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HomeMy WebLinkAboutAgenda 06-03-2025; 8-a - Minutes 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 3, 2025 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (under separate cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: April 8, 2025 Work Session Attachment 2: April 15, 2025 Business Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GUIDING PRINCIPLE — COMMUNICATION AND AWARENESS We provide information and opportunities for engagement in a transparent manner so that all in our community have knowledge, understanding, and a voice. RECOMMENDATION(S): The Manager recommends that the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 WORK SESSION 5 April 8, 2025 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Work Session on Tuesday, April 8, 9 2025, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Jean Hamilton 12 and Commissioners Marilyn Carter, Amy Fowler, Sally Greene, Earl McKee (arrived at 7:03 13 p.m.), and Phyllis Portie-Ascott 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Travis Myren, Deputy County Manager Caitlin 17 Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present 21 except for Commissioner McKee. 22 23 1. Follow-up Information and Next Steps on Draft Orange County Comprehensive Land 24 Use Plan 2050 25 The Board received a presentation from Planning staff to include next steps and a tentative 26 calendar for responding to the Board's request for additional information. 27 28 BACKGROUND: At its March 11, 2025 work session, the BOCC received a presentation from 29 Clarion Associates on the preliminary Public Review Draft of the Land Use Plan 2050 for BOCC 30 review and feedback. Board review and feedback on the draft was requested to inform any 31 changes to the draft required prior to the opening of the next Community Engagement Window. 32 Subsequently, the Board requested additional background information from County staff for the 33 purpose of further informing its review. 34 35 The additional information requested by the BOCC is anticipated to be collected and presented 36 to the Board over the course of its meetings and/or retreat(s) to be determined. Community 37 Engagement Window #3, which was scheduled for May — July of this year, has been postponed 38 to allow additional time for the Board's review and Clarion Associate's professional services 39 paused. 40 41 Attachment A is the BOCC request for additional information, color coded for establishing a 42 timeframe for response and scheduling of Board meetings/retreat(s). A PowerPoint presentation 43 will be provided at the work session (Attachment B). 44 45 Additional information about the project, including e-mail sign-up for project updates, are available 46 on the project website: https://www.orangecountylanduseplan.com. 47 48 Completed project deliverables, including Fact Book; outreach summaries; and more, are also 49 available on the project website: https://www.orangecountylanduseplan.com/resources 50 51 2 1 Tom Altieri, Senior Planner, made the following presentation: 2 3 Slide #1 ORANGE COUNTY NORTH CAROLINA Item 1 Follow-up Information and Next Steps on Draft Orange County Comprehensive Land Use Plan 2050 4 5 6 Slide #2 Purpose • Review resources currently available • Grouping of BOCC request for additional information (Attachment A) • Provide a tentative calendar for next steps and receive Board feedback ORANGE COUNTY NORTH CAROLINA 7 8 9 10 3 1 Slide #3 Resources Available Project Resources and Documents Resources • Land Use Alternatives Evaluation pReoort� + New Issues and OoortuniNes Reoort • The Orange County Land Use Plan 2050 Fact RC1ok nhasel Seakeholde Interviews Summary�oof[ Oran iecountylanduseplan.com ,I ,e p,,,:, p ,,,_ 4� Community Engagement Materials .. .;.;•,,.,-,m.C1,9a9ement is • NEWT[ommun _Fngagc•ment Window,•w2 Engagement Summary •Engilaement TooW • MeetingF_IY�IE1�91ish! •hiee-Stt�9�lYs!f�rzaai�bl • Download a PDF of the pies._^n tacior,from the September and GctoLei 2024 public meetings. Click here to watch a video sharing an overview or the Orange County Land Use Plan 2050,the modeled land use alternatives,and information on how to participate. • Click here to watch an overviewvideo in S}r apish. Community Engagement Window nl Materials • C45mmunky�gEgement Wrndew aFl Summary GecoM • Download a PDF of the presentation from the October 2023 pubRic workshop • Click her,to view a nalrated video in Englclek here for Sp�OjS_Fly of the presentation From the workshop. Board of County Commissioner and Planning Board Meeting Materials Board of County Commissioners + SOCC Work Sesson Presentation-March 17,.,2025 • nOCC nriefing Presentatinn-Noverrlher 12,7024 2 3 4 Commissioner McKee arrived at 7:03 p.m. 5 6 Slide #4 ORANGE COUNTY LAND USE PLAN 2050 Alwut ma Nar u,+es ane pppo.n•hral papa,t...------.._..----'--------3 CHANGES SINCE THE 2030 COMPREHENSIVE PLAN Key Plxn,rq Themes From Ete9a9emenl_.__ _.__ 4 Ch—gin9 Cpmditi—..d T—d, CNn 5in[x Me 20M CwnpAAemrve nx. _4 Ckanq Cowry,2030 Caenya6ensna Prep wa edopfetl n not 0,2030 Nan rokad tN 4- 19.rn 2—.ar•9e C—,,ry 9oP—eeme d,an draJNed Nowe ae.tlee—1, Popo— C1ungny ColdTPns r+d T•ands...._ ......_ _ 4 Popo-- —K mo4s[9nr^'e+iK--ten.l—.1iK2030Co•no.e6«— Plan a•dd ctmam 20501 UM pier\• atl-q—d Won 23%tnt-2005 Ipopda0oe 1121.9911 aid 2022115a}Tfp From 2010 m Mt)U,e 9,2X2 rcnw n 49re[whtav ._. .....,...�.._._ .__._.__.,..>.,... _.._. ..,._.._......_._„,_,_5 Y[ean+.ant•srsn6 ppy a•9e[e),e@y wa4 n tlw ea�a.K�upormG aei,iKa Par4aee d MlAr•e m Arps Cady aroerw+rwd tM 4+'00+1 peen d,r•9e m paputaton 9rwti•bun 2410 to Wt44 and Walw ............. ._._.......�_._......�_5 2420 mr4xatlre tln eVrr•n✓Rr•M.ai rr>e•va..lu••.rvt.,w er•e rst6wa en tM K......r.:049•�I.ro.. bosl^9..._......_..._..........................._._.._.,...._._.._.....,_...._.__._......_�_.................._..6 NoM Crow•s+b!'^ ••dsr Podi4•d tlw POPIdMue o•r ilw pa d 65.SeAe tlM bt pi-W nrd<.ae,pad,r,0,n C—,,a M i•vreaaad F•am 30..yun otd w 2000 to 16O n 20221n 2n2222%d0—p Craeey'+PaPda6ne w e..r-are et 64 N+w PoI1<2 Guidarce ] xmdrg to 0rarupG ty',M AW%Xan Cie ri be wpnlad to rtasaat to 26%try New Issues and eppodumhes __._.. _._.. _.__. __._....0 Naw Policy Guidance .�+'u•-sx.crr.r..a 1�_Y•vr. ..r, rma V•e 2030 Ain.aa+pe[oru+M1,ea9•>•al Part••rc rd oder enatiea,ra deeecpad nrr PalaY Oocwenns t6a v„an 4•d•rae rrr:am.na.W uon,m ee mmwnN.nra the Oa*p fauwy Uro U,e pyn 2050 Sp�rsre posy dar,rn+.b Md.ea. • a+e•ge C-n 5[rxegc Pten 120201 • oerya Corp CNead—Rrr 2023, one oravye C---•.-.E—Fraeswr 12 1 20400, Coady',s6rad poptpa64.4eeKle due Wr2a 65 r4 akSP Ue!•eaaa 2ol0 rd a.r.9.co-my r.+w,e Wn Updre 20221 2020 wa 6212~uFglw•U•r,surmo•de a,nOa and Nod•Cadev aewho4 • Fnp-Fter veva.,+,lr w Mm9.enn pin 0=1 F.Pm I=Ie".24—P Cnny Na--e•veae n die Ifupr•.A—pgvl�1. • 4lstl,cia Rr.bW:d1'e,IaO�W CawRMyn,M Oro fierN Nw,tap Gats 6,. —1 P,rph[I96--d,PP Ao—MW lM pa—"*0 tlr Pop 1—idl•eh"n,eyry Wda•dwda Neu Caarea®191 [dksr rxa w Pee a eeve exa tom.dee.PanaA`a9a d Ma PPRw,arv,•do n Ofr•[.i•• 4W d do 4•rraer�d 120191 Prrarsan M sawn a dacaar n o—"Cway n the Pal hap tleredes • d19D Peresadloarm Meer Psn�s91 MSM•re the[am4e,d tMo 0opdee4s d,ayq 0,-9 C[vdy M K;K,—ed•hob ee.lou • Carq,CoveyAYe.nsrea3.r Teai Taw-P^wd pwe•u 20191 luy[oprcrrsrNeud ro l—d—pl+rwnry p[aJWrt.r,aud rd rlr n,wrun lwus+p. alld dmata xfion 7 4 1 Slide #5 Fact Book Contents About the Land Use Plan 2050 Our Diverse People and Communities V Our Built Environment { Our Transportation Systems 4. Our Public Facilities and Services + Our Natural Assets and Working Lands ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #6 RANGE COUNTY Orange County LAN D U SE PLAN Fact Book a . Ir',"' Water Resources Population Projections by County Watersheds _•_ a • Orange County is a headwaters area of the Neuse,Roanoke ;„•� _ and Cape Fear Rivers. • Headwater Breams are like Me gpillary"""of a blood supply F _ ,ply .... nw.r..a oan rion uan loan nau aa» a an Fletwo.E-rvst as me haabn al Hw rag» aa,.r Iwo aMsa a..sn luwgannmepystma 1 ni-ng lt Hai,system me he 4h a,lar".memns and rwcs n�.w.r e, vas 9,>a a.�w, d pend peen sn'intaR prmury h d ter stream netreovk. ,,J� _ w.s.raa,r rw».s snw nays u »oaa aero, A_7 ---J- �QUtiti#les Future Land Use The following utility providers serve Orange County. >1Me»aaadmry adoplad puAae ta»d uee Watw turd Sewer My elwwalustl we clauiriu<iena alMlln Iwn e/Nillsbnreugh `O1tlnt" �water d d sewer Apaaa,ily-OWASA Iehapel bill and earabprol hdriry Notlei rhe Rwd avaer — AYmanat We-Sy»em IEMnd/eestan Ora —11W AgruhwalRcid nM rtrlsmion Alar 9e' r'4e ares Graham-MvWs»W.I.,System lMebarle7 &onarnk DwNce+an*. _ Cih of Mune ISewel.insludln9#wmx ENe Sawa 5p— baliaL • 1Mydrtd uarwe Ca.nd VM us.PIanE050aM lhpartn of En,mwmendl Qw14-pvbpc Wamr Supply wmmun'rly wails fuln.ua.aue eawawiil g.�,id.d.ei.�.n.madelo _.� We1lelld5apbepam.rc,--d by Orange County's Health Oepanment dw Cooney alga when end Aow°.. Naeanal Pk4—Diacl,ao9e EEmrwtion Sy—MDE5l baclw and contaaswa+mwater drsd,u -io waterw'+ d.a.lgwa»alrppau. q°�n ys Electricity �_� F �_-- l= Redmont Elttuii Me,nbersh,p Corpera4on ----- Natural Gas %H.Serwra•fompanyaf Nonh Carding(Mi—dy only widr�n mwiopalitleal IndMdwl prapalw HnM Impry hou»holds td,,,,,] 5 6 5 1 Slide#7 ORANGE COUNTYk INTRODUCTION The Community Policy Profile is a product of the Orange County Land Use Plan 2050 planning process.For more information about the planning effort,go to http5;1/www,gra;)gecQuntylanduaeplan.com/ This report summarizes land use policy guidance from Orange County plans and other policy documents.These documents provide the foundation of adopted policies which the Land Use Plan 2050 will build upon.This guidance is organized into seven categories: 1. Special Topic Plans 2. Environment,Conservation,and Hazard Mitigation 3_ Land Use and Development(Unincorporated Orange County) 4, Interlocal Agreements and Plans 5. Transportation 6. Climate Action and Infrastructure 7. Parks and Recreation ORANGE COUNTY NC?R'I'FT CAROLINA 2 3 4 Slide #8 Communit�.Engagement ORANGE COUNTYWindow Testing Land Use LAND USE s - Ir Alternatives Guiding Our • • Engagement Measuring Representation of Engagement Documentation No resµonae E 27%% Other �a6.4% Which racial Community Engagement Window#2 Outcomes Two or More Rxes group do you white/Caucas— ps,erallTakeaways most closely strong so Port for protecting priority agricultural,environmental, American hd�an/Auska Native I Q and rural lands identify wlth7 Desire to see more housing choices Nisck/Alrncan Amenean tii% Mixed support for higher-density residential mixed-use Aslan 7®% development and providing more employment opportunities • Support for Rural Conservation Neighborhoods ve+dus raaPq•dcr,zs answ.nd tars o% 10'% 20% 30% 40' Mebane/I g5 panding Economic Development Area near Qe+h.wnr„m.ry oris-.aaened.+�+ Support for Goals and Vision Themes,with some adjustments • Mixed support for extension of public water and sewer and development of private water and wastewater systems Appendices rro.:sp-w r'whw.men..nw+w.e.....ro A L—Workstave -.rr�v....-oesaWww.+ea«4erre.w+.r way w.,rwNaWferp�rrq+r-. g le/9/2a�Cmtra �se..aw Merlep f=pvp Eifwmoeea,uH g C Pukkc EnWaarent rpr B.V ++gym +•+n-•r«-aum..r- Mearialf �a'M 50•wtWLimawprc•a,E. [�r�taca. E hdivduland ORANGE COUNTY awmaatpr Memar '"�” .*«-.-a NORTH+CAROLINA 5 6 6 1 2 Slide #9 ALTERNATIVESLAND USE EVALUATION REPORT ORANGE COUNTY i Methodology APPENDIX This seaian provides a techrm.1 step-by-step--ting of the Land Use Alternatives preparation and testing.AicGIS Pro was used for the Initial preparation of data and for crezeng Process.for Developing Land Us.Alternatives the maps of each land use alternative.Microsoft Escel was used W run the calculations and The prewss fpr 1e 1,ping th,land us•aRemat—was mmplwed in fw steps produce the modeled outputs of new conservation lands,residential capacity,and • Furst.community Engagement Window al.1keed feedback from O,ange County residential capacity.Thew steps include: tesMenls i i a e.,"(.,...boil their priarilies for li rd rue in tl coming decades. This c,Maw input drtmly informed the polity d,rerrion e,pk,,d;n a h,1—tw@ Step 1..Modify Land Use Classifications for Alternatives • Neat,orange County s.H worked with Clarion Arse....and their.b-1-1—to Step 2:Prepare Baseline Inventory of potential Development Areas synth....ipinq land ice,pl—wq initiative;,and plans fpr local munKipaiilies: ' ,,,-1h,potential areas of change;and—g—guidance from-H-w,to further • Step 3;Confirm and Model Development Constraints nf.e th.ap,..h f.,..h altwrwtrve Step 4:Prepare Model Assumptions • F.Ibw.nq tins,Orange C—y staff and the coruultaM team mei with the Stall W.