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2025-364-E-Cooperative Extension-Transplanting Traditions-Outside Agency Grant
Orange County Outside Agency Performance Agreement Revised 06/23—County Manager Version Page 1 of 10 OUTSIDE AGENCY PERFORMANCE AGREEMENT THIS AGREEMENT, made and entered into the first day of July 2024, (“Effective Date”) by and between the County of Orange, a political subdivision of the State of North Carolina, Post Office Box 8181, Hillsborough, North Carolina, 27278, ("County") and Transplanting Traditions, a not-for-profit corporation, located at 2912B Jones Ferry Road, Chapel Hill, North Carolina 27516 (“Provider”). WITNESSETH: WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance its availability to residents of the County, and said program addresses an important community human services need, as identified by the Board of Commissioners. NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth, the County and Provider agree as follows: 1. Term of the Agreement. The term of this Agreement shall be a program year beginning July 1, 2024 to June 30, 2025. 2. Scope of Services. a. Provider will provide services, as outlined in the attached Outside Agency Funding Application and any amendments or revision thereto which is attached as Exhibit “A” and incorporated by reference, to the residents of Orange County. The Scope of Services and the Program Budget may be different from the original application based on County appropriation; however, any revisions or amendments to this Agreement must be approved in writing by the County and attached to this Agreement as Exhibit B. b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety program and procedures necessary to properly and fully complete the work set forth in the Scope of Services. 3. Funding. a. The County agrees to appropriate for the provision of services described in Exhibit A, Scope of Services and more particularly described in the Revised Program Budget, the maximum sum of $15,000. b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used for the purposes stated shall be returned to the County. Any changes in the use of funds must be authorized in writing by the County prior to any expenditure of the funds by the Provider. If the funds are expended not in accordance with the Scope of Services, at the discretion of the County the Provider may be required to repay the funds to the County. c. The Provider shall be paid in four equal installments in the amount of $3,750. The first payment is contingent upon receipt of the agency’s performance agreement; the remaining payments are contingent upon receipt of the request for reimbursement and related supporting documentation. d. The County’s obligation to make the quarterly payments is contingent upon receipt of Progress Reports, which show satisfactory progress toward completion of performance measures and an accounting of expenditures as detailed in the attached Scope of Services. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Orange County Outside Agency Performance Agreement Page 2 of 12 Rev.06/24 e. Once Provider has satisfied its obligations as provided in (d) payment will be made 21 days after receipt of the Progress Report and Request for Reimbursement or 21 days after due date of Progress Report whichever is later. f. The County is not obligated to provide any other support to Provider in this or in succeeding fiscal years. 4. Agency Reporting. a. Provider will provide Orange County a Progress Report that includes a fiscal report and updates on performance measures as outlined in the Scope of Services. Progress Report dates are: July 1 – December 31; January 1 – March 31 and April 1 - June 30. Reports are due on January 7, April 7 and July 7 of the program fiscal year. b. Provider agrees to allow the County to inspect its financial books and records, which document costs of those services, upon reasonable notice during normal working hours. 5. Termination. a. Termination for Cause. In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the County may immediately terminate this Agreement, in whole or in part, and from time to time. Notice of termination must be in writing, state the reason or reasons for the termination, and specify the effective date of the termination: i. In the event that Provider shall cease to exist as an organization or shall enter bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of its assets, or significantly reduce its services or accessibility to Orange County residents during the term of this Agreement; or ii. In the event that Provider shall fail to render a satisfactory accounting as provided section 4 above, the County may terminate this Agreement and Provider shall return all payments already made to it by the County for services which have not been provided or for which no satisfactory accounting has been rendered; or iii. In the event of any fraudulent representation by the Provider in an invoice or other verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. iv. Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the work identified in the Scope of Services or to comply with any provision of this Agreement, as determined by the County in its sole discretion. v. Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. b. In the event of default by the Provider, the county may elect to terminate this Agreement, in whole or in part and/or require the Provider to repay the funds within ten (10) business days from written notice of default. The County may (but shall not be required to) grant the Provider an opportunity to cure the default without termination of this Agreement. This clause shall not be interpreted to limit the County’s remedies in law or in equity. c. Notwithstanding the foregoing, either party may terminate the agreement at any time without penalty; provided that written notice of such termination is furnished to the other party at Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Orange County Outside Agency Performance Agreement Page 3 of 12 Rev.06/24 least 30 days prior to termination. In the event of such termination, any payment due shall be prorated to the date of termination and any unused funds shall be returned to the County within 10 days of termination. d. Any termination of this Agreement for default under this section that is later deemed to be unjustified shall be deemed a termination for convenience. e. Waiver. The payment of any sums by the County under this Agreement or the failure of the County to require compliance by the Provider with any provisions of this Agreement or the waiver by the County of any breach of this Agreement shall not constitute a waiver of any claim for damages by the County for any breach of this Agreement or a waiver of any other required compliance with this Agreement. 6. Responsibilities of the County. Cooperation and Coordination. The County has designated (Jonathon Smith) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Commissioners and who shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. 