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Agenda 07-08-2025; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: July 8, 2025 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (under separate cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: May 13, 2025 Budget Public Hearing and Work Session Attachment 2: May 15, 2025 Budget Work Session Attachment 3: May 20, 2025 Business Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GUIDING PRINCIPLE — COMMUNICATION AND AWARENESS We provide information and opportunities for engagement in a transparent manner so that all in our community have knowledge, understanding, and a voice. RECOMMENDATION(S): The Manager recommends that the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET AND CAPITAL INVESTMENT PLAN PUBLIC HEARING 5 AND WORK SESSION 6 May 13, 2025 7 7:00 p.m. 8 9 The Orange County Board of Commissioners met for a Budget and Capital Investment Plan 10 Public Hearing and Work Session on Tuesday, May 13, 2025, at 7:00 p.m. at the Southern 11 Human Services Center in Chapel Hill, NC. 12 13 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Jean Hamilton, 14 and Commissioners Marilyn Carter, Amy Fowler, Sally Greene, Earl McKee, and Phyllis Portie- 15 Ascott 16 COUNTY COMMISSIONERS ABSENT: None. 17 COUNTY ATTORNEYS PRESENT: John Roberts 18 COUNTY STAFF PRESENT: County Manager Travis Myren, Deputy County Manager Caitlin 19 Fenhagen, and Deputy Clerk Tara May (All other staff members will be identified appropriately 20 below) 21 22 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 23 24 1. Opening Remarks 25 Chair Bedford read the public charge and explained the process for making public 26 comments. 27 28 2. Presentation of the County Manager's Recommended FY 2024-25 Budget 29 County Manager Travis Myren made the following presentation: 30 31 Slide #1 ORANGE COUNTY NORTH CAROLINA FY2025-26 Operating Budget. Public Hearing May 13, 2©25 Board of Orange County Commissioners 32 33 2 1 Slide #2 Budget Priorities for FY2025-26 1. Minimize Tax Rate Increase 2. Create Budget Flexibility in Anticipation of Economic Downturn and Potential Federal Reductions 3. Maintain County Investment in Social Safety Net Services 4. Provide Continuation Funding to Schools 5. Invest in Employee Compensation Package 6. Align Budget Investments with ,Strategic Plan Goals ORANGE COUNTY 2 NC3fC1-H C_MZC7LIM 2 3 4 Slide #3 Revenue Neutral Tac Rate Property Tax Base x Property Tax Rate = Property Tax Levy Property Tax Base Revenue Neutral Tax Levy Property $33,254,442,655 .006264 $208,306,757 Or...62.64 cuts per$100 of Assessed Value Breakeven percentage increase in value is Just below 38% ORANGE COUNTY 3 NC)FUUH CIARC)"INA 5 6 7 8 9 10 3 1 Slide #4 Manager's Recommended Tax Fete Manager's Budget Recommends Increase of 2.95 cents over Revenue Neutral Tax Rate 1.94 cents to support school planning and design ;�- Impact on Home @ $4017,000=$118.100 1.01 cents to support school and County operations )o Impact on Home @ $500,000=$147.50 County Tax Rate Hlstory 914 A0 Orange Bars=Revaluabon Years 68.W ESM 67.90 95.79 MM 91.97 9322 "M ac.a: r,on I er,aa 409 Fe2041 zl`009 -92497 F11g45 F12999 X419 -IN11 FMV Fr2993 FI7414 -aQ15 Fe2914 FR937 ='@419 ZIM9 IZ970 FqM FF2937 Fe242! -17921 FMW "Zmd swc 2 3 4 Slide #5 Fire District Tax Rates Ten of Twelve Fire Districts Requested Tax Rate Increases TaL3dng 011abint FY 2,D25 Tax Rate Pievellue Nuuttal Ratt FY Z026 Request ll�4uested Ini-.rease Over Impact un S4,00,013,0 Home Revenue Neutral Pei Year EDAR GROVE FIRE 9 DO 6.54 754 1 00 $40.00 APELHILLFIRE 19.87 10.70 T1.50 4,71 $25,40 DAMASCUS FIRE 12 80 9,79 1020 041 $16.40 EFLAND FIRE 10.28 7.38 a-38 1 00 $40.00 ENO FIRE 11.98 8,71 8 71 LITTLE RIVER FIRE 739 5.35 5,35 NEW HOPE FIRE 1354 10.15 1254 235 $94.00 RANGE RURAL FIRE 11.40 6.2T 9,21 1 00 $40.00 RANGE GROVE FIRE 3 27 5.E1 7 00 1 18 $47.60 SOUTH ORANGE FIRE 9,00 6.67 a.T7 1 54 $60100 SOUTH TRIANGLE FIRE 12 W 8.75 10 217 1 45 $58.00 ITE CROSS FIRE 13.84 10.30 14.00 3.70 $146.40 ORANGE COUNTY 5 NC-)FU1 wH CIARC)"tIJ A. 5 6 7 8 9 4 1 Slide #6 Strategiesto Minimize Tex Rate Increase Department budgets held at or below base budgets (16 of 27 departments) . Transition General Fund expenses to other funding sources ($176,(}84) . 10% reduction to training and travel ($38,940) Eliminate four (4) vacant positions ($188,077) Charge administrative overhead to Sportsplex and Arks Commission ($215,562) Charge Special Tax District for collecting and remitking taxes (5135,000) Add four (4) positions to reduce expenses or generate revenue ($395,447) ORANGE COUNTY t: NC3fC1-H C_MZC7LIMA 2 3 4 Slide #7 Strategies to Create Budget Flexibility No budgeted sales tax growth from FY2024-25 Budget f No budgeter) growth in Register of Deeds revenue Increase Social Justice Fund -$50,.102 Reduce Appropriated Fund Balance - $31,233 ORANGE COUNTY 7 NC)FUFH C.ARC)"INA 5 6 7 8 9 10 5 1 Slide #8 Funding to Maintain Social Safety Net f $24,000 increase in Longtime Homeowners Assistance program $70,000 increase in Emergency Housing Assistance program through reallocation $25,000 increase in Partnership to End Homelessness Budget to Continue Cold Weather Cots $100,000 increase in Department of Social Services In Home Aide and $40,204 in the Aging In- Home Respite program $62,000 in Master Aging Plan Balance to Urgent Repair Program ' $40,000 Increase for Vaccine Supplies in the Health Department as Pandemic Grants Expire ORANGE COUNTY S IVCJRTH C,ARL7LiNA 2 3 4 Slide #9 Continuation Funding to Schools SchoolTotal Recommended FY2024-25 FY2025-26 Increase $Qi Approved Recommended "r�Increase Current Expense $108,090,282 $111,328.011 $3,237,729 3.G% Recurring Capital $3,060,000 $9,521,200 $6,461.200 211.2% Debt Service $19,182,204 $20,840,115 $1,657,911 8.6% Health&Safety Contracts $4,004,666 $.4,160,806 $156,140 3,9% +Enrollment Projections TOTAL $134,337,152 $145,856,132 $11,588,.233 8.6% Calculation of Percentage of General Fuad Revenues Dedicated to 14-12 Education Total School Funding Rec. $145,850,132=47.9% Total General Fund Revenue $304,784,697 GRANGE COUNTY $ NC)WYH CAR€3"r1JA 5 6 7 8 9 6 1 Slide #10 Continuation Funding to Schools County Per Pupil Funding Amount History PAM $211 kbpv sr ham s5mc 53,491 Sa1�s §ansa $1,3G7 $63fi7 W'O $3,571 Sa.467 53A5s S�.aav 53, 6 $3,1Qx 5.167 Sa,xb4 Sal= PAD SLUM i . P il k' 4 k k`�'$ �tia k;•�yy`� k�•v^, �ya k`-y"f �ti°j �"�� s�-yam Y k�•g 'yti �' ORANGE COUNTY 1 NORTH C/kRL7LiNA 2 3 4 Slide #11 Continuation Increase to Schools SchoolsChapel Hill-Carrboro City FY2425-26 Manager Recommended Continuation Request DifTerence $65,133,984 $66,949,681 ($1,815,697) Orange County Schools FY2025-26 Manager Recommended Continuation Request Difference $46,575,225 $46,78G,376 ($.2{}5,151) GRANGE COUNTY 11 1VORTH C:e4RC3"rIJA 5 6 7 8 9 7 1 Slide #12 Investing in Employees j- 2% Wage Adjustment - $1,797,292 f Continuation 0 Merit Awards - $451,000 Increase in Retirement Contribution -$145,035 Increase in Health Insurance Costs for Active Employees and (retirees -$1,308,285 Increase in Dental Insurance Costs - $16,405 ORANGE COUNTY 1:$ rVORTH CARC3"r1JA 2 3 4 Slide #13 Strategic Flan Alignment • Healthy Community • Public Education/Learning Community — Behavioral Health & In-Home Aide Investments — Continuation and Capital Planning Funds Housing for All • Environmental Protection and Climate Programs to Maintain Housing Acbon — Capital Investments to Implement Climate Action • Diverse and Vibrant Economy Plan — Arts Commission Expansion GRANGE COUNTY 13 NC)WFH CARC3"r1JA 5 6 7 8 9 10 8 1 Slide #14 Budget Consideration Schedule FY2025-26 Budget Considerallon Schedule May 13 Budget Public Hearing—Southam Human Services,Chapel Hill May 15 Work Session • Education • Outside Agencies May 22 Work Session • Fina Districts • Public 'Safety • Human Services • County Manager's Office May 27 Work Session • Sawn Services General Government • Community Services • Departments of Social Services and Emergency Services May 29 BudgetPubtic Hearing—Whltted Building;Hillsbnrough June 5 Wofk Session Resolutlon of Intent is Adopt Jeune 17 Sus+ness Meeting _ • Addpbon of FY2025-26 Operating Budgel ariod Capktal Budget ORANGE COUNTY ..» NC3fCI-H C_MZC7LIMA 2 3 4 Slide #15 Questions? ORANGE COUNTY NC)FUFH CIARC)"NA 5 6 7 8 9 10 9 1 3. Public Comments 2 3 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 4 open the public hearing on the budget and capital investment plan. 5 6 VOTE: UNANIMOUS 7 8 PUBLIC COMMENTS: 9 Brian Link asked the Board to allocate additional funds to schools. He said federal and 10 state officials have not done what they should do for schools and urged the Board to fill the gap. 11 He said they are $2 million short on continuation. He said he is thankful for the bond and for what 12 the commissioners have done. He said when others do not step up, the Board can. He said there 13 is a dialogue that the Board will be the backstop and they encouraged the school district to spend 14 down their fund balance. He said they have done that and spent $15 million worth and now they 15 need the backstop. He said he wants to make sure they understand the outcome. He said that 16 this continuation is a reduction of 100 FTE positions. He said that there has been a comment 17 about going back to business. He said that they are not business. He said they are not a charter 18 school system. He said that there is a lot of talk about equity, and he wants to clearly point out 19 that they are a majority, minority school system. He asked the Commissioners to fund the schools 20 for his children. 21 Ella Horrigan said she will be going to high school next year and chose French and Latin 22 as two of her electives. She said next year her Latin teacher at Culbreth will have to leave because 23 the Latin program has been cut. She said she is not the only teacher that will be losing her job. 24 She emphasized the importance of learning another language and said she is sorry that future 25 students will not get to take Latin. She asked the Board to increase the budget for the schools, so 26 they can keep these types of programs. 27 Clair Werry said she is an eighth grader at Culbreth Middle School. She said the Board 28 has funded the continuation budget in the past, but the school board has had to make cuts 29 anyway, including to the Latin program. She said Ms. Meyer, her Latin teacher, is one of the best 30 teachers her students have ever had, but she will be moving to teach at a private school. She 31 said many of her friends are also moving to private schools. She asked the Board to fund the 32 schools. 33 Jack Wallace said he is an eighth grader at Smith Middle School. He said the CHCCS 34 expansion budget is not just about wants—it includes needs. He said one of the items in the 35 expansion budget is to increase support for teaching assistants. He shared a story about the 36 impact a teaching assistant had on him and other students in elementary school. 37 Julia Gordon said she is an eighth grader at Culbreth Middle School. She said because of 38 the budget cuts at CHCCS, her Latin teacher has been let go for next year. She highlighted the 39 importance of the Latin program. She asked the Board to increase the budget for schools so that 40 no additional cuts are made. 41 Elizabeth Young said she volunteers with the HOME Repair fund and the list is two years 42 long. She said HOME repair funds are important and that keeping a home in good condition costs 43 1/10t" of the cost of building new affordable housing. She said this revaluation benefits investors 44 at the expense of historically Black neighborhoods. She said that newer and larger homes in these 45 same communities are undervalued, while older homes are systematically overvalued. She said 46 that she supports the increase in the AHA. She said that the revaluation does not make the system 47 fairer. She said that she is speaking on behalf of the Orange County Property Tax Justice 48 Coalition, organizers from historic Black neighborhoods, and is supported by the Jackson Center, 49 RENA, Justice United, and Habitat for Humanity. 50 Andrea Tanner said she is the president of the PTA Council for CHCCS. She said she is 51 here on behalf of 18 PTAs in the district to ask the Board to fully fund the continuation budget and 10 1 think of ways to fund some of the expansion budget. She said the best investment the Board can 2 make is in its children and by giving the educators all they need to educate. She said the PTAs 3 have pledged to advocate at the state level for additional funding for schools. She asked the 4 Board to do everything they can to meet the needs of the schools in Orange County for 2025. 5 Terri Buckner said she was gratified to hear the Board's conversation after the manager's 6 presentation of the budget. She said it was very clear how much they care. She said that she 7 came to present ideas. She said that she is likely the minority opinion in the room but noted that 8 the happiest days of her career were as an educator teaching teachers how to be teachers. She 9 said she has a short-term and a long-term suggestion. She asked the Board to postpone capital 10 funding for the schools. She said they already spend 39.4% on the schools and that is in addition 11 to the district tax. She said that one international study recommends 15-20% spent on education 12 as a target. She said that shows how far out of balance they are. She said long-term, she suggests 13 there is a public-school funding task force to get the schools back on fiscal track. She said there 14 are a lot of smart people in this community that can work on this issue. She said there are many 15 needs, including housing and other social services and those cannot be put off for education. 16 Julie Werry said she has kids at Culbreth and Rashkis and serves at both schools' PTAs. 17 She said she sees death by 1000 cuts. She said her family chose to move here because of public 18 schools and it feels like the things that makes CHCCS so special are being taken away. She said 19 her eighth grader has not had a math teacher all year. She said her younger child has experienced 20 the cuts to TA's that another student talked about. She said she knows the Board supports public 21 education and she encouraged the Board to fully fund the continuation budget and try to fund the 22 expansion budget. 23 William Madden said he appreciates the Commissioners and what they do. He said when 24 it comes to funding for schools, the state legislators are the reason there is a gap, and it will likely 25 continue to be that way. He said he wants to encourage other people to serve in Emergency 26 Services. He said he stopped EMT about a decade ago. He said it helped him to serve people 27 that were in great need. He asked about a program next month that encourages girls 9-12 to 28 serve in Emergency Services. He said this program is supported by the state and several 29 counties. He asked how this comports with the county's non-discrimination policy on sex and 30 gender. 31 Kari Hamel asked the Board to fully fund the continuation and expansion budgets for both 32 school districts. She said that 50% of student body living in low-income households. The Board 33 is responsible for the one meal that many students eat in a day. She encouraged them all to go 34 to a school cafeteria and watch kids eat, to media centers and watch them read, and she asked 35 the Board to have conversations before the second to last meeting. She asked that they fully fund 36 the budget. 37 Kristina Smith said she is a member of the Orange County Affordable Housing Coalition 38 and previously worked at CEF. She said she is a dual student of law and social work at UNC. She 39 said it is more important than ever that the Board continue to invest in the most vulnerable 40 residents. She said it is imperative that children and families in OC have the resources to keep a 41 roof over their head. She said that taxes are needed to cover these services, but increases do 42 not impact everyone equally. She said that older homes in historically Black areas are being 43 overvalued compared to newer homes in the same neighborhood, disproportionately impacting 44 older Black residents. She said that if the county can provide home repair funds, it keeps people 45 in their homes. She asked said there are too many people living unhoused in the community. 46 Jackie Jenks, Executive Director of IFC, thanked the Board for this budget and said they 47 have a difficult job on their hands in deciding what to fund. She said she is also a parent of three 48 kids in the school system. She said that IFC is part of the partnership to end homelessness and 49 they offer the only year-round shelter in the county. She said that they provide permanent 50 supportive housing for 21 households currently and will be adding to that. She said they offer the 51 only free hot meals in the county and free groceries through the community market. She said the 11 1 revaluation has disproportionately impacted residents that are already having a hard time making 2 ends meet. She said federal funding is uncertain and noted that housing and food services must 3 remain the top priorities. 4 5 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to close the 6 public hearing on the budget and capital investment plan. 7 8 VOTE: UNANIMOUS 9 10 The budget public hearing portion of the meeting ended, and the Board transitioned to a work 11 session. 12 13 4. Advisory Board on Aging —Appointments Discussion 14 The Board discussed appointments to the Affordable Housing Advisory Board. 15 16 BACKGROUND: The Advisory Board on Aging suggests policy and makes recommendations to 17 the Board of Commissioners and the Department on Aging while acting as the liaison between 18 older adults of the County and County government. It is charged with promoting needed services, 19 programs, and funding that impacts older residents. 20 21 The Board of County Commissioners appoints all twelve (12) members. 22 23 The following individuals are recommended for Board consideration: 24 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Jonathan Wilner At-Large First Full Term 06/30/2028 reappointment Shahnaz Gigi At-Large First Full Term 06/30/2028 Rashdi reappointment Vibeke Talley Hillsborough Town One-year 06/30/2026 Limits Extension 25 26 If the individuals listed above are appointed, no vacancies remain. 27 28 Tara May introduced the item. 29 The Board agreed by consensus on the reappointments of Jonathan Wilner and Shahnaz 30 Gigi Rashdi. 