&N r+n.in....enmM ni ieM...h:n A..,..,n.,a�„ten....—rn.�en,a•..•a.n...�.•n.•.....rn. Land Uw Altwnatiws€valuaban Report Page I • Step S.Compare Open Space Protection,Development Capacity,and Outcomes of Alternatives ORANGE COUNTY NOR FII CAROLINA 3 4 5 Slide #10 Ideas for Presenting Requested Information to the BOCC m begin eszob!rsh;ng o timeframe for rrsponse,scheduling of eoord meetings,and earoblfshing eap.aaL—,Plovaing staff hos rotor coded the SOCC requ..ft for odditionof irrformon'oa as follows: fellow:Within Pfanning staffpurview and can be completed in the near-term and with nalinonclof impact Nw, Within Planning Staff purview and requires roordinotion beyond the planning Department Completion timing a be-determined;and . Beyond Pianning Sraffpurview and may have ffnaociol impacts. Ye110W: Business Meeting/Work Session Agenda Item Abstract with written report and attachments 2-4 weeks to prep Blue: Work Session Agenda Item OR Retreat Discussion Materials provided in advance but may require follow up More time needed for Item 16 to view and discuss draft Future Land Use Map 8-weeks to prep - Retreat w/guest presenters Longer lead time for scheduling and to secure presenters *Potential financial impacts* – ORANGE COUNTY NORTH CAROLINA 6 7 1 Tom Altieri said the information in slide#10 is a companion to Attachment A in the agenda 2 information. 3 4 Slide #11 Tentative Calendar APR JUL MN AUG ;W SEPT AJL OCT AUG NOV -App Add BOCC -Staff Working meetinzsto Group meeting calendar Revise draft plan! -Online survey -Virtual Public Info Public notification launch to remain SessioneEess begins for CEW#f3 open for at least 8- -In person -In person weeks Engagement Engagement ('BOCC prefiminary WebonaF meetings meetings review,feedbacks and authorization to move forward by mid-lune) 41144 DEC QGX AN AW1F FEB Disc MAR JM APR 2025 -Final Staff Working -Planning Board -BOCC Briefing on -Planning Board -BOCC Hearing for Group meeting Briefing Public Hearing Draft Meeting for Plan Adoption -BOCC Briefing on Endorsement CEW#3 5 6 Tom Altieri said the green box on the top left in slide #11 indicates where the process is 7 currently. He said the green box on the bottom row is a second check point for getting feedback 8 from the Board. 9 10 8 1 Slide #12 Alternative Tentative Calendar APR SEPT- NOV MAK JAN 2826 MM FEBAUG APR Itf -Apr"8 Add BOCC -Staff Working meetineslretreats Group meeting to calendar Jirishpg Revise draft plan* -Online survey -Virtual Public Info $ear�ser Public notification launch to remain Session reEess begins for CEW#3 open for at least 8- -In person -In person weeks Engagement Engagement (*BOCC preliminary Wabiwb'^^b meetings meetings review,feedback, 'R personmeetings Boardsummer and authorization to -beg=ns move forward by mid-November} SERI MAY O=JUN MW JUN-AUG* D&C SEPT or OCT AN NOV 2026 -Final Staff Working -Planning Board BOCC Briefing on -Planning Board -BOCC Hearing for Group meeting Briefing Public Hearing Draft Meeting for Plan Adoption -BOCC Briefing on Endorsement CEW#3 (*Assumes summer BOCC meetings f retreats and authorization to move forward by mid-August) 2 3 4 Slide #13 Recommendation for Tonight The Manager recommends the Board receive the presentation and provide }, ��o�yS�QLAnf�°so feedback. C', ,. 0 z a a t4, ; ORANGE COUNTY NORTH CAROLINA 5 9 1 Commissioner Greene asked if a new revised plan would be sent to the Board. 2 Tom Altieri said there is a preliminary draft plan that staff was intending to take to the 3 community with the authorization of the Board. He said there was an indication that the Board 4 may want to make some changes to this version based on the information that they will be 5 receiving. He said if changes are made, then there would amendments prior to the next round of 6 community engagement. 7 Commissioner Greene asked if it is the intention for the Board to receive all the information 8 listed in slide #10 by July. 9 Tom Altieri said no, and that staff can prepare the items in yellow in a matter of weeks and 10 present that in the near-term. He said the blue and red items will take additional time. He said 11 there would need to be meetings scheduled for those and they are looking for guidance on how 12 they may want to schedule additional meetings. 13 Commissioner Greene asked why they would revise the plan without the red information 14 available. 15 Tom Altieri said that it would be the purview of the Board and that the plan is not required 16 to be revised. He said they are looking for feedback from the public. He said it has been put 17 together based on comments received in the second engagement window. He said they are 18 looking to get feedback on items like the rural conservation neighborhoods. He said it is up to the 19 Board on how they move forward. 20 Commissioner Fowler said it seems they will need the second calendar alternative to get 21 more information. She said some of the questions were about how they came up with the locations 22 for some of the clusters. She asked if they avoid what could be prime farmland given the attempt 23 to preserve. She said that would be questions for later, but she would like to know if it is possible 24 to put those in the rural buffer. 25 Tom Altieri said once the questions are known they can be prepared to answer them. He 26 said the questions in yellow are relatively simple and quick. 27 Cy Stober, Planning Director, said the question is if they want to have all the questions 28 answered before they go back to the public or if they want to move forward in getting the feedback 29 and then coming back to the Board. 30 Chair Bedford said that she thinks the Board should see it first and provide feedback and 31 then it should go to the public. 32 Commissioner Carter said she agrees. She asked about the NC General Assembly and 33 the bills that affect land use planning, specifically, how does the timing align with the tentative 34 calendar. 35 Cy Stober said that staff would pivot accordingly whatever the General Assembly does. 36 He said that they will keep their work going until they are directed to change course. 37 John Roberts said he cannot predict the timing, but most bills filed in the General Assembly 38 never pass. He said it depends on support in both the House and Senate. 39 Commissioner McKee said he agrees with the timing that Chair Bedford suggested. He 40 said that he fears if it goes back to the community first, it will create an excess feedback loop. He 41 said this could make it get lost in discussion. He said he did not want to eliminate community 42 feedback, he wanted to make sure they moved forward. 43 Chair Bedford said it sounds like the Board agrees that the alternative timeline is 44 preferable. She said that staff and the consultants have done a great job but none of the Board 45 have master's in planning and they have different learning styles. She said that the Board needs 46 to have some mini sessions on the various aspects of the plan. She said that they can look at a 47 Saturday retreat in December. 48 Commissioner Fowler said there are action items that they need to make comments on in 49 open session. 50 Commissioner Portie-Ascott said she was hoping to have a session in which the Board 51 could discuss the items in yellow in depth. 10 1 Vice-Chair Hamilton said they need the later calendar because it is important that they 2 fully understand the implications and can make decisions based on that information. She said it 3 is an important document that is intended to be integrated into the Strategic Plan, and it warrants 4 taking time. 5 Commissioner Greene indicated she was ok with the alternative timeline. 6 Commissioner Carter said staff did a great job of getting the information together and she 7 thanked them for the next steps where they will get questions together and can make the right 8 decisions. 9 Tom Altieri said this was good feedback and they will coordinate calendars with staff. 10 Chair Bedford said they will devote time during each meeting to learn more about this. 11 Commissioner Portie-Ascott asked how to access the interactive map without a sign-in 12 link. 13 Cy Stober said she should not have been prompted for a sign-in, and he will look into the 14 issue. 15 16 2. Discussion on Strategic Plan with Revised Objectives and Draft Performance Measures 17 18 The Board discussed the Countywide Strategic plan revised objectives and draft performance 19 measures. 20 21 BACKGROUND: At its Business meeting on February 20, 2024, the Board of Commissioners 22 approved a Countywide Strategic Plan for FY 2024-25 through FY 2028-29. The Plan includes a 23 mission, vision, guiding principles, six (6) Strategic Goals and objectives associated with each 24 goal. A Board of County Commissioners' Performance Measure Working Group was formed and 25 met in Spring 2024 to continue to develop the performance measures for each of the six strategic 26 goals. 27 28 In Fall 2024 staff met in cross-departmental teams around the six (6) Strategic Goals to finalize 29 the performance measures and discuss recommended revisions to the Strategic Plan objectives. 30 The revisions to the objectives and draft performance measures were then reviewed for a final 31 time by the Board of County Commissioners' Performance Measure Working Group. 32 33 These performance measures will allow effective tracking of progress toward the Strategic Goals 34 and ensure the Plan is achieving its intended outcomes by providing concrete data on how the 35 County is performing against set objectives. The measures will be tracked quarterly. Twice each 36 year, the County Manager's Office will prepare an update to the Board for each Strategic Goal 37 including specific milestones and challenges. 38 39 Kelly Guadalupe, Strategic Plan Manager, introduced the item and made the following 40 presentation: 41 42 11 1 Slide #1 ©RANGE COUNTY NORTH CAROLINA Performance Measures for the Countywide Strategic Plan April 8, 2025 BOCC Work Session 2 3 4 Slide #2 Background • February 201h, 2024: Countywide Strategic Plan adopted • Spring 2024: BOCC Performance Measure Working Group • Fall 2024: County staff performance measure meetings • January 2025: Review meetings with BOCC Performance Measure Working Group ORANGE COUNTY NORTH CAROLINA 5 6 7 Slide #3 Performance Measures • Allow effective tracking of progress toward Strategic Goals • Provide data on program performance • Quarterly tracking • Updates to BOCC twice each year ORANGE COUNTY NORTH CAROLINA 8 12 1 Slide #4 Environmental Protection and Climate Action Summary of Objectives • Implement the Climate Action Plan • Invest in our infrastructure to reduce environmental impact • Improve educational opportunities • Promote sustainable agriculture and local food systems • Promote and connect trails and open spaces • Protect our water and high priority open spaces • Include environmental stewardship in the Comprehensive Land Use Plan ORANGE COUNTY 2 NORTH CAROLINA 3 4 Slide #5 Environmental Protection and Climate Action Performance Measures 1. Implement 50% (35) of Climate Action Plan Strategies by June 30, 2029, and document strategy status in Climate Action Tracker. 2. Reduce the energy intensity (energy used in KBTU, or one thousand British thermal units, per building square foot)of county facilities by 10% to 78.5 KBTUs per square foot by June 30, 2029. 3. Increase the annual solar energy generated at County facilities by 167% by June 30, 2029. ORANGE COUNTY NORTH CAROLINA 5 6 7 Slide #6 Environmental Protection and Climate Action Performance Measures 4. Replace 75% of County non-first responder vehicles (7-8 vehicles)each year with electric or other alternative fuel vehicles (biodiesel, ethanol, hydrogen, etc.). 5. Increase rating in the bi-annual community survey on the following two questions by one percentage point every 2 years: How would you rate the County: A.As a community committed to green &sustainable practices B.As a place that prioritizes environmental protection ORANGE COUNTY 8 NORTH CAROLINA 13 1 Chair Bedford asked if the survey data was the starting point, and if the survey would be 2 readministered every two years. 3 Kelly Guadalupe said yes that they would use the same survey. 