HomeMy WebLinkAbout2025-347-E-Emergency Svc-IEM-Comprehensive Emergency Operations Plan Interlocal Agreement AmendmentRevised 01/24
NORTH CAROLINA
INTERLOCAL AGREEMENT AMENDMENT
ORANGE COUNTY
THIS AMENDMENT (“Amendment”) is made and entered into this __9th_ day of ____June____, 2025___ by and
between ORANGE COUNTY (hereinafter referred to as “County”) and The Town of Chapel Hill, the Town of
Carrboro, and The Town of Hillsborough.
WITNESSETH:
THAT WHEREAS, the County and Provider entered into an interlocal agreement dated ___July 1, 2024________,
(hereinafter the “Original Agreement”), for the provision of services for a comprehensive emergency operations plan and;
WHEREAS, the County and the Towns desire to amend the Original Agreement while keeping in effect all terms and
conditions of the Original Agreement not inconsistent with the terms and conditions set forth below.
NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to
amend the Original Agreement as follows:
1. Section 3, Reimbursement of Costs, is amended to read:
“Each Town shall pay 17% of the total costs of this project, an amount not to exceed ___$28,295____.
Upon commencement of the project, Orange County shall bill each town for their total portion of the costs.
Orange County will then pay all invoices from IEM in accordance with the proportional cost due from each
Town. At the end of the project, if any Town funds remain, Orange County will return those funds wit hin 30 days
of discovery of such remainder.”
2. Except for the changes made herein, the Original Agreement shall remain in full force and e ffect to the extent
it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original
Agreement and the terms of this Amendment, this Amendment shall control.
IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above
written.
ORANGE COUNTY TOWN OF CARRBORO
______________________________ __________________________________
________
County Manager
TOWN OF CHAPEL HILL
__________________________________
________
TOWN OF HILLSBOROUGH
__________________________________
________
Docusign Envelope ID: 97D98EA3-805E-4B7D-9DF1-69912523453A
Revised 01/24
ORANGE COUNTY—INTERNAL USE ONLY
______________________________________________________________________________
Finance Information
Vendor Name: IEM Vendor Contact Person: Ana María del Pino Phone: : (787) 417-7224 Address: : (787) 417-7224 City
Raleigh State: NC Zip: 27607 Department: Emergency Services Amount: $169,766 Purpose: Comprehensive Emergency
Operations Plan Interlocal Agreement Amendment Budget Code(s): 30750020 630000 71049 /10750120 630000 Vendor # 69017
Vendor Status with NCSOS: Active Vendor is a BOCC consultant: Yes No
Contract Details
Contract Type: New Amendment (Original Contract: July 1, 2024) (Most Recent Amendment )
Effective Date End Date Notice Date (Notice Purpose )
Award
Approved by Board (Agenda Date: May 20, 2025); Made or Administered by
Signature Authority
- BOCC Express Delegation (Agenda Date: May 20, 2025)
- Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000
- Budget Policy Section XV (Capital Improvement Project: )
Bidding
Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# )
Department Affirmation
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project
has not been initiated prior to execution of the agreement.
This agreement is approved as to technical form and content. Services related to this agreement have already begun or been
completed. Description of the nature of the emergency condition that was addressed:
Department Director’s Signature ________________________________________ Date: ________
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer ___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board __________________________________________Date:_________
Docusign Envelope ID: 97D98EA3-805E-4B7D-9DF1-69912523453A
6/9/2025
6/15/2025
6/16/2025
6/16/2025
Page 1 of 3
INTERLOCAL AGREEMENT BETWEEN ORANGE COUNTY, THE TOWN OF
CHAPEL HILL, THE TOWN OF CARRBORO AND THE TOWN OF HILLSBOROUGH
REGARDING THE PROVISION OF SERVICES RELATED TO A COMPREHENSIVE
EMERGENCY OPERATIONS PLAN
THIS AGREEMENT, made and entered into this 1st day of July, 2024 between the Town
of Chapel Hill, a municipal corporation in Orange County, North Carolina (hereinafter referred to
as “Chapel Hill”); the Town of Carrboro, a municipal corporation in Orange County, North Carolina
(hereinafter referred to as “Carrboro”); the Town of Hillsborough, a municipal corporation in
Orange County, North Carolina and Orange County, a political subdivision of the State of North
Carolina (hereinafter referred to as the “County”), for the provision of a comprehensive plan
outlining emergency operations for each town and the County. (The municipalities may be
referred to collectively as the “Towns,” and County and Towns may be referred to individually as
“Party” and collectively as the “Parties”).
WITNESSETH
WHEREAS, the County and Towns are public bodies, politic and corporate, under the
laws of the State of North Carolina and are vested with the power and authorit y by Article 20 of
North Carolina General Statutes Chapter 160A to enter into this Inter-local Agreement (hereinafter
referred to as the “Agreement”); and
WHEREAS, the County and Towns desire to have a qualified contractor develop a
comprehensive emergency operations plan outlining the responsibilities and expectations of each
Party during an emergency.