7. Insurance. a. General Requirements. The Provider shall purchase and maintain, during the period of performance of this Agreement, insurance: i. Worker’s Compensation. For protection from claims under workers' or workmen's compensation acts; ii. Cyber Liability. For protection from claims resulting from data breach, virus, and cyberattack; iii. Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury, including bodily injury, sickness, disease or death of any of the Consultant's employees or any other person and to real and personal property including loss of use resulting thereof; iv. Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and v. Professional Liability Insurance, covering personal injury, bodily injury and property damage and claims arising out of or related to the performance under this Agreement by the Consultant or his agents, consultants and employees. vi. Sexual Misconduct. Sexual Abuse/Molestation Insurance is required when Provider works directly one-on-one with children, elderly or other at-risk populations. b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows: INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE • Worker's Compensation Limits for Coverage A ‐ Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Orange County Outside Agency Performance Agreement Page 4 of 12 Rev.06/24 Statutory State NC, for each employee Limits for Coverage B ‐ Employers Liability of: $1 million Each Occurrence $1,000,000 BID limit • Cyber Liability $1,000,000 Each Occurrence; $2,000,000 Aggregate *Only required for agencies transmitting personal identifiable information that is disseminated electronically. • Commercial General $1,000,000 Each Occurrence Liability $2,000,000 Aggregate • Automobile Liability $1,000,000 Each Occurrence *Only required for agencies doing travel as part of the agreement with the County. • Professional Liability $1,000,000 Each Occurrence $2,000,000 Aggregate • Sexual Misconduct $1,000,000 Each Occurrence $2,000,000 Aggregate *Only required for agencies doing direct work with minors (under the age of 18). c. All insurance policies (with the exception of Worker's Compensation and Professional Liability) required under this Agreement shall name the County as an additional insured party and as a certificate holder. For more information see the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements, (each document is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Evidence of such insurance and all correspondence shall be sent to: Orange County Risk Manager Post Office Box 8181 Hillsborough, NC 27278 d. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity defenses. 8. General Provisions. a. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Orange County Outside Agency Performance Agreement Page 5 of 12 Rev.06/24 any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. b. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by Orange County the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Non-discrimination Policy, which is incorporated herein by reference and can be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The County may enforce this provision by an action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. c. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or non-performance of, this Agreement shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be initiated by either Party, however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing of such suit or action. d. Living Wage. Orange County is committed to providing its employees with a living wage and encourages agencies if funds to pursue the same goal. The Orange County Living Wage Policy, which is incorporated herein by reference, can be viewed at: http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The County’s living wage is $17.65 per hour. To the extent possible, Orange County recommends that Provider provide a living wage to its employees. e. Relationship of the Parties. Provider is an independent contractor of the County. Provider represents that they have or will secure, at his own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees or have any contractual relationship with the County. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized and permitted under federal, state and local law to perform such services. There are no third party beneficiaries of this Agreement and nothing in this Agreement, express or implied, is intended to confer on any person other than the parties hereto (and their respective successors, heirs and permitted assigns), any rights, remedies, or obligations. f. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws, ordinances, orders and regulations of the federal, state or local governments, as well as their respective departments, commissions, boards, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following execution of this agreement. g. Subcontract. The County and Provider deem the services provided under this Agreement to be personal in nature and Provider may not subcontract any rights or duties under this Agreement to any other party without prior written consent from the County. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Orange County Outside Agency Performance Agreement Page 6 of 12 Rev.06/24 h. Assignment. The Provider shall not assign this Agreement, including the rights to payment, to any other party without the prior written consent of the County. i. Indemnification. Provider agrees to defend, indemnify, and hold harmless the County, for all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or willful misconduct of the Provider, except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this section to require Provider to indemnify the County to the extent permitted under North Carolina law. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity defenses. j. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the specified services and may be terminated at any time if such funds become unavailable. k. Severability. All clauses found herein shall act independently of each other. If a clause is found to be illegal or unenforceable, it shall have no effect on the other provisions of this Agreement. It is understood by the parties hereto that if any part, term or provision of this Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North Carolina or the United States, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term or provision held to be invalid. l. Entire Agreement. This Agreement represents the entire and integrated agreement between the County and the Provider and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. m. Notices. Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Orange County Provider’s Name Transplanting Traditions Attention: Jonathon Smith Attention: Elly Goetz P.O. Box 8181 Address: 2912B Jones Ferry Road Hillsborough, NC 27278 Chapel Hill, NC 27516 Email:josmith@orangecountync.gov Email: egoetz@transplantingtraditions.org n. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Provider have signed this Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Provider _____________________________ _______________________ Elly Goetz, Date Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 6/26/2025 Orange County Outside Agency Performance Agreement Page 7 of 12 Rev.06/24 For and on behalf of Orange County Government _______________________________ ________________________ Travis Myren, County Manager Date Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 6/27/2025 Orange County Outside Agency Performance Agreement Page 8 of 12 Rev.06/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Transplanting Traditions Vendor Contact Person: Elly Goetz Phone: Address: 2912B Jones Ferry Road City Chapel Hill State: NC Zip: 27516 Department: Cooperative Extension Amount: $15,000 Purpose: Outside Agency Grant Budget Code(s): 10290050 720278 Vendor # 65780 Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date End Date Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: 6/18/24); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 6/26/2025 6/26/2025 6/27/2025 6/27/2025 Orange County Outside Agency Performance Agreement Page 9 of 12 Rev.06/24 Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Orange County Outside Agency Performance Agreement Page 12 of 12 Rev.06/24 ATTACHMENT “A” Orange County Certifications – FY 2024-2025 Outside Agency Performance Agreement Chief Contact, Administrators, Chief Executive Officer and Chief Financial Officer I certify that I have provided a list of the chief contact, administrators, chief executive officer and chief financial officer for my agency with this Agreement and that I will keep it current to the County of Orange. The list should be in writing with the name, title, residential address; phone and email address and if possible, fax number. Officers and Board of Directors I certify that I have provided a current list of the Officers and Board of Directors with this Agreement and that we will continue to update the list as changes occur. The list should be in writing, with the name, physical address, mailing address and if possible, phone, fax and email address. Budget Submission I certify that I have provided a budget for the period to be covered by funding Orange County, and that any substantive changes made to this budget have been in advance authorized in writing by Orange County. Annual Financial Review I certify that I have provided a copy of the latest annual Financial Review for our agency and the budget adopted by the agency for the fiscal years encompassing this Agreement. If not, please explain on a separate sheet of paper. Alignment with Organization’s Mission I certify that the programs and services for which this funding is requested align with the mission of the organization. Intended Purpose I certify that the funds provided to the agency under the terms of this Agreement will be used for a public purpose and shall only be used for the purposes intended and any money not used for those purposes will be promptly returned to Orange County. Certified by: _______________________ Title: __________________________ Date: ___________ (Provider’s Signature) Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 6/26/2025Associate Director Orange County Outside Agency Performance Agreement Page 13 of 12 Rev.06/24 FOR INFORMATION ONLY ATTACHMENT “B” As mentioned in Sections 3- Funding and Section 4- Agency Reporting of the performance agreement, the following two forms will be required before quarterly reimbursements can be made. They are included below for informational purposes. Forms are available online at https://www.orangecountync.gov/736/Contracts-Reporting Quarterly Expense Report Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Orange County Outside Agency Performance Agreement Page 14 of 12 Rev.06/24 Quarterly Outcomes Form Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 1/22 Town of Chapel Hill, NC 1/31/2024 HSOA-24-54 Human Services/Outside Agencies Funding Application Fiscal Year 2025 Status: Active Submitted On: 1/12/2024 Applicant Hsar Ree Ree Wei 984-212-4621 info@transplantingtraditions.org 2912 Jones Ferry Road Suite B Chapel Hill, NC North Carolina 27516 Agency Information Agency's Legal Name Transplanting Traditions Community Farm Agency's Mailing Address (Street, City, State & Zip Code) PO Box 394, Carrboro, NC, 27510 Agency's Physical Address (Street, City, State & Zip Code) 2912B Jones Ferry Road, Chapel Hill, NC, 27516 Agency’s Web Address transplantingtraditions.org Tax ID: **-***5307 Date of Incorporation (Month/Year) 02/2018 Executive Director Name Hsar Ree Ree Wei E-Mail Address hrwei@transplantingtraditions.org Telephone Number 984-212-4621 Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 2/22 Agency's Purpose/Mission Statement brief description of your organization’s past achievements Wages and Positions Does the agency pay permanent employees a living wage? Yes Is the agency an Orange County Living Wage Certified Employer? Yes Award Programs Check one or more of the following application types. Transplanting Traditions Community Farm (TTCF) facilitates resources and support for refugees and immigrants to foster a healthier community, improve livelihoods, and maintain agricultural traditions as they build new lives in North Carolina. The heart of TTCF is an eight-acre farm in Chapel Hill, Orange County where refugee families grow food, build farm businesses, celebrate culture, and create a sense of home. The farm is at the core of TTCF’s Youth and Children programs, providing space for young people ages 2-18 to explore identity, leadership, culture, and community, and also supports TTCF’s hunger reduction programs including the Health Food Access Program, an innovative model that provides food insecure refugee families a share of the culturally appropriate traditional produce grown by TTCF refugee farmers. Founded in 2009 as a project of the Orange County Partnership for Young Children, TTCF became an independent 501(c)(3) in 2018 to focus more deeply on serving refugees and immigrants through the lens of food, agriculture, and social justice. TTCF has worked with 100+ refugee families throughout the area for more than a decade, providing food access, land access, training, infrastructure, administrative support, businesses development, child and youth education, and more to the refugee community. Through this work, TTCF refugee farmers have developed successful businesses, generated more than $1.2 million dollars in income and producing over 100,000 pounds of food per year, reaching more than 10,000 individuals, 20% of which are food insecure. TTCF youth and children program has worked with 121 participants since 2011, ensuring academic success, cultivating culture and leadership, many participants becoming leaders throughout the state. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 3/22 Human Services Awards (Chapel Hill, Carrboro, and Orange County) Small Awards (Chapel Hill & Carrboro Applicants Only) Community Impact Awards (Chapel Hill Applicants Only) Agency Demographics Please ensure that each subsection listed below adds up to the total number of staff and board members listed here. Number of Part-Time Paid Positions 5 Number of Full-Time Paid Positions 5 Staff Members Total Number of Staff 10 Staff Members - Sex Number of Male Staff 1 Number of Female Staff 9 Number of Nonbinary Staff 0 Number of Staff who prefer not to answer 0 Staff Members - Race and Ethnicity Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 4/22 Number of American Indian or Alaska Native Staff 0 Number of Asian Staff 6 Number of Black or African American Staff 0 Number of Native Hawaiian or Other Pacific Islander Staff 0 Number of White Staff 4 Number of Staff of more than one race 0 Number of staff who prefer not to answer 0 Number of Staff who identify as a race/ethnicity not listed 0 Total Number of Staff who identify as Hispanic or Latino 0 Total Number of Staff who do not identify as Hispanic or Latino 0 Board Members Total Number of Board of Members 5 Board Members - Sex Number of Male Board Members 0 Number of Female Board Members 5 Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 5/22 Number of Nonbinary Board Members 0 Number of Board Members who prefer not to answer 0 Board Members - Race and Ethnicity Number of American Indian or Alaska Native Board Members 0 Number of Asian Board Members 3 Number of Black or African American Board Members 1 Number of Native Hawaiian or Other Pacific Islander Board Members 0 Number of White Board Members 2 Number of Board Members of more than one race 0 Number of Board Members who prefer not to answer 0 Number of Board Members who identify as a race/ethnicity not listed 0 Total Number of Board Members who identify as Hispanic or Latino 0 Total Number of Board Members who do not identify as Hispanic or Latino 0 Race & Equity Consistent with our commitment to equity and inclusion, the Towns of Chapel Hill and Carrboro and Orange County Government are taking steps together to center racial equity in the Human Services Funding Program. We are requesting basic information about your organization’s racial equity work. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 6/22 Describe how the agency incorporates racial equity into its goals. (150 word limit) Describe how the intended beneficiaries of the proposed project(s) were involved in the planning and design process. (150 word limit) Racial, cultural, economic, environmental and language equity and justice are embedded in the institutional goals, structure and culture at Transplanting Traditions (TTCF). In addition TTCF promotes racial equity through direct representation in our organization’s makeup. At present, six of TTCF’s 10 staff are from the refugee community. Our Executive Director, Ree Ree Wei, is the daughter of two of our longest- standing partner farmers. Three of our current staff are former TTCF Youth Program participants, and the staff for our Children’s Summer Camp as well as our tutoring program are current and former Youth Program participants. Moreover, four staff members are also individuals that have active farm businesses at TTCF, or previously were active farmers. By aligning our organization’s leadership and internal structuring with the values and culture of the farmers and farming families we work alongside, we aim to help advance long-term racial and refugee justice.TTCF is always working to set up new systems, including training, mentorship, and other support, so that rising leaders from the refugee and immigrant community are well-equipped to steward a financially and programmatically successful operation, far into the future. The Healthy Food Access Program and the Youth and Children Programs were both originally developed per the request active farmer participant families, to meet the needs of their own children and the food access gaps. In addition to participants and former participants serving in leadership roles on the staff and board, Transplanting Traditions participants also serve on decision making committees that meet monthly to inform organizational decisions, programs and technical assistance as well as provide dedicated spaces for feedback. In addition, extensive mid-year and end of year feedback process evaluation is gathered from each farmer in the form of conversational interviews to understand how the organizational structure and programs can improve annually to best serve farmer needs. The majority of workshops and trainings, led by refugee-identifying staff, to offer farmers tools and skills to build their leadership capabilities at the organizational level and for their independent businesses. TTCF’s approach in designing this project was through community consultations to discuss the overall community need of secure land and business development, meeting with farmers one-on-one to learn about their business goals and needs, and addressing challenges together. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 7/22 Percent (%) of Staff who attended racial equity trainings. 100 Percent (%) of Board Members who attended racial equity trainings. 100 Describe other racial equity related activities. Program Funding Request Please list all of the current Fiscal Year Human Services (HS) funding requested for all programs and the proposed use of funds. Program Name Healthy Food Access Program Town of Carrboro 8000 Town of Chapel Hill 8000 Orange County 8000 Total Short description of proposed use of funds. TTCF is always actively working to improve our policies and systems, including training, mentorship, and other support, so that rising leaders from the refugee and immigrant community are well-equipped to steward a financially and programmatically successful operation, far into the future. All staff members participate in annual racial equity trainings, monthly racial equity workshops and caucusing. 24000 Support staffing, transportation and distribution costs and purchase of produce from farmers. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 8/22 Please list all of the current Fiscal Year Human Services (HS) funding requested for all programs and the proposed use of funds. Program Name Refugee Youth & Children Program Town of Carrboro 4000 Town of Chapel Hill 4000 Orange County 4000 Total Short description of proposed use of funds. Please list all of the current Fiscal Year Human Services (HS) funding requested for all programs and the proposed use of funds. Program Name PreK Cultural & Environmental Educational Program Town of Carrboro 3000 Town of Chapel Hill 3000 Orange County 3000 Total 12000 Staff salaries, workshop faciliators and conference and field trip costs 9000 Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 9/22 Short description of proposed use of funds. Funding Totals Carrboro Chapel Hill Orange County Total Program Information Program Name Healthy Food Access Program Primay Contact's Name Hsar Ree Ree Wei Primary Contact's Phone Number 984-212-4621 Primary Contact's Email Address hrwei@transplantingtraditions.org Staff and supplies for preschool farm and culture programs 15000 15000 15000 45000 Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 10/22 Describe the proposed program and the target population to benefit from the program. Please also explain how the program aligns with the Town of Chapel Hill and Carrboro's Human Services Program Results Framework and/or Orange County's BOCC Goals and Priorities (250 words or less). Target Population The program target population demographics table is included as an attachement on the application cover page. Please download the excel spreadsheet and fill out the demographic data in the table and then upload it with your application. Provide one copy per program that you are requesting funding for. Given the language, education, and cultural barriers, employment options for refugees are limited to poorly compensated jobs in service industries. As a result, refugee families often struggle to meet basic household needs, the majority in Orange County being low income and food insecure. Those that do seek food assistance struggle to access culturally appropriate foods is critical to a healthy culturally rooted diet, adding to the burden of chronic disease in the refugee community. The Healthy Food Access Program meets immediate needs of the local refugee community through traditional food distribution, while also addressing root causes of food insecurity by increasing, for the long term, refugee farmers’ capacity to grow produce—both for their own households and for others in the community. The core goals of this program are to increase access to healthy, culturally relevant food for refugee and immigrant families experiencing food insecurity; boost refugee farmers’ capacity; and improve the overall physical, financial, and mental health of the larger local refugee and immigrant community, getting more produce into the homes of the local refugee community. The Healthy Food Access program uses monetary donations from private and public donors to purchase Southeast Asian produce grown by partner farmers from TTCF. In partnership with local hunger relief organizations, such as PORCH and the Refugee Support Center the produce is then distributed into the community providing refugee families with culturally appropriate produce that they know how to healthily prepare. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 11/22 Program Cost This cost per individual must reflect the total program budget divided by the total number of program individuals in this application. Actual Cost 2022-2023 Total Program Cost (Actual 2022-2023) 77882 Total Number of Individuals (Actual 2022-2023) 1751 Cost Per Individual (Actual 2022-2023) 44.48 Projected Cost 2023-2024 Total Program Cost (2023-2024) 149783 Total Number of Individuals (Projected 2023- 2024) 1979 Cost Per Individual (Projected 2023-2024) 75.68 Projected Cost 2024-2025 Total Program Cost (Projected 2024-2025) 132784 Total Number of Individuals (Projected 2024- 2025) 2000 Cost Per Individual (Projected 2024-2025) 66.4 Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 12/22 Performance Indicators/Program Goals Strategic Objective* 3. Residents improve their health outcomes Intermediate Result* 3.2 Residents demonstrate new healthy lifestyles behaviors If applying to Orange County, please select the funding area that best aligns with your program. Food & Nutritional Services Based on the strategic objective, intermediate result, and/or funding area selected above, what are the performance indicators/program goals related to this program? Actual Outcomes 2022-2023 Projected Outcomes 2023-2024 Projected Outcomes 2024-2025 Program Name Youth & Children Program Primay Contact's Name Hsar Ree Ree Wei % and # of program participants who access culturally appropriate fresh fruits and vegetables 100% of 1,751 participants consume fresh food on a weekly or twice monthly basis 100% of 1,979 participants consume fresh food on a weekly or monthly basis 100% of 2000 participants consume fresh food on a weekly or monthly basis Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 13/22 Primary Contact's Phone Number 984-212-4621 Primary Contact's Email Address hrwei@transplantingtraditions.org Describe the proposed program and the target population to benefit from the program. Please also explain how the program aligns with the Town of Chapel Hill and Carrboro's Human Services Program Results Framework and/or Orange County's BOCC Goals and Priorities (250 words or less). At 1,300 individuals, refugees from Burma represent 90% of Orange County’s refugee community; 60% are youth, being the largest youth minority group in Chapel Hill. TTCF serves, annually, 30+ refugee children (3 to 13) and 15+ refugee youth (14 to 19). Refugee children and youth face obstacles such as financial insecurity and navigating US schools. They are often ad-hoc interpreters and translators for their parents’ and grandparents’, navigating difficult healthcare, human services, and other systems on behalf of their families which often leads to anxiety, loneliness and depression. Many face struggles in school or want to access further education, but often do not have the historical knowledge or parental support to help them accomplish these goals. Since 2013, the TTCF Refugee Youth and Children’s Program (RYCP) has addressed these challenges and concerns. The program was conceived by refugee farmers watching their children grapple with these challenges of culture, language, education and belonging as they matured from childhood into young adulthood. The primary purpose of the RYCP is to provide opportunities for refugee youth and children to develop leadership skills and reach educational goals, while exploring complex cultural identities and barriers that undermine their success. The RYCP supports low-income refugee youth and children from Burma by 1) increasing learning outcomes and college access; 2) improving sense of cultural identity and mental health; and 3) increasing capacity to serve as leaders. Activities include tutoring, summer camp at the farm, coaching and mentoring, conferences and field trips and wellness and mental health activities. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 14/22 Target Population The program target population demographics table is included as an attachement on the application cover page. Please download the excel spreadsheet and fill out the demographic data in the table and then upload it with your application. Provide one copy per program that you are requesting funding for. Program Cost This cost per individual must reflect the total program budget divided by the total number of program individuals in this application. Actual Cost 2022-2023 Total Program Cost (Actual 2022-2023) 61807 Total Number of Individuals (Actual 2022-2023) 50 Cost Per Individual (Actual 2022-2023) 1236.14 Projected Cost 2023-2024 Total Program Cost (2023-2024) 167549 Total Number of Individuals (Projected 2023- 2024) 50 Cost Per Individual (Projected 2023-2024) 3350 Projected Cost 2024-2025 Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 15/22 Total Program Cost (Projected 2024-2025) 166234 Total Number of Individuals (Projected 2024- 2025) 60 Cost Per Individual (Projected 2024-2025) 2770 Performance Indicators/Program Goals Strategic Objective* 1. Children improve their education outcomes Intermediate Result* 1.2 Children demonstrate new grade- level-appropriate skills If applying to Orange County, please select the funding area that best aligns with your program. Youth Services Based on the strategic objective, intermediate result, and/or funding area selected above, what are the performance indicators/program goals related to this program? Actual Outcomes 2022-2023 % and # of program participants that improve grades by end of program period % and # of program participants that express greater confidence in their leadership and pro-social behavior 75% of 50 program participants improve grades 90% of 50 program participants express greater confidence in their leadership and pro-social abilities. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 16/22 Projected Outcomes 2023-2024 Projected Outcomes 2024-2025 Program Name PreK Cultural & Environmental Educational Program Primay Contact's Name Hsar Ree Ree Wei Primary Contact's Phone Number 984-212-4621 Primary Contact's Email Address hrwei@transplantingtraditions.org 75% of 50 program participants improve grades 75% of 50 program participants express greater confidence in their leadership and pro-social abilities. 75% of 60 program participants improve grades 75% of 60 program participants express greater confidence in their leadership and pro-social abilities. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 17/22 Describe the proposed program and the target population to benefit from the program. Please also explain how the program aligns with the Town of Chapel Hill and Carrboro's Human Services Program Results Framework and/or Orange County's BOCC Goals and Priorities (250 words or less). Target Population The program target population demographics table is included as an attachement on the application cover page. Please download the excel spreadsheet and fill out the demographic data in the table and then upload it with your application. Provide one copy per program that you are requesting funding for. At present, Transplanting Traditions Community Farm supports children through an 8-week farm-based summer camp, academic year tutoring and enrichment programming for children through age 12. In the fall of 2024 TTCF will launch a new children program by launching a nature and culture-based early education preschool program at the TTCF farm for children ages 2 to 6. Classes will largely take place at the farm, supporting nature-based, agricultural and cultural learning, while simultaneously providing supportive care for young children so parents are able to work on the farm to grow food and increase family income. There are numerous other outdoor, nature-based programs in the area, however most of these programs are financially inaccessible for refugee and immigrant families. Additionally, many cultural and language barriers or regulations make it difficult for certain families to participate in these programs. There use to be a Karen-based preschool program in the area, however this program dissolved many years ago, leaving a huge void for culturally relevant childcare for the refugee community. The TTCF Children's program is unique in that the policies, procedures and curriculum are developed by former participants and members of the refugee community, therefore, it is precisely designed to meet the needs of refugee children and parents. Connection to food and the land are key elements of cultural tradition for families from Southeast Asia. TTCF Children Programs combine learning and appreciation of food, farming, culture, nature and academic together, to provide a well-rounded growing experience for their children. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 18/22 Program Cost This cost per individual must reflect the total program budget divided by the total number of program individuals in this application. Actual Cost 2022-2023 Total Program Cost (Actual 2022-2023) – Total Number of Individuals (Actual 2022-2023) – Cost Per Individual (Actual 2022-2023) – Projected Cost 2023-2024 Total Program Cost (2023-2024) – Total Number of Individuals (Projected 2023- 2024) – Cost Per Individual (Projected 2023-2024) – Projected Cost 2024-2025 Total Program Cost (Projected 2024-2025) 44838 Total Number of Individuals (Projected 2024- 2025) 10 Cost Per Individual (Projected 2024-2025) 4484 Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 19/22 Performance Indicators/Program Goals Strategic Objective* 1. Children improve their education outcomes Intermediate Result* 1.1 Children birth-to-k access early childhood development opportunities If applying to Orange County, please select the funding area that best aligns with your program. Other Based on the strategic objective, intermediate result, and/or funding area selected above, what are the performance indicators/program goals related to this program? Actual Outcomes 2022-2023 Projected Outcomes 2023-2024 Projected Outcomes 2024-2025 Community Impact Award Please describe the impact the proposed programs will have on the target population. Please include specific quantitative and qualitative data in your response. # number of children receive # of hours of cultural and environmental education n/a - new program n/a - new program 10 prek aged children receive 200 hours of early education programming focusing on culture, environment and healthy food. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 20/22 What methods/tools will your organization use to evaluate the proposed program’s effectiveness? Please include specific examples, such as a logic model. Please briefly describe how your proposed programs aligns with evidence-based approaches to addressing human service need(s). Please describe one to three key partnerships/collaborations that add the most value to the success of the proposed programs. If you are not awarded a Community Impact Award, what would your agency’s funding request be? Applicant Statement Disclosure of Conflicts of Interest Are any board members or agency employees, including their immediate relatives and business associates, current beneficiaries of the proposed program for which funds are being requested? Yes Are any board members or agency employees, including their immediate relatives and business associates, members of or related to members of the governing bodies of Chapel Hill, Carrboro, or Orange County? No Are any board members or agency employees, including their immediate relatives and business associates, paid