4 5 Slide #7 Environmental Protection and Climate Action Performance Measures 6. Establish baseline and increase the number of sustainable farming practices farmers implement after participating in sustainable farming programs, outreach, or education each year. 7. Permanently protect 300 additional acres of farmland, priority natural areas, riparian buffer lands, floodplains, and wildlife habitat over the next 5 years. 6 7 Commissioner McKee asked what incentives will be provided because the farming 8 community is reluctant to change practices that have proven to be successful. He said he wants 9 to make sure that they do not chase good ideas that do not pan out for people that are depending 10 on this as a source of income. 11 Commissioner Hamilton said that the details are going to have to come from the staff level 12 with Cooperative Extension. She said then it will have to come back to the Board, and they will 13 review what is working. She said that it will have to be tracked. 14 Commissioner McKee said that he is worried because there must be something that 15 entices the farmers, and he is not seeing that. He said he does not know how to track something 16 that has not happened. He said that he is trying to get a definition on what "sustainable" means. 17 He said if he could not see a return on investment, he would not do it. He said there needs to be 18 a measurable incentive. He said he has no objections to the strategies he just wants to make sure 19 there is a return on investment to the people involved and the county as a whole. 20 Commissioner Greene said there are many ways to do farming in Orange County, and 21 she hopes that this plan can go along with the Climate Action Plan and there are multiple 22 meanings around return on investment, and not all are about dollars. She said that she would like 23 to see an established baseline. 24 Commissioner McKee said that it would be $8 million to set aside farmland, and it will be 25 significant. 26 Chair Bedford said they already have $4 million set aside, so that is a start. 27 28 14 1 Slide #8 Healthy Community Summary of Objectives • Improve services for residents experiencing behavioral health issues, substance use disorder, and intellectual or developmental disability • Provide programming for justice-involved residents • Expand access to healthcare services • Invest in services and programs that improve the health and quality of life of the community • Provide sustainable and equitable community safety, emergency, and protective services • Provide economic supports to build financial well-being • Support our first responder and direct care workforge ORA,] L Cour-[ 2 3 4 Slide #9 Healthy Community Performance Measures 1. Implement Post Overdose Response Team (PORT): A. PORT contacts 90% of patients referred within 24 hours. B. PORT establishes and maintains an 80% induction to transfer of care and completion of medication assisted treatment for opioid use disorders. 2. Increase enrollment of Medicaid eligible residents by 1% (200 individuals) annually through Fiscal Year 2028-29. ORANGE COUNTY NORTH C.ARC)I.INA 5 6 Chair Bedford said that performance measure 2 on slide #9 is one of the most ambitious 7 goals they have set in the entire plan. 8 Commissioner Carter asked if increasing the CJRD referrals includes juveniles and adults. 9 Kelly Guadalupe said yes. 10 11 15 1 Slide #10 Healthy Community Performance Measures 3, Increase by 2%annually the number of individuals deflected or diverted from criminal legal system involvement, by referring individuals to the Criminal Justice Resource Department deflection and diversion programs. 4. Maintain an annual retention rate of 86% or more among: •Deputy Sheriffs, • EMTs and Paramedics, •911 Call Takers and Telecommunicators, and •Protective Services Social Workers through Fiscal Year 2028-29. ORANGE COUNTY NOKrH CAROHNA 2 3 4 Slide #11 Healthy Community Performance Measures 5.Achieve by April 1,2025, and maintain a 65%adherence rate to a 15 minute or less emergent total response time for events requiring critical intervention by Emergency Medical Services. 6.Train 80 individuals annually on mental health topics including Mental Health First Aid and Applied Suicide Intervention Skills. 7.Work with families to collect at least 70%of all current child support owed and collect arrears for at least 70% of the families served by the Child Support Services Program annually. ORANGE COUNTY NOM F 3.CAROLINA 5 6 7 Slide #12 Healthy Community Performance Measures 8. Serve 96%of the estimated eligible food insecure Orange County households with food and nutrition services annually. 9. Provide 128 families annually with case- management through the Family Success Alliance program to connect them to medical/mental health care, housing, or food with support, information, and referral services. 10. Increase the percentage of children achieving permanency through reunification when exiting foster care by 1 percentage point per year. ORANGE COUNTY 8 NORTH CAROHNA 16 1 Slide #13 Healthy Community Performance Measures 11. Increase by 10 quarterly the number of 911 responses made by the Mobile Crisis Team (CARE). 12. All first responder county employees complete annual training to ensure cultural competence. 13. Increase positive responses to the statement "County provides adequate amenities, access to leisure activities, & cultural activities" by 1 percentage point in the 2027 and 2029 community surveys. ORANGE COUNTY NOR T-11 CAROLINA 2 3 Commissioner Carter asked when baseline numbers will be available in Healthy 4 Community. 5 Kelly Guadalupe said for the measures that do not have a baseline yet, they would have 6 them by the end of this fiscal year, and it would provide July to June of the current fiscal year. She 7 said those are being tracked at this time. 8 Chair Bedford said in reference to performance measure 10, that it was important for 9 reunification to happen in a safe way and to support the guardians. 10 11 Slide #14 Housing for All Summary of Objectives • Increase affordable housing supply, including prioritizing County-owned land • Increase access to emergency shelter beds and low-barrier housing • Invest in permanent supportive housing • Increase housing opportunities for public employees to live where they work • Expand housing resources for unhoused, aging, and disabled residents GRANGE COUNTY NORTH CAROLINA 12 13 14 17 1 Slide #15 Housing for All Summary of Objectives • Increase opportunities and reduce barriers to construct housing • Increase representation of people with lived experience • Preserve naturally occurring affordable housing • Address civil rights and fair housing complaints ORANGE COUNT( NORM(AROUNA 2 3 4 Slide #16 Housing for All Performance Measures 1. Increase the number of affordable (80%AMI or below) housing units funded by Orange County by an average of 10 annually over 5 years, prioritizing 60%AMI or below. 2. Increase the amount of immediately accessible cold weather emergency beds available in the community by 25% by 2026. 3. Establish baseline and increase by 5 per year the number of individuals moved from Bridge Housing programs to stable permanent housing.Y ORANGE COUNTY N01M I CAROLINA 5 6 Commissioner Portie-Ascott asked if the actual gap in housing was considered when 7 creating performance measure 1. 8 Travis Myren said the measure was bound by funding limitations in the CIP. 9 Commissioner Greene said that when thinking of housing, towns should be considered 10 since most of the housing needs are there. 11 Commissioner Portie-Ascott asked if they know what numbers each municipality is 12 addressing. 13 Chair Bedford said that is one of the red boxes they submitted for the Land Use Plan. She 14 said that she thinks that Chapel Hill has a study and they think that Chapel Hill has plans to build 15 the 9,000 in the town. 16 Commissioner Portie-Ascott said not everyone is going to want to live in town, some will 17 want to live in the county. 18 Commissioner Carter asked if the distinction could be made by those that are funded by 19 the county vs. those that are not funded by the county. 18 1 Travis Myren cautioned that the measures should be controllable by the county. 2 Commissioner McKee asked if the first step would be to isolate down to county only rather 3 than county and towns. 4 Travis Myren said they can control what the county invests in affordable housing. 5 Commissioner McKee asked how much of the housing gap is in the county and how much 6 is in the towns. He said that 9,000 does not seem realistic either and he would like to know what 7 number they need to contribute for affordable housing and what that might cost. 8 Travis Myren said they would get an estimate to the Board. 9 Vice-Chair Hamilton said the amount of housing in the county is determined by the market 10 and developers. She said the Board is not the major driver of housing in the county. She said it 11 makes sense to think about what the county has control over when creating performance 12 measures. She said the "how" is not in the measures. She said that will come in the budget, and 13 they will have hard decisions to make. She said that the measures lay out what the Board would 14 like, but some of them may not happen. 15 Commissioner Portie-Ascott said that when revising the Comprehensive Land Use Plan, 16 the Board is creating the conditions that lead to housing. She said that with the funding the county 17 has, could the county do more than 10 units a year. 18 Commissioner Fowler said she also worked alongside with the development of the 19 performance measures and item one was looking at what they can achieve as the county. She 20 said they were looking into if there were ways for developers to go more efficiently through the 21 development planning phases. 22 Commissioner Carter clarified that the housing gap described by Commissioner Portie- 23 Ascott is for owners and renters making less than 50% of AMI. 24 Vice-Chair Hamilton said even with the land use plan, there is always tension between 25 open land and housing. She said what is nice is all of the stuff is coming together but the reality 26 is that it will not be easy to address that number, and they have to be realistic about that. 27 Commissioner Greene said one way to fund affordable housing is through the CIP and 28 through money through a competitive process that goes to non-profits. She said they are 29 spreading their funding across multiple units. She said this sounds like it is housing 100% funded 30 by Orange County and she is not sure if they have ever done that because it would involve building 31 their own housing. She said that the housing gap described by Commissioner Carter and 32 Commissioner Portie-Ascott would need to be in the municipalities because of the support 33 services they would need access to. 34 Commissioner McKee said what he struggles with is the projected borrowing over the next 35 ten years. He said the scale of payback went up to $74 million a year and that number is 1/3 of 36 the current budget. He said he has a hard time incorporating that reality into what they know they 37 need. He said that regardless of what it is, that payment comes off the top. 38 Chair Bedford said she thinks the current projections in the CIP are doable, but they also 39 need to focus on the rehabbing and keeping the existing units. She said this needs to be flagged. 40 Commissioner McKee said that there are people from other states who can purchase 41 larger properties and pay less in taxes when coming to Orange County. 42 Commissioner Portie-Ascott said for performance measure 2, there are people in the 43 community who do not feel welcome when accessing cold weather cots. 44 Travis Myren said he would look into that. 45 Caitlin Fenhagen asked if the cold weather cot issues were at IFC or with the county site. 46 Commissioner Portie-Ascott said she thought it was at the IFC. 47 Caitlin Fenhagen said that they have heard comments about the IFC cold weather cots 48 and that they have discussed the issue with IFC. She said they have spoken with IFC about those 49 concerns, and they are hopeful they will see change. 50 51 Slide #17 19 Housing for All Performance Measures 4. Increase the number of households housed by permanent supportive housing by 10% annually. 5. 70%of residents served by eviction diversion programs avoid eviction in the next 12 months. 