31 Commissioner Fowler asked if Vibeke Talley could be appointed as an ex officio member 32 because there are other qualified applicants. 33 Tara May said the Advisory Board Policy allows for ex officio members so that is a 34 possibility. 35 Commissioner Fowler asked if it would hinder Vibeke Talley's role on the board if she were 36 to be ex officio. 37 Tara May said she will get more information on that. 38 Commissioner Fowler asked when the next vacancies would be if the Board chose to 39 extend Vibeke Talley's term. 40 Tara May said the next vacancy would be in about a year. 41 Vice-Chair Hamilton said she knows the important role that Vibeke Talley has played on 42 this board. She said it is not clear to her that the Tar Heel Legislative Delegate needs to be a 12 1 regular advisory board member. She supported the idea of appointing a new applicant and having 2 Vibeke Talley stay involved as an ex officio member. 3 Tara May indicated that she will research ex officio membership and bring this position 4 back at the May 291h work session. 5 Vice-Chair Hamilton said she would be interested in appointing Mary Lucas. 6 Chair Bedford asked Tara May to research the age requirements for the Advisory Board 7 on Aging as well. 8 9 5. Affordable Housing Advisory Board —Appointments Discussion 10 The Board discussed appointments to the Advisory Board on Aging. 11 12 BACKGROUND: The Affordable Housing Advisory Board prioritizes affordable housing needs 13 and assesses project proposals. The board also publicizes the County's housing objectives, 14 monitors the progress of local housing programs, explores new funding opportunities, and works 15 to increase the community's awareness of, understanding of, commitment to, and involvement in 16 producing attractive affordable housing. 17 18 The Board of County Commissioners appoints all fifteen (15) At-Large members. 19 20 As a general practice, this board has decided not to make recommendations. 21 22 The following individuals and position are presented for Board consideration: 23 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Sarah Adams At-Large Second Full Term 06/30/2028 Lynn Nilssen At-Large Second Full Term 06/30/2028 Holly Meschko At-Large Second Full Term 06/30/2028 BOCC At-Large First Full Term 06/30/2027 Appointee 24 25 If the positions listed above are filled, no vacancies remain. 26 27 Tara May introduced the item. 28 The Board agreed by consensus on the recommended reappointments. 29 Chair Bedford recommended Kat Weis for the remaining at-large position. The Board 30 agreed by consensus. 31 32 6. Alcoholic Beverage Control Board —Appointments Discussion 33 The Board discussed making an appointment to the Alcoholic Beverage Control Board and 34 designating a member as Chair. 35 36 BACKGROUND: The ABC Board has the authority to buy, sell, transport, and possess alcoholic 37 beverages for the operation of its stores. This board also adopts rules for the ABC system and 38 has the authority to hire and dismiss employees. 39 40 The Board of County Commissioners appoints all five (5) At-Large members. 41 42 The following individual is presented for Board consideration: 13 1 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Dr. Timothy At-Large First Full Term 06/30/2027 Feeney 2 3 Pursuant to G.S. 1813-700, the Board of Commissioners shall designate a member of the local 4 ABC Board to serve as Chair. Judson Williamson (current Chair) has volunteered to be appointed 5 as Chair for another year with support from the ABC Board members. 6 7 One of the following ABC Board members may be designated as Chair: 8 NAME POSITION DESCRIPTION EXPIRATION DATE Jennifer Sykes At-Large 06/30/2027 Judson Williamson At-Large 06/30/2027 current Chair Mike Zito At-Large 06/30/2026 Melvin Green At-Large 06/30/2026 9 10 Tara May introduced the item. 11 Commissioner Carter said she also liked Dr. Pankratz's application. She asked what the 12 ABC Board's reasoning was for recommending Dr. Feeney. 13 Commissioner Fowler asked if Dr. Pankratz is serving on any other board. 14 Tara May said she is not sure of the exact discussion the ABC Board had when deciding 15 who to recommend. She said she can get more information to bring this back if the Board would 16 like. She said Dr. Pankratz has applied for the Opioid Advisory Committee but has not been 17 appointed. 18 Chair Bedford said, having served on the ABC Board in the past, they give a lot of thought 19 to who they recommend. She asked when the next vacancy on the ABC Board would be. 20 Tara May said June 30, 2026. 21 Chair Bedford said she would like to support their recommendation. 22 Commissioner McKee agreed. 23 The Board agreed by consensus on the recommended applicant. The Board also agreed 24 to appoint Judson Williamson as chair. 25 Tara May said she would relay the Board's support for Dr. Pankratz for the next vacancy. 26 27 7. Animal Services Advisory Board 28 The Board discussed appointments to the Animal Services Advisory Board. 29 30 BACKGROUND: The charge of the Animal Services Advisory Board is to advise the Board of 31 County Commissioners on matters of concern regarding animal issues and animal services in 32 Orange County, and to work with the Animal Services Director on various policy concerns and 33 issues regarding County animal services. 34 35 The Board of County Commissioners appoints all thirteen (13) members with representation 36 from various related fields and municipalities. 37 38 The following individuals are recommended for Board consideration: 14 1 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Mary Lucas Town of Hillsborough First Full Term 06/30/2027 Allan Polak Certified Animal Second Full Term 06/30/2028 Handler/Trainer/ Technician 2 3 If the individuals listed above are appointed, the following vacancy remains: 4 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 06/30/2028 Vacant since 04/24/2025 5 6 Tara May introduced the item. She indicated that the Animal Services Advisory Board did 7 not have a chance to make a recommendation for the remaining vacant position. 8 The Board agreed by consensus on the recommended appointments. 9 10 8. Orange County Board of Adjustment -Appointments Discussion 11 The Board discussed appointments to the Orange County Board of Adjustment. 12 13 BACKGROUND: The Board of Adjustment hears, reviews, decides appeals, and reviews any 14 order requirement, decision, or determination made by the Zoning Officer in the performance of 15 official duties. It also hears and decides applications for the approval of those Special Uses 16 requiring Board of Adjustment approval, in accordance with the rules and conditions laid down in 17 the Unified Development Ordinance (UDO), hears and decides appeals for variances from the 18 dimensional regulations of the Unified Development Ordinance (UDO), and decides or determines 19 other matters as may be required by the Unified Development Ordinance (UDO) or State law. 20 21 The Board of County Commissioners appoints all five (5) members and two (2) alternates. 22 23 The Board of Adjustment does not make recommendations for appointments. 24 25 The following individuals are presented for Board consideration: 26 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Leon Meyers At-Large Second Full Term 06/30/2028 Holly Fraccaro Alternate First Full Term 06/30/2028 (reappointment) 27 28 If the positions listed above are filled, no vacancies remain. 29 30 Tara May introduced the item. 31 The Board agreed by consensus to reappoint Leon Meyers and Holly Fraccaro. 32 15 1 Adjournment 2 3 A motion was made by Commissioner Fowler, seconded by Chair Bedford, to adjourn the 4 meeting at 8:08 p.m. 5 6 VOTE: UNANIMOUS 7 8 9 Jamezetta Bedford, Chair 10 11 12 Recorded by Tara May, Deputy Clerk to the Board 13 14 Submitted for approval by Laura Jensen, Clerk to the Board Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 May 15, 2025 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Work Session on Thursday, May 9 15, 2025, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Jean Hamilton, 12 and Commissioners Marilyn Carter, Amy Fowler, Sally Greene, Earl McKee, and Phyllis Portie- 13 Ascott 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Travis Myren, Deputy County Manager Caitlin 17 Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m.All commissioners were present. 21 22 The Board reviewed and discussed: 23 • Outside Agency Funding; 24 • the Durham Technical Community College — Orange County Campus FY 2025-26 25 Operating Budget; 26 • the Chapel Hill-Carrboro City Schools FY 2025-26 Operating and Capital Investment 27 Plan Budget; and 28 • the Orange County Schools FY 2025-26 Operating and Capital Investment Plan Budget. 29 30 BACKGROUND: The County Manager presented the FY 2025-26 Recommended Budget 31 (https://www.orangecountync.gov/budget) at the Board of Commissioners' May 6, 2025 32 Business meeting. Since that time, the Board has conducted one (1) public hearing to receive 33 residents' comments regarding the proposed funding plan. This is the first opportunity for the 34 Board to discuss next year's recommended funding plan related to Outside Agency and 35 Education funding. 36 37 Outside Agency Funding: The recommended Outside Agency Funding can be found on page 38 201 of the Manager's Recommended Budget. The recommended budget for FY 2025-26 is 39 $800,146 40 41 Education Operating Funding: The Manager's Recommended Education Funding can be 42 found starting on Page 148 of the Recommended Operating Budget. Per-pupil Current Expense 43 funding is recommended to increase from $5,666 to $5,877. 44 45 Durham Tech Funding: Durham Tech's recommended funding is also found in the education 46 section of the Recommended Operating Budget, on Page 148. The Manager is recommending 47 a 3% increase to Durham Tech's current expense. Durham Tech also receives additional funds 48 through the Article 46 sales tax. 49 2 1 Education Capital Funding: The Manager's Recommended Capital Investment Plan details 2 the School Funding Summary on Page 131. There are $549.9 million of school capital projects 3 in the 10-year capital window. 4 5 1. Discussion Regarding Outside Agencies Funding for FY 2025-26 6 7 Caitlin Fenhagen, Deputy County Manager, made the following presentation: 8 9 Slide #1 ORANGE COUNTY NORTH CAROLINA FY2025-2G COUNTY MANAGER RECOMMENDED BUDGET Outside Agencies May 15, 2025 BOCC Work Session 10 11 12 Slide #2 FY2025-26 PROCESS CHANGES • Inclusion of Orange County Strategic Goals and Objectives In Application, Scorecard and Quarterly Progress Reports • Performance Measures in Application Must Align with a County Strategic Goal and Objective • County Strategic Plan Manager Consulted on Revisions to Materials and Reviewed Submitted Applications and Scorecards and Provided Feedback to County Manager • Outside Agencies Coordinator, Relevant Department Director and Deputy Manager Attended Joint County and Towns Agency Presentations and Completed Scorecards • Separate Scorecards for New Agencies • Manager Received Scorecards and Prioritized 2 Funding for County Needs ORANGE COUNTY NOKI 1-1 CAROLINA 13 3 1 Slide #3 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Outside 1 1 r 501(c)3 Approved Approved Recornniend Visitors Bureau Agencies Funded 42 39 35 4 Total $ 1,037,016 $ 899,439 $ 840,146 $ 119,347 • A total of 39 outside agencies applied for FY 25-26 funding.'These requests totaled$1,100,157,which is$200,718 above the current FY appropriation, There were site(6)new agencies requesting funding of$50,838;four(4)new agencies are recommended to receive funding for a total of$17,500, One(1)outside agency will be moved to Maintenance of Effort(MOE)funds to improve collaboration with.Alliance.Three(3)outside agencies will be moved to the Visitors Bureau Fund for tourism-related programming, ORANGE COUNTY NORTH CAROUNA 2 3 4 Slide #4 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Funding Formula 90—100(All Agencies) Up to$7,500 plus Mase 80—89(F,,dstittg Ageacies) Cut of 1011/u to Base 80—89(New Agencies) $2,500 Flat 79 or Below $0 *Funding for existing agencies is based on the requested amount over or below last year's award(base).For new agencies,the base is$0.For ncw. agencies ,Nith scores between 90-100,they received the amount requested up to$7,500.For new agencies with scores between 80-89,they received a flat$2,5000.All agencies scoring below 79 are not recommended for fundu)g. ©'RANGE COUNTY NORT I I CAROLINA 5 6 Commissioner McKee asked for clarification on Chapel Hill's participation. 7 Caitlin Fenhagen said they participated in the Human Services recommendation, but 8 they chose not to do any in-person interviews with the agencies. 9 Commissioner McKee asked if there was a reason that they did not interview. 4 1 Caitlin Fenhagen said that they made significant changes to their process. She said it 2 was led by staff and they were familiar with those agencies. 3 Commissioner McKee said he is concerned about agencies that are funded by multiple 4 sources and that it would be better to have a unified approach. 5 Caitlin Fenhagen said there was close collaboration between staff. 6 Commissioner McKee said that he wants to avoid siloing the process. 7 Melissa Allison, Business Officer in the County Manager's Office, said that Chapel Hill's 8 Human Services Board met and reviewed the applications last year and they took those to the 9 Chapel Hill Town Council but this year they chose not to do that. She said that staff scored the 10 applications this year. She said that she meets closely with the staff members from Carrboro 11 and Chapel Hill. She said if there are concerns, they discuss those and bring those to the 12 managers. 13 Commissioner McKee said it sounds like there was close collaboration. 14 Commissioner Greene said Chapel Hill eliminated most of their volunteer boards in the 15 interest of efficiency. 16 Chair Bedford asked if there was more consistency in the ratings by having staff review 17 the applications. 18 Melissa Allison said yes and that it was fair. She said it was good to have the directors 19 involved. She said directors hear more about the day-to-day operations of agencies. 20 Chair Bedford said that was one of her biggest concerns. 21 Melissa Allison said it varied each year because of different members. 22 Caitlin Fenhagen said it seemed very collaborative and there were subject matter 23 experts involved and it felt much more aligned. 24 Commissioner McKee said the process that is used now is far better than the process 25 that existed when he first joined. 26 Caitlin Fenhagen said it is more efficient for agencies as well, as they only do one 27 meeting with the county and towns, and only one application. 28 29 Slide #5 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Transferred to MOE Funds �� Application mmm� scrite OF,Enterpdses $70,000 $8f},000 $74,757 92 ORANGE COUNTY NORTH C.AROLTNA 30 5 1 2 Slide #6 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Transferred to Visitors Bureau Fund Application . . . . Score Historic Hillsborough 512,04.10 S12,011[1 S I i,'8f a 80 Co mn7lssion (Barwell School) Alliance for Historic 55,000 510,000 $4,500 80 Hillsborough (Visitor's Center) Historical Foundation 532,500 534,500 $29,250 80 of Hillsborough and Change Count} (Muscum) ORANGE COUNTY NORTH CAROLINA 3 4 Caitlin Fenhagen noted that the three agencies listed in slide #6 receive a lot of out-of- 5 county traffic. 6 Vice-Chair Hamilton asked if the agencies that were moved to other funds were subject 7 to the same standards. 8 Caitlin Fenhagen said they were subject to the same standards, but their contracts will 9 be managed by the Visitors Bureau. 10 Chair Bedford noted that the three listed on slide #6 had the same funding matrix, as 11 opposed to OE Enterprise. 12 Vice-Chair Hamilton asked if they would be involved in a different process in the future. 13 Caitlin Fenhagen said her opinion is that they are kept in the same process. She said 14 they may want to bring in the Visitors Bureau in the evaluation process next year. She said this 15 will keep them reviewed by the same people and be consistent. 16 Commissioner Portie-Ascott asked how an agency can qualify for increased funding. 17 Caitlin Fenhagen said agencies that score 90 or above could receive an increase. 18 Travis Myren said they will never get more than they request. 19 Commissioner Portie-Ascott clarified that if they had scored 90, they would have gotten 20 the $10,000. 21 Travis Myren said yes. 22 Vice-Chair Hamilton said that if the scoring matrix is not adjusted, some agencies may 23 be disadvantaged because of the services provided. 24 Chair Bedford said that makes sense because they prioritized a social safety net but it 25 might be different for tourism funds. 26 Caitlin Fenhagen said that makes sense and maybe they should look at a separate 27 scorecard for agencies funded through the Visitors Bureau. 28 Vice-Chair Hamilton said all the other things that they are doing must also align. 29 Chair Bedford said that they also give $6,700 annual rent to the Alliance for Historic 30 Hillsborough, so they get a great deal of in-kind support in addition to this funding. 6 1 Slide #7 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Strategic Goal: Housing for All FY2024-25t iApplication Award Request Recon-unend Score Nfarian Cheek Jackson Center $50,000 $60,000 $57,500 96 Community Empowerment $30,000 $40,000 $37,500 9 Fund Hope Renovations $7,500 $40,000 $15,000 94 Habitat for Humanih $100,000 $120,000 $107,500 )1 Empowerment, �- Inc. $67,500 $80,000 $75,000 J41 Oxford House, $9,QOD $17,500 $8,100 9? Inc. 2 3 4 Slide #8 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Strategic Goal: Housing for All .. Award Request Recommend Pee Wee Homes $14,000 $16,000 $12,600 58 Rebuilding Together of the Triangle,Inc $15,000 $15,000 $13,500 82 TOTAL(All rrr rr rr ORANGE COUNTY NORTH CAROLINA 5 1 Slide #9 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Strategic Goal: Healthy Community FY2024-25i RecommendAward Table ,Ministries,Inc $23,000 $27,500 $27,5U(_) 99 Meals on Wheels Orange $75,000 $75,000 $75,000 98County El Centro 98 $38,377 $44,133 $44,133 Porch Chapel Hill $21,020 $25,000 $25,000 98 Refugee Community $10,000 $15,000 $15,000 98 Partnership Orange County Rape $51,000 $53,000 $53;000 97 Crisis Center ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #10 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Strategic Goal: Healthy Community i iApplication RecommendAward Request . Reentry House Plus $25,000 $25,000 S_' , a iC i 97 Porch Hillsborough $15,000 $22,000 $22,000 9� Exchange Club's Family Center of the Central $15,901 $16,186 $16,186 93 Piedmont Refugee Support Center $5,000 $7,500 $7,500 92 Volunteers for Youth $11,000 $11,500 $11,500 90 Hillsborough Community Garden N/A $13,338 $2,500 88 (Ne-) 5 6 8 1 Slide #11 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Strategic Goal: Healthy Community ® Recommendr .. Award Planned Parenthood S2U,CI17(.) 