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Home My WebLink AboutAgenda - 06-08-2004-5yORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: .June 8, 2004 Action AgenC,da Item No. SUBJECT: Surplus Disposal 2004 DEPARTMENT: Purchasing ATTACHMENT(S): Resolution Auction Listing PUBLIC HEARING: (Y/N) No INFORMATION CONTACT: Pam .Jones, 245-2652 TELEPHONE NUMBERS: Hillsborough Chapel Hill Durham Mebane 732-8181 968-4501 688-7331 336-227-2031 PURPOSE: To declare items on the attached list as surplus (including three vehicles far the Wheels for Work Program); and To adopt a resolution authorizing the Director of Purchasing and Central Services to conduct an auction of those personal property items declared surplus or confiscated, said auction to be held on Saturday, July 31, 2004 at the Public works Department, Highway 86, Hillsborough; and To authorize the transfer of three vehicles to the Wheels for Wark Program; and To approve the continued reallocation of certain surplus personal computers to non-profit organizations meeting criteria as set out below. BACKGROUND: General Statute 160A-270(b) stipulates the procedure for disposing of surplus personal property. Actions requested herein are pursuant to that statute. Phillip Walker Auction Service of Hillsborough, North Carolina has agreed to conduct the sale for a fee of 5%, Pursuant to statute, a notice of the Auction will be published in the newspaper thirty days prior to the date of the sale. In addition to the legally required advertisement, the sale will be publicized as follows: General advertisement in the Durham, Chapel Hill and Hillsborough newspapers. Advertisements will appear in the Sunday paper one week prior to the sale and will provide a complete listing of items. A reminder ad will appear in the Durham and Chapel Hill Newspapers on Friday, .July 30, 2004 and Saturday July 31, 2004; and • Information will be included on the County's web-site; and • The auctioneer will circulate the handbills in a manner that would provide the best coverage; and • Copies of the handbill will also be mailed to persons who have requested copies, In August of 2000, the BOCC approved reallocating functioning personal computers to certain agencies, This program has been successful with over 140 computers reassigned. The criteria for selecting these agencies has included: • Recipient agency receives funds from the County; • Recipient agency must have 501-C(3) status; • Recipient must state intended purpose of the computer(s) so that evaluators can determine software compatibility with the units intended for transfer; • Equipment must be used directly for programs of the recipient agency for no less than one year following transfer; • Additional criteria as the Board may think appropriate. The County would continue to notify both School Districts regarding the availability of surplus computers before they are made available for reallocation to non-profit agencies. Non-profits are notified that computers are available from the County through email notification and response to individual organizations' inquiries. Computer availability information is also provided for non-profits on the County's web site.. Eighty-five dumpsters are among the items declared surplus this year, Solid Waste has agreed to crush the dumpsters and transport them to a metal recycler. The estimated revenue from this is $2,200 and it eliminates the chance these bulky dumpsters would become an eyesore in the community. In a separate and unrelated issue, the County Manager's Office has also notified non-profit tenants at the Northern Human Services Center in Gedar Grove of the need to remove by June 30 any of their belongings they may have unused or in storage at that facility, Any items that remain past June 30 will not belong to the County, will not be included or considered as surplus by the County, and will be recycled or disposed as appropriate, FINANCIAL IMPACT: Assuming the Baard's continued support of the computer reallocation program to non-profit agencies, staff would anticipate reduced revenue from the auction of approximately $2,000, Auction proceeds have