6. Establish baseline and decrease by 5% the median amount of time it takes from first development permit application to certificate of occupancy issuance for housing developments by June 30, 2029. ORANGE COUNTY 1 NORTH CAROLINA 2 3 Slide #18 Housing for All Performance Measures 7. Establish baseline and increase by 5%the awareness of available housing and rental assistance programs among county employees by June 30, 2029. 8. Increase by an average of 10%annually over 5 years the number of housing units repaired or rehabilitated. 9. At least 25%of Orange County Partnership to End Homelessness, Housing Choice Voucher, and Affordable Housing Advisory Board Members are individuals who have experienced homelessness or housing insecurity themselves by June 2029. —=— ORANGE COUNTY NORTH CAROUNA 4 5 6 Slide #19 Housing for All Performance Measures 10. Reduce the number of individuals who are unhoused by 10% per year, prioritizing protection from displacement. 11. Process 8 housing discrimination cases per year. 12. Continue providing rent cost support through vouchers for 650 households annually. ORANGE COUNTY 7 NORTH CAROLINA 20 1 Commissioner Carter asked when the baseline was established for performance measure 2 10. She asked if it was from a prior year's point in time survey. 3 Travis Myren said it always lags a year so it will be last year's. 4 Vice-Chair Hamilton said for measure 12, it would be good to specify which vouchers. 5 6 Slide #20 Multi-modal Transportation Summary of Objectives • Implement the Orange County Transit Plan • Increase options for and awareness of all modes of transportation • Support road projects that address congestion and reduce commute time • Provide more equitable access to services and amenities through transportation • Implement the Safe Routes to Schools plan �� ORANGE COUNTY NORTH CAROLINA 7 8 Commissioner Portie-Ascott asked if the fare was the same. 9 Travis Myren said he would get the Board the fare schedule. 10 11 Slide #21 Multi-modal Transportation Performance Measures 1. Increase ridership by 5% each year on fixed route, demand response, and mobility on demand transportation services. 2. County transportation information is included in 90 outreach events each year. 3. Increase by 1 percentage point every two years the percentage of residents who are satisfied with biking, walking, and bus travel, as reported in the community survey. - r t1i 12 13 Commissioner Carter asked about the difference between demand response ridership and 14 the mobility on demand. 15 Travis Myren said the demand response is taking folks to medical appointments and 16 mobility on demand is for shopping or something that is not a demand response ride. 17 Commissioner Greene said that increasing satisfaction by 1 percentage point seems 18 small. 19 Kelly Guadalupe said sentiment can be difficult to change and any increase is a step in 20 the right direction. 21 1 At 8:15 p.m., maintenance staff arrived to repair a broken fire alarm. 2 3 A motion to recess for 10 minutes was made by Chair Bedford and seconded by 4 Commissioner Fowler. 5 6 VOTE: UNANIMOUS 7 8 A motion to reconvene at 8:24 p.m. was made by Chair Bedford and seconded by Vice- 9 Chair Hamilton. 10 11 VOTE: UNANIMOUS 12 13 Slide #22 Multi-modal Transportation Performance Measures 4. Add at least one transportation network connection each year through implementation of the Transportation Multi- Modal Plan. 5. Increase by 1 percentage point each year the percentage of on time pick ups and drop offs on fixed route, demand response, and mobility on demand transportation services. __Z__ ORANGE COUNTY NORTH CAROLINA 14 15 Chair Bedford asked for"transportation network connection" to be defined in the plan. 16 17 Slide #23 Public Education/Learning Community Summary of Objectives • Provide opportunities for community members to connect and learn together • Provide access to resources to improve educational outcomes • Support Durham Tech continuing education, college, and career readiness programming • Invest in school facility needs • Implement the Schools Safety Task Force recommendations ORANGE COUNTY NORTH CAROLINA 18 19 22 1 Slide #24 Public Education/Learning Community Performance Measures 1. Increase by 1% each year the number of children from low-income households enrolled annually in the childcare subsidy program. 2. Reach residents in all 15 zip codes of the county with digital literacy workshops offered annually. 3. Implement the Long-Range School Optimization Plan, funding planning for first construction in FY25-26, followed by construction on the first project in FY26-27. Utilize the remaining funds by the end of the 10-year plan period. ORANGE COUNTY NOW11I CAROLINA 2 3 4 Slide #25 Public Education/Learning Community Performance Measures 4. Track and report quarterly on school capital spending on high priority needs and other capital uses. 5. Annual meeting of the School Safety Task Force or other group convened by the Board of County Commissioners to review policies that address safety in the school districts and provide education on laws addressing school disruptions. Implement recommendation #3 in the School Safety Task Force Final Report by FY2025-26 and recommendation #8 by FY2026-27. ORANGECOUNTY NORTH CAROLINA 5 6 Commissioner Carter asked about the school capital balance (measure 4) in June 2024. 7 Kelly Guadalupe said that information would be in the report. 8 Chair Bedford said that the schools did not want to have a separate meeting, but they did 9 want to spend 20 minutes at the joint meeting (measure 5). 10 11 23 1 Slide #26 Public Education/Learning Community Performance Measures 6. Establish baseline and increase visitors to the Southern Branch Library by 5% annually. 7. Increase by 1 percentage point annually the percentage of Durham Tech Promise scholarship recipients who complete a program or transfer to a four-year college or university. 2 3 Chair Bedford said that measure 7 aligns with the Durham Tech strategic plan. 4 5 Slide #27 Diverse and Vibrant Economy Summary of Objectives • Provide family-oriented and cultural programming and events for residents and visitors • Support business investment in Orange County • Increase access to and awareness of resources available to businesses • Provide workforce development resources to residents • Expand the non-residential tax base y-_ ORANGECOUNTY NORTH CAROLINA 6 7 8 Slide #28 Diverse and Vibrant Economy Performance Measures 1. Establish a baseline of tourism resources invested in community partners producing cultural events by June 30, 2025, and evaluate the economic impact annually. 2. Establish baseline and increase by 1 percentage point each year the percentage of Small Business Investment Grant recipients that are still in business one year after receiving a grant. 3. Establish baseline and increase by 1 percentage point each year the percentage of Agricultural Economic Development Grant Program recipients'farms that are still in operation one year after receiving the grant. u—. ORANGE COUNTY NORTH CAROLINA 9 24 1 Slide #29 Diverse and Vibrant Economy Performance Measures 4. Establish baseline and increase by 3 percentage points annually the percentage of residents enrolled in Employment Services who complete an employment or training related program and/or gain employment. 5. Establish baseline and increase by 1 percentage point annually the percentage of residents enrolled in Durham Tech apprenticeship and workforce development programs who complete an employment or training related program and/or gain employment. ORANGE COUNTY NORTH CJ ROLINA 2 3 Commissioner Carter asked if there was a discussion about building the recommendations 4 on assessing the impact of employer incentives. 5 Kelly Guadalupe said that in a 5-year plan they would not see specific movement in such 6 a small timeframe and the work that is being done now would show after the strategic plan. She 7 said they are tracking non-residential tax base. 8 Travis Myren said Economic Development tracks job creation as part of compliance with 9 the incentive agreements because if they do not meet those, they do not get the incentive. 10 Chair Bedford said she has a petition to look at the entire incentive package and update if 11 needed. 12 13 Slide #30 Strategic Plan Performance Measures • Questions? ORANGE COUNTY VORTI I c Rill rNA 14 15 16 3. Orange County Draft Agricultural Viability and Farmland Stewardship Plan 17 The Board received a presentation summarizing the draft Orange County Agricultural Viability 18 and Farmland Stewardship Plan. 19 20 BACKGROUND: The goal of Promoting Sustainable Agriculture is included in the Orange County 21 Strategic Plan 2025-2029 as a primary means of achieving one of the County's top Strategic 22 Priorities of Environmental Protection and Climate Action. The Strategic Plan states that the 25 1 County will "incentivize and promote sustainable agriculture and local food systems development 2 through supportive policy, funding, farmland protection, and educational outreach." To support 3 the County in these efforts, the Orange County Agricultural Preservation Board's Farmland 4 Protection Subcommittee has prepared a draft Agricultural Viability and Farmland Stewardship 5 Plan. The Plan has been reviewed and endorsed by the Agricultural Preservation Board and 6 forwarded to the BOCC for consideration. 7 8 The draft Plan describes recent trends in agriculture and farmland loss, challenges to and 9 opportunities for continued farming, vision and goals for agriculture, and recommendations for 10 maintaining farmland and supporting a viable farming community in Orange County. The Plan 11 meets content guidelines outlined in the North Carolina General Statutes (§ 106-744) for 12 preferential eligibility for NC Agricultural Development and Farmland Preservation Trust Fund 13 monies supporting agricultural viability and conservation projects. Counties must have adopted a 14 countywide farmland protection plan to be eligible for preference for Trust Fund monies. 15 16 This draft Plan updates the County's Agricultural Development and Farmland Protection Plan 17 adopted in 2009. It is intended to be a dynamic Plan that is updated and reissued biennially to 18 address the needs and challenges associated with a rapidly evolving agricultural landscape. 19 Actions recommended in the Plan are proposed to be implemented over the next five (5) years 20 from 2025 to 2029 in keeping with the timeframe of the County's Strategic Plan. 21 22 Jane Saiers of the Agricultural Preservation Board introduced the item and made the 23 following presentation: 24 25 Slide #1 �. ,*. Agricultural Viability and Farmland Stewardship Plans for Orange County�025-2029 Jane Saiers on behalf of the Agricultural Preservation Board 4+ c* 26 ie { 27 26 1 Slide #2 Sustainable ORANGE COUNTY Agriculture NORTH CAROLINA STRATEGIC PLAN FY2025-2029 s Preserves and restores habitats i Maintains wildlife Orange County aims to "incentivize and corridors romote sustainable agriculture and local Protects watersheds, p improves water quality food systems development through Enhances soil health supportive policy, funding, farmland r Sequesters carbon �. 'rOteCtlon, and educational outreach.„ Supports resilient local p and regional food systems 2 3 4 Slide #3 Agricultural Viability and Farmland Stewardship Plan Meets guidelines outlined in the NC General Statutes for preferential eligibility Trust Fund monies r Updates and builds upon the Plan adopted in 2009 l0k. Proposes actions to be implemented in next 5 years Is intended as a"living plan”to be updated and reissued biennially 1 � 5 6 7 Slide #4 Challenges Loss of Farmland to Development Acres in Farms' Acres in Cropsz 71,010 in 2002 21,610 in 2017 7 _. 53,068 in 2022 8,821 in 2022 ,usnw amaus oaaa+a,aae a�ewi�a wn�ai.eanrnra sraueac ss-.k.-zrcea r.Ym camm�cuwn neruy:c..namr ec iMnalr�-«.�.�,ao.wasiarrc:-wsisiea�wrns>awrwucmio*rre,.,,asi�riwc�ewmo.anosiarNc�s+aRnooyw 8 amw ca hsaw ca esn w.a� 27 1 Slide #5 Economics of Agriculture Challenges Average net income of Orange County farmer in 2022; -$2,213' —40% of farms had <$2,500 in sales' Farming main source of income for only 30% of farmers' 3 ;Us 2M.usn Paan,o;roi.+er,Ow M.wawem p+�,nu.d srafi:nom iavx..toss u,rm eoouua aaa,m.a si�saKs.nawae a Woos:uwwwnccs.usaaa•soiuncs_dW sioen+urirca.i.-a„• „_ .__ _ „_i o::• 2 'roror,ae aC—P, eovasnay.zoa we counry wrvev.mss 3 Commissioner McKee said that the information shared in slide #5 is what leads to loss of 4 farms and farmland. 5 Chair Bedford said she did not understand how they can be called a farm and have less 6 than $2,500 in sales. 