82l�,1��H I 5 I ,Il(�I i 82 Swim for Charlie $9,141 $21,000 $8,227 Charles House $26,000 $28,000 $23,400 81 Association ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #12 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Strategic Goal: Public Education/Learning Community FY2025-26 Application Recommend Score Family Reading Partners $12,000 515,000 $15,000 98 YMCA—Chapel Hill and NSA $10 000 $7,500 15 Carrboro(New) Boomerang $27,500 $36,000 $35,000 97 Empowering Excellence Through Exploration(E3) $2,000 $2,500 $2,500 95 Orange County Partnership $8,000 $8,000 $8,000 91 for Young Children Orange County Literacy $20,000 $24,000 $24,000 90 Council 5 6 9 1 Slide #13 F'Y2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Strategic Goal: Environmental Protection and Climate Action f 11.111cl IIill (;.urh'01, Farmer's.'Market (.\cu;i - T'riangle Bikeaurks(Nc��j S7,51111 ti��l 1SP $j ©RANGE COUNTY NORTH CAROLINA 2 3 Commissioner Fowler asked for more information on Triangle Bikeworks. 4 Caitlin Fenhagen said they refurbish bikes and distribute them to kids that would not 5 otherwise have access to a bike. She said applied in the previous year, but were not funded. 6 Melissa Allison said they offer bike trips for children that otherwise would not get the 7 experience. 8 9 Slide #14 FY2025-26 RECOMMENDED BUDGET OUTSIDE AGENCIES Agencies Not Funded* FY2025-26 Application Recommend Score Orange County Disability Awareness S 15'1 P(11 1 S30,001 S(1 Council Tr:ansplanring _ Traditions Si5,U4kI1 S18,1]IIO 51 Big Brothers/Sisters N/A $15,000 $L1 - (New) Monet Richardson cornniuniry `.1 $5,000 $(l 51 Foundation(New) In FY 24-25, 10 outside agencies were not funded. ®RANGE COUNTY NORTH CAROLINA 10 10 1 Commissioner McKee asked if they could tell by the applications if it was a lack of 2 understanding of how to complete the application or if it was a lack of meeting the goals. 3 Caitlin Fenhagen said it is hard to say because they have been funded before and are 4 not new to the process. She said the two on the top were funded in the past. She said there 5 were issues with the applications, the numbers they were serving, the sustainability of the 6 program, the cost of providing the service, and location or service population. She said the Big 7 Brothers program is located in Morrisville and serving a mostly out of the county population. She 8 said the Monet Richardson Community Foundation provides backpacks to students, which are 9 services already provided by the county and would have been a duplication of efforts. 10 Commissioner McKee said he thought he remembered the OC Disability Awareness 11 Council from previous years. 12 Caitlin Fenhagen said the Orange County Disability Awareness Council also receives in- 13 kind space at the Southern Human Services Building. 14 Commissioner Carter asked if applicants receive feedback on their application and how 15 they can improve in the future. 16 Caitlin Fenhagen said they receive a call from staff and can receive their scorecard. 17 Melissa Allison said several agencies changed their programs this year. She said it 18 made it a little more difficult to score. She said that she meets with applicants and helps them 19 understand the application. 20 Commissioner Fowler asked if Big Brothers Big Sisters receives funding through JCPC. 21 Caitlin Fenhagen said they may receive funding from Wake County. She said they are 22 serving some from Orange County, but it is a very small percentage. She said the application 23 was for one-on-one tutoring and would be eligible for JCPC funding if they applied. 24 Commissioner Portie-Ascott asked if the Monet Richardson foundation did not receive 25 funding because there is no unmet need for backpacks in Orange County. 26 Caitlin Fenhagen said that is correct. She said there are a variety of community groups 27 that provide the backpack and DSS provides a backpack for anyone that would need one. She 28 said it was reviewed by the DSS director as well. She said there should not be any students 29 going without backpacks in Orange County. 30 Chair Bedford asked what five agencies have direct contracts with the county. 31 Caitlin Fenhagen said IFC food, IFC Shelter, Compass, Dispute Settlement Center and 32 Community Home Trust. 33 Chair Bedford asked if they filled out an application. 34 Caitlin Fenhagen said those agencies go through the budget process with departments. 35 Kirk Vaughn said this information will be presented during department budget 36 discussion. 37 38 Slide #15 Questions? ORANGE COUNTY .W 1R-I H[ARO1 INA 39 11 1 2. FY 2025-26 Operating and CIP Budget Discussions, regarding: 2 • Durham Technical Community College 3 • Chapel Hill-Carrboro City Schools 4 • Orange County Schools 5 6 President JB Buxton of Durham Technical Community College made the following 7 presentation: 8 9 Slide #1 DURHAM I' ECH OrangeMay 15, 2025 1 IFY 2025-26 County Budget Request 10 11 12 Slide #2 6 - DURHAM durhamtech.edu 13 12 1 President Buxton shared images of the recent commemoration exercises at Durham 2 Technical Community College. 3 President Buxton introduced Andy Kleitsch and Jackie Krohn from Durham Technical 4 Community College. 5 6 Slide #3 } V ,• V 1 DURHAM r-C:h durhamtech.edu 7 8 9 Slide #4 Key Orange County Program Offerings Curriculum (CU)& Continuing Education (CE) Health and Wellness • AneSthesia Technology(CU) Nurse Aide(CU&CEJ • Peer Support Specialist(CE) Human Services and Public Safety • Emergency Medical Science(CU&CE)(CPA,OCEMS Con Ed offerings) • EMT,AEMT,Paramedic training(CU&CE) • firesafety(CE) • Creative and Liberal Arts/Science and Math • University Transfer Classes(CU) • Business and Entrepreneurship _ • Culinary(CE) Notary(CE) • College and Career Readiness and Continuing Education • High School Ecluivalency(CE) • Workforce Development ICE) Upholstery&Photography(CE) • Center for the Global Learner • Beyond Basic English as Second Language(CEI English As a Second Language ICE) =' D U R H A M T E C H durhamtech.edu 10 13 1 Slide #5 Orange County Campus Expansion in Hillsborough This 14,000-square-foot expansion will provide additional space for the College's programs in Emergency Medical Services,Allied Health,and a Skilled Trades. Building Features 2 new classrooms 2,600 ft2 of Skilled Trades labs 2,700 ft2 of Allied Health labs 2,500 ft2 of EMS&Public Safety labs Architect:Katherine Hogan Architects 2,600 Wof support areas g 1,200 ft2 exterior courtyard Construction Manager:Samet Corporation Project Manager:35 North Lobby renovation Expansion Size:14,000 square feet Cost:$11 million Funding:Orange County A DURHAM TECH durhamtech e(k. 2 3 President Buxton said there is an increased need for services at the Orange County 4 campus. He said there is increasing enrollment for EMS and public safety classes. He said 5 they are excited for the expanded student and faculty spaces. 6 7 Slide #6 Count of Orange County Residents Taking Courses at Durham Tech (any campus) 2500 2000 1500 1000 500 0 2020-2021 2021-2022 2022-2023 2023-2024 ■CU Students ■CE Students D I.Percent Change +25% -196 +4% +29% 'A D U R H A M T E C H durhamtech.edu 8 14 1 Slide #7 Countof Any Durham Tech Student • at Least 1 Class at OCC 2500 2000 1500 1000 500 0 2020-2021 2021-2022 2022-2023 2023-2024 ■CU Student Count ■CE Student Count Academic Year 2020AY to 2021AY 2021AYr ,22AY to 2023AY 2020AY1 Percent Change +83% +10% +15% +132% D U R H A M T E C H durhamtach,edu 2 3 4 Slide #8 Community Impact Events Clients Served • Business planning workshops fID • How to Write a Business Flan • Bilingual training sessions 5m Como Jniciur mi Negocio • How to Finance Your Business e m • Taxand finance guidance ,° 57 59 59 • YourSmall Business Taxes Cosh Flow/or the Small Business Owner '0 • HispanoPreneurship summit Training Sessions • Basics of Bookkeeping ° Ul}P7971 7W k7N7 7°77�7.5 79FSAN 39Ii2475 • Quickbooks Introduction(2 part) • Donde esta el Dinero? Hours Counseled Academic Number of Number of Year Events Hosted Attendees 9 2020-2021 8 MONA 2021-2022 11 88 So Im 2022-2023 g 94 2023-2024 12 66 r 2024-20225 21 260 "-11 „I. „ M-1 -111 1-11 =4 DURHAM `7 f durharntech.edu 5 15 1 Slide #9 GEED Grants Awarded Orangejw� Continuing Education Equity by Design . Data Number of Number of Academk Year students Gasses awarded 2022-2023 88 134 2023-2024 89 126 2024.2025• 121 239 'Grants still being awarded =4 DURHAM TECH 2 3 President Buxton said that Durham and Orange counties are the only two in the state 4 that award CEED grants for short term courses in the amount of$250. 5 6 Slide #10 ALL SOURCES z +5ldle +®ulwm •OrarW .Federalgraatts •PrivateNate/local grants•Student Feesand other STATE-LOCAL LOCAL ax 4D #j •sate +uuham +(#tinge +ourhwn •Orange � DURHAM TECH durhamfech.edu 7 16 1 Slide #11 MANAGER'S REQUEST V COLLEGE REQUEST Budget Item Base Re west INana r Pmc. han a v'24 25 kha.ge v Request Current Expense 945,363 1,192,252 973,724 28,361 (218,528) Rem rririp,Capital 75,000 75,000 75,000 - icEe 46 Innovation Hub 20,000 20,_000 20,000 - - aAPprenticeshi Coordinator 8 755 9 083 . 9,083 328 - Promise 200,000 200,000 200,000 Back to Work 100,1700 100,000 100,000 - Small Business Grant 70,000 70,000 70,000 - A06-I Debt Service 191,318 183,935 183,935 7,383)1 N/A TOTAL 1,610,436 1,850,270 1 1,631,742 21,306 (218,528) Unfunded Items College liaison 91,649 Sworn officer 82,500 Fixed cost total(without debt service,college liaison and police officer requests) 1,419,118 1,492,186 1,447,807 28,689 (44,379) drlrhamtech.em OF� 2 3 Chair Bedford asked if the Back to Work grants are funded through Article 46. 4 President Buxton said that was correct. 5 Commissioner Fowler asked if the $250 in CEED grants is given to students per 6 semester. 7 President Buxton said the tuition is covered, and then the student receives an additional 8 grant up to $250 for books, materials, or transportation costs. 9 President Buxton compared the budget request vs. the amount recommended by the 10 County Manager. He asked that the Board find increased funding for the college, if possible. 11 Commissioner Fowler asked for clarification on the college liaisons. 12 President Buxton said that the college has one liaison funded by Orange County, and 13 funds a second Orange County liaison with other operational funds. 14 Chair Bedford asked who they liaisons are working with and where they are located. 15 President Buxton said they are working with students in the high schools to register 16 students for classes at Durham Tech. He described their activities in the schools. 17 Commissioner McKee asked how much one liaison costs. 18 President Buxton said $91,649. 19 Commissioner McKee clarified that the increase needed to meet the continuation needs 20 of Durham Tech is $44,379, with an additional $91,649 for a liaison. 21 President Buxton said yes. 22 Commissioner Carter asked if the request is for a sworn officer for second shift and if the 23 college has a sworn officer for first shift. 24 President Buxton said yes. 25 Commissioner Carter asked about their shifts. 26 Jackie Krohn said it was 3 — 11 pm. 27 Chair Bedford asked how many days the small business is staffed in Orange County. 28 President Buxton said they are split between Orange and Durham counties, but he did 29 not know the exact split. 17 1 Chair Bedford asked if the county could use Article 46 funds to make up some of the 2 funding needs. She said there may be options to do incremental funding. 3 President Buxton said Promise funds are reimbursable. He said that the small business 4 position is filled and there has been significant growth in that program. 5 Chair Bedford said that inflation has been high. She wanted to know the flexibility of 6 Article 46 funding. 7 Travis Myren said he would review options for Article 46. 8 Chair Bedford asked what would happen if the $44,379 is not funded. She said it seems 9 that there is flexibility in Article 46. 10 President Buxton asked for Andy Kleitsch to explain what they might do if they are short 11 of funds. 12 Andy Kleitsch said they are limited by state statute to use state funds for the campuses. 13 He said they have some funding through rental revenue of the facilities. He said those would be 14 unrestricted funds they could use, but it is not a lot. He said that would mean those funds would 15 not be available in future years. 16 President Buxton said they will be under construction next year and will not be renting 17 the facility out. He said that last year they were short of funding, and the shortfall has 18 compounded. He said they are a growing campus. 19 Commissioner Greene said she supported finding increased funding through Article 46. 20 Vice-Chair Hamilton asked what the assumptions are for salary increases. 21 President Buxton said they used 3% based on available information from the state. 22 Andy Kleitsch said salary information would come out the next day from the House 23 subcommittees. 24 Chair Bedford said if the state passes a budget with raises less than 3%, Durham Tech 25 is not in the hole that much, but they just do not know at this point. 26 President Buxton said that was correct, but they feel good about the assumption given 27 the information that has come out. 28 29 Travis Myren made the following presentation: 30 31 Slide #1 r ORANGE COUNTY NCWFH CAROLINA Budget Work Session #1 Education Outside Agencies Board of Commissioners Work Session May 15, 2025 32 33 34 18 1 Slide #2 Durham Technical Community College • Operating Costs (non-instructional) - page 148 R Difference Current Expense 945,363 1,192,252 973,724 28,361 Recurring Capital 75,000 75,000 75,000 - Debt Service 191,318 183,935 183,935 (7,383) General Fund Subtotal 1,211,681 1,451,187 1,232,659 20,978 Article 46 Supplement 398,755 399,083 399,083 328 Total 1,610,436 1,850,270 1,631,742 21,306 • Current Expense increase of 3% $28,361 does not meet Continuation by$44,379 • Durham Tech Promise Scholarships $200,000 budgeted in Article 46 Sales Tax • Return to Work Financial Aid $100,000 budgeted in Article 46 Sales Tax • Small Business Center Support $70,000 budgeted in Article 46 Sales Tax ORANGE COUNTY 2 N't W I'1 1 C-AROLINA 2 3 4 Slide #3 Durham Technical Community College • Article 46 Investments - page 76 Recommend- Durham Tech Promise Scholarship $200,000 $200,000 Back to Work Initiative $100,000 $100,000 mall Business Program $70,000 $70,000 arolina Innovation Hub Rent $20,000 $20,000 �pprenticeship Coordinator $8,755 $9,038 otal $398,755 $399,038 ORANGE COUNTY 3 NORTH CAROLINA 5 6 7 19 1 Slide #4 Durham Technical Community College • Back to Work Initiative e page 76 • $100,000 Recommended Appropriation for FY2025-26 — Scholarships target unemployed and underemployed residents in Orange County D Short-term offerings with service area industry trends/projected sector growth such as Life Sciences,Construction Trades,Health Gare,Information Technology. — $500 scholarships to 200 students r Cover average tuition costs of$2511 and funding to support additional student needs such as textbooks,technology, and transportation. i 112024-25 Cohort by Year 88 98 127 ORANGE COUNTY Nt)R'1'1 I (:AROt.INA Z 3 4 Slide #5 Durham Technical Community College Back to Work Participants by Age Back to Work Participants by Race a6 35 35 ameraan hdia.rpl�ks 34 Wn wn as % 32 31 a1 31 J6 ao 28 28 27 4&2fi 2635 3645 pverdfi Back to Work Participants by Educational Pathway sc M 8M&ft% ■2 hr—A—Txhnu y ■a Hunan Serviom and Public Wmy i T3 H"In rnd WetlMas 17 OwLW lar d1e GIa6a1 LUMW 88 Business aM EnVepceMursNip 18 Baidhg,Engiaeedng,ed SMIld Tr des ^8 W n 64 W N 5 6 7 20 1 Slide #6 Education Work Session Agenda • Terminology • Total Budgeted Students and Enrollment Trends • Per Pupil Amount • Impact of the Special District Tax • Funding Recommendations • Undesignated Fund Balance Policy and Amounts ORANGE COUNTY 6 NORTH CAROLINA 2 3 4 Slide #7 Terminology • Average Daily Membership(ADM) — Based on Department of Public Instruction's composite best of 20u,or 4©'"day average daily membership • out of District Students — Students from outside of the district attending a traditional Orange County public school — County is not responsible for funding Out of District Students Charter School Students — Students living in one of the Orange County school districts but attending a charter school including charter schools in other counties — School districts must transmit the focal per pupil amount to the charter schools serving orange County students County provides funds to the District to pay for those Charter Students through the Current Expense Budget — If a student transfers from a Traditional School to a Charter School, the amount is prorated for the time the student spends in each location • Total Budgeted Students — Number of students for which orange County government provides funding on a per pupil basis ORANGE COUNTY 7 NORTH CAROLINA 5 6 Travis Myren said that the district is required to transmit the per pupil rates to the charter 7 school regardless of district. 8 9 21 1 Slide #8 Total Budgeted Students FY2025 -26 SchoolsChapel Hill-Carrboro City Schools Orange County Average Daily Membership 11,114 6,915 Out of District Deduction (318) (115) Charter Students 222 1,125 Total Budgeted Students 11,018 7,925 %of Total BudgetedStudents 58.16% 41.84% • The number of total budgeted students dictates the amount of current expense funding each District receives,The County must provide the same amount per pupil to each District. mss. ORANGE COUNTY 8 NOR-M CAR(-�P INA 2 3 Travis Myren said the reoccurring capital formula no longer includes charter students. 4 5 Slide #9 Student Enrollment History Total Budgeted Students by District MOW d2,115 12,243 121339 12,219 12.I.d0 12,367 12,274 12.21/ 17,351 13,020 11,993 11,302 1' 7 31,753 11,141, 11.018 11,-000 10,000 3,000 tCHCCS 8,071 8,011 0,13d &,355 1`110 8,021 A003 �Ocs 7,8fi3 7,801 7,9GG ],936 7,925 7,14 7,227 7,357 7,437 8 7,177 7;000 fi,000 5,000 3007q. 1pgOpp 3WF10391611 ]00.1.0.1 D61I-SE ]0}0..1e ZYIw15 ]OSS1G 201FA1 7ph'rv16 10!