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Home My WebLink About2025-346-E-IT Dept-immixTechnology-Addtl Kronos licensesRevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 11th day of June, 2025 by and between ORANGE COUNTY (hereinafter referred to as “County”) and immixTechnology, Inc. (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated 22 July 2024, (hereinafter the “Original Agreement”), for the provision of services for Software maintenance and technical support for Kronos software (time and attendance system); and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth be low. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended to reflect an end date by which all Services shall be completed of 30 June 2026. 2. Exhibit A to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant: additional licenses – 40 Workforce Employee + maintenance, 10 Managers for Workforce + maintenance, 40 Workforce Timekeeper + maintenance 3. Article 3, Section A is amended to reflect a maximum payable not-to-exceed amount of $78,366.08 (original contract amount $69,918.84 + $8,447.24 this amendment). 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Travis Myren Meghan Cohen County Manager Sales Manager Docusign Envelope ID: 888CD6AA-A9E0-4921-ADC9-F2D0206AF6AD 6/12/20256/20/2025 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: immixTechnology, Inc. Vendor Contact Person: Meghan Cohen Phone: 703-712-4998 Address: 8444 Westpark Drive, Suite 200 City McLean State: VA Zip: 22102 Department: IT Amount: $8,447.24 Purpose: Addtl Kronos licenses Budget Code(s): 10315020-625010 Vendor # 60678 Vendor Status with NCSOS: Current - Active Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 22 July 2024) (Most Recent Amendment ) Effective Date 11 June 2025 End Date 30 June 2026 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Robert Reynolds Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer ___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 888CD6AA-A9E0-4921-ADC9-F2D0206AF6AD 6/13/2025 6/13/2025 6/18/2025 6/20/2025 6/20/2025 Revised 01/24 Docusign Envelope ID: 888CD6AA-A9E0-4921-ADC9-F2D0206AF6AD Sales Quotation PLEASE REFERENCE THE FULL IMMIX QUOTE NUMBER AND GOVERNMENT CONTRACT NUMBER ON ALL PURCHASE ORDERS ISSUED AGAINST THIS QUOTE PLEASE DO NOT MAIL PURCHASE ORDERS VIA US POSTAL SERVICE. Please email purchase order to ECS.NA.UKG@immixgroup.com. Please include any tax-exempt certificates, where applicable. Initial Term: 12 Months Billing Start: Upon Execution of Order SaaS Services Billing Frequency: Annual in Advance Renewal Term: 12 months Item Part Number Contract Trans Type Product Description Qty Price Extended Price 1 8800177-000 GS-35F-0265X LIC Workforce Employee V8 - per employee** TRUSTED PRODUCT ** 40 $30.0300 $1,201.20 2 8800177-000GM GS-35F-0265X MNT Gold Maintenance for Workforce Employee V8 - per employee** TRUSTED PRODUCT ** 40 $6.6100 $264.40 3 8800178-000 GS-35F-0265X LIC Managers for Workforce Central V8 - per Mgr** TRUSTED PRODUCT ** 10 $346.8100 $3,468.10 4 8800178-000GM GS-35F-0265X MNT Gold Maintenance for Workforce Manager V8 - per employee** TRUSTED PRODUCT ** 10 $76.3000 $763.00 5 8800175-000 GS-35F-0265X LIC Workforce Timekeeper V8 - per employee** TRUSTED PRODUCT ** 40 $44.2900 $1,771.60 6 8800175-000GM GS-35F-0265X MNT Gold Maintenance for Workforce Timekeeper V8 - per employee** TRUSTED PRODUCT ** 40 $9.7400 $389.60 LICENSE $6,440.90 SW MAINTENANCE $1,417.00 Grand Total $8,447.24 DEVON CROWDER ORANGE , COUNTY OF (NC) 200 S CAMERON ST HILLSBOROUGH, NC 27278 PH: (919) 245-2151 dcrowder@orangecountync.gov Contract No.:GS-35F-0265X CAGE Code:3CA29 DUNS No.:09-869-2374 TAX ID#:54-1912608 Terms:NET 30 FOB:Destination Quote Number:QUO-1529480-J5G0H0 Quote Date:5/13/2025 Expiration Date:6/12/2025 Order Address: immixTechnology, Inc. 8444 Westpark Drive, Suite 200 McLean, VA 22102 PH: 703-752-0610 FX: 703-752-0611 immixTechnology, Inc. Contact:Stutts, Brian +1 770-625-7661 Brian.Stutts@immixgroup.com Manufacturer Quote #:Q-338251 Manufacturer Contact:Haselden, Nikki Manufacturer Ref #: 8033672420 Nikki.kirkpatrick@ukg.com All Pricing information is confidential Page 1 of 2 Quote # QUO-1529480-J5G0H0 NC SALES TAX (7.5%): $589.34 Exhibit ADocusign Envelope ID: 888CD6AA-A9E0-4921-ADC9-F2D0206AF6AD Subject to the Terms and Conditions of GSA MAS Contract Number GS-35F-0265X; See GSA eLibrary: http://www.gsaelibrary.gsa.gov/ElibMain/home.do Taxes: Sales tax shall be added at the time of an invoice, unless a copy of a valid tax exemption or resale certificate is provided. All Purchase Orders must include: End User Name, Phone Number, Email Address, Purchase Order Number, Government Contract Number, Our Quote Number, Part Numbers, Bill-To and Ship-To Address (Cannot ship to a PO Box), Period of Performance (if applicable), and a Signature of a duly Authorized Representative. The identified line items are Trusted Products under the immixGroup Trusted Supplier Program. immixGroup Trusted Supplier Program Policies, Commitments and Guarantees/Warranties can be obtained at: http://www.immixgroup.com/uploadedFiles/Trusted-Supplier-Program_Guarantee-and-Warranty.pdf All Pricing information is confidential Page 2 of 2 Quote # QUO-1529480-J5G0H0 Docusign Envelope ID: 888CD6AA-A9E0-4921-ADC9-F2D0206AF6AD Holder Identifier : 7777777707070700077763616065553330763735764015474607762215770634132071660557146323320752405777247455007700415716670310077224311724501320774265151223653007724275512274570077727252025773110777777707000707007 6666666606060600062606466204446200620002606226002006222204060240022060202262600402200600202626224222006222004060060002062200240402600200622220624000242006022266202440062066646062240664440666666606000606006Certificate No :570107289076CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 07/18/2024 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER Aon Risk Services Northeast, Inc. New York NY Office One Liberty Plaza 165 Broadway, Suite 3201 New York NY 10006 USA PHONE (A/C. No. Ext): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # (866) 283-7122 INSURED 11126Sompo America Insurance CompanyINSURER A: 22667ACE American Insurance CompanyINSURER B: 20702ACE Fire Underwriters Insurance Co.INSURER C: 43575Indemnity Insurance Co of North AmericaINSURER D: 20699ACE Property & Casualty Insurance Co.INSURER E: INSURER F: FAX (A/C. No.):(800) 363-0105 National Union Fire Ins Co of Pittsburgh 19445 CONTACT NAME: Arrow Electronics, Inc. and Subsidiaries immixGroup, Inc. immixTechnology Inc. EC America, Inc. 9201 E. Dry Creek Road Contennial CO 80112 USA COVERAGES CERTIFICATE NUMBER:570107289076 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.Limits shown are as requested POLICY EXP (MM/DD/YYYY) POLICY EFF (MM/DD/YYYY) SUBR WVD INSR LTR ADDL INSD POLICY NUMBER TYPE OF INSURANCE LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR POLICY LOC EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG X X X GEN'L AGGREGATE LIMIT APPLIES PER: $1,900,000 $1,900,000 $1,000,000 $4,000,000 $4,000,000 B 06/15/2024 06/15/2025 SIR applies per policy terms & conditions XSLG48911730 PRO- JECT OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY BODILY INJURY ( Per person) PROPERTY DAMAGE (Per accident) X BODILY INJURY (Per accident) $2,000,000D06/15/2024 06/15/2025 COMBINED SINGLE LIMIT (Ea accident) CAL H10839415 EXCESS LIAB X OCCUR CLAIMS-MADE AGGREGATE EACH OCCURRENCE DED $10,000,000 $10,000,000 06/15/2024 SIR applies per policy terms & conditions UMBRELLA LIABE 06/15/2025XEUG72526442004 RETENTIONX X E.L. DISEASE-EA EMPLOYEE E.L. DISEASE-POLICY LIMIT E.L. EACH ACCIDENT $1,000,000 X OTH- ER PER STATUTED06/15/2024 06/15/2025 SCFC58095801C 06/15/2024 06/15/2025 WLRC58095576B 06/15/2024 06/15/2025 $1,000,000 Y / N (Mandatory in NH) ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER EXCLUDED?N / AN WORKERS COMPENSATION AND EMPLOYERS' LIABILITY If yes, describe under DESCRIPTION OF OPERATIONS below $1,000,000 WLRC58095655 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Orange County, its officers, agents and employees are included as Additional Insured in accordance with the policy provisions of the General Liability policy. CANCELLATIONCERTIFICATE HOLDER AUTHORIZED REPRESENTATIVEOrange County 300 West Tryon Street PO Box 8181 Hillsborough NC 27278 USA ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Docusign Envelope ID: 377E4FC8-704B-4C15-9A8C-51271BD1336FDocusign Envelope ID: 888CD6AA-A9E0-4921-ADC9-F2D0206AF6AD AGENCY CUSTOMER ID: ADDITIONAL REMARKS SCHEDULE LOC #: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:ACORD 25 FORM TITLE:Certificate of Liability Insurance EFFECTIVE DATE: CARRIER NAIC CODE POLICY NUMBER NAMED INSUREDAGENCY See Certificate Number: See Certificate Number: 570107289076 570107289076 Aon Risk Services Northeast, Inc. 570000083088 ADDITIONAL POLICIES If a policy below does not include limit information, refer to the corresponding policy on the ACORD certificate form for policy limits. INSURER INSURER INSURER INSURER INSURER(S) AFFORDING COVERAGE Page _ of _ NAIC # Arrow Electronics, Inc. and TYPE OF INSURANCE POLICY NUMBER LIMITS EXCESS LIABILITY F 84772072 06/15/2024 06/15/2025 Aggregate $5,000,000 Each Occurrence $5,000,000 ADDL INSD INSR LTR SUBR WVD POLICY EFFECTIVE DATE (MM/DD/YYYY) POLICY EXPIRATION DATE (MM/DD/YYYY) ACORD 101 (2008/01)© 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Docusign Envelope ID: 377E4FC8-704B-4C15-9A8C-51271BD1336FDocusign Envelope ID: 888CD6AA-A9E0-4921-ADC9-F2D0206AF6AD Holder Identifier : 7777777707070700077763616065553330763735764015474607762215770634132071660557146323320716045773247451007704015756274754077264355720545320770621555223657407764635516274570077727252025773110777777707000707007 6666666606060600062606466204446200622020406204002006020226260062000062200240402600200602220426226200206000004242262020060000260422622020622220604200042206220046022440240066646062240664440666666606000606006Certificate No : 570113326783 CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 06/17/2025 IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. PRODUCER Aon Risk Services Northeast, Inc. New York NY Office One Liberty Plaza 165 Broadway, Suite 3201 New York NY 10006 USA