7 Jane Saiers said it varies. She said that there are farms of all sizes and shapes. She said 8 that it is not always about commodity farms. She said that most farmers have second incomes. 9 Chair Bedford asked if these farms are also considered wedding venues. 10 Jane Saiers said these are USDA census data and wedding venues could be included as 11 agritourism. 12 Mike Ortosky, an Extension Agent with Cooperative Extension, said that present use 13 valuation and then responses by the farmers to any USDA question gets included in this. 14 Commissioner McKee said "farm" and "farmer" is a nebulous term. He said that a person 15 raising an acre of strawberries is a farmer and so is someone farming 200 acres of soybeans. He 16 said it all depends on how the definition is used. He said it cannot be defined by size or income. 17 He said that some small farms do extremely well. 18 Chair Bedford said a timber farm might not have sales except every 10 years. 19 Mike Ortosky said they have a full-time farmer, and they will grow $4,000 on two acres. 20 He said this is a fulltime job but there are not that many examples. He said it is a way of life, not 21 just a job. 22 23 28 Slide . • Opportunities 1.Soils,climate,and 2.Growing water resources to communities of small, support agriculture diversifed farms and - into the future new/beginning farmers 3.Farmers who are passionate about their work and wantto keep their land in farming 4.Local as hubs with b.Citizens who value capacities and expertise agriculture and seek to support farmers in food grown sustainably expanding their markets and locally Slide • i 1 Opportunities Citizen Survey /P • local -ritourism should be the foundation of the County's regional identity. Protecting agricuiturailworking aand healthy soils was an �A important 47%said family farms are need,second only to ensurethe • type of development desired • Slide • • I ts Plan FOR Agriculture: Enhancethe Economic Viabitity of Agriculture: Provide new business opportunities. 8 Increase local demand for Orange County farm products. GOAL 1 Elevate farmVand stewardship to being a central consideration in land use planning and decisions. Conserve Farmland GOAL2 Through Direct Measures: Promote the benefits of and strengthen opportunities for farmers to use direct measures to conserve their farmland. GOALS 29 1 Slide#9 <GOAL 1 Plani Agriculture RECOMMENDATIONS ACTIONS 1.Assess, Assess farmland conversion trends on a biennial basis. document,and > Conduct a biennial County-wide agricultural census. communicate the :- Complete an Economic Impact Assessment of agriculture. status of agriculture r Complete a Cost of Community Services study of agriculture. in Orange County. Communicate farmland conversion trends,census results,and economic data in the Farmland Stewardship Plan and on agriculture web page. 2 3 4 Slide#10 AL I RECOMMENDATIONS ACTIONS 2. Elevate agriculture On the Planning Board,include an APB member.On the APB, to a primary use in include a Planning Board member. land use planning, Adopt the Farmland Stewardship Plan as a reference in the regulations, and 2050 Comprehensive Plan. policy. y Adopt a Prioritization Method to identify and target farmland for conservation. (Appendix 2) Adopt modifications and additions to the UDO and to County policies to elevate agriculture to a primary land use. (Appendix 3) 5 6 7 30 1 Slide#11 GOAL 1 Plan FOR Agriculture PRIORITIZING LAND STRENGTHENING LIDO FOR PROTECTION USDA Prime Farmland 9 <810 slope impact Land is not developed and is outside the municipalities Impacts and the ETJs. C LE W C State of the"on Agricultural Preservation.CALAFCO Whke Papa,.February 2010.Available at:mendolafco,org/flles/ 465edbcal/CALAFGO..AF r-W hlta+Paper«.-mAg-Praserved-n_Fab�2018%28REV%29.pdf Planning far an Agricultural Future:A Guidefor North Camuna Farmers and Local Governments,2007,American Farmland Trust 2 Amdebleat:s30428.pcdn.CoAyp-con nUupinadVsitesl2/201WOgiFINALNCP4Ag-APT_l.pOf 3 4 Slide #12 Conserve • ThroughDirect Measures RECOMMENDATIONS ACTIONS 1.Increase the rate at Y Increase funds for Lands Legacy conservation easements. which Lands Legacy Identify and implement additional frameworks for collaboration easements are with other conservation organizations. granted. Y Intensify VAD/EVAD recruiting efforts. 2. Use the VAD program y Encourage VAD/EVAD farmers to participate in a conservation as a steppingstone to easement workshop and incentivize enrolment. Lands Legacy i= Fund easement-related legal and financial consulting for easements. VAD/EVAD landowners. 5 6 7 31 1 Slide #13 GOAL 2 Conserve Farmland Through RECOMMENDATIONS ACTIONS 3. Provide farmers % Fund transition planning consulting for VAD/EVAD landowners and with education and farmers holding conservation easements. resources on r Convene an annual Transition Planning/Estate Planning summit. transition planning Educate forest owners about the environmental and financial and farmland benefits of conserving forestland. conservation. Conduct outreach to understand farmer perspectives on transition plans to support customized transition planning and conservation. 4.Establish Farmland y Define the duties of the role. Stewardship r Assign the position a place in the County organizational structure 2 Coordinator role. and allocate funding for it. 3 4 Slide#14 Enhance the Economic Viability of Agriculture RECOMMENDATIONS ACTIONS 1. Expand educational Offer education to include business development,agritourism, opportunities in ag and crop production,livestock management,marketing. business development. 2.Support farmers in Form a County Agritourism Networking Group. diversifying through y Incorporate an agritourism module into the education program. agritourism. 5 6 7 32 1 Slide #15 44* Enhance the Economic Viability 000, of Agriculture RECOMMENDATIONS ACTIONS Educate formers about the benefits of,and fund,GAP certification. 3.Support farmers' y Fund and implement a farm-to-school pilot program. expansion into Provide opportunities for aggregation,sale,and distribution of farm wholesale markets. products through a local food hub. :Conduct a feasibility study for a regional market and hub.. 4. Provide citizens and Update the Farmland Stewardship Plan biennially. decision-makers ag Communucate about agriculture through website,social media. education and Convene a periodic agricultural festival for the public. opportunities to Expand the County Farm-to-Table event. 2 engage with farmers. 3 4 Slide #16 40*0Enhance the Economic Viability 0. of Agriculture RECOMMENDATIONS ACTIONS 5.Offer financial r Broaden eligibility criteria for Agricultural Economic incentives for Development grants to include agricultural support entities and agriculture and increase flexibility in awarding funds. agricultural %Fund new-farmer-startup grants and develop tax credits to assist development. new farmers. Y Identify and establish property fax incentives to support farm sustainability. 'r Conduct a multi-County pilot program to reduce the acreage requirement of the Present Use Value Program. 5 6 Commissioner McKee said these are all very good items but from his perspective, 7 marketing is not just the best way to increase the profitability of the farm, but it is also the most 8 difficult. He said that one of the most profitable aspects of his farm was deer corn and all they did 9 was put it in a fancy bag and wholesale it everywhere they could. He said this enabled his farm 10 to sell corn between $749 a bushel when the market rate was $4.50. He said it required him to 11 find stores that would sell his product, and they had to go out and hunt down the buyers. 12 Jane Saiers said one of the recommendations they have suggested is working with local 13 food hubs. She said they are aggregating it and distributing it. She said that it takes a tremendous 14 amount of work from the farmers shoulders. 15 Commissioner McKee said that is the only way smaller farmers will get through the door. 16 Jane Saiers said having relationships with the local food hub and the ability to aggregate 17 diversity also helps demonstrate resilience. 18 33 1 Slide #17 Potential Funding Deferred taxes from farmland coming out of + the Present Use Value program =1 %Grants rAg Development and Farmland Preservation Trust Fund n Z Golden Leaf ➢NC Tobacco Trust Fund ➢Orange County Farm Bureau 2 3 Commissioner Greene asked how healthy the Ag Development and Farmland 4 Preservation Trust Fund is currently. 5 Mike Ortosky said he did not know the number, but they primarily look to support 6 easements. He said the county received funds because it needs to be someone who can hold an 7 easement. He said it would go through a farmland protection program. He said they can find out 8 the information for the number. 9 10 Slide #18 Orange County Vision for Agriculture: 2025-2029 • Farm viability is enhanced, and farmland is maintained and stewarded for agricultural uses through judicious land use planning and educational, logistical, and financial support. • Citizens and decision-makers have the information and resources they need to support local agriculture and the farming community. • Farmers are supported in their livelihoods with educational, financial, and infrastructural resources. 11 12 Commissioner Portie-Ascott asked if a farmer wants to sell, does the new buyer have to 13 keep the property as a farm in the case of present use value. 14 Jane Saiers said it is not a requirement. She said that present use value is a tax benefit 15 that is associated with land that is in agriculture but if it is sold, it goes out of present use value 16 and the tax increases. 34 1 Mike Ortosky said there are 60 days where the new owner can apply to keep that present 2 use. 3 Chair Bedford said she has seen that in practice where the state and county collect it at 4 closing. 5 Commissioner McKee said he used to have a farm that was sold. He said the new owners 6 farmed some of it and sold some of it off. He said that by reducing acreage, the farm was no 7 longer allowed to go back to being a farm. He said the three year back taxes were over $6,000 8 and they pay taxes at full rate on the farm. 9 Commissioner Greene reminded everyone that the county put a transfer tax on the ballot 10 in 2008 and it was defeated. She asked about the preservation trust fund because she wondered 11 if it would be a viable source of funding. She said items that require funding would not be possible 12 in the economic climate. She said that it is great that the plan has momentum. She said it would 13 be good to try a pilot program to reduce the present use value to 1 acre. She said for creating 14 transition plans for farmers, it would be great for local law firms to volunteer some hours to help. 15 She noted that many farmers said in the plan that changing climate was a concern. She said that 16 the most common plan for farms is to transition the land to family members for continued farming. 17 She said there is a clear interest from farmers in conservation easements. She said there was a 18 lot of interest in solar farming. 19 Mike Ortosky said that Breeze Farm is seeking funding for solar farming. 20 Commissioner Greene said it was also interesting to read the comments about on-farm 21 housing. She said that the comments made her feel hopeful about the future of farming. 22 Commissioner Carter thanked the Agricultural Preservation Board for the plan. She asked 23 if CIP funding for Lands Legacy and conservation easements was included in the plan. She asked 24 if those funds are in the debt service model. 25 Chair Bedford said she would also like to see Lands Legacy versus the conservation 26 easements. 27 David Stancil, DEAPR Director, said the Lands Legacy Fund and conservation easement 28 fund are set up differently. He said that on the advice of bond counsel; it was set up as two 29 separate funds. He said the conservation easement funding is alternative financing funds that 30 they have been able to stretch by getting grants. He said that actually began because it was not 31 fully fee simple purchase, it had to be two different projects. 32 Commissioner Carter clarified that the not fee simple purchase applies to the Land Legacy 33 component. 34 David Stancil said that it is the other way around. He said that conservation easements 35 are less than fee simple and you are basically acquiring development rights, and the owner retains 36 ownership of the lands. He said that you can use Lands Legacy Funds for conservation easement 37 purchases but not the other way around. 