&19 TOLWFO 1RP21 Z9V0..1T 1@3]•31 DWi16 ]Wd•�5 DWY7f CHCCS Budgeted Student Decrease of 923 Students Budgeted student percentage decreases from 58.40%to 58,16% OCS Budgeted Student Decrease of 11 Students ORANGE COUNTY 9 Budgeted student percentage increases from 41,60%to 41.64% NORTH CAROLiNA 6 7 Travis Myren said they are projecting a decrease in both districts. 8 9 22 1 Slide #10 Student Enrollment Over Time Chapel Hill-Carrboro City Schools Average daily Membership 16.000 14.000 17.090 1568- 74p 12,363 12.336 12.321 12A481a,1a9 12,25& 12.203 12.017 72,7 r 11 k1• 11.718_-. 12.900 11.343 -_'— li,3B3 11,219 11.114 11,090 15466 10.e09 9,909 6,000 7.000 2007-W 2008-09 2009.10 2010.11 2011.12 2012.13 2013.14 2014-13 2015.16 2016-17 2011.18 2018.19 2019.20 2020.21 2021.22 2022-23 2023.24 2024.25 2025-26 eu"at Average Dally Membership decreased by 105 ,,, A OOR GE COUNTY 10 2 3 Travis Myren said these numbers are physically located in the schools. 4 5 Slide #11 Student Enrollment Over Time Chapel Hill-Carrboro City Schools Out of District and Funded Charter Students 400 3sa 350 309 aid 300 241 141 242 250 151 253 zso s - 131 azo �« alb zm 167 162 358 361' 165 356 a05 150 131 --�3�331 131 117 117 100 79 50 0 YO]]-06 Y006-03 20M10 201411 Y013-I! 401?13 2O1}1� Y01L15 401318 lOIF1T Y61]-16 Y01&i°J YB1}Y9 POY6Y1 MSI-YY NPY-P9 P�}Ya PDYa15 Y61}P6 eta Out of District Students increased by 9 Charter Students decreased by 9 ORANGE COUNTY Charter Students Represent Z0%of Budgeted Students NORTH CAROLINA 6 7 Travis Myren said there in an increase in out of district students. 8 9 23 1 Slide #12 Student Enrollment Over Time Orange County Schools Average Daily Membership 10,000 - 9,000 8,000 7,420 7,50Y 7526 7,551 7,544 7,315 7,388 7,381 7,192 7,272 7'299 7,182 7,122 6,954 7,030 7,007 6,940 6,915 7,000 —p • 6 �� 6,000 5,000 3907-08 3008-09 200510 MMU 2ML-n 30L1-13 2Mi14 201415 201516 261637 261748 W1 19 2M420 2MML 2@t-32 3@2.33 Mt 24 20Q4-35 2835.16 60�et Average Dally Membership decreased by 75 ¢` ORANGE COUNTY 12 NORTH CAROLINA 2 3 4 Slide #13 Student Enrollment Over Time Orange County Schools Out of District and Funded Charter Students 1,200 �Z2s 1,091 999 1.000 919 951 ees 843 800 764 rc�rtr 617 6DD 400 3G4 254 254 254 254 254 254 254 254 2DO 60 57 69 64 89 89 69. 89 89 104 69 163 97 110 108 110 1 115 D MO]-OB 3608-09 260510 3010.31 391]-u 2M2.33 dOLi-14 201415 301516 M1617 3017-19 301519 3019-20 203021 3031-IZ 3033.23 2023-34 M2423 303b36 Budgt Out of District Students decreased by 30 Charier Students increased by 34 ORANGE COUNTY 13 Charter Students Represent 14.2%of Budgeted Students NORTH CAROLINA 5 6 Commissioner Portie-Ascott asked how chronic absenteeism is factored in average daily 7 membership. 8 Chair Bedford said it is based on enrollment, not attendance. 9 10 24 1 Slide #14 Enrollment - Budget vs. Actual Chapel Hill-Carrbora City Schools Budgeted vs.Actual Enrollment Budget Ackw Ditfaronva Cost Dfff*renae 4-25' 71,219 11,083 13ti $770,576 3.24 11,383 11,266 927 $678.942 -23 1 11,469 11,371 95 $456,760 1.22 72.448 11,42(6 1,028 $4,4639,275 21 12,324 11,645 667 $2,912,789 19-20 12,355 12,270 85 5369.920 16-19 12,474 12,295 178 5741370 201,18 12.239 12,239 0 9- 12,017 - 12,017 12,113 -98 371,328 Orange Budgeted vs.Actual Enrollment Budget AAA al DBYaranea Cost Diftsnanee 24-25' 6.999 6.894 % $543.936 124 7,122 6,970 152 $812,892 M-23 7,102 7,068 11$ 5557,728 1.22 7.299 7,073 229 $989,942 ZDZO-21 7,361 7,007 374 51.633:256 .19620 7.788 7,358 70 $130,580 16.19 7,346 7.276 69 5287,395 i7-18 7,544 7,315 229 5913,939 16.17 71591 7,413 138 $533,794 htlGS.f+www-dfDu.nc.9lUv+r)i56riCts'-SChWIS1di56riG[-t]eerdf un�rianCidl-aritl-husines5-Seruie23ldemuorllGhiCS-earl-Gnunces+ 1� P •FY2024.25 Actual Average Daily Membership through Month 5 ORANGE COu1+,J"1 Y 14 NORTH CAROLINA 2 3 4 Slide #15 Per Pupil Allocation Per Pupil Allocation Total Current Expense Budget $111,328,011 Total Countywide Budgeted Students 18,943 Per Pupil Amount $5,877 Each budgeted student funded at the same per pupil amount Budgeted' r . 1LI Students Per Pupil W-01 r IOCCHSCCS 11,018 $5,877 $64,752,7866 7,925 $5,877 $46,575,225 ORANGE COUNTY 15 NORTH CAROLINA 5 6 7 25 1 Slide #16 Per Pupil Allocation Over Time County Per Pupil Funding Amount History $7,000 $211 Increase from FY2024-25 $6,000 877 55, $5,666 $5,346 $5,000 S4,0WW $9968 $3,991 $4,165 $4,352 $4,367 $4,367 $3571 $2,957 $3,069 $3.200 $3,096 $3,102 $3,167 $3,z59 $3,000 — $2,000 $1,000 $- .pp ,}tib ,ilia pL5 X46 X11. ,,,,% g1a' gl0 a1ti ,yM1'4 X13 ,yM Ary5 „y. ORANGE COUNTY 16 NORTH CAROLINA 2 3 4 Slide #17 Impact of the Special District Tax Chapel Hill Carrboro City Schools District Tax Rate History 25.00 - 23.W 22D0 22Aa ]a99]4.84]0.89]0.89 20.010.0 m'35 x0.18 MIS ma8 20.]8 yg,W Seen zW.oO `�.i o-sffas— -iaao-vaso°aaaa--- n];]s II.7s 17.35 I7as ll90 Is-3a ze•34 15.]3 15.90 15..90 15.00 4 10.00 5.00 0.00 ORANGE COUNTY 17 NORTH CAROLINA 5 6 7 8 26 1 Slide #18 Impact of the Special District Tax CHCCS Per Pupil History with District Tax $9,000 ,49s $s,z17 $8000 $7,811 $700 $7.000 $6,000 $5,769$5,890 $6,OSS$6,329. ,363 , $5,000 $4,824. $5,093 4723$4,770$x.793 �' T r e..e,rums Eo rte,. $4,o00 �r cvumr v,,r.vu $3,Do0 $2,000 $1,000 FY2007.08 FY2009,10 FY2011-12 FY2013-14 FY2015-16 FY2017.18 FY20019,20 FY2021-22 FY2023-24 FY2025-26 Sec. ORANGE COUNTY 18 NOR-rH CAROLINA 2 3 4 Slide #19 Provide Continuation Funding to Schools Total Recommended School District FY2024-25 FY2025.26 $Difference %Increase Approved Recommended Current Expense $108,090,282 $111,328,011 $3,237,729 3.0% Recurring Capital $3,060,000 $9,521,209 $6,461,200 2111% Debt Service $19.182,204 $20,840,115 $1,657,911 &6% Health&Safety Contracts $4004666 $4,160,806 $156,140 3.9% +Enrollment Projections TOTAL_ $134,337,152 $145,850,132 $11,508,233 8.6°% Calculation of Percentage of General Fund Revenues{Dedicated to K-12 Education Total School Funding Rec. $145.850,132 =47.9% Total General Fund Revenue $304,784,697 ORANGECOUNTY 1s ric 5 6 7 8 27 1 Slide #20 FY2025-26 Funding Recommendations Education Expenses by Category 120.")Wo 131.32&011 3f�;Q9Q,283 103,442,57fi lEIa,OQD,000 93.5]6. 98,8fi,]30 80,929,11. 89.953.187 54;957,570 8Q,745,647 77,307,412 74,097AF5 �1oLM BeuHy cFWe.i 60.0MOD0 —T.W Dohs SxY9eee r—s[lwel1k48h�M 44rtY 40.00oA00 6onte4en 23.736,245 23,807;353 21.38,130 2a840.1Ss 17,535 A 21 17,T i D,542'. 18,507A36 79,182,109 M1,o00,0X0 19A46,915 15,872,383 75.074,910 3,151,000 3,354pQ0 3,555P38 9-5I9.597 3,529,597 3:X29,591 3,731.485 3,188,Q29 B,g04.66G .806 Q FY 2G7 % FYL lI w FY M17-11 FY2011-19 FY201420 M02A21 MMI-22 FY208-23 FY2023-24 FY302425 F12025 2G Ae RM zo ORANGE cACOUNNTY 2 3 4 Slide #21 FY2025-26 Funding Recommendations Operating Budget Funding as a Percentage of General Fund Revenue Funding Target-48.11 52.0D% 50.69% Sa5896 sacs% 50.00% 49' 49.49% =49:387i� 48.91% 4X.9 48.10% 48.10% 48.06% 4922% 48.07% 4785% 48-00% 47.04% 46.74% 46.!x293 44.00% 42.0D% 40.00% oya Oy'S 0,1'1. OyA Qyb ayy Gyre oy1 ,Y4' ya .yam 1y Oyti QUA ,�h ryyQ- ORANGE COUNTY 21 NORTH CAROLINA 5 6 7 8 28 1 Slide #22 FY2025-20 Capital Funding Recommendations tBudget DistrictTotal Recommended School Article 46 Sales Tax $3,259,920 Proportion of Budgeted Students,less Charter Students Debt Financed—School Improvements $13,518,312 Project Based Debt Financed—Bond Proceeds $6,000,000 Planning and Design—Borrowed Lottery Proceeds $1,807,908 Proportion of Budgeted Students Recurring Capital&Pay-Go $9,521,200 Proportion of Budgeted Students Represented in Transfer from General Fund TOTAL. $34,107,340 zz ORA GE COUNATY NOR-2 3 Travis Myren said Article 46 Sales Tax funding for schools goes toward technology. 4 Vice-Chair Hamilton asked for clarification on the source of the $6,000,000 listed on 5 slide #22. 6 Travis Myren said the general obligation bond and it counts against the $300 million. 7 8 Slide #23 FY2025-26 Funding Recommendations Operating and Capital Budget Expendiures $200,00,000 $1s0,000,000 $178,135.243 $166,622,223 $160 D00000 $156,844,974 $144,225,894 l ' $140,DOQ,OW $127,929,460 131,353,366 $120,247,320 $120,000,000 5106,587,366 •Capital $95,191,737SIO Budget Taal $100,000„D00 ■Operating 580,000 000 Budget Total $6010001000 54,00,000 $20,000,000 $0 FY 2013-14 FY 2014-15 FY 2015-16 FY 2016-17 FY 2017-18 FY2018-19 FY2019-20 M020-21 FY2021-22 FY2022-23 FY2023-24 FY2024-25 M025-25 FY201617ex**.Sf20:a,M-2016 8Wd Rec 2$ O NR OR H C OUNA Y 9 10 29 1 Slide #24 FY2625-26 Funding Recommendations School Budget Requests and Manager's Recommended Budget ■FY2024-25 Budget ■Co vnuauon Regmt •UWagw's Recommended •EaDan,iun Request SWWO.000 $7a,e7e,061 570.0KOW $L4,919,BB1 Sbq,d$2,795 S63,SPe,4Db °.6 AKODD $SO,OdD,OW P4.7=376sacs7saxs 549,055,096 $ae.964,}76 5aO,PDD,dPO $3D,DDD,dW $20.000.000 $SD,[IDD,DDO s [Napa.+H+11 Cai,00ra CKV 5choub aranu C:uMY Sd.* • CHCCS Orange County Schools • Recommended Budget-$64,752,786 Recommended Budget-$46,575,225 • $1,815,697 below Continuation Request $205,151 below Continuation Request • $8,856,197 below Expansion Request • $2,480,521 below Expansion Request ORANGE COUNTY 24 NORTH CAROLINA 2 3 Commissioner Fowler asked if this includes the special district tax. 4 Travis Myren said that there is new Special District Tax revenue due to natural growth. 5 Commissioner Fowler asked if the budget for CHCCS includes the Special District Tax 6 revenue. 7 Travis Myren said yes. 8 Commissioner Fowler asked if they are still $1.8 million short on their continuation 9 budget. 10 Travis Myren said yes. 11 Commissioner Fowler said this uses a 3% raise and the senate has a 2.3%. She asked if 12 they knew the difference if they got that amount from the state. She said that Jonathan Scott 13 indicated there would still be a shortfall. 14 Travis Myren said that he does not have those numbers but will check with Jonathan 15 Scott. 16 17 30 1 Slide #25 FY2025-25 Funding Recommendations Top Twenty County Per Pupil Appropriations for School Education Year 2024 by Local Educational Agency(LEA) Chapel-H4VCarrbcro City Sebods Asheville tarty Schools $8,020 Dare County Schools $6.074 orange County School. - $5.848 Ourharn County Schools $$.740 Moarzsville City Schools $5.514 Chatham County Schools $4,875 Hyde County Schools $4,307 Now Hanover County Schools I S4.1TY Transyk—o County Sehwls $4.113 walauga County Schools $3,975 Thomasville City Schoos $3.900 Wake County School $3,859 GuiBortl County Scoos $3;653 Carteret County Schools $3,857 Polk County Schools $3,821 Buncombe County Schools 1 $3,754 Famph County Schools M $3.890 ChwiolPMaclh nyurg County Schools 1 $3,565 Warren County Schools I $awo Link to Data S- $1.000 $2.090 S3X0 $4.000 55.000 $6.000 $7.000 $8.090 $9.000 $10.009 2 3 4 Slide #26 Fund Balance • Joint policy between the County and the School Districts Last amended in 2018 to increase Orange County Schools undesignated fund balance target from 3%to 5.5% Each District has targeted undesignated fund balance target of 5.5%of budgeted expenditures for "cash flow purposes only" Undesignated fund balance may exceed targeted amount for"unseen events or opportunities"and other non-recurring purposes — Extraordinary emergency needs may exhaust fund balance • School Districts will take appropriate action to address the problem • County will reimburse the Districts for the necessary expenditures to address emergencies ORANGE COUNTY 26 N43KV[i C ARL3LINA 5 6 7 31 1 Slide #27 Fund Balance • Audited undesignated fund balance amounts for FY2023-24 — Does not represent fund balance appropriations made during FY2024-25 Year to Date — Chapel Hill-Carrboro City Schools -$445,968 -.5%of FY2023-24 actual expenditures — Orange County Schools $2,612,690 6%of FY2023-24 actual expenditures ORANGE COUNTY 27 NOWFI-{ CAROLINA 2 3 Commissioner Carter referred to slide #25. She asked what services other school 4 districts are not providing compared to OCS and CHCCS. 5 Travis Myren said he would need to look into the comparative analysis. He said that it 6 represents the top 20 statewide and the range is broad. 7 Commissioner McKee said other counties do not have the resources that Orange 8 County has and might not have the ability to pay especially those in the eastern part of the 9 state. He said that east and west that needs to be kept in mind. He noted that the list in slide 10 #25 shows only the top 20. He said the very lower ones are in the extreme east and extreme 11 west and he thinks that is about the ability to pay. 12 Danielle Jones, OCS superintendent, said most of the funding would be used for making 13 up the difference for special populations. She said the recommended caseload might be 50 14 cases per EC teacher, and OCS would try to cut that caseload down to at least half to try to 15 provide support to EC staff. She said that the increased funding would also be used for multi- 16 lingual students, where there is less state funding available. She said they use the funds for 17 counselors and social workers. She said that OCS has a social worker in every school, which is 18 not the case in other districts. 19 Commissioner Portie-Ascott asked if the superintendent could share any outcomes and 20 effects of the increased funding in the school district. 21 Danielle Jones said that at the end of the 22-23 school year they had five low performing 22 schools. She said the current year has been about assessing where they are as a district. She 23 said they ended this last year with three low performing schools. She said 90% of schools met 24 or exceeded growth and that was higher than any other neighboring district. She said that the 25 data shows growth in areas like math and they look forward to seeing the final information at the 26 end of the year. 27 28 32 1 Kirk Vaughn, budget director, continued the presentation: 2 3 Slide #28 Recommended School Capital Funding FY 2025-26 Major Project Funding • CHCCS to begin design on replacing Carrboro Elementary — Initial designs to build on other side of campus to allow current school to continue operations during construction • OCS to begin design on replacing Elementary School — May 5th Board of Education voted to progress on a K-5 replacement plan that targets county owned land next to Soccer.com campus. — Conflicts with Soccer.com expansion in County CIP zs ORAN G EAROI COUNATY 4 5 6 Slide #29 Recommended School Capital Funding FY 2025-20 Major Project Funding (cont.) • Board of County Commissioners would have to agree to transfer land to CCS — Agreement could include a joint-use gym at new Elementary School,and to transfer land of surplus Elementary School back to County • If Board does not wish to provide that land to OCS, safest course is to delay funding planning of OCS Elementary School to FY 2026-27 ORANGE COUNTY 29 NnRTH CAROLINA 7 8 Commissioner Fowler said it seems like a reasonable request and fits the Woolpert plan 9 which showed growth in the western part of the county. She said that they had also talked 33 1 about expanding soccer facilities at Millhouse Road. She said this would bring soccer further 2 into Orange County and have an economic development impact. 3 Commissioner McKee said he agreed with Commissioner Fowler. He said there could be 4 joint uses between the proposed uses and the existing. He said he applauds the schoolboard 5 for considering that. 6 Commissioner Carter said she was generally supportive, but she had questions about 7 property tax rate implications. 8 Chair Bedford said it would remove $5 million from the CIP. She said the county has the 9 right of first refusal if there is a surplus of land at the schools. She said currently there are no 10 taxes collected from the land. 11 Vice-Chair Hamilton said she is open to the idea, but would like to look more carefully. 12 Commissioner Greene said it would be beneficial to the existing middle school and 13 residential community. 14 Commissioner Portie-Ascott said she is open to the idea. She asked for clarification of 15 the joint use of the gym. 16 Kirk Vaughn said one of the things in the planning document is the Board wants the 17 school boards to reach out to the municipalities that could do a larger gym that could be turned 18 over to the recreation departments. 19 Commissioner McKee said it would be in the off hours of the day. 20 Chair Bedford said it would be for after school hours when school is out. She said that it 21 would be the city or the county that is using them rather than individual groups. She said if the 22 county did it, the county would cover the cost of making it bigger and increased utility costs. 23 She said that CHCCS has already talked with the Town of Carrboro. She asked what the 24 timeline would be. 25 Kirk Vaughn said they can move funding based on timing. He said the budget could be 26 amended later in the fiscal year. 27 Chair Bedford asked if the site is county or in the Mebane city limits. 28 Travis Myren said that it receives water and sewer from Mebane. 29 Kirk Vaughn noted that the members of the OCS Board of Education in attendance 30 indicated that the site is in the Mebane city limits. 31 Chair Bedford asked if the policy specifies guaranteed use. 32 Travis Myren said he thinks that would have to be negotiated because he does not think 33 the policy is clear at this point. 34 Commissioner Portie-Ascott said she was open to the discussion. 35 Chair Bedford noted the benefits of a K-8 complex. She said the transition to middle 36 school is eased by proximity. She said it is also a benefit to teachers. She suggested making 37 the entire area more parking friendly. She said the Soccer.com expansion is a good project, but 38 this use is better. She said that residential does not pay for itself, but having a school there 39 builds a neighborhood. She said she wanted to explore the joint-use gym. She said she was 40 not concerned about the land swap. She said she thinks this is a win-win for the water and 41 sewer and she thinks this is a really good location. 42 Kirk Vaughn said he was considering the terms of the financials. He said if they are 43 providing a piece of land for free are they getting that back. 44 Chair Bedford said they are providing a site at the Greene Tract for Chapel Hill Carrboro. 45 She said if a school became available downtown, they could do a larger field and have 46 additional uses like a baseball field. 47 Vice-Chair Hamilton asked when a decision needs to be made. 48 Travis Myren said they have planning money available in July, and they would want to be 49 able to make sure the money is not wasted. He encouraged the Board to decide before July 1. 