providers of goods or services to or have other financial interest in the proposed program? No Are any board members or employees, including their immediate relatives and business associates, related to employees of that Town of Chapel Hill, Town of Carrboro, or Orange County? No Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 21/22 If the answer to any of the above is yes, please provide an explanation. Non-discrimination Clause Provider agrees as part of consideration of the granting of funds by funding agencies to the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, gender identity/expression, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended, and the Orange County Anti-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. Applicant Statement To the best of my knowledge and belief all of the above information is true and current. I acknowledge and understand that the existence of a potential conflict of interest does not necessarily make the program ineligible for funding, but the existence of an undisclosed conflict may result in the termination of any grant awarded. Name of Person Submitting the Application Hsar Ree Ree Wei Agency Role of Person Submitting the Application Executive Director Agency Representative Signature Hsar Ree Ree Wei Jan 8, 2024 Three of the staff members at Transplanting Traditions are children of participant farmers who benefit from land access and the business education programs. Additionally one of the staff members also has children that participant in the children's programs. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 1/31/24, 3:06 PM HSOA-24-54 https://chapelhillnc.workflow.opengov.com/#/explore/records/63283/react-form-details/63283 22/22 By submitting this application, the agency representative noted above affirms they are either the Executive Director, or, if someone other than the Executive Director is submitting this application, they affirm the Executive Director has reviewed the application for accuracy and approved it for submittal. Approval Details Approved Amount – Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Actual 2022-2023 Projected 2023 -2024 Projected 2024-2025 65,810$ 113,000$ 140,000$ 6,037$ 8,000$ 10,000$ 6,975$ 6,600$ 15,000$ -$ -$ -$ 5,640$ 11,000$ 15,000$ -$ -$ -$ 2,081$ 12,000$ 15,000$ -$ -$ -$ -$ -$ -$ 12,500.00$ 37,500.00$ -$ -$ -$ 140,058.12$ 245,000.00$ 390,000.00$ Private Foundation Grants 99,550.00$ 122,500.00$ 162,500.00$ 102,852$ 175,000$ 30,000$ 429,002$ 705,600$ 815,000$ 349,989$ 466,735$ 521,157$ 8,425$ 10,000$ 10,000$ 6,299$ 13,000$ 19,000$ 9,540$ 30,500$ 57,700$ 124,371$ 185,365$ 201,370$ 498,624$ 705,600$ 809,228$ (69,622)$ -$ 5,772$ This year we received a large amount of funds at the end of the previous year, which is not reflected here, but was used to cover the deficit. Large increase in budget due to new programs, increased staff and expansion of program sites to other parts of NC and Triangle. Please explain Other Grants Does your program budget show a surplus or deficit? Please provide a brief explanation for the surplus or deficit. Human Services - Town of Carrboro Organizational Budget If you are requesting funds for more than one program, a program budget worksheet should be provided for each program. PROGRAM NAME:Transplanting Traditions Community Farm PROGRAM REVENUE Private Donations Program Generated Revenue Local Government Grants: Other Government Grants Other - Town of Carrboro Human Services - Town of Chapel Hill Other - Town of Chapel Hill Human Services - Orange County Other - Orange County Other - Town of Hillsborough Triangle United Way State Government Federal Government (CDBG/HOME/etc.) Other Expenses: Other Revenue Total Program Revenue PROGRAM EXPENSES Compensation Rent & Utilities Supplies & Equipment Travel & Training SURPLUS/(DEFICIT) FOR PERIOD: Total Program Expenses FY 2021-22 Program Budget Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Program Budget Operating Budget for Specific Program If you are requesting funds for more than one program, a program budget worksheet should be provided for each program. PROGRAM NAME: HEALTHY FOOD ACCESS PROGRAM PROGRAM REVENUE Actual 2022- 2023 Projected 2023-2024 Projected 2024 -2025 Percent Change Private Donations $ 30,000 $ 30,000 $ 35,000 17% Program Generated Revenue $ 405 $ 2,000 $ 2,000 0% Local Government Grants: Human Services - Town of Carrboro $ 3,383 $ 3,300 $ 8,000 142% Other - Town of Carrboro $ - $ - $ - 0 Human Services - Town of Chapel Hill $ 1,625 $ 4,000 $ 8,000 100% Other - Town of Chapel Hill $ - $ - $ - 0 Human Services - Orange County $ 856 $ 6,000 $ 8,000 33% Other - Orange County $ - $ - $ - 0 Other - Town of Hillsborough $ - $ - $ - 0 Other Government Grants Triangle United Way $ - $ - $ - 0 State Government $ - $ - $ - 0 Federal Government (CDBG/HOME/etc.) $44,561.00 $ 45,000.00 $ 30,000.00 $ (0.33) Private Foundation Grants $ 2,400.00 $ 45,000.00 $ 25,000.00 $ (0.44) Other Revenue $ 1,220 $ 14,483 $ 16,784 $ 0.16 Total Program Revenue $ 84,449 $ 149,783 $ 132,784 -11% PROGRAM EXPENSES Compensation $ 63,569 $ 99,837 $ 91,501 -8% Rent & Utilities $ 3,370 $ 1,898 $ 920 -52% Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Supplies & Equipment $ 513 $ 1,360 $ 3,300 143% Travel & Training $ 2,361 $ 7,160 $ 20,840 191% Other Expenses: $ 8,069 $ 39,528 $ 16,224 -59% Total Program Expenses $ 77,882 $ 149,783 $ 132,784 -11% SURPLUS/(DEFICIT) FOR PERIOD: $ 6,567 $ (0) $ (0) 92% Please explain Other Grants Does your program budget show a surplus or deficit? Please provide a brief explanation for the surplus or deficit. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Program Budget Operating Budget for Specific Program If you are requesting funds for more than one program, a program budget worksheet should be provided for each program. PROGRAM NAME: REFUGEE YOUTH & CHILDREN PROGRAM PROGRAM REVENUE Actual 2022- 2023 Projected 2023-2024 Projected 2024-2025 Percent Change Private Donations $ 9,326 $ 50,000 $ 56,000 12% Program Generated Revenue $ 1,256 $ 2,000 $ 2,500 25% Local Government Grants: Human Services - Town of Carrboro $ 3,383 $ 3,300 $ 4,000 21% Other - Town of Carrboro $ - $ - $ - 0 Human Services - Town of Chapel Hill $ 1,625 $ 4,000 $ 4,000 0% Other - Town of Chapel Hill $ - $ - $ - 0 Human Services - Orange County $ - $ 6,000 $ 4,000 -33% Other - Orange County $ - $ - $ - 0 Other - Town of Hillsborough $ - $ - $ - 0 Other Government Grants Triangle United Way $ - $ - $ - 0 State Government $ - $ - $ - 0 Federal Government (CDBG/HOME/etc.) $ - $ - $ - 0 Private Foundation Grants $30,400.00 $ 54,800.00 $ 55,896.00 $ 0.02 Other Revenue $ 18,754 $ 47,449 $ 39,838 $ (0.16) Total Program Revenue $ 64,743 $167,549 $166,234 -1% PROGRAM EXPENSES Compensation $ 34,006 $ 107,091 $ 110,075 3% Rent & Utilities $ - $ 1,176 $ 1,211 3% Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Supplies & Equipment $ 2,442 $ 3,220 $ 3,325 3% Travel & Training $ 940 $ 4,580 $ 4,720 3% Other Expenses: $ 24,419 $ 51,482 $ 46,903 -9% Total Program Expenses $ 61,807 $167,549 $166,234 -1% SURPLUS/(DEFICIT) FOR PERIOD: $ 2,936 $ (0) $ (0) -31% Please explain Other Grants Does your program budget show a surplus or deficit? Please provide a brief explanation for the surplus or deficit. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Program Budget Operating Budget for Specific Program If you are requesting funds for more than one program, a program budget worksheet should be provided for each program. PROGRAM NAME: PreK Cultural & Environmental Educational Program PROGRAM REVENUE Actual 2022- 2023 Projected 2023-2024) Projected 2024-2025 Percent Change Private Donations $ - $ - $ 8,000 0 Program Generated Revenue $ - $ - $ 2,038 0 Local Government Grants: Human Services - Town of Carrboro $ - $ - $ 3,000 0 Other - Town of Carrboro $ - $ - $ - 0 Human Services - Town of Chapel Hill $ - $ - $ 3,000 0 Other - Town of Chapel Hill $ - $ - $ - 0 Human Services - Orange County $ - $ - $ 3,000 0 Other - Orange County $ - $ - $ - 0 Other - Town of Hillsborough $ - $ - $ - 0 Other Government Grants Triangle United Way $ - $ - $ - 0 State Government $ - $ - $ - 0 Federal Government (CDBG/HOME/etc.) $ - $ - $ - 0 Private Foundation Grants $ - $ - $ 16,800.00 0 Other Revenue $ - $ - $ 9,000 0 Total Program Revenue $ - $ - $ 44,838 0 PROGRAM EXPENSES Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Compensation $ - $ - $ 20,470 0 Rent & Utilities $ - $ - $ 504 0 Supplies & Equipment $ - $ - $ 1,380 0 Travel & Training $ - $ - $ 420 0 Other Expenses: $ - $ - $ 22,064 0 Total Program Expenses $ - $ - $ 44,838 0 SURPLUS/(DEFICIT) FOR PERIOD: $ - $ - $ 0 0 Please explain Other Grants Does your program budget show a surplus or deficit? Please provide a brief explanation for the surplus or deficit. Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Program Target Population Demographics Projected Food Access Actual Projected Projected 2022-2023 2022-2023 2023-2024 2024-2025 Sex Male 836 840 948 293 Female 915 910 1031 318 Nonbinary 0 Other/prefer not to answer/unknown 1459 Total 1751 1750 1979 2070 Race and Ethnicity American Indian or Alaska Native Asian 1751 1750 1820 Black or African American Native Hawaiian or Other Pacific Islander White More than one race Other 1979 250 Prefer not to answer/unknown Total 1751 1750 1979 2070 Of the above, how many individuals identify as Hispanic or Latino 30 40 Of the above, how many individuals do not identify as Hispanic or Latino 1751 1750 1949 2030 Prefer not to answer/unknown Total 1751 1750 1979 2070 Age 0-5 years 31 135 198 210 6-18 years 460 358 495 710 19-50 years 922 965 1047 1000 51+ years 338 292 239 150 Total 1751 1750 1979 2070 Geographic Location Town of Chapel Hill 1237 1193 1384 1440 Town of Carrboro 293 189 316 336 Orange County (Outside of Chapel Hill/Carrboro)87 127 110 80 Outside of Orange County 134 241 169 214 Total 1751 1750 1979 2070 Income Low-income (80% of the Area Median Income and Below) Please see income table in the attachments 1751 1750 1979 2070 Unknown Total 1751 1750 1979 2070 Disability Presence of an intellectual, physical, blind/low vision, and/or deaf/hard of hearing disability NA NA NA 1177 No indication of the presence of a disability NA NA NA 893 Total 0 0 0 2070 Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Certified by: _______________________ Title: __________________________ Date: ____________ (Provider’s Signature) EXHIBIT “B” Scope of Services – FY 2024-25 Outside Agency Performance Agreement Agency Name: Transplanting Traditions Community Farm Program Name: Food Access Program, Youth and Children Program, & PreK Cultural & Environmental Educational Program Funding Award: $15,000 Outline how the agency will spend Orange County’s funding award. Program Services Outline the critical services (activities) the agency will employ to attain the Anticipated Outcomes below, by June 30, 2025. • Residents improve their health outcomes: residents demonstrate new healthy lifestyles behaviors • • Children improve their educational outcomes: children demonstrate new grade-level-appropriate skills • Children improve their educational outcomes: children birth-to-k access early childhood development opportunities Anticipated Outcomes The Anticipated Results column must include quantifiable results in the form of number of persons/units served within Orange County, only (all Towns and municipalities). If you use percentages, you must also provide the total number of participants within that measure’s description or for an earlier performance measure. Performance Measures Anticipated Results % and # of program participants that improve grades by end of program period 75% of 60 program participants improve grades Expense Description Amount Food Access Program: Support staffing, transportation and distribution costs and purchase of produce from farmers. $8000 Youth and Children: Staff salaries, workshop faciliators and conference and field trip costs $4000 Prek Program: Staff and supplies for preschool farm and culture programs $3000 Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 Associate Director 6/26/2025 Certified by: _______________________ Title: __________________________ Date: ____________ (Provider’s Signature) Performance Measures Anticipated Results % and # of program participants that express greater confidence in their leadership and pro-social behavior 75% of 60 program participants express greater confidence in their leadership and pro- social abilities. % and # of program participants who access culturally appropriate fresh fruits and vegetables 100% of 2000 participants consume fresh food on a weekly or monthly basis # numbers of children receive # of hours of cultural and environmental education 10 prek aged children receive 200 hours of early education programming focusing on culture, environment and healthy food. 9/26/2024Executive Director Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858 02/06/2025 Sentinel Risk Advisors LLC 4700 Six Forks Road Suite 200 Raleigh NC 27609 (919) 926-4623 (919) 926-4664 certificates@sentinelra.com Transplanting Traditions Community Farm, Inc. P O Box 394 Carrboro NC 27510 StarNet Insurance Company 040045 SummitPoint Insurance Company 15136 CL252619489 A Y HHN 8531699 - 12 01/21/2025 01/21/2026 1,000,000 300,000 5,000 1,000,000 3,000,000 3,000,000 A Y HHN 8531699 - 12 01/21/2025 01/21/2026 1,000,000 A 2,500 Y HHN 8531699 - 12 01/21/2025 01/21/2026 1,000,000 1,000,000 B WCS3013510 01/21/2025 01/21/2026 1,000,000 1,000,000 1,000,000 A Abuse or Molestation HHN 8531699 - 12 01/21/2025 01/21/2026 Each Claim $1,000,000 Aggregate $3,000,000 Certificate Holder named Additional Insured (for ongoing & completed operations) on General Liability, Auto Liability and Umbrella Liability Coverage per written contract. Orange County Government P O Box 8181 Hillsborough NC 27278 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY Docusign Envelope ID: 1965B505-9714-4865-86DA-C1B1BD2AF858