38 Chair Bedford said that the county funds $500,000 a year in the CIP for Lands Legacy. 39 said that funds from the 2001 bond should have already been spent so they will need to see a 40 report. 41 David Stancil said those funds have already been converted into alternative financing. 42 Travis Myren said those funds would have been converted well before his time so he will 43 need to do some research, but they have seven years if it was a general obligation bond. He said 44 all of this has been authorized and would be part of the debt analysis. He said the CIP 45 recommends taking a break from authorizing additional money until those balances can be spent 46 down. 47 Chair Bedford said at the CIP work session she would like more information on how they 48 are able to use those funds. She said she would like to know if those funds can be used for farm 49 preservation. 50 David Stancil said the Lands Legacy criteria will be helpful and they will get that to them. 35 1 Commissioner Carter said the food share programs sound intriguing. She said the land 2 conversion figures are concerning. She asked if the Board is being asked to approve the plan. 3 Jane Saiers said that they hope they can come back at a future meeting to get the plan 4 approved. 5 Commissioner Fowler said the report is very helpful. She said it will be helpful as they 6 consider the Comprehensive Land Use Plan. She asked if there can be specificity in conservation 7 easements to prevent non-agricultural uses. 8 Jane Saiers said they are working with the county on an easement, and they are tailoring 9 it to very specific requirements that they want for the future of their farm. 10 David Stancil said there are basic components to a conservation easement and generally, 11 anything that is agreeable to both parties if it does not violate law. 12 Commissioner Portie-Ascott asked if conservation easements allow for public access. 13 David Stancil said no unless it is allowed in the easement. He said there could be some, 14 but most do not. 15 Jane Saiers said that the plan is talking more about working land easements and keeping 16 land in agriculture. 17 Vice-Chair Hamilton asked what agricultural products are profitable. 18 Jane Saiers said they do not know that information. 19 Mike Ortosky said it varies. He said the incubator farm he referenced they are using high 20 value crops and direct sales. He said there is a limited market for that. He said farmers who are 21 farming at scale in a known market likely have reduced debt. He said that farming in the middle 22 was often tobacco, but it has changed and that has been diversified. He said there are two scales 23 that seem to be the two models. 24 Commissioner McKee described his experiences with growing different products. He said 25 farmers have to find their niche and protect it. 26 Vice-Chair Hamilton asked how many farmers are selling outside of Orange County. 27 Mike Ortosky said it depends on what they are selling. He said farmers markets usually 28 have a radius, so some Orange County farmers could be at markets in other counties. He said it 29 is more of a regional look. 30 Vice-Chair Hamilton said this plan would be asking the county to invest in farmers. She 31 said she wanted to get an understanding of how the farming economy works. She said they want 32 to have the capacity locally to provide food. She wondered how much land is needed to provide 33 food security in the county. 34 Commissioner McKee said the majority of land in Orange County is owned by farmers. 35 He said without being able to sustain their lifestyle, the land will be sold. 36 Mike Ortosky said there is a huge demand for local products. He said the key is connecting 37 the high demand market with enough farmers through an infrastructure, to meet the demand. He 38 said that they are working with Duke University to help build infrastructure to connect the market 39 to the producers. 40 Jane Saiers said having a food shed is not a nice-to-have, but is important to have. 41 Commissioner Greene said the experience during the pandemic seeing food disappearing 42 from the grocery stores showed the importance of local and sustainable farming. She asked about 43 the TRICOG project with the three councils of governments that have been working together on 44 regional issues. 45 Mike Ortosky said he is on the advisory committee. He said it was a planning grant from 46 the department of Economic Development. He said there is a lot of data around the 17 counties, 47 and the next level is implementation dollars. He said that the environment is different now, but the 48 report is available, and the next level is implementation funding. 49 Chair Bedford said the experience of the transfer tax referendum showed that it would not 50 pass again. She said investing in agriculture is important, but she would not want to tie 51 commissioners' hands by dedicating certain revenues to agriculture. She said she had concerns 36 1 that some of the proposals were not legal, but she would like the County Attorney's Office to 2 review the plan. She asked for a better idea of who does what and how that gets done. 3 Mike Ortosky said the idea of a stewardship employee is a good idea, but it could come 4 from changing some job descriptions. He said it is a legitimate question and could be done. 5 Chair Bedford said she wants to know more about the safety certification and how much 6 it costs. She said it seems like such a great opportunity. She said one of the needs is more freezer 7 space. She asked if they can build freezers to assist with keeping products. She said that farmers 8 in the food share were looking for more space and infrastructure. 9 Commissioner Greene said that she had asked for more information on getting food into 10 the schools from Jonathon Smith at Cooperative Extension. She said there were procedural steps 11 from schools in addition to GAP certification. 12 Chair Bedford said that she would like to put that on a future school collaboration meeting 13 agenda. 14 Mike Ortosky said the GAP certification is required to sell to any institution because it is 15 legally a good thing to do. He said there is a huge market, but certification is very important. 16 Chair Bedford asked if it costs a lot to be certified. 17 Mike Ortosky said it's about$1,500 total. He said prime farmland has a definition. He said 18 there is a difference between preserving a farm and preserving prime farmland as a resource. 19 Commissioner Fowler said that was part of her question on the Comprehensive Land Use 20 Plan. 21 Commissioner McKee said often prime farmland is also the best for development. 22 Cy Stober, Planning Director, said that northern Orange County is not acceptable for 23 potential to accommodate septic systems. He said that if they did not include prime farmland, it 24 would be only 30%. He said the bittersweet concept of flexible development is permanent 25 preservation of prime farmland areas in exchange for smaller lots, more development potential. 26 Chair Bedford asked about agricultural use in the Unified Development Ordinance (UDO). 27 Jane Saiers said the request was to look at the UDO and see where some of the ordinance 28 can be strengthened to avoid the impacts on prime farmland, and then practices or policies that 29 can mitigate. 30 Chair Bedford asked if there was a new law about downzoning. 31 Cy Stober said it only applies to non-residential uses or zoning districts. 32 Chair Bedford asked if something is not zoned agricultural now, can they zone it. 33 Cy Stober said potentially if its not used for an industry or business. 34 Chair Bedford said she would like to make sure other departments are looking over the 35 plan. 36 Commissioner Greene said they can't keep the farmer from selling their land to developers 37 but maybe the county can incentives the developer keeping the majority of the prime farmland 38 undeveloped and the houses could be build around it instead of on it. She said that in Loudon 39 County, Virginia, they had cluster subdivisions, but the development was put on the most prime 40 farmland. 41 Chair Bedford said they need some help with the definition of sprawl. 42 Mike Ortosky said there is a difference between rural sprawl and normal subdivision 43 sprawl. He said that lowering density is not the same as protecting farmland. He said farmers' 44 planning horizons get shorter when things are fragmented around them. He said it is called 45 impermanent syndrome and at some point, fragmentation occurs, and you are the only one left, 46 and then you will sell at that point. He said that rural sprawl is a definition to look into. 47 Chair Bedford said she would not want to tie the hands of farmers in what they want to 48 use their land for. 49 Cy Stober said the minimum set aside would be 60% in flexible development. He said that 50 it is an idea that they are exploring and diving into, but he does not have an answer this evening. 37 1 Commissioner McKee asked the Board rhetorically how far the Board was willing to 2 impinge and impede on people's lives in order to live on their property. 3 Chair Bedford said that is an important question to consider as they think about preserving 4 open space and helping the climate. She said the Board would get their thoughts to the 5 Agricultural Preservation Board. 6 7 4. Soccer.com Center Report 8 The Board received a status report on the Soccer.com Center, a 34-acre soccer complex 9 operated by the County in western Orange County." 10 11 BACKGROUND: The Soccer.com Center opened in 2009, constucted with the "Soccer 12 Superfund" monies from the 2001 County Parks and Open Space Bond. 13 14 As outlined in the attached report, the complex includes five (5)full-size fields and one (1) practice 15 field, and is co-located with Gravelly Hill Middle School on West Ten Road. The School and Center 16 were designed and constructed at the same time in order to optimize infrastructure and parking 17 opportunities. In 2011, locally-based sports equipment firm, Sports Endeavors, secured naming 18 rights for the facility, under the company's Soccer.com (previously Eurosport) brand. 19 20 The facility has proven to be a desirable location for primarily soccer, but also lacrosse and 21 ultimate frisbee play. When the facility was built, it was intended to meet both 1)a need for soccer 22 fields for local recreational soccer programs, and 2)a site for soccer tournaments from across the 23 region, State and beyond. The Center has been in high demand for both of these functions over 24 the years, and in 2016 an adjacent 37-acre tract was acquired for expansion of the Center. While 25 there are future soccer fields planned in the County, Orange County at present has only one (1) 26 soccer field at Efland Cheeks Park and another at the Central Recreation Center in addition to 27 those at Soccer.com. 28 29 The fields at Soccer.com are heavily used for both weeknight recreational soccer play and 30 weekend tournament soccer during both the spring and fall seasons. The facility, which features 31 a highly-manicured natural grass Bermuda playing surface, operates from mid-March into early 32 June, and again from mid-August until early December. Staff at the Center spend a significant 33 amount of time marking and lining any of 20 different field configurations for the upcoming week's 34 play. In FY 2023-24, 474 reservations were made for field use at the Center, with almost 155,000 35 total visitors (head count). Field usage fees are examined periodically by comparison with other 36 like facilities and were most-recently adjusted in 2023. 37 38 After a significant drop in FY 2019-20 and FY 2020-21 revenues due to COVID closure and a 39 return to pre-pandemic levels of activity, the Soccer.com Center generated $205,362 in revenue 40 in FY 2023-24, with expenditures of$238,743 in direct costs ($408,406 if all personnel and other 41 expenses are added). Staff is proposing new revenue generating concepts for FY 2025-26, 42 including charging for tournament parking. 43 44 The Center also participates in many large tournaments, the biggest of which is the annual Boys 45 and Girls Soccer Showcase events. These two tounaments, now held in early December, attract 46 teams from all over North America and beyond. The Showcase events, which happen at several 47 locations across the Triangle, are an opportunity for top high school players to be seen by 48 collegiate recruiters from all across the country. As such, these two (2) weekend events bring in 49 thousands of players, coaches, parents and others to the facility and the area, generating 50 economic impact well beyond the facility's revenues generated. A recent assessment by the 51 Chapel Hill-Orange County Visitors Bureau of the 2024 College Series Soccer Showcases 38 1 reflected $2.25 million in direct business sales generated, and $3.3 million in total busines sales 2 (see attached report). 