50 Vice-Chair Hamilton said it makes sense to decide as part of the budget cycle. 51 Commissioner McKee said that he agreed. 34 1 Chair Bedford said they do not need to decide on the gym part and that can be part of 2 the design and discussions with Mebane. 3 4 Slide #30 Recommended School Capital Funding • Pre-Design Maps of School Projects Carrboro Elementary OCS Proposed Elementary I 1 ,a 1 I 4?11J 30 - - i di'V4)fdI i-i t.:A1tULINA 5 6 7 Slide #31 Recommended School Capital Funding Major Projects are funded using a combination of Pay-Go and Bond Funds. CHCCS Projects Bond Funds Pay-Go Funds Total Funds OCS Projects Bond Funds Pay-Go Funds Total funds Carrboro Elementary $ 47,700,000 $ 5,300,0[70 5 53,000,000 Elementary Replacement $ 57,283,000 $ 2,817,000 $ 60,100,000 Estes Hills Elementary 5 51,547,000 $11,283,000 5 62,830,000 Major Elementary Renovation $ 27,000,000 $ 3,000,000 $ 30,000,000 Frank Porter Graham $ 63,901,300 $ 6,240,000 $ 70,141,300 Major Middle School Renovation $ 37,340,000 $ 7,660,000 $ 45,000,000 Contingency+HPN $ 11,551,700 5 31,050,999 5 42,602,699 Contingency+HPN $ 3,677,000 5 22,649,001 5 26,326,001 Total $174,700,000 $53,873,999 $228,573,999 Total $125,300,000 $36,126,001 $161,426,001 • Pay-Go funds provide four major uses to support the Bond Program: Absorb soft costs like Design, Project Management • Project Management included in separate$1 Mlyear project not allocated to either district Extend project budgets above what the Bond could support on its own. Improve County debt metrics once county debt exceeds 15% of GF revenues Once hand projects are done, support the districts'High Priority Needs ORANGE CQl INTY 31 NnRTI-I <-.ARnr.rNA 8 9 10 35 1 Slide #32 Recommended School Capital Funding Four possible adjustment frameworks: 1, Reduce Pay-Go in early years, reallocate funds for additional Pay-Go in backend to maintain $100 M over 10 years. - Impact: Less funding available to Major Projects, increased funding for later High Priority Needs. 2, Reduce Pay-Go in early years, do not reallocate funds to future years. - Impact: Less funding available to Major Projects. 3. Delay district projects by a year, requiring later pay-go introduction. Impact: Increased Major Project costs due to inflation, less time to complete projects. 4. Reduce Pay-Go allocation across ten-year plan. No longer target $10 Mlyear. - Impact: Less funding available total. Worse debt metrics. ORANGE COUNTY 32 NA)x'I'1 i CAROLINA 2 3 4 Slide #33 Recommended School Capital Funding • Current Output of Debt Model based on Recommended GIP Updated to reflect new value of a penny, FY 25-26 Recommended General Fund revenues, final 2025 borrowing size. Anticipating a 3.49 cent tax increase in FY 26-27 between Pay-Go and Debt. Year Debt to AV D5 to GF Debt Tax Rate Pay Go Tax Rate Revenues Equivalent Equivalent 2026 1.24% 11.20% - 1.944 2027 1.54% 13.10% 2.424 1.074 2028 1.77% 14A6% 1.42E - 2029 1.78% 16.50% 2-84.4 2030 1.61% 17.78% 1.554 2031 1.621/o 17.87% 0.184 2032 1.81%a 17.75% - 2033 1.69%u 18.61% 0.994 2034 1.46`t6 19-16% 0.804 2035 1.35% 18.00% - - TotaG Impact 10.194 3.014 33 ORAN� CGE ROLINA5 6 Kirk Vaughn said the debt service chart in slide #33 shows the potential pressure on the 7 General Fund. 8 Chair Bedford noted that the Pay Go Tax Rate Equivalent chart shows a 3.01 cents total 9 increase, and that will fund $10 million each year. 36 1 Commissioner Greene asked if they are talking about $100 million over ten years, where 2 are the additional funds for the $6.4 million this year. 3 Kirk Vaughn said they are not doing the full $10 million this year. She said they are doing 4 the full $10 million starting next year. He said in years 6-10 there is an incremental increase and 5 likely wouldn't push the county towards a tax rate increase because it is less than the natural 6 growth they have planned in revenue. 7 Commissioner Portie-Ascott asked if it is the 1.07 cents plus the 2.42 cents. 8 Kirk Vaughn said yes and that between the pay go and the debt they would anticipate a 9 3.5 cent tax increase before they look at operations. 10 Vice-Chair Hamilton noted that the debt service is for all capital spending not just the 11 school capital spending. 12 Kirk Vaughn said that is correct. He said that it includes items that have already been 13 approved in addition to the CIP. He said there is a larger than usual borrowing in this year and 14 they will start paying principal payments in 2027. 15 Commissioner McKee said the rates do not go down and remain cumulative from the 16 starting point. 17 Commissioner Carter asked if the Board would not see a debt tax rate equivalent for the 18 $6 million bond debt. 19 Kirk Vaughn said no because that is for planning, and they don't borrow for planning 20 because there is no hard cost at that time. He said they wait until construction has occurred 21 and they borrow for planning and construction together so it would be in fiscal year 2026-27. He 22 said they will start making interest payments in fiscal year 2027-28. He said that in capital there 23 is a lag between making decisions and paying. 24 Commissioner McKee said that interest does not kick in until after they take their first 25 draft of the borrowed funds. 26 Commissioner Carter asked if the debt tax rate equivalent is an estimate. 27 Kirk Vaughn said yes, and that in a 10-year debt model there are a lot of assumptions 28 made. He said they try to be more conservative than not. He said they will often be more 29 conservative than what might end up happening. 30 Chair Bedford said that is why they went with $100,000 of pay-go because that provides 31 flexibility every year for the next ten years. She said this was intentional. 32 Commissioner McKee said this is all before operating. He said there will be additional 33 taxes if they have to increase spending. 34 35 37 1 Slide #34 Pay-Go Phase-in Options Board Option - Half Pay-Go in FY 25-26 using framework 1 Staff Assumptions: FY 25-26 Pay-Go is reduced to$3.2 M. FY 26-27 Pay-Go is still$10 M, $3.2 M Pay-Go is added to years 7-10 incrementally Impact on School Projects DS to GF Debt rax Rate Pay Go Tax Rate No changes to either district major projects Year Debt to AV Revenues Equivaient Equivalent Slight delay to districts ability to use Pay-Go on 2025 1.24% 11.32>. - 0.971 High Priority Projects 2027 1.51% 13.10` 2.42¢ 2.026 2028 1.78% 14.197; 1.454 Impact on Tax Impact 2029 1.78% 16.55% 2.874 2030 1.61% 17.82% 1.534 Incremental Debt comes in slightly quicker in 28 and 29 0.13t 2031 1.61% 17.$796 (03 cents a year), but total debt doesn't change 2032 181% 1766% 0.080 Pay-Go impact in 26 reduced to.97 cents,but total tax 2033 1.69% 18.56% 0.884 0.08t for both Pay-Go and Debt would total 4.44 cents in 27. 2034 1.45% 19.12% 0.900 0.070 Incremental increase in 32-35 would exceed natural 2035 1.35% 17.95% - 0.074 growth in revenues, so may require slight tax increase. Total Impact 10.180 3.280 ORANGE COUNTY 34 Nt)R l t t CAROLINA 2 3 4 Slide #35 Pay-Go Phase-in Options Board Option -Almost no Pay-Go in FY 25-26 using framework 2 Staff Assumptions: FY 25-26 Pay-Go is reduced to 5500 K for project management. FY 26-27 Pay-Go is reduced to$6 M, FY 27-28 remains at$10 M. No additional Pay-Go is added back. Impact on School Projects DS to GF Debt Tax Rate Pay Go Tax Rate Year Debt to AV • $9.9 M reduction in total pay-go funding for schools Revenues Equivalent Equivalent over 10 years, pushing out multiple High Priority Needs - 0.154 2026 124% 11.42°6. Major Project budgets left intact, but flexibility is mostly 2027 1.53% 13.27% 2.420 1.6U removed from plan. Putting pressure on either 3rd 1.510 1.164 project or rest of district portfolio 2028 1.81% 14.74%26% 3 020 2025 1.$19+0 16.74%. 2030 1.62% 18.05% 1•584 Impact on Tax Impact 2031 1.63% 18.06%, 0.094 Borrowing is accelerated so tax increases for debt 2032 1.80% 17.79% - come in faster in 28-30, but same total. 2033 1.69% 18.67% 0.69t Pay-Go impact in 26 reduced to.15 cents,but 2034 1.46% 19.16% 0.870 consecutive multi-cent tax increases between 27-29, 2035 1.34% 17.99% - Total Impact 10.186 including 4.05 cent tax increase in 27. 2.956 35 ORAN H caC•OUNATY 5 6 7 38 1 Slide #36 Pay-Go Phase-in Motions Board Option — No Pay-Go in FY 25-26 using framework 3 — delay projects Staff Assumptions: FY 25-26 Pay-Go is reduced to$0,FY 26-27 Pay-Go is reduced to$6 M, FY 27-28 remains at$10 M. Pay-Go will be$100 M over 1,0 years of 26-36, rather than 25-35. Impact on School Projects Year Debt to AV DS to GF Debt Tax Rate Pay Go Tax Rate Revenues Equivalent Equivalent $10.4 M reduction in total pay-go funding for schools over 10 years. 2026 1.24% 11."% 3 Major Projects delayed one year, adding$5.4 M 2027 1,19% 13.271 2.424 1.784 $15.8 M reduction in total funding for High Priority 2028 1.64% 13.17% 0.274 1.164 Needs or 3"'project. 2029 1.80% 14.54% 1.824 2030 1.63% 17.30°% 3.134 2031 1.64% 18.10% 1.024 Impact on Tax Impact 2432 1.82% 17.8595 _ Borrowing is delayed so tax increases for debt 2033 1.71% 18.73% 0.714 comes in slower in 28-30,and.13 lower overall 2034 1.48% 19.24% 0.894 No Pay-Go tax in 26,4.2 cent total increase in 27 2035 1.36% 18.07% - Total Impact 10.084 2.954 36 ORArNGE COUNATY 2 3 Kirk Vaughn listed the three major projects that would be delayed under the scenario 4 described in slide #36. He said that results in $15.8 million not available for school high priority 5 needs. 6 7 Slide #37 Questions? ORANGE COUNTY N"W]'H C'ARC3L11VA. 8 9 Vice-Chair Hamilton said that one of the reasons she did not want to do pay-go in year 10 one is due to the revaluation. She said there is a perfect storm of tax situations that are not 39 1 good. She said she wants to be sensitive and look at the alternatives to take the pressure off 2 the budget for this year. She said that it is important to remember that they are investing in their 3 community and children and that does require higher taxes. She said she hopes they can better 4 explain the different options so that residents understand. She said they make decisions 5 annually and they may look different and requirement different decisions in the future. She said 6 this is a plan and the commissioners can decide how they can do it to make it work for 7 everyone. 8 Commissioner McKee said frameworks 2 and 3 would decrease the tax rate impact. 9 Chair Bedford noted that would be more taxes spread out but less to spend on schools 10 in those frameworks. 11 Commissioner Greene said the bond was explained to voters with the county 12 contributing pay-go. She said she does not want to transfer any pay-go into borrowed funds. 13 She said she is interested in #2 because it cuts pay-go this year and it gets added later on. She 14 asked if this would allow planning to go as planned and would not increase the amount 15 borrowed. 16 Kirk Vaughn said they would be borrowing $3.2 million for the first project but they would 17 add the pay-go later and reconfigure the budget. He said that they are still spending the same 18 amount of money in the 10-year plan in comparison to what is in the recommended CIP. 19 Vice-Chair Hamilton said the $300 million bond includes projects and they can borrow 20 for design costs. She said this would be borrowing more from the bond, but the pay-go would 21 pick up later on. 22 Kirk Vaughn said that is how he looks at it, but the school districts have not looked how 23 any of their plans would fit within the models. He said that he is estimating that they can still do 24 the projects and is not speaking for the school districts. 25 Commissioner Greene said she supported the original plan and would not be able to 26 decide without hearing from the school boards. 27 Commissioner Fowler said she preferred to stay the course vs. considering any of the 28 other frameworks. She said if she had to choose one, she would pick the first framework. 29 Chair Bedford asked about the impact of taking out pay-go in year one and just adding it 30 to the debt. 31 Kirk Vaugh said the problem with that is if you take out $6 million in year 1, and do not 32 go to the full $10 million, they will have to find $10 million to incrementally add back in to the 33 plan and he does not know how to do that without a tax increase. 34 Chair Bedford said she preferred continuing with what the County Manager 35 recommended. 36 Kirk Vaughn said it had an effect on the back of the plan rather than anytime in the next 37 four years. 38 Commissioner Carter said these discussions are not easy ones. She said she 39 appreciates that they are looking at flexible alternatives. She said there are people that are 40 financially stressed and if not, they will feel impacts based on what is happening globally and at 41 the federal level. She said she would like to continue this discussion so they can try to do as 42 much as they can while also keeping the tax rate as low as possible. 43 Commissioner Portie-Ascott said when the bond was approved, the community was not 44 dealing with what they are dealing with at the federal level now. She said she would like to 45 eliminate the pay-go tax increase, but she wants to be a good fiscal steward of the county's 46 funds. 47 Chair Bedford noted that commissioners can make changes through the amendment 48 process. She said that Kirk Vaughn and Travis Myren can explore ideas or questions 49 commissioners might have. She said the Board will wrestle with this every year for the next 10 50 years. 40 1 Commissioner McKee said that in the second year there will not be an increase due to a 2 revaluation. He said people would not be wrestling with a compounded effect. 3 Chair Bedford asked the County Manager if he would consider options for Durham Tech. 4 Travis Myren said he would bring that information back to the Board. 5 Chair Bedford explained how to suggest amendments to outside agency funding levels. 6 Commissioner McKee asked that the Board not do excessive changes to the outside 7 agency process. He said the current process is a fact driven process and is fair. 8 9 Adjournment 10 11 A motion was made by Vice-Chair Hamilton, seconded by Commissioner McKee, to 12 adjourn the meeting at 9:22 p.m. 13 14 VOTE: UNANIMOUS 15 16 Jamezetta Bedford, Chair 17 18 19 Recorded by Laura Jensen, Clerk to the Board 20 21 Submitted for approval by Laura Jensen, Clerk to the Board Attachment 3 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 May 20, 2025 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, May 20, 9 2025, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Jean Hamilton, 12 and Commissioners Marilyn Carter, Amy Fowler, Sally Greene, Earl McKee, and Phyllis Portie- 13 Ascott 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: Deputy County Manager Caitlin Fenhagen and Clerk to the Board 17 Laura Jensen (All other staff members will be identified appropriately below). 18 19 Chair Bedford called the meeting to order at 7:03 p.m. All commissioners were present. 20 21 1. Additions or Changes to the Agenda 22 Chair Bedford made a motion to add an IT demonstration on new meeting equipment after 23 Item 10. The motion was seconded by Commissioner McKee. 24 25 VOTE: UNANIMOUS 26 27 Chair Bedford read the public charge and explained the process for making public 28 comments. 29 30 2. Public Comments (Limited to One Hour) 31 a. Matters not on the Printed Aqenda 32 None. 33 34 b. Matters on the Printed Agenda 35 (These matters will be considered when the Board addresses that item on the agenda below.) 36 37 3. Announcements, Petitions, and Comments by Board Members 38 Commissioner Carter congratulated all the recent graduates. She said she would focus 39 her comments on the federal legislative update she received from NACo. She said the US House 40 is currently negotiating a budget reconciliation bill, which may be passed this week and then 41 moved to the Senate. She said there are major provisions that affect counties. She said on a 42 positive, the proposed bill will preserve tax exemption for municipal bondholders thanks to the 43 advocacy of NACo. She said it also proposes to increase the volume of tax credits for low-income 44 housing. On the other hand, she said the proposed bill increases Medicaid work requirements 45 and shifts responsibility for SNAP benefits and administration to local governments. She said it 46 would also impose new out-of-pocket costs for Medicaid enrollees, which will increase 47 uncompensated care in county clinics. She encouraged residents to pay attention to what will 48 happen with SALT, which may help offset some of the changes to property tax revaluations. 49 Commissioner Greene said she was able to go to the first meeting as a member of the 50 Climate Council, and it was informative. She said it was all about heat, which is this year's theme. 51 She said there is a proclamation on the consent agenda for "Heat Awareness Week". She said 2 1 last year was the hottest year on record, and the county is working on a multijurisdictional plan to 2 mitigate, adapt, and respond to extreme heat. She said there will be cooling centers open during 3 the summer, and there is a heat task force being formed to help create the Heat Action Plan. She 4 asked anyone interested in serving on the task force to contact the Clerk's Office. Additionally, 5 she shared that Brian Smith is the new GoTriangle President and CEO. She shared some 6 information about his background and qualifications. 7 Vice-Chair Hamilton acknowledged that we are all living in uncertain times. She said she 8 attended a meeting today of the Advisory Council on Aging, and there were discussions about 9 cuts to programs that impact seniors, cutting ombudsman funding, cutting Senior Health 10 Insurance Information program, and possible cuts to Adult Protective Services. She said these 11 important programs that protect some of the most vulnerable residents may be impacted. She 12 said this weekend she attended celebrations of people who have advocated for civil rights and 13 social justice in the community, which is important to recognize during this time. She said the 14 students who shared their work about Pauli Murray were inspiring. She said the words of those 15 students are on the county website. She shared the title of one of the award winners, "United We 16 Stand: How Equality, Mutuality, and Reciprocity Create True Community". She encouraged 17 everyone to think about what true community is and to feel heartened that young people are 18 paying attention and care. 19 Chair Bedford said she had a meeting with Justice United today and others about the 20 appraisal tools and the fairness of the updated revaluation data. She petitioned the Board to 21 create a subcommittee to work on the County Manager's Evaluation, which would include the 22 Manager, HR Director, Commissioners Hamilton, Portie-Ascott, and Fowler. She also petitioned 23 the creation of a Board Self-Evaluation subcommittee to have Commissioners Carter, McKee, 24 and herself. 