PHONE(A/C. No. Ext): E-MAILADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # (866) 283-7122 INSURED 11380Fireman's Fund Indemnity CorpINSURER A: 22667ACE American Insurance CompanyINSURER B: 20702ACE Fire Underwriters Insurance Co.INSURER C: 43575Indemnity Insurance Co of North AmericaINSURER D: 19445National Union Fire Ins Co of PittsburghINSURER E: INSURER F: FAX(A/C. No.):(800) 363-0105 ACE Property & Casualty Insurance Co.20699 CONTACTNAME: Arrow Electronics, Inc. and Subsidiaries immixGroup, Inc. immixTechnology Inc. EC America, Inc. 9201 E. Dry Creek Road Contennial CO 80112 USA COVERAGES CERTIFICATE NUMBER:570113326783 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.Limits shown are as requested POLICY EXP (MM/DD/YYYY)POLICY EFF (MM/DD/YYYY)SUBRWVDINSR LTR ADDL INSD POLICY NUMBER TYPE OF INSURANCE LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR POLICY LOC EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG X X X GEN'L AGGREGATE LIMIT APPLIES PER: $1,900,000 $1,900,000 $1,000,000 $4,000,000 $4,000,000 B 06/15/2025 06/15/2026 SIR applies per policy terms & conditions XSLG48979853 PRO- JECT OTHER: AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY BODILY INJURY ( Per person) PROPERTY DAMAGE (Per accident) X BODILY INJURY (Per accident) $2,000,000B06/15/2025 06/15/2026 COMBINED SINGLE LIMIT (Ea accident)CAL H08888589 EXCESS LIAB X OCCUR CLAIMS-MADE AGGREGATE EACH OCCURRENCE DED $10,000,000 $10,000,000 06/15/2025 SIR applies per policy terms & conditions UMBRELLA LIABF 06/15/2026XEUG72526442005 RETENTIONX X E.L. DISEASE-EA EMPLOYEE E.L. DISEASE-POLICY LIMIT E.L. EACH ACCIDENT $1,000,000 X OTH-ERPER STATUTED06/15/2025 06/15/2026 SCFC7279350AC 06/15/2025 06/15/2026 WLRC72793481B 06/15/2025 06/15/2026 $1,000,000 Y / N (Mandatory in NH) ANY PROPRIETOR / PARTNER / EXECUTIVE OFFICER/MEMBER EXCLUDED?N / AN WORKERS COMPENSATION AND EMPLOYERS' LIABILITY If yes, describe under DESCRIPTION OF OPERATIONS below $1,000,000 WLRC72793493 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Orange County, its officers, agents and employees are included as Additional Insured in accordance with the policy provisions of the General Liability policy. CANCELLATIONCERTIFICATE HOLDER AUTHORIZED REPRESENTATIVEOrange County 300 West Tryon Street PO Box 8181 Hillsborough NC 27278 USA ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Docusign Envelope ID: 888CD6AA-A9E0-4921-ADC9-F2D0206AF6AD AGENCY CUSTOMER ID: ADDITIONAL REMARKS SCHEDULE LOC #: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:ACORD 25 FORM TITLE:Certificate of Liability Insurance EFFECTIVE DATE: CARRIER NAIC CODE POLICY NUMBER NAMED INSUREDAGENCY See Certificate Number: See Certificate Number: 570113326783 570113326783 Aon Risk Services Northeast, Inc. 570000083088 ADDITIONAL POLICIES If a policy below does not include limit information, refer to the corresponding policy on the ACORD certificate form for policy limits. Sompo America Insurance CompanyINSURER INSURER INSURER INSURER G : INSURER(S) AFFORDING COVERAGE Page _ of _ 11126 NAIC # Arrow Electronics, Inc. and TYPE OF INSURANCE POLICY NUMBER LIMITS EXCESS LIABILITY E 010656505 06/15/2025 06/15/2026 Aggregate $5,000,000 Each Occurrence $5,000,000 ADDL INSD INSR LTR SUBR WVD POLICY EFFECTIVE DATE (MM/DD/YYYY) POLICY EXPIRATION DATE (MM/DD/YYYY) ACORD 101 (2008/01)© 2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Docusign Envelope ID: 888CD6AA-A9E0-4921-ADC9-F2D0206AF6AD