3 4 The Soccer.com Center is widely considered to have outstanding playing surfaces, but there are 5 limitations both in the number of playing fields and existing infrastructure, and the need for 6 improvements to the facility. After 15 years of intense use, field and irrigation improvements will 7 be needed in the next several years to keep the existing fields in prime condition. Additionally, the 8 planned expansion of the facility would increase playing fields but perhaps more importantly 9 address longstanding issues of additional parking and restrooms, etc. 10 11 David Stancil, Director of Department of Environment, Agriculture, Parks and Recreation, 12 introduced the item and made the following presentation: 13 14 Slide #1 ORANGE C©U�NTY NORTH CAROLINA Soccer.com Center Status Report April 8, 2025 15 16 17 Slide #2 Background's • Opened in 2009 • Five full-size fields and a practice field • Co-located with Gravelly Hill Middle School on West Ten Road • Soccer.com (Sports Endeavors)naming rights in 2011 • High demand for the facility, which hosts Local recreational soccer Many regional and two national soccer tournaments — Other sports events such as lacrosse and ultimate frisbee ORANGE COUNTY p NOWM C1kROIINA IS 39 1 Slide #3 Operations • Two operating seasons — Spring.March through first week of June — Fall:mid-August to early November(+two weekends in December) • Play Tuesday-Sunday, tournaments weekends. Tuesday Thursday generally for recreational soccer • Field preparation/maintenance Monday and Friday(am) • Turf maintenance (aerifying, topdressing,verticutting, and sodding) during summer and winter • Two full-time staff and part-time seasonals ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #4 Sponsorship and Naming Rights • Sports Endeavors (Hillsborough)is the main sponsor • Soccercorzz brand is part of one of the largest sports equipment funis in the U5 • County renewed 5-year contract for naming rights 2024 • Pursuing other sponsorships (concession stand was previously licensed) ORANGE COUNTY NORTH CAROLINA 5 6 40 1 Slide #5 Facility Usage • Generally, tournaments on weekends and County recreation soccer leagues on midweek nights. FY 2023-24 Reservations by User Group 23-24 . . 250 ,. 220 Carolina Velocity •169 9300 $• 9,292.50 0 200 Eno RiverAc@derny 73 3600 $ 3,737.50 fig Expedition School 10 1000 $ 600.00 3' ISO 125 NCFC 78 7800 $ 19,450.00 North Carolina Adult Soccer Association 9 450 $ 725.00 100 78 73 Orange County 220 53000 $ 54,240.00 ; SO TFDA 1 101 105001$ 12,187.50 z 10 10 9 ,Triangle United Soccer 125 27800 $ 17,640.00 0 FY 2D23-24 Totals 474 113450 �117,872.50 age o���a taG�G P�e� Ua� SFOP Ca�ol Users ORANGE COUNTY NORTH C,A.ROLINA 2 3 David Stancil said the chart in slide#5 does not show the number of fields being reserved, 4 which contributes to the revenue. 5 6 41 1 Slide #6 Fee Structure • Fees re-evaluated every few years, compared to other jurisdictions with similar facilities. Tournament Per Location Per hour Field Cost Hour Field Cost Light Fee Type Orange County Parks and Recreation $ 40.00 $ 50.00 $ 35.00 Soccer Fields Grass Durham Parks and Recreation $ 20.00 $ 20.00 $ 20.00 Soccer Fields Grass Raleigh Parks and Recreation $ 40.00 $ 40.00 $ 25.00 Soccer Fields Grass Chapel Hill Parks and Recreation $ 30.00 $ 30.00 $ 20.00 Soccer Fields Grass-Youth $ 45.00 $ 45.00 $ 20.00 Soccer Fields Grass-Adult Apex Parks and Recreation $ 40.00 $ 40.00 $ 20.00 Soccer Field Grass Chatham Parks and Recreation $ 20.00 $ 20.00 1$ 35.00 Soccer Field Grass `.�� ORANGE COUNTY NORTH CAROLINA 2 3 4 42 1 Slide #7 Revenues and Expenditures Revenues and Expenditures Revenues 2019-20 2020-21 2021-22 2022-23 2023-24 • Revenue $ 82,940 $ 35,000 $ 87,917 $146,982 $ 205,362 — Field usage Expenditures $ 265,461 $ 183,113 $ 225,551 $314,415 $ 408,406 Expenditures* $ 205,339 $ 121,397 $ 164,371 $213,482 $ 255,603 — Concession sales *W nus FTE Personnel — Sponsorships Soccer.com Revenues/Expenditures — Recreational soccer fees 5450000 $400,000 — • Expenditures $350,000 — Staff salaries/benefits* 5300,000 Maintenance supplies $25000 — Contract services $200,000 — Concession supplies 5150,000 — Utility costs 5100,000 — Equipment repairs $;0,000 ' — Recurring capital 201320 202421 2021-22 2022-23 2023-29 — Other operating Costs ■Revenue ■expenditures ■Expenditures• ORANGE COUNTY NORTH CAROLINA 2 3 David Stancil said that FY20 and FY21 revenues were much lower due to pandemic 4 restrictions. 5 6 43 1 Slide #8 Economic Impact and Indirect Revenues • Large tournaments such as the College Series Soccer Showcase bring significant economic impact to area • Showcase is a premier event that attracts players and recruiters from all over North America and beyond — The Girls Soccer Showcase event in December 2024 generated an estimated $1.33 million in direct business sales • Other large annual events take place at the Soccer.Com Center ORANGE COUNTY 1UIt l-6 V 4,-'�6i471.11:1 2 3 4 Slide #9 Closing Thoughts • Revenue Generation The Center brings significant economic benefits on and beyond site boundaries. Expanding usage could increase revenues—but comes with a cost • Cost Coverage - Like many mid-size municipal facilities,the Center does not cover all its costs • Facility Improvement. — 5occencom is over 15 years old with no major renovations to date — Existing fields and irrigation systems need upgrades(reflected in the CIP) — Phase 2 would add 3 new fields and additional parkinglrestroomsfentry • Playing Surface — Bermuda grass fields considered a high-quality playing surface — Continued debates on synthetic vs grass turf fields ORANGE COUNTY NORTH CAROIANA 5 6 David Stancil said synthetic turf offers more revenue opportunities. 7 Vice-Chair Hamilton said it is important to try to capture the economic impact of soccer 8 tournaments and use. She said that attendees may be generating occupancy tax, and those 9 revenues could be supporting some of the cost of operating the facility. 10 Chair Bedford said it is important to count the cost of staff in an analysis of the operating 11 costs. She said travel sports families are going to stay at lower-cost facilities that may not be in 12 Orange County. 44 1 David Stancil said tournament organizers are encouraging families to stay in specific 2 hotels, and some are in Chapel Hill, Carrboro, and Hillsborough. 3 Chair Bedford said it is important to target Orange County families. She asked if there is 4 a waitlist for soccer. 5 David Stancil said if there was a waitlist, it was not that many. He said there are two 6 seasons, and they have expanded the number of teams. 7 Chair Bedford said she was happy to hear that, as there have been waitlists for other 8 facilities. 9 David Stancil said there was a soccer symposium report 25 years ago that identified the 10 need for tournament facilities and recreational fields. He said that 25 years later, those things are 11 still both true. He said the county is the place where kids who cannot afford travel soccer play. 12 He said they have seen what tournaments can bring. 13 Commissioner Portie-Ascott asked if the community can use the fields when they are not 14 in use. 15 David Stancil said no because the fields are highly manicured due to the turf. He said the 16 only rest day is Monday, and the fields are being used the other days of the week. He said there 17 are a few fields at other facilities that are available, and the Fairview community is interested in a 18 soccer field. 19 Chair Bedford said that she preferred the healthier and safer use of grass on the fields 20 instead of synthetic. She said when considering turf, you must consider all costs including 21 replacement. She said that debt was not considered in the report. 22 David Stancil said turf managers and most players would agree. 23 Commissioner Fowler said that grass turf is associated with fewer injuries and mitigates 24 heat and is better for the climate. 25 Chair Bedford said there is interest in purchasing fields from other entities, which will be a 26 future discussion. 27 28 5. Board of Health —Appointments Discussion 29 The Board discussed appointments to the Board of Health. 30 31 BACKGROUND: The Board of Health makes policy and is charged with protecting and promoting 32 public health in Orange County. 33 34 The Board of County Commissioners appoints all eleven (11) members with representation from 35 specific health-related professions and the general public. 36 37 The following individuals are recommended for Board consideration: 38 NAME SPECIAL TYPE OF EXPIRATION REPRESENTATIVE APPOINTMENT DATE TERM Dr. Brian Pharmacist Second Full Term 06/30/2028 Crandell Dr. Davia Dentist First Full Term 06/30/2028 Nickelson (reappointment Dr. Aparna Physician Third Full Term 06/30/2028 Jonnal 39 40 If the individuals listed above are appointed, no vacancies remain. 41 42 Laura Jensen introduced the item. 45 1 The Board agreed by consensus to reappoint the recommended individuals. 2 3 6. Chapel Hill Orange County Visitors Bureau Advisory Board —Appointment Discussion 4 The Board discussed an appointment to the Chapel Hill Orange County Visitors Bureau Advisory 5 Board. 6 7 BACKGROUND: The Chapel Hill Orange County Visitors Bureau Advisory Board is charged with 8 developing and coordinating visitor services in Orange County. It also implements marketing 9 programs that will enhance economic activity and quality of life in the community. 10 11 The Board of County Commissioners appoints all seventeen (17) members, with representation 12 from specific entities and fields. 13 14 The following individual is recommended for Board consideration: 15 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Ben Marklin Alliance for Historic Partial Term 12/31/2025 Hillsborough 16 17 If the individual listed above is appointed, no vacancies remain. 18 19 Laura Jensen introduced the item. 20 The Board agreed by consensus to appoint the recommended applicant. 21 22 7. Commission for the Environment—Appointments Discussion 23 The Board discussed appointments to the Commission for the Environment. 24 25 BACKGROUND: The Commission for the Environment advises the Board of Commissioners on 26 matters affecting the environment with particular emphasis on protection. It educates the public 27 and local officials on environmental issues and performs special studies and projects. It also 28 recommends environmental initiatives and study changes in environmental science and local and 29 federal regulations. 30 31 The Board of County Commissioners appoints all fifteen (15)At-Large members. 32 33 The following individuals are recommended for Board consideration: 34 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Dr. Mayur At-Large Partial Term 12/31/2025 Loda a William Branch At-Large Partial Term 12/31/2025 35 36 If the individuals listed above are appointed, the following vacancy remains: 37 38 46 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 12/31/2027 Vacant since 09/09/2024 At-Large 12/31/2027 Vacant since 03/12/2025 1 2 Laura Jensen introduced the item. 3 The Board agreed by consensus to appoint the recommended applicants. 4 Laura Jensen said that the county will continue to advertise for the remaining vacancies. 5 6 8. Human Relations Commission —Appointments Discussion 7 The Board discussed appointments to the Human Relations Commission. 8 9 BACKGROUND: The Human Relations Commission advises the Board of County 10 Commissioners on solutions to problems in the field of human relationships. It also makes 11 recommendations designed to promote goodwill and harmony among groups in the County 12 irrespective of their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, 13 disability, age, marital status or status with regard to public assistance. 14 15 The Board of County Commissioners appoints all twelve (12) members. 