NOW, THEREFORE, in consideration of the foregoing and on mutual promises and
obligations set forth herein, the receipt and sufficiency of which is hereby acknowledged, the
County and Town agree as follows:
1. TERM AND TERMINATION
This Agreement will become effective upon execution by the Town and the County and remain
in effect until terminated by agreement of the Parties or by any Party upon giving the other
Party a 6 month written notice of its intent to withdraw.
2. COMPREHENSIVE EMERGENCY PLAN
County shall draft and circulate an RFP for the contractor to develop the Comprehensive
Emergency Plan. Each Town may have their own addendum to the plan addressing any
issues specific to their jurisdiction.
3. REIMBURSEMENT OF COSTS
Each party will pay a portion of the costs of this service. Orange County will pay 50% of the
total costs, not to exceed $90,000. Chapel Hill will pay approximately 17% of the total costs,
not to exceed $30,000. Carrboro will pay approximately 17% of the total costs, not to exceed
$30,000. Hillsborough will pay approximately 17% of the total costs, not to exceed $30,000.
Docusign Envelope ID: 3313D840-D7B2-4748-AC10-1C43E1F50ABDDocusign Envelope ID: 97D98EA3-805E-4B7D-9DF1-69912523453A
Page 2 of 3
4. DISPUTE RESOLUTION
The Parties shall endeavor to resolve any disputes arising from or related to this Agreement
amicably through a meeting of the County and Town managers and when requested by the
managers the County Chair and Town Mayors. Should such attempts at amicable resolution
fail to resolve the dispute the County and Town managers shall mutually agree on the
selection of a certified mediator to conduct a mediation of the dispute. Should the managers
be unable to agree on a mediator the County may select a mediator. Should mediation fail to
resolve any disputes then such disputes shall be resolved in the General Court of Justice
sitting in Orange County, North Carolina. It is agreed by the parties that no other court shall
have venue or jurisdiction with respect to any suits or actions to enforce or interpret or seek
damages with respect to any provision of or performance or non-performance of, this
Agreement.
5. AMENDMENTS
This Agreement may be amended upon written approval executed by authorized individuals
of all parties to this Agreement.
6. NOTICE
Any notice required by or pursuant to this Agreement, or any amendment or renewal, shall be
in writing and delivered by United States Mail to the following:
To Orange County:
Orange County
Sarah Pickhardt
PO Box 8181
Hillsborough, NC 27278
To Chapel Hill:
To Carrboro:
To Hillsborough:
Docusign Envelope ID: 3313D840-D7B2-4748-AC10-1C43E1F50ABDDocusign Envelope ID: 97D98EA3-805E-4B7D-9DF1-69912523453A
Page 3 of 3
7. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the Parties hereto and is effective the
date first above recorded.
In witness whereof, the Parties, by and through their authorized agents, have hereunder set
their hands and seal as of the day and year first above written.
________________________ _________________________
Manager, Town of Chapel Hill Manager, Orange County
_______________________ _________________________
Manager, Town of Carrboro Manager, Town of Hillsborough
This instrument has been pre-audited in the manner required by
the Local Government Budget and Fiscal Control Act:
________________________
Chapel Hill Finance Director
This instrument has been pre-audited in the manner required by
the Local Government Budget and Fiscal Control Act:
________________________
Carrboro Finance Director
This instrument has been pre-audited in the manner required by
the Local Government Budget and Fiscal Control Act:
________________________
Hillsborough Finance Director
This instrument has been pre-audited in the manner required by
the Local Government Budget and Fiscal Control Act:
________________________
Orange County Finance Director
Docusign Envelope ID: 3313D840-D7B2-4748-AC10-1C43E1F50ABDDocusign Envelope ID: 97D98EA3-805E-4B7D-9DF1-69912523453A
Revised 04/23
1
ORANGE COUNTY—INTERNAL USE ONLY
______________________________________________________________________________
Finance Information
Vendor Name: N/A Vendor Contact Person: Sarah Pickhardt Phone: (919) 245-6135 Address: 510 Meadowlands
Drive City Hillsborough State: NC Zip: 27278 Department: Emergency Services Amount: $90,000 Purpose:
Comprehensive Emergency Operations Plan Interlocal Agreement Budget Code(s): 30750020 630000 71049
Vendor # N/A Vendor Status with NCSOS: N/A Vendor is a BOCC consultant: Yes No
Contract Details
Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment )
Effective Date 7/1/2024 End Date Notice Date (Notice Purpose )
Award
Approved by Board (Agenda Date: ); Made or Administered by
Signature Authority
- BOCC Express Delegation (Agenda Date: June 18. 2024)
- Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000
- Budget Policy Section XV (Capital Improvement Project: )
Bidding
Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# )
Department Affirmation
This agreement is approved as to technical form and content and I as Department Director affirmatively state work
on this project has not been initiated prior to execution of the agreement.
Services related to this agreement have already begun or been completed. Description of the nature of the
emergency condition that was addressed:
Department Director’s Signature ________________________________________ Date: ________
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board __________________________________________Date:_________
Docusign Envelope ID: 3313D840-D7B2-4748-AC10-1C43E1F50ABD
7/1/2024
7/8/2024
7/9/2024
7/11/2024
Docusign Envelope ID: 97D98EA3-805E-4B7D-9DF1-69912523453A