25 Commissioner Fowler said, related to the bill Commissioner Carter mentioned, it also 26 looks like home and community supports will take a hit which will impact people with disabilities 27 in the community. She said she attended the Healthy Carolinians meeting on the 14th. She said 28 they discussed behavioral health, access to care, and community resources, particularly language 29 access. She said she also attended the Master Aging Plan (MAP) meeting on the 16th where they 30 discussed what has been accomplished for Year 3 highlights and started planning for Year 4 31 activities as well as the next MAP. She said she participated in the Housing subcommittee which 32 touched on Housing repairs and other topics. On the 17th, she said she attended the NAACP 151 33 Annual Freedom Brunch with Vice-Chair Hamilton and Commissioner Carter. She said Al 34 McShirley, Bill Maurice, Ellie Kannard, and Lydia Lavelle were honored for their work on civil rights 35 issues. She said the event featured speaker Gene Nichol who was very impactful. She said she 36 also attended the Pauli Murray awards on the 18th, which honored Vicki Feaster-Fornville, Diana 37 Fornville, and EmPOWERment. She echoed Vice-Chair Hamilton's comments about the inspiring 38 work created by students. She reiterated that May is Mental Health Month and encouraged 39 everyone to find moments for self-care. 40 Commissioner Portie-Ascott congratulated Jason Johnson, Principal of Orange High 41 School, who was just named North Carolina's 2025 Wells Fargo Principal of the Year. She said 42 under his leadership, Orange High has exceeded growth expectations and improved outcomes 43 across all racial groups. She said she is honored to be selected for the 511 cohort for the Hunt 44 Institute's State Policy Fellows Program, which educates local elected leaders on education policy 45 and the challenges facing schools across North Carolina. She said the first of three sessions 46 occurred this past Sunday and Monday and focused on Early Childhood Education and the 47 importance of programs like Head Start. She said it was mentioned that NC loses $5.6 billion in 48 economic activity due to a lack of access to childcare. She said this number was echoed in the 49 Research Triangle Regional Partnership State of the Region address that she and Vice-Chair 50 Hamilton attended. She said even when childcare is available, a lot of families cannot access it 51 because of the cost. She said a principal in Guilford County stated that even though there are 3 1 childcare slots, transportation is an issue. She said the OCPEH Leadership Team met last night, 2 and Danielle Butler provided data on SOHRAD, Housing Helpline, new landlords, etc., from the 3 beginning of the fiscal year. She said she appreciated seeing that data. 4 Earl McKee said he appreciates the calls and emails from residents about the revaluation. 5 He said they have been clear about the impact on their finances and their lives. He said it is his 6 hope that the Board will be able to stay as close as possible to the revenue neutral tax rate. 7 8 4. Proclamations/ Resolutions/ Special Presentations 9 None. 10 11 5. Public Hearings 12 a. Public Hearing on Draft HOME 2025-29 Consolidated Plan 13 The Board conducted a public hearing to receive public comments on the Draft 2025-29 14 Consolidated Plan. 15 16 BACKGROUND: The HOME Consortium Local Government Affordable Housing Collaborative 17 (LGAHC) is made up of elected officials from all four (4) participating municipalities: Carrboro, 18 Chapel Hill, Hillsborough, and Orange County. The LGAHC reviews staff recommendations on 19 strategy and policy concerning HOME funding, and makes recommendations to the Boards and 20 Councils of each municipality for final approval. 21 22 The Consolidated Plan is designed to help states and local jurisdictions assess their affordable 23 housing and community development needs and market conditions, and to make data-driven, 24 place-based investment decisions. The Board of Commissioners is conducting this public hearing 25 on behalf of the HOME Consortium at the Southern Human Services Building (2501 Homestead 26 Rd., Chapel Hill, NC 27516)to receive public input about priorities for the 2025-2029 Consolidated 27 Plan. All members of the public are welcome, and Spanish interpretation will be provided. 28 29 Consultation and Citizen Participation. Through the Consolidated Plan (often called the 30 "Con Plan"), grantee jurisdictions engage the community, both in the process of 31 developing and reviewing the proposed plan, and as partners and stakeholders in the 32 implementation of programs from the U.S. Department of Housing & Urban Development's 33 (HUD) Office of Community Planning and Development (CPD). By consulting and 34 collaborating with other public and private entities, grantees can align and coordinate 35 community development programs with a range of other plans, programs, and resources 36 to achieve greater impact. 37 The Consolidated Plan. The Consolidated Plan, which may have a duration of between 3 38 and 5 years, describes the jurisdiction's community development priorities and multiyear 39 goals based on an assessment of housing and community development needs, an 40 analysis of housing and economic market conditions and available resources. 41 The Annual Action Plan (AAP). The Consolidated Plan is carried out through Annual 42 Action Plans, which provide a concise summary of the actions, activities, and the specific 43 federal and non-federal resources that will be used each year to address the priority needs 44 and specific goals identified by the Consolidated Plan. 45 Consolidated Annual Performance and Evaluation Report (CAPER). In the CAPER, 46 grantees report on accomplishments and progress toward Consolidated Plan goals in the 47 prior year. 48 49 The public comment period on the Draft 2025-29 Consolidated Plan is open from May 7, 2025 to 50 June 7, 2025. Comments may be submitted in writing by mail or email, or by telephone to: 51 4 1 Aaron Cohen, Community Development Program Manager 2 919-245-2491 1 acohen orangecountync.gov 3 300 W. Tryon St., Hillsborough, NC 27278 4 5 Based on all comments received, the Consolidated Plan will be presented at the Board's June 6 17, 2025, Business meeting for approval. 7 8 Blake Rosser, Housing Director, made the following presentation: 9 10 Slide #1 HOME Public Hearing- 2026-2 Consolidated Plan May 20, 2025 ORANGE COUNTY NORM CAROLINA 11 12 13 Slide #2 Results of Consolidated Plan Public Outreach • 5 engagement sessions at community centers • RENA, Efland-Cheeks, Cedar Grove, Fairview Is 50+ residents engaged • 3 sessions with community stakeholders OC Affordable Housing Coalition, CC Affordable Housing Advisory Board, OC Housing Authority Board • 1 public hearing 130+surveys completed OMNCE COUNTY : NUKIIf CAROLINA '4 14 15 5 1 Slide #3 Results of Consolidated Plan Public Outreach • Funding Priorities: Home Preservation, Rental Assistance, Increasing supply of Affordable Housing (AH), and providing homeless services • Unmet Needs: AH for low-and middle-income residents; AH for seniors; homeless services • Key Themes and Takeaways: • Home Preservation • Decreasing Affordability and Displacement of longtime residents ORAhIG UrJT NC)li I'll CAROLSNA '1 t 2 3 4 Slide #4 HOME Consolidated Plan Objectives • Expand Affordable Rental Housingfor Low-and Moderate-Income Households(Tenant-Based Rental Assistance, Repair and Rehabilitation) • Preserve and Rehabilitate Existing Affordable Housing Stockto Prevent Displacement (Tenant-Based Rental Assistance, Repair and Rehabilitation) • Increase Permanent Supportive Housing and Housing for Special Deeds Populations(Tenant-Based Rental Assistance,Acquisition/Development) • Neighborhood Revitalization and Essential Community Services • Chapel Hill's Community Development Block Grant (CDBG) only. OK ANCE COUNT'Y NOW11i CAROLINA 5 6 7 6 1 Slide #5 Home Preservation: A $2M Challenge County s 2 3 4 Slide #6 What is the Current State of Need? • University of North Carolina — Chapel Hill's Community Practice Lab has identified $2M in outstanding community needs. • These needs can only be addressed through a combination of federal, state, and local funds. • r � ORANGE COUNTY NOWI 4 cnnc�zsn,x 5 6 Blake Rosser said there are over 200 homes on a waitlist for repairs that cannot be funded. 7 8 1 Slide #7 fiow Will HOME Funding Address the Challenge? • Federal HOME funding can be used for the easiest, smallest challenges. • These challenges, such as roof repair, prevent potential expensive, long-term challenges. • We project that 20 units per year can be addressed with $200K in annual HOME spending. ORANGE COUNTY Ni2 3 4 Slide #8 rSupporting Housing AnticipatedProviders, and Addressing OCPEH Needs 5 6 7 8 1 Slide #9 Supporting Tenants Through Tenant-Based. Rental Assistance (TBRA) • TBRA supports individuals at 30%AMI or lower, a demographic in great need in OC. • Top HOME tool to address homelessness in ©C. o Homelessness increased in OC,including a 17%rise in total homelessness and a 22ai'a}rise in unsheltered homelessness. • Provided directly to landlords as rental subsidy o TBRA operates on 12-rnonth leases. a Ensures housing providers maintain occupancy. o High satisfaction with participating landlords and housing providers. ©RANGE COUNTY ^IUli:f Ii i�1HUL1Nh 2 3 Blake Rosser said this is an agreement the coordinator reaches with the landlord to help 4 subsidize housing. He said that addressing homelessness continues to be a very high priority in 5 survey responses. 6 7 Slide #10 Changes from . Irl i 8 9 10 9 1 Slide #11 Currently giving equal consideration to all H{ONM uses • Annual competitions for a wide range of development,acquisition, down payment, repair and/or rental assistance projects This approach spreads a relatively small amount of money (—$400k) over 3 or 4 different projects • Amounts awarded to development and acquisition make up a small fraction of total project costs, and carry with them onerous federal regulations that can effectively applyto entire project ORANGE COUNTY a 4 4 NUKI-14 CA.01INA 2 3 4 Slide #12 LGAHC recommends focusing HOME finding on Preservation and TBRA LGAHC= Local Government Affordable Housing Collaborative, consisting of one elected official from each municipal body M Recommendation aligns with community input • Staff estimates assistance to 30-40 households annually Lessens administrative burden • Development/Acquisition and Down Payment Assistance will have a larger pool of County money to access every 3 years (Bond/CIP money, —$5M) 0 LGAHC recommends attached draft on condition that language is added to emphasize transportation * GRANGE COUNTY NUKIJI CAROLINA 5 6 7 10 1 Slide #13 Next Steps • Board holds public hearing and offers any comments of its own • Public comment period ends June 911, 2025 • Staff presents final draft to LGAHC for approval and recommendation to Boards/Councils • Towns and County approve final plan (BOCC meeting 6/17/25), contingent on notification of final allocation amounts from HUD • Staff submits plans to IUD (July/August, once final allocation amounts announcer!) • j ORANGE COUNTY NUKI I-{CAYLOLINA 2 3 4 Slide #14 Thank You to Our Planning Partner:. CENTRAL PINES REGIONAL COUNCIL Questions? • Blake Rosser • brosser@orangecountync.gov • 919-245-2492 I T ORANGE TY li31{ NUC.AA3RULI ROLIN N.A 5 6 Commissioner Carter asked if the notification about the HOME award came from the 7 federal government. 8 Blake Rosser said yes. 9 Commissioner Fowler said she appreciated how clear this presentation was. 10 11 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to 12 open the public hearing. 13 14 VOTE: UNANIMOUS 15 16 11 1 PUBLIC COMMENTS: 2 Lynn Nilssen read the following prepared statement on behalf of the Affordable Housing 3 Advisory Board: 4 "On behalf of the Orange County Affordable Housing Advisory Board (AHAB), we write to 5 express our support for the proposed 2025-2029 Consolidated Plan. 6 The AHAB was established in 2001 to advise the Orange County Board of County 7 Commissioners, as well as relevant housing staff, on issues related to local housing needs and 8 to support increased community engagement on critical housing topics. We have been following 9 the development of the 2025-2029 Consolidated Plan Draft and agree with the Housing 10 Department's recommendation to focus on helping those experiencing the most urgent housing 11 challenges, with the bulk of funds going to households earning under 30% and between 30%- 12 50% of AMI. These priorities were also elevated throughout the community engagement process. 13 The best and most efficient use of these funds will go to the preservation of existing housing stock 14 via the home repair programming and to tenant-based rental assistance. Amidst the ongoing 15 national affordable housing crisis - here in Orange County 55% of renters and 18% of 16 homeowners are housing cost burdened - an often overlooked factor contributing to this issue is 17 stagnant or insufficient wages. Many working families who make up the backbone of our 18 community earn well below the necessary wage of $27.70 per hour per adult for a family of 4 to 19 make ends meet. While we have little control over federal funding, the county does have the ability 20 through its Economic Development Plan to find opportunities to ease the housing cost burden for 21 the residents of the county. The AHAB seeks to collaborate with the Economic Development 22 Advisory Board, the county, and community to help ease the housing cost burden for the residents 23 of the county. In this way our county can take a more holistic approach to addressing the housing 24 needs of the county. We are in deep appreciation of the dedicated and tireless work of the Housing 25 Department staff to help the most vulnerable in our community despite funding and resource 26 challenges." 27 David Remington said he is representing Orange County Justice United. He asked those 28 present who support this item to stand. He thanked Blake Rosser and Aaron Rimmler-Cohen for 29 their work and putting the plan together. He said this plan supports what came out of the listening 30 sessions Justice United led. He said he is worked with Habitat for Humanity on small repair needs, 31 but it barely scratches the surface. He said many homeowners need more intensive repairs that 32 go beyond what volunteers can do. He said there is a huge backlog of needs that need to be 33 addressed. He said that without a serious effort to repair homes,will lose homes to disrepair faster 34 than new affordable housing can be built. 35 Delores Bailey, Executive Director of EmPOWERment, said she has mixed feelings about 36 the report that Blake gave. She said she is torn. She said she agrees that people whose homes 37 are in disrepair need support and she applauds the effort. She said she suggests that in future 38 years, they need to plan for homelessness. She said there is a large need. She said Orange 39 County was a system leader during COVID but when the money went away, residents were left 40 hurting, and they are still hurting. She said she wants the county to think about long-term housing 41 assistance. She said that this money should go toward repairs but that future plans should be 42 made for low-income housing development. 43 44 A motion was made by Vice-Chair Hamilton, seconded by Commissioner Greene, to close 45 the public hearing. 46 47 VOTE: UNANIMOUS 48 49 Commissioner Carter said she supports the conclusions in the report and the focusing on 50 the resources they have been approved for. She said that knowing the need is so much greater 12 1 than what is available right now, they need to see how they can balance the funds that they have, 2 most effectively. 3 Commissioner Greene said she is on the Housing Collaborative and reiterated that the 4 group supported this idea. 5 Vice-Chair Hamilton said she supports the approach on targeting the funds to be spent on 6 repair and rental assistance. She said that the county has great staff, and they have capital funds 7 set aside for development, acquisition, and downpayment for low-income housing. She said that 8 seems like a better use for that money and she wants to think about how much of that can also 9 be used for repairs. 10 Chair Bedford said there is $15 million across ten years. She said it comes in a $5 tranche 11 of money. She said that Empowerment would certainly be considered as a provider and partner, 12 along with other non-profit organizations that supply housing. She said this is a new process. She 13 said that it funds the priorities. 14 Commissioner Fowler said she thinks this is the most efficient and impactful use of the 15 funds. She said she appreciates Housing's responsiveness to the community. She said she 16 agrees that they will continue to reassess each year for what is most needed. 17 Commissioner Portie-Ascott said she also supports this approach. 18 Commissioner McKee said the percentage of people that are housing burdened jumped 19 out at him, as did the number of needed repairs. 20 Chair Bedford informed those present about the Longtime Homeowners' Assistance 21 Program. She explained that it can cover some of the increase of the county taxes. 22 23 b. Public Hearing on Draft HOME 2025 Annual Action Plan (AAP) 24 The Board conducted a public hearing to receive public comments on the Draft 2025 Annual 25 Action Plan (AAP). 26 27 BACKGROUND: The HOME Consortium Local Government Affordable Housing Collaborative 28 (LGAHC) is made up of elected officials from all four (4) participating municipalities: Carrboro, 29 Chapel Hill, Hillsborough, and Orange County. The LGAHC reviews staff recommendations on 30 strategy and policy concerning HOME funding and makes recommendations to the Boards and 31 Councils of each municipality for final approval. 