been historically in the range of $25,000-- $30,000, The estimated revenue from recycling the metal dumpsters is $2,200. Funds for the sale of abandoned and confiscated property will be evenly divided between the two school systems after deducting for expenses, as provided in the North Carolina Statutes, RECOMMENDATION(S): The Manager recommends that the Board: • Declare items surplus (including three vehicles far the Wheel for Work Program); and • Authorize the transfer of three vehicles to the Wheels for Work Program; and • Approve recycling the metal dumpsters as scrap; and • Approve the continued reallocation of certain surplus personal computers to non-profit organizations meeting the criteria as set out in this abstract; and • Adopt the resolution authorizing the Director of Purchasing and Central Services to conduct an auction to dispose of the items on Saturday, July 31, 2004. 3 ORANGE COUNTY BOARD OF COMMISSIONERS RESOLUTION WHEREAS: Orange County desires to dispose of surplus, confiscated and abandoned property in a manner prescribed by North Carolina State Law, WHEREAS: Orange County has given its own departments and funded agencies the opportunity to acquire this property prior to its disposal, WHEREAS: Orange County has determined that public auction would be the most equitable way to dispose of surplus, confiscated and abandoned property and at the same time produce the most revenue for the County; NOW THEREFORE, BE IT RESOLVED THAT: The Orange County Board of Commissioners authorizes the Director of Purchasing and Central Services to conduct a public auction of these surplus acid confiscated items fow~d on the attached list on July 31, 2004, the auction to be held at 9:00 a.m. at the Orange County Public Works Department and to be conducted on an as is, highest bidder basis. The auction will be conducted by Phillip Walker Auction Service. FURTHERMORE, BE IT RESOLVED THAT: The Orange County Board of Commissioners does hereby authorize the Director of Purchasing and Central Services to sign over the title of those vehicles being sold at auction so that ownership may pass to the buyer and to direct the Clerlc to the Board of Commissioner to send notice of such authorization to the North Carolina Division of Motor Vehicles and do hereby authorize the Director of Purchasing and Central Services to make the necessary adjustments in inventory for items listed and items that have been stolen, salvaged, or destroyed or mistakenly planed in inventory, This is the 8°i day of June, 2004. Barry.Tacohs, Chair Orange County Board of Commissioners VEHICLE LIST CO # YR MAKE MODEL VIN MILEAGE 265 1993 FORD TAURUS 1FALP5245PA205216 108053 268 1993 CHEV CAPRICE iG1BL5374PW125461 222925 270 1993 CHEV CAPRICE 1G1BL5371PW125403 108009 276 1993 CHEV CAPRICE 1GiBL5374PW125329 213308 283 1992 DODGE VAN 285W35Z5NK143135 123837 284 1992 DODGE VAN 287K831Z8NK166922 83443 285 1992 DODGE VAN 287K831Z8NK166923 127243 291 1991 DODGE VAN 2B5835Z3MK456696 135194 305 1994 CHEVY CAPRICE 1G1BL52PXRRi72125 207279 313 1994 CHEVY CAPRICE iGiBL52P3RR170801 163736 314 1994 CHEVY CAPRICE iGiBL52P4RR170886 177615 316 1994 CHEVY CAPRICE WRECKED iG1BL52P2RR170795 199056 323 1994 FORD VANW/LFT iFDKE30GiRH651545 161259 328 1995 CHEV CAPRICE WRECKED iG1BL52P6SR175755 189525 336 1995 CHEV CAPR 1GiBL52PXSR175693 192958 337 1995 CHEV CAPR 1GiBL52P6SRi74766 135299 347 1995 DODGE VAN/WHEELCHRLFT 285W635Z3SK561638 143144 352 1996 FORD CROWN VIC 2FALP71W9TX126468 172730 354 1996 FORD CROWN VIC 2FALP7IWOTX126472 127227 357 1996 FORD CROWN VIC 2FALP71W7TX126467 113480 361 1996 FORD BUS iFDLE40G9TH816611 128943 368 1997 FORD CROWN VIC 2FALP71W2VX133524 111551 369 1997 FORD CROWN VIC 2FALP7IWOVX133523 118000 403 1996 FORD CROWN VIC 2FAFP71W4WX125763 119494 406 1998 FORD CROWN VIC 2FAFP71W6WX125764 118424 407 1998 FORD CROWN VIC 2FAFP71W8WX125765 119655 473 1989 CHEV C20TRK iGCGC24K5KE174651 108522 493 2000 FORD CROWN VIC 2FAFP7IWXYX204616 143892 524 2001 FORD CROWN VIC WRECKED 2FAFP71W71X160015 49567 524 2001 FORD CROWN VIC 2FAFP71W71X160015 501117 FILE '.TABLE WOODEN TABLE WOODEN CABINET 85 DUMPSTERS 6 YARD MISC AUTO PARTS