Date:
Date:
Anita Ramachandran
Guilford County Interim Department Director / Designee
Date:
ATTACHMENT B
Region 5 Objectives and Goals
for
Fiscal Year 2025 - 2026
1.Provide
growing professional and leadership skills to improve services, boost job satisfaction, and retain
a. Provide 10+ trainings to improve and competence in communication, leadership
and writing skills; legal and organizational development knowledge
b. Provide a 2-day retreat to create connections with from each Region 5 county, share
resources and increase knowledge in leadership
c. Provide 2 overnight retreats to from all counties in the region to give opportunities to
connect, refresh and learn new skills
d. Implement interviews at a regional level to learn what employees need and like
e. Implement a follow up survey to trainings to learn about skills being used and knowledge
acquired
2. Create partnerships and share resources to provide Region 5 with expertise, data-driven strategies
and evidence-based practices that will keep Region 5 at the forefront of Public Health.
a. Create an asset map of current community partnerships with each county (i.e. coalitions,
universities, community colleges, non- Goal is to make sure each county in the
Region 5 has access to community partners and then create a model, implement plan
b. Establish relationship with UNC-G and UNC-CH Public Health to start relationships with
students and recent graduates
c. Establish relationships with community colleges based on relevant programming
d. Complete the resources section on the Region 5 website for each type of service provided,
to inform the public about Public Health services that are provided; load the career videos
on the website.
3.Support sharing of resources and expertise to provide our region with expertise, data-driven
strategies and evidence-based practices that will keep our region at the forefront of Public Health
a. Monthly meetings with Public Health directors to share resources and ideas
b. Update website to include shared resources for
c. Create/share templates and resources, especially accreditation, job descriptions (i.e.
stay interviews, best practices, preparedness
4.Elevate Public Health and provide clarity on the role of local Public Health departments to
a. Utilize current resources (Arclet, We are NC Public Health and other state
Website - Use Public Information to create videos and publish on
website
Revised 01/24
1
ORANGE COUNTY INTERNAL USE ONLY
______________________________________________________________________________
Finance Information
Vendor Name: Guilford County Department of Health and Human Services Vendor Contact Person: Angelina
Meeks Phone: 336-641-3853 Address: 301 W. Market St. City Greensboro State: NC Zip: 27401 Department:
Health Amount: $11,534 Purpose: Workforce Development Initiatives Budget Code(s): 10414020-530100-71466
Vendor # NEW
Vendor Status with NCSOS: N/A Vendor is a BOCC consultant: Yes No
Contract Details
Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment )
Effective Date 6/1/2025 End Date 5/31/2026 Notice Date (Notice Purpose )
Award
Approved by Board (Agenda Date: ); Made or Administered by
Signature Authority
- BOCC Express Delegation (Agenda Date: )
- Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000
- Budget Policy Section XV (Capital Improvement Project: )
Bidding
Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# )
Department Affirmation
This agreement is approved as to technical form and content and I as Department Director affirmatively state work
on this project has not been initiated prior to execution of the agreement.
This agreement is approved as to technical form and content. Services related to this agreement have already
begun or been completed. Description of the nature of the emergency condition that was addressed:
________________________________________ Date: ________
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board __________________________________________Date:_________