32 33 The Annual Action Plan details how Orange County plans to use HOME funding in a given year. 34 The Board of Commissioners is conducting this public hearing on behalf of the HOME Consortium 35 at the Southern Human Services Building (2501 Homestead Rd., Chapel Hill, NC 27516) to 36 receive public input about priorities for the 2025 Annual Action Plan. All members of the public 37 are welcome, and Spanish interpretation will be provided. 38 39 The Annual Action Plan. The Consolidated Plan is carried out through Annual Action 40 Plans, which provide a concise summary of the actions, activities, and the specific federal 41 and non-federal resources that will be used each year to address the priority needs and 42 specific goals identified by the Consolidated Plan. 43 44 The public comment period is open from May 7, 2025 to June 7, 2025. Comments may be 45 submitted in writing by mail or email, or by telephone to: 46 47 Aaron Cohen, Community Development Program Manager 48 919-245-2491 1 acohen orangecountync.gov 49 300 W. Tryon St., Hillsborough, NC 27278 50 13 1 Based on concerns gathered during the Consolidated Plan public engagement period in winter 2 24-25, the LGAHC recommendation for the 2025-26 HOME Award is to focus spending on 1) 3 Repair and Rehabilitation programs to be managed by Orange County's repair programs, and 2) 4 Tenant-Based Rental Assistance (TBRA) to be managed by the Orange County Partnership to 5 End Homelessness (OCPEH) with its Rapid Rehousing Program. 6 7 Based on all comments received, the 2025 Annual Action Plan will be presented at the Board's 8 June 17, 2025, Business meeting for approval. 9 10 Blake Rosser, Housing Director, made the following presentation: 11 12 Slide #1 HOME Public Hearings —2025 Annual Action Plan {AA].') May 20, 2025 ORANGE COUNTY N0F rrt CAROLINA 13 14 15 Slide #2 An AAI' based on Consolidated Ilan findings • Repair and Rehabilitation (SO f) c Home repair programs are essential to prevent displacement and maintain affordable homeownership. c Targeted fundingfor repairs,particularly for low-income and elderly homeowners,should be prioritized. • Tenant-Based Rental Assistance (50%) a Median rent increased 35.7%(from$570 to$1,316)over the same period. o Tap Unmet Need:Lack of affordable housing for LMI households—TBRA is Our Best Tool to Address 309 AM I and Below 14 1 Slide #3 How Can We Implement This Plan? • Repair and Rehabilitation (SO a Successful Urgent Repair(URF)and Essential Single-Family Rehab (ESFR) programs already"n place at County-level,operated by Community Development. u Program supports outside contractors,aging populations,and has a clear wait list,,ensuring funds can be utilized right away. • Tenant-Based Rental Assistance (50%) Successful TBRA program already in place through the OC Partnership to End Homelessness(Rapid Rehousing program). a Program was re-vamped in August 2924 to ensure compliance. �4S ORANGE COUNTY NOKI"1i i_.+RC)LlftiA 2 3 4 Slide #4 Outline AAP 5 6 7 15 1 Slide #5 Tentative breakdov47n in funding allocation HOME 25-26 1h Repair 8 Rehabilrmfion $146,038 TBRA $146,038 CHDO Set-Aside" $51,543 Administration $36,701 TOTAL $386,3201 'CHDO= Community Housing Development Organization, by regulation 15%of HUD funds must be allocated to such a designated organization 1 ORANGE COUNTY '+ y, ••'�5k *. ` OKI"I _.+4 i iIRC)LIftiA 2 3 Blake Rosser said he received notification that Orange County will receive$8,000-$9,000 4 more than is listed here. 5 6 Slide #6 Local Government Affordable Housing Collaborative (LGAHG) reconnends (temporary) new direction for 2025-26 Factors: - Input from ConPlan outreach indicating priorities of repair/rehab - Uncertainty of 25-26 funding 0 Recommendation: • No RFP for this year, while planning to dedicate funding to TRRA (OCPEH) and OC Repair Programs (URP/ESFR) ORANGE COUl"M 7 8 9 16 1 Slide #7 Other opportunities for development, acqziisition and doxvn payment projects IP A partial reissuance of Bond/CIP funding ($1.3M in previously awarded funds to abandoned projects) will be awarded later this year, giving partners an unplanned opportunityfor extra funding • HUD requires that 15% of funding each year be set aside for "Community Housing Development Organizations" (CHDOs). This funding will still be available for qualified agencies such as Habitat, EMPOWERment, Community Home Trust, etc. allC� GEcUNTY NOKI"Ci i_.+4R(JUP:A ,.s 2 3 4 Slide #8 Next Steps • Board holds public hearing and offers any comments of its own • Public comment period ends June 91"F 2025 • Staff presents final draft to LGAHC for approval and recommendation to Boards/Councils • Towns and County approve final plan (BOCC meeting 6/17/25), contingent or notification of final allocation amounts from HUD • Staff submits plans to HUD (July/August, once final allocation amounts announced) ORANGE COUNTY • NOKI71-1 CAROLINA 5 6 7 17 1 Slide #9 Thank You to Our Planning Partner: CENTRAL PINES REGIONAL COUNCIL Questions? • Blake Rosser • brosser@orangecocntync.gov • 919-245-2492 • Auk, ORANGE COUNTY NORM CAROLINA 2 3 4 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 5 open the public hearing. 6 7 VOTE: UNANIMOUS 8 9 PUBLIC COMMENTS: 10 Beverly Walton said she is part of Justice United. She said that in 1985 a grant helped 11 pave streets and all homes were given bathrooms, water, and sewer on her street. She said that 12 helped but now those homes are deteriorating again, and she feels it is better to keep residents 13 in their existing homes by doing repairs. She said it needs to be affordable for residents to stay in 14 their homes. She said it is important to prevent gentrification and allow homes to be passed down 15 and keep communities together, especially in the historically Black neighborhoods. 16 Shereese Alston said she volunteers with Justice United and that she supports this 17 proposal to use these funds for home repairs. She said this would be a great investment and 18 appreciates the opportunity to support her neighbors and family. 19 Reverend Campbell said to sustain a community is to sustain a county and that helps to 20 sustain the state. He said they need help with repairs and sewer lines. He said it is important to 21 keep communities together and people living in safe homes. He said these repair needs can also 22 cause health issues. He said repairs are helpful and improve the quality of life of people living in 23 the home. He said many need home repairs and those are people who live, work, and play in 24 Orange County. 25 Elizabeth Young shared pictures with the board of some homes that need repairs. She 26 said she passed photos around of a home on Rogers Road with a tree on it. She said one of the 27 first pictures show the walls cracked. She said that the tree was very large. She said it also 28 messed up the foundation. She said there are a lot of homes where part gets fixed, and the rest 29 is left uninhabitable She said there are a lot of homes like that. She said she is happy about this 30 recommendation. 31 Regina Merritt said she lives in Councilville. She said she went to Patrick Mallard, and he 32 has been very helpful. She said they need home repairs. She said there are 70-, 80-, and 90- 33 year-old residents living on fixed incomes that cannot afford to fix their homes. She said taxes 34 have more than doubled even with the conditions of the homes. She said her grandparents started 18 1 this community and because of gentrification, Black residents are being pushed out. She asked 2 the commissioners to help as much as they can. 3 Marvin Chambers said he is a Chapel Hill resident, father, and Orange County business 4 owner. He read an excerpt from his book, "What Were You Thinking, Oh, Wait. You Weren't." He 5 said that gentrification affects everyone. He said that neighbors are the irreplaceable ones. 6 Linda Carver said she came in support of home repairs. She said her family members got 7 some HOME funds for a new air conditioner and it no longer works, so the repairs should continue 8 to work, not just temporary fixes. 9 Theresa Watson said Commissioner McKee is the only native on the Board of 10 Commissioners. She said the people who are born here are not represented on many of the 11 boards that are involved in government. She said she lives off Neville Rd. in Councilville. She said 12 the Board needs to take a look at the transition Chapel Hill has gone through. She said there used 13 to be 30% Black residents and now there is less than 10%. She said the Black people are getting 14 pushed out. She said that the commissioners should support the repairs. She said repairs save 15 money, extend the lifespan of items, reduce waste and help the environment, preserve the value 16 of the home, and increase safety. She said there are older residents in Councilville that need 17 repairs. 18 Delores Bailey said she appreciates what Orange County staff has done. She said she is 19 glad to see so many residents present. She encouraged residents of color to serve on boards. 20 She asked how people will know that the money is available to them. She asked the Board and 21 staff to consider how they will roll this program out and who will be eligible. 22 23 A motion was made by Vice-Chair Hamilton, seconded by Commissioner Fowler, to close 24 the public hearing. 25 26 VOTE: UNANIMOUS 27 28 Commissioner McKee said the entire board agrees that the repairs are much needed. He 29 said the county does not have the funds to build the new housing that is needed so they have to 30 focus on keeping existing homes safe and inhabitable. 31 Commissioner Portie-Ascott said she is sure staff will be clear on qualifications for the 32 funds and will have a plan to notify the public about the availability of the funds. 33 Chair Bedford asked Blake Rosser to speak about the plans. 34 Blake Rosser said he will have to get info on HUD requirements and see how they 35 compare to the current repair program. He said that outreach will look the same and they have 36 had three events at Rogers-Eubanks recently. He said they will also do other community centers. 37 He said there is also info on the website, and they will have a table at other county-sponsored 38 events. 39 Commissioner McKee encouraged outreach through churches. 40 Blake Rosser said he will make sure. 41 Commissioner Fowler reiterated that she agrees with the use of these funds. She thanked 42 everyone for coming to support this item and recognized that there is always a greater need than 43 there is available funding. 44 Vice-Chair Hamilton thanked the public for coming to the meeting and sharing their 45 concerns. She said that education is crucial and there are other related programs like the Handy 46 Helper program. She said she gets confused between all the different programs that they have. 47 She asked them to also mention other programs that are available when they share information 48 because she hopes there can be a one-stop integrated educational tool. 49 Blake Rosser said the HOME preservation commission is aware of the Handy Helper 50 program and he will check on coordination. 19 1 Chair Bedford said the Aging Director indicated that Handy Helpers is for small repairs, 2 not large ones. 3 Commissioner Greene said she strongly supports this recommendation. 4 Commissioner Carter said she agrees with Commissioner Greene. She asked how the 5 funds can be applied in different ways. She asked if this comes back to the Board. 6 Blake Rosser said the bond CIP is a typical RFP and award process. He said it will come 7 to the Board when applications are scored and have been scored by the Affordable Housing 8 Advisory Board. 9 Commissioner Carter thanked those who spoke for their feedback. 10 Chair Bedford said she wants to find out if mobile homes are eligible for repairs. She said 11 there is money available for mass mobile home displacement. She petitioned the manager and 12 staff to look at using that money for repairs. She said she may do a budget amendment because 13 this has been sitting in the CIP. She asked how someone can get on the list for repairs. 14 Blake Rosser said there are electronic and paper applications through the Housing 15 Website. He said that all of the partners take them, and they are sent to UNC Community 16 Proactive lab, and they get matches with the program. He said UNC triages the applications and 17 assigns them to an appropriate provider. 18 Chair Bedford said this level of repair employs local community members which is another 19 plus. She said Commissioner Portie-Ascott and Commissioner Fowler are NC natives. She 20 encouraged those present to apply for an advisory board or tell their friends. 21 Commissioner Fowler asked if some repair programs are loans that must be paid back 22 when the homes are sold. 23 Blake Rosser said that is true for ESSR funds, but not these repairs. 24 Chair Bedford said if it is under $500,000, it should not go out for RFP and the Board 25 should just discuss allocation. She asked for it to come back for discussion. 26 Blake Rosser said he will discuss with the county manager. He said that the Board needs 27 to revisit the use of the funds. 28 Chair Bedford petitioned staff to bring this back for the Board to discuss. 29 30 6. Regular Agenda 31 a. Adoption of the Final Financing Resolution Authorizing the Issuance of Installment 32 Purchase Financing for Various Capital Investment Plan Projects 33 The Board adopted the final financing resolution authorizing the issuance of up to $78,000,000 in 34 installment financing for capital investment projects and equipment for the fiscal year. The 35 financing will also include amounts to pay transaction costs. 36 37 BACKGROUND: At the May 6, 2025, Business meeting, the Board of County Commissioners 38 conducted a public hearing and received preliminary information on capital projects and 39 equipment financing. The Board made a preliminary determination to finance project, equipment, 40 and financing costs by the use of an installment financing, as authorized under Section 160A-20 41 of the North Carolina General Statutes. The County routinely uses installment financing as the 42 vehicle for the annual spring financing. 43 44 With approval of the attached resolution, the Board gives final approval for the financing. The 45 resolution approves substantially the final financing documents, and authorizes staff to complete 46 the closing. County staff anticipate 1) receiving the required approval of the Local Government 47 Commission (LGC) on June 3, 2025; 2) establishing the final bond amount and financing terms 48 on June 5, 2025; and then 3) closing the financing by the end of June. As the process continues, 49 staff will work with the other financing team members to confirm final details of the funding and 50 County payment arrangements so the remaining items/blanks in the documents can be 51 addressed. This process is consistent with past practice. 20 1 2 COLLATERAL: In this type of County installment financing, the County secures its obligations to 3 the bondholders by mortgage-type interest in some or all the property being acquired or improved 4 through the financing. The County plans to secure this 2025 financing through a pledge of several 5 County and school properties. County facilities expected to be included in the collateral package 6 include the Whitted Building, the Orange County Library in Hillsborough, and Blackwood Farm 7 Park. These are the same properties that the County has used for three previous Spring 8 installment financings. 9 10 County staff is working with both school boards to finalize the list of schools to be used as 11 collateral. The following schools are expected to be used: Ephesus Elementary, Culbreth Middle 12 (from Chapel Hill—Carrboro City schools), and (from the Orange County schools) Orange Middle, 13 New Hope, Pathways, and Orange High. 14 15 Bondholders generally require that the County offer collateral equal to at least 50% of the loan 16 amount (for example, at least $5 million of collateral for a $10 million loan). The prospective 17 collateral package has an approximate value of $160 million. The collateral package secures 18 approximately $40 million of outstanding bonds. Adding the proposed $78 million financing takes 19 the total amount secured to $118 million, which means the collateral package value will be 20 approximately 136% of the outstanding amount. Using this level of collateral enhances the appeal 21 of the County's securities to investors, provides flexibility to the County for future borrowings, and 22 allows the County to release individual schools or County facilities from the collateral package if 23 that becomes necessary. 24 25 TARIFF ISSUE 26 The municipal bond market has experienced volatility due to rising concerns over new tariffs and 27 international trade tensions. These tariffs are causing uncertainty in the broader economy and 28 leading a few investors to re-evaluate their investment strategies. This has resulted in short-term 29 fluctuations in bond yields (interest rates). Staff is working with the County's financial advisors to 30 ensure the County remains well positioned for a successful June bond issuance. The financing 31 team will closely monitor this situation and will update accordingly if borrowing costs become a 32 material concern. Recent North Carolina bond financings appear to indicate a return to stability. 33 34 Gary Donaldson, Chief Finance Officer, made the following presentation: 35 36 Slide #1 ORANGE COUNTY NORTH CAROLINA Series 2025 Limited Obligation Bonds Spring Final Financing Resolution Gary Donaldson,Chief Financial Officer May 20, 2025 37 21 1 Slide #2 Purpose ➢ Adopt the Final Financing Resolution which authorizes the steps to complete the financing. ➢ Funds our FY 2024-25 Capital Investment Plan through this Series 2025 Limited Obligation Bonds are secured by a Deed of Trust,with a security interest in various County and School facilities. 2025 •: Projects 1 Orange County Schools 22,850,952 10 5-year Level DS1,665,255 2 CH-C City Schools 29,626.756 11 7-year Level DS 2,745,083 3 Total Schools 52,477,708 12 8-year Level DS 5,010,570 4 County TS(Non-Vehicle) 13,975,255 13 10-year Level DS 2,099,165 5 County TS Vehicles(Fleet Services) 2.590.164 6 Total County Tax Supported 16,565,419 14 12-year Level DS 587,742 7 Sportsplex 2,455,813 15 15-year Level Prin 3,831,842 8 Solid waste 587,742 16 20-year Level Prin 56,147,026 9 Grand Total 72,086,682 17 Total 72,086,682 V rw�'- ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #3 FY 2425 Projects (1/3) Project Amount Debt Amortization _.........._ B C 1 atange County Schools 2 Prbr Yearapd FY 2025 Project Pequests Spent/Encumbered to Date 3 51009.Recurring Capital 1,719,760 8-year Level DS 4 51010-Roofing Projects 979,724 20-year Level Prin 5 51029-Mechanical Systems 447,101 20-year Level P- 6 51030-Paving/Parking 548.677 20-year Level Rin 7 51034-School Safety/Security 159.137 20yearLevel Prin 8 51045-Det.—cl Maintenance 6,596,553 20-year Level Prin 9 Subtotal 1450.952 10 FY 25 Pmjects under Evaluation 12 400.000 20-year Leval Prin 11 Total $ 22,350.952 12 CH-C City Schoole 13 53023-Doors,Hardware,Canopies 115,203 20-year Level Prin 14 53025-Cl--Improvement. 60,152 20-year Level Prin 15 53026 ElectricalSystem 343.770 20-year Level Prin 1654000-Ada Requirements 143.906 20yearLevel Rin 17 54001-Abatement Projects 564,433 20-year Level Rin 18 54003.Energy Efficiency 211,792 20-year Level Rin 19 54004.Fire/Satety/Security 922,000 20-year Level Rin 20 54005-Indaor Air Quality 265,282 200-year Level Rin 21 54006.Mechanical Systeme 1.004,245 20-year Level Rin 22 54008.Parking/Parking 172.040 20-year Level Rin 23 54010-Recurring Capital 2,340,240 S-year Level DS 24 54012-Roofing Projects 1.108.701 20yearLevel Prin 25 54013-Technology 2,511,798 20-year Level Prin 26 54020-Stormwater Management 129,001 20-year Level Rin 27 54021-Sustainability Investment 77,195 20-year Level Rin 28 54022-Deterred Maintenance 19.657,000 20-year Level Rin 29 Total $ 29,626.756 ORANGE COUNTY NORTH CAROLINA 5 22 1 Slide #4 FY 2025 Projects (2/3) Project Amount Debt Amortimlinc n 30 Munty Tax Supported(Nan-Venaclel 31 Department or F11-hei-1,Agriuul[um,Parte ahh`R.—hen 32 8rackweW Farm Parts 389.683 20-year Level Phn 33 Falrvlew Park Phase 2 675.993 20-year Level Phn 34 Peng N Ila Mlnl Park 180.000 20year Level Pd. 35 Neuse IFal6 taker Rules NUMents 137.807 20-year Level rill 36 Subtatal 1.383,483 37 38 Az.v Management S—,- 39 Cellar Grove Comm.Cerner Feoring 163.000 20-year Lc:l40 Fleet Seneims shop 120,000 15-year Level Pnn 41 CouRmom Autle Nsual upgrades 154.919 7ryear Levsl DS 42 Eflenb Cheeks Commuril Center 150.000 20year Lev el l43 El-trlcal upgrades 250.573 20-year Level Pnn 44 Facades 607;394 20yeat Level Pnn 45 Bullding Safety 1.166,158 20-year Le vel Prin 46 Facility A—ll"'Ity/Safety 343.886 20-year Level PrIn 47 Fire All Replacements 751.869 15-year Level P 48 Fuel Staten 53.240 20-year Level Pnn 49 Generator Protects 506.749 15-year Level thin SNAG Propers 1547140 15year Level Pin 51 Imenor Finch Reelacamemc 153,940 20-year Level Mn 52 Parkingi-Mimprovements 22.273 211-1-1 Level I'll53 Plumbing Repairs 49,643 20-year Laval Pnn 54 RoatnF 79.446 20 year Level Phil 55 Subtotal 6.320.228 5b 57 Emergency5ervrces 58&FDlrectlonal Antenna(ODA)Upgreoe 761.983 20-year Level Nn 59 Emergency Servi—Renewal Fund 950.570 8yeer Leval DS 60 Public Safety Bottware EnharcamerRs 2,099,165 ril Le�rel 63 61 VIoer Redo Tower Corotuton 494.300 20-year Le vol Pnn 62 Subtotal 4.306.018 63 64 other Departments. 65 alormallon Technologies-IT Infra. 1.065.255 5-year Level DS 66��*M..ger=tnt--Snct,i b 2�?°7 eller ORANGE COUNTY 68 NORTH CAROLINA 69 Total 13.975,255 2 3 4 Slide #5 FY 2025 Projects (3/3) pro je rt Amount Debt Amortization H I 70 County Tax Supported Vehicles(Fleet Services) 71 Animal Services 67,298 7-year Level DS 72 Asset Management Services 148,099 7-year Level DS 73 Transportation-CarShare 35.390 7-year Level DS 74 Criminal Justice Resource Dept. 39.835 7-year Level DS 75 Dept-of Social Services 79,670 7-year Level DS 76 Emergency Services 1,930,829 7-year Level DS 77 Health 52.335 7-year Level DS 78 Library 39.635 7-year Level DS 79 Planning 110.418 7-year Level DS 80 DEAPR 86,456 7-year Level DS 81 Total 2.590.164 82 83 Sportsplex 84 Spartsplex-Fire Systems 241.813 15 year Level Prin 85 Sportsplex Ice Rink 1,600,000 20-year Level Prin 86 Sportsplex Pool HVAC 614,000 15-year Level Pnn 87 Sportsplex Total 2.455.813 88 89 Solid Waste 90 Vehicle/Equipment Replacements 587,742 12-year Level IDS DS 91 Total $ 587.742 92 93 Grand Total 72.086.682 ORANGE COUNTY NORTH CAROLINA 5 23 1 Slide #6 FY 2025 Projects (Total) lerl emmml M�wnn� prcmer . Ge6L �r� ped,�l�n trer�Tnwnry xlrm! b Cwn1y T®a SupppneOlNenyetlkEl ip rowrh Tas suppwtee YVlUeew lF6el sarv.�p Wwke rtrepwwre°.1w ny ad+nvewe to z rvnr yeoennerr nzs i o uvu az 0wpw erm re rc eeoemun �r w urn seevas rsrzse 2.rea uvV1 m ]5lrcs aecunnrgr'slmdl 11s,>m BPev nevem 3z RieCw mmm Pah - Bs.OaS 2Grmrtrre Prn Iz 4+set Monument senep 1af Osa 2yedlevem 61010-Poo wukels �¢Bppr level Prin M1ueM1enorSMema eCp�101 2Graerlmelpm 3F 20.rmrlevel Prm ww OeM ]ttslerel pS Iavrryperem@ 84RBT 20.p®rbrel Prm 96 2Uraarrwval Piro J5 peps of]ca'a soivice as JO60 wl p] SaRty/5enney i6B.13r Itdel 1383.483 3erva+® 1330.828 24ye5rLMIP11 T r r r%mI[Mm 0.4E0052 oWIs'a[tge.h um 12,em,mp zayee.Levm pre i+ eirtse Fawvmk 2e4.sr levelZ Wl 3 2295p.pS2 e6.40.5G e en.uMPPd rvr cerl.vl J3 f�I.r 3.Gmn.I+eAwtta_rv.noon z[yaerinmlenn a p�oarslml zlhmruvel Pnn xt 6perlsp aemommPPrwemerne zoywerurelpim wP.7'.syzrenv mlSyle.w 2prmrlevelRm mFatidySafery 1I6G168 2o-reerlevel Pnn 85 SpomPlee lre Rimr � 11 ba Rwpwemon¢ 2p levol Pml 4 eepmiNy/]afeb 3¢],086 year LoralPm M Rglecte 1M�Relrkarllenlr g SlwrlslYea lowW� 4W5�Fvg5emry/SeewrtY Pm,.nc 16yesr heel Pim � x grows-Irwo,/w praAh 2_r w.elmm < 15.reer lev®Ipm, —imwFn'mmem aenlecrn�en. am.2v2 5u HVAC Ropes L up ser Ven laz war�wl us 216dp.'-AlorJnn�15. ur¢ l.Op9.245 20.y�rlvee Prm Gl iM1eevrfmwM1 l@pl�mems 16],X0 2Gywr-1 Vim all PerkligPopn® r2pd0 nlerrtb cunLegraVupl lal5 6b12-Pmlmg Nojerls 1112101 2pyaer lcrel Pain 86 2pyaar revel Dtin s areQvrwrt 001 wwel 63zp,zzH ze r.4pu�s.6 �olm ewexP>9rc 2oxeIL.P,Ir�, 5 p�Ie,ree Prnenel„Ilpe 6ardap Lwxl nn. se azplMplwl,�Ixee�rM M241ulemee zGLaelle.elwm- 2p Twle12 3 zp Emer�rarsenk®gerewel Fertl 6fam uerelm alerysonwere Fnnercemenv 1'ecMohppc-IrIMm - - 204mmr e.ael Pnn (blMtb Malyd4e6 WINS-51 W.I411o0. 60.212 161Mi IC21 Pyle [L Tplel JJ.p142TF.r �1 ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #7 Key Financing Terms ➢ Security Pledge-County Assets serve as Collateral and subject to Annual County Appropriations ➢ Maturity Term-5-20 Year maturities matches the useful life of the assets ➢ April 1 and October 1 Repayment Dates to Bank Trustee,First Interest Payment on November 1,2025 and First Principal Payment on November 1,2026,consistent with the Debt Model ➢ Estimated Interest Rates- Between 4.5%-5.5%subject to market conditions ➢ Series 2025 Limited Obligation Bonds Maximum Annual Debt Service estimated to be$8.63 million in FY 2027 ➢ Source of Repayment-Property Taxes,Solid Waste Fees and Sportsplex Fees ➢ Limited Obligation Bonds are Subordinate Lien to AAA General Obligation Bonds ➢ Current Limited Obligation Bonds-Aa1/AA+/AA+from Moody's,Standard&Poor's and Fitch Ratings �� ORANGE COUNTY NORTH CAROLINA 5 6 24 1 Slide #8 LOB Collateral Overview ➢ Security Pledge-County Assets serve as Collateral and subject to Annual County Appropriations ➢ Lenders generally require that the value of the collateral be equal to at least 50%of the financing amount(for example, at least$5 million of collateral for a $10 million loan.) ➢ The Whiffed Building, Orange County Library in Hillsborough and a variety of schools serves as the collateral which far exceeds the lender's requirements. ➢ Pursuant to the County's financing document,the County can continue to borrow money against this same collateral pool as longs as a meaningful portion of the amount financed is used to improve property in the collateral pool ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #9 Debt Service Model Metrics All C1P Projects (Tax-Supported Debt) Year Debt to AV DS to GF Tax Rate Revenues Equivalent 2024 _1.20% 13.60% 2025 1.47% 11.82% 2026 1.24% 11.20% 2027 1.50% 13.10% 2.424 2028 1.77% 14.16% 1.424 2029 1.78% 16.50% 2.844 2030 1.61% 17.78% 1.554 2031 1.62% 17.87% 0.184 2032 1.81% 17.75% - 2033 1.69% 18.61% 0.994 2034 1.46% 19.16% 0-804 2035_ 1.35% 18.00% - Total Impact 10.194 ORANGE COUNTY NORTH CAROLINA 5 6 25 1 Slide #10 Debt Service to General Fund Strategies 1.Refinance Existing Debt(as practical) • Refln a nong(Refunding):If interest rates have decreased or bonds are callable,then staff will pursue refunding to lower annual debt service costs. • Staff ismor itoring opportunities with our financial advisors for any future debt service savings. 2. Review extending Debt Issuance Period from 7 to td Years)through Local Government Commission Approval • Current bond application based on Issuing all General Obligation debt over 7 Year issuance period, but this can be extended to 10 Year issuance period with LGC Approval 3.Use of Pay-Go Financing for Capital Projects • Capital Improvement Plan Increases Pay-As-You-Go which is best practice to further diversify sources of income. • Increases General Fund revenues which improves this metric and avoids new interest obligations. 4.Economic Development Tool • Strategic economic development investments(Morinaga,Wegman's and ABB)has increased the tax base via seed funding from Article 46 thus increasing the commercial tax base. 5.Continue Use of Eligible Projects through non-General Fund or Grants • Staff continues to identify capital expenses(e.g.,water/sewer,transit)which may qualify for grant programs. 6.Enhance Fund Balance and Reserves • Continue to apply fund balances above 16%policy to enhance internal capacity to self- finance capital. • Demonstrates financial strength and improves debt capacity without issuance. 7.Continue Practice of Communication with Stakeholders and Rating Agencies • Clearly explain mitigation efforts and long-term fiscal planning. • Provide updated debt affordability analyses and 10-year forecasts. ORANGE COUNTY NORTH CAROLINA Z 3 4 Slide #11 Questions ORANGE COUNTY NOR'T'H CAROLINA 5 26 1 Commissioner Greene asked for clarification on the use of pay-go and how it increases 2 general fund revenues. 3 Gary Donaldson said it provides a top line of revenue that are being used to cash finance 4 and the general fund revenues are growing. He said if the revenue base is expanded then the 5 debt service gets reduced. He said this is similar to growing commercial tax base revenue to help 6 residents. 7 Commissioner Carter said it seems like a happy circumstance to have additional funds in 8 capital because of unspent funds. She asked the source. 9 Gary Donaldson said that was unspent money from the 2016 General Obligation Bond. 10 Chair Bedford said the funds are incorporated into the plan and the dollars that are left 11 from the 2016 Bond are allocated. 12 Commissioner Carter said there was a reference to the tariff issue in the packet. She 13 asked under what conditions would the county need to reconsider the timing of the bonds. 14 Gary Donaldson said they feel comfortable that the county is safe and there is no level of 15 exposure. He said the LGC has to approve bond financing in NC, and they have not halted the 16 application process for local governments moving forward. 17 Chair Bedford said her husband worked in Baltimore and in 1987, the night before the 18 major crash, he was working on a bond for a hospital and that project had to go belly-up. She said 19 that sometimes it comes to a halt but that has not been seen in NC because of the LGC. 20 Gary Donaldson said six weeks ago there were a lot of concerns, but it seems to have 21 calmed. 22 Chair Bedford asked if commissioners are allowed to buy these bonds or hold them in 23 trusts. 24 Bob Jessup, Orange County's Bond Counsel, said the commissioners have no 25 prohibitions around buying or selling the bonds however they are prohibited from using non-public 26 information to decide if they will buy or sell. 27 Commissioner Portie-Ascott asked what happened to the amounts for 2026 and 2027. 28 Chair Bedford said this is related to previous borrowing and not future. 29 Gary Donaldson said this has already been approved and the borrowing is embedded in 30 the CIP and the operating budget. He said that the interest only portion is $2.7 million budgeted 31 in the 2026 budget from this borrowing. 32 Commissioner Carter asked if the slide depicts any tax implications from future borrowing. 33 Gary Donaldson said this is in the CIP and it is to fund that program. 34 Chair Bedford said that pay-go is tax dollars. She said every time they go out to borrow, 35 this chart gets updated. 36 Commissioner Carter asked if after they finalize the plans moving forward, if the numbers 37 might move a little bit. 38 Gary Donaldson said absolutely. 39 Commissioner Fowler pointed out that the $1.9 million in the CIP is related to pay-go and 40 not debt. 41 42 A motion was made by Commissioner Carter, seconded by Vice-Chair Hamilton, to 43 approve the final financing resolution, which authorizes the steps to complete the financing of the 44 stated capital projects and equipment, in the form presented. 45 46 VOTE: UNANIMOUS 47 48 7. Reports 49 None. 50 51 27 1 8. Consent Agenda 2 3 • Removal of Any Items from Consent Agenda 4 • Approval of Remaining Consent Agenda 5 • Discussion and Approval of the Items Removed from the Consent Agenda 6 7 Chair Bedford removed item 8-f for further discussion. 8 9 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 10 approve the remaining consent agenda. 11 12 VOTE: UNANIMOUS 13 14 Chair Bedford indicated that she thought someone wanted to speak on item 84, but they 15 did not. 16 17 A motion was made by Commissioner Fowler, seconded by Commissioner Carter, to 18 approve item 8-f. 19 20 VOTE: UNANIMOUS 21 22 a. Minutes 23 The Board approved minutes of the April 1, 2025 BOCC Meeting as submitted by the Clerk to the 24 Board. 25 b. Fiscal Year 2024-25 Budget Amendment#9 26 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 27 2024-25. 28 c. Opioid Settlement Fund Spending Authorization Resolution and Approval of Budget 29 Amendment #9-A 30 The Board approved the formal required resolution providing final opioid settlement fund spending 31 authorization for FY 2026 and approve Budget Amendment #9-A. 32 d. Emergency Medical Services (EMS) Week Proclamation 33 The Board approved a proclamation recognizing the week of May 18-24, 2025 as EMS Week in 34 Orange County, highlighting First Responders for their amazing work throughout the year. 35 e. Emergency Medical Services (EMS) Week Proclamation 36 The Board approved a proclamation declaring May 25-31, 2025, as "Heat Awareness Week" in 37 Orange County. 38 f. Approval of License Agreement with TABLE Ministries, Inc. for Use of a Portion of 39 Future Twin Creeks Park for Agricultural Production 40 The Board approved a license agreement with TABLE Ministries, Inc. for the use of a three-acre 41 portion of the County's future Twin Creeks Park at 8022 Old NC 86 for agricultural production. 42 g. Oranqe County Health Department Refresh Construction Contract Award 43 The Board: 44 1) Approved the County entering into a construction contract with Harrod and Assoc. 45 Constructors, Inc. for the Orange County Health Department Improvements; and 46 2) Authorized the County Manager to execute the Agreement, subject to final review by the 47 County Attorney, and any subsequent amendments for contingent and unforeseen 48 requirements up to the approved budget amount on behalf of the Board. 49 28 1 h. FY25 Quarter 4 Annual Work Program Amendments for Transit and Approval of Budget 2 Amendment#9-B 3 The Board approved Fiscal Year 2025 Quarter 4 Annual Work Program (FY25 Q4 AWP) 4 amendments and approved Budget Amendment#9-B. 5 i. Amendments to the Orange Unified Transportation (OUT) Board Policies and 6 Procedures 7 The Board approved amendments to the Orange Unified Transportation Board (OUTBoard) 8 Policies and Procedures document. 9 j. Resolution Authorizing Sale of Property for the Sheriff's Office 10 The Board approved a resolution authorizing the Sheriff's Office to proceed with the sale of rifles 11 and authorized the Chair to sign the resolution. 12 k. Approval of Interlocal Agreement Amendment, Contract Award for Comprehensive 13 Emergency Operations Plan Update, and Approval of Budget Amendment#9-C 14 The Board approved and authorized the Manager to sign an amendment to the Interlocal 15 Agreement and all documents necessary for the procurement of services with IEM, Incorporated 16 for the update of the Comprehensive Emergency Operations Plan, and approved Budget 17 Amendment#9-C. 18 I. Boards and Commissions —Appointments 19 The Board approved the Boards and Commissions appointments as reviewed and discussed 20 during the May 13, 2025 Work Session. 21 22 9. County Manager's Report 23 Deputy County Manager Cait Fenhagen reviewed the upcoming meeting schedule and 24 topics listed below: 25 26 Projected May 22, 2025 Budget Work Session Items 27 Fire Districts 28 Countywide Revenue Changes 29 Countywide Employee Compensation 30 Discussion of County Departments' FY 2025-26 Recommended Budgets 31 . Public Safety 32 . Human Services 33 • County Manager's Office 34 35 Protected May 27, 2025 Budget Work Session Items 36 Discussion of County Departments' FY 2025-26 Recommended Budgets 37 • Support Services 38 • General Government 39 • Community Services 40 • Social Services 41 • Emergency Services 42 43 Projected May 29, 2025 Budget Public Hearing & Work Session Items 44 Budget Public Hearing 45 Review of Upcoming Boards and Commissions Appointments 46 47 Chair Bedford asked when the proposed budget amendments that have already been 48 submitted by Board members will be available on the website. 49 Cait Fenhagen said they will be posted soon. 50 29 1 10. County Attorney's Report 2 John Roberts said during the budget process, some residents have been concerned that 3 the Board was approving budget amendments that violate state statute. He clarified that what the 4 Board is considering are proposed amendments to the proposed budget. 5 6 The Board received a demonstration on how to use some potential meeting equipment 7 from the IT Director, Robert Reynolds. This discussion was added at the beginning of the meeting. 8 The Board decided not to move forward with this equipment option. 9 10 11. *Appointments 11 None. 12 13 12. Information Items 14 • May 6, 2025 BOCC Meeting Follow-up Actions List 15 • Memorandum — Financial Report - Third Quarter FY 2024-25 16 17 13. Closed Session 18 None. 19 20 Adjournment 21 22 A motion was made by Commissioner Fowler and seconded by Vice-Chair Hamilton to 23 adjourn the meeting at 9:07 pm. 24 25 VOTE: UNANIMOUS 26 27 Jamezetta Bedford, Chair 28 29 30 Recorded by Tara May, Deputy Clerk to the Board 31 32 Submitted for approval by Laura Jensen, Clerk to the Board