16 17 The following individuals are recommended for Board consideration: 18 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Tiffney Marley At-Large Partial Term 09/30/2025 Krista Caraway Carrboro Town Limits First Full Term 06/30/2028 Wendy Calvin At-Large First Full Term 09/30/2027 Jeff McNeill Chapel Hill Town First Full Term 06/30/2028 Limits Jameelah At-Large Second Full Term 06/30/2028 Merritt 19 20 If the individuals listed above are appointed, the following vacancy remains: 21 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE At-Large 06/30/2027 Vacant since 03/26/2025 22 23 Laura Jensen introduced the item. 24 The Board agreed by consensus to appoint the recommended applicants. 25 26 9. Parks and Recreation Council —Appointment Discussion 27 The Board discussed an appointment to the Parks and Recreation Council. 28 29 BACKGROUND: The Parks and Recreation Council consults with and advises the Department 30 of Environment, Agriculture, Parks and Recreation, and the Board of County Commissioners on 31 matters affecting parks planning, development and operation; recreation facilities, policies and 32 programs; and public trails and open space. 33 47 1 The Board of County Commissioners appoints all twelve (12) members with representatives from 2 each of the County's townships plus its municipalities, as well as two (2) non-voting youth 3 delegates. 4 5 The following individual is recommended for Board consideration: 6 NAME POSITION DESCRIPTION TYPE OF EXPIRATION APPOINTMENT DATE TERM Margaret Chapel Hill Township Partial Term 03/31/2026 Moriarty 7 8 If the individual listed above is appointed, no vacancies remain. 9 10 Laura Jensen introduced the item. 11 The Board agreed by consensus to appoint the recommended applicant. 12 13 Adjournment 14 15 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 16 adjourn the meeting at 10:27 p.m. 17 18 VOTE: UNANIMOUS 19 20 21 22 Jamezetta Bedford, Chair 23 24 25 Recorded by Laura Jensen, Clerk to the Board 26 27 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 April 15, 2025 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, April 1, 9 2025, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Jean Hamilton 12 and Commissioners Marilyn Carter, Amy Fowler, Sally Greene, and Phyllis Portie-Ascott 13 COUNTY COMMISSIONERS ABSENT: Commissioner Earl McKee 14 COUNTY ATTORNEYS PRESENT: John Roberts 15 COUNTY STAFF PRESENT: County Manager Travis Myren, Deputy County Manager Caitlin 16 Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be identified 17 appropriately below) 18 19 Chair Bedford called the meeting to order at 7:02 p.m. All commissioners were present, 20 except Commissioner McKee. 21 22 Chair Bedford read the public charge. 23 Chair Bedford said that Commissioner McKee is sick and will not be in attendance. She 24 explained the process for making public comment and indicated that those signed up to speak on 25 the Revenue Neutral Tax Rate item can speak during the "Matters not on the Printed Agenda" 26 portion of the agenda. She also suggested amending the agenda to hear the special presentation 27 from GoTriangle before public comments. 28 29 1. Additions or Changes to the Agenda 30 A motion was made by Commissioner Fowler, seconded by Commissioner Carter, to move 31 public comments after item 4-a. 32 33 VOTE: UNANIMOUS 34 35 The Board then discussed item 3 on the agenda. 36 37 3. Announcements, Petitions and Comments by Board Members 38 Commissioner Fowler had no comments to share. 39 Vice-Chair Hamilton thanked those who have sent in comments and are present to speak 40 on the revaluation. She said the Board appreciates everyone's input and shared that she reads 41 all of the emails and comments. She said she has been concerned about the efficient use of 42 taxpayer money since she was elected and wants to share a couple of principles she keeps in 43 mind when thinking about the county budget. She said the reason there are government services 44 is because the market doesn't always, and often doesn't, effectively allocate resources. She said 45 she also thinks about the importance of investments in people and infrastructure that in the long 46 run benefits everyone. 47 Chair Bedford had no comments. 48 Commissioner Greene said in addition to the GoTriangle presenters later, she would like 49 to welcome the acting GoTriangle CEO and President, Byron Smith. The Board recognized Byron 50 Smith. 2 1 Commissioner Carter echoed Vice-Chair Hamilton's thanks to those who have provided 2 input on the revaluation and revenue neutral rate. She announced that Earth Day is on April 22"d 3 She said she serves on the Solid Waste Advisory Group and learned that composting 1 million 4 pounds of food waste in 2024 reduced 3 million pounds of CO2. She said she had the opportunity 5 to meet with the Emergency Services Department this week and commended and recognized 6 their work. She also thanked Travis Myren for submitting three names from different Orange 7 County departments for future recognition. 8 Commissioner Portie-Ascott said she attended an event at Mt. Zion AME Church. She 9 said many members of that church are present tonight to make comment. She said she attended 10 the district 9 meeting for NCACC and there are some serious concerns about House Bill 765, 11 which is about land use reform. She said the NCACC Executive Director believes it will have a 12 significant impact on rural buffers. She said that he is encouraging elected boards to reach out to 13 state leaders and suggested the Board reach out to Orange County's legislative delegation. She 14 said the League of Municipalities shares the same concerns and said the Board should reach out 15 to municipal leaders and encourage them to also reach out to state leaders. 16 Chair Bedford said the Board can send a letter or emails to the legislative delegation about 17 this issue. She said she will work with Commissioner Portie-Ascott on this along with the County 18 Manager and the Planning and Inspections Director. 19 20 4. Proclamations/ Resolutions/ Special Presentations 21 a. Presentation on the GoTriangle Transit Ambassador Program 22 The Board received a presentation from GoTriangle on its Transit Ambassador Program. 23 24 BACKGROUND: GoTriangle's Ambassador Program is a community-focused initiative modeled 25 after similar programs across the country, such as those operated by Bay Area Rapid Transit 26 (BART), the Southeastern Pennsylvania Transportation Authority (SEPTA), and LA Metro. The 27 program serves as a vital connection between the transit agency and community services, 28 providing support in areas such as: 29 30 • Mental health crisis response through local professional teams 31 • Resources and assistance for community leaders 32 • Emergency and criminal incident response by law enforcement 33 • Contracted security services and outreach to unsheltered populations 34 35 Since its inception,the program has expanded from a collaboration of eight(8)local governments, 36 transit agencies, and nonprofit organizations to over fifteen (15) partners and continues to grow 37 through new community-based partnerships. The Program's success is measured by its ability to: 38 39 • Effectively serve, communicate with, and engage customers 40 • Collect and share data with stakeholders 41 • Ensure a safe and secure transit environment 42 • Strengthen community engagement 43 44 Highlights of the program's goals include: 45 46 • Building trust with riders and the broader community 47 • Expanding partnerships 48 • Encouraging stakeholder commitment and shared responsibility 49 • Sustaining the program's growth and securing continued funding 3 1 Sarah Williamson-Baker, the new Deputy Orange County Transportation Director, 2 introduced herself and introduced Jimmy Price, Director of Safety and Security at GoTriangle. 3 Jimmy Price made the following presentation: 4 5 Slide #1 6 Transit Ambassador Program April0 _ Orange County Board of Commissioners JIMMY PRICE,DIRECTOR OF SAFETY AND SECURITY Ambassador G Triangle ORANGE,AR(-)UNA Y Program I INNER i 7 8 9 Slide #2 Agenda 1. Transit and public safety 2. How success is measured 3. Program testimonials 4. What's next? 10 11 12 4 1 Slide #3 Developing Community-Based Public Safety Programs Nationwide {D Metro 1 SEPTA 3ii 7--AS2 3 Jimmy Price said when thinking about homelessness, there is one underlying question 4 faced by transit agencies: How do we balance the impact of our services while maintaining our 5 social responsibility to provide transit services to all riders, housed or not. He said over 700,000 6 individuals experience homelessness each night across the nation, and over 11,626 people were 7 homeless in North Carolina during the 2024 Point-In-Time Count. He said unhoused individuals 8 may use public transit for shelter from the elements and if people feel unsafe, they will stop using 9 transit. He said GoTriangle modeled the Transit Ambassador Program after some of the agencies 10 on the slide above that have developed a proactive approach to increasing and improving the 11 safety of transit systems. 12 13 5 1 Slide #4 Crisis ➢ Respond to mental A Response to emergencies health crisis incidents Responseand crime Tea m 9 Patrol and secure ppp- Customer information facilities 9 Rider interventions GoTriangle Contracted 9 Support emergencies and Transit Riders& security incidents ➢ Facilitates connection Ambassador Security to services 9 Code of Conduct Visible presence awareness r 9 Customer service 9 Visual deterrence Community 9 Outreacht 0 riders Support and resources Leaders 9 Conned riders with resources and services GoTriangle's Public Safety Eco-System z 3 Slide #5 PF q Spring into Action Event • Non-destination .�y'M l �I ty ridersIL x • Community and It 1 &.441 1 Outreach Services • Developing 4 6 1 Jimmy Price said the Spring into Action event in 2023 was the start of the conversation 2 about transit and safety with community partners. He said the conversation was prompted by non- 3 destination riders using public transit to stay warm. 4 5 Slide #6 Durham Trnle I LYi'.lik•l.,i.i'a t End Hom3�l nes � / �L HEART OAK CITY Ralei h Cary CARS (� � Haven House =NTRYc� DURHAM WAKE HouslNc (]RANGE COUNTY �L1sSC�11? Q C011NTYNORTH CAROLINA ,. MISSION HOPE �Fna •... �.._J ACORNS ilF A. r 3? IANI f y 6 7 Jimmy Price said GoTriangle is having an ongoing discussion with the partners listed in 8 slide #6 about rider safety. 9 10 Slide #7 How we I I we care for, How we gat h er d ata and communicate with,and communicate information engage our customers. to stakeholders. How safe and secure isHowwe engage the * our bus system. 0 community. Success is Measured By 11 12 Slide • : TRANSIT AMBA55AD®R Uonyasha (Tasha) Hargrove,Transit Slide #9 Spring Break LMTips Tasha Hargrove, GoTriangle's Transit Ambassador and Outreach Specialist, continued the presentation. She said her job is to provide exceptional customer service to operators, students new Ambassador and Outreach Specialist Joined the Team: May 19, 2024 • Eighteen years experience in customer ✓' ,� service • Two years at GoTriangle as a Customer Information Specialist • History of community outreach service � r r i �Illr to the area, etc. 8 1 Slide #10 HEART Crisis Intervention Programs s lo 2 3 Tasha Hargrove shared she is on GoTriangle buses all day long. She said this program 4 allows GoTriangle to provide information to riders experiencing homelessness or mental health 5 crises and connect them with partner organizations in the community. She explained that 6 GoTriangle's goal is to connect the community to riders and riders to the community. 7 8 Slide #11 Having someone onboard your buses provides a sense of safety while offering assistance and resource information to youth and young adults who are unhoused or living in an unsafe environment, helps get the ball rolling in the right direction. " He IseyMosley D i—WL 06 c and Homeless Sem lex, 9 10 11 9 1 Slide #12 2 Build trust with riders and the community _ Increase a diverse network of regional partners within GoTriangle's service area What's n ext? Foster commitment and ownership among stakeholders Grow Grow and fund the Ambassador Program and fund3 4 Jimmy Price presented this slide and welcomed questions from the Board. 5 Commissioner Portie-Ascott asked what percentage of the time a safety issue is present 6 when there are incidents. 7 Jimmy Price said there used to be more of an issue, but GoTriangle educated drivers 8 about de-escalation and conflict resolution, mental health issues, etc. and the number of safety 9 threats has dropped. He said GoTriangle has also implemented a softer approach when it comes 10 to engaging law enforcement. He said law enforcement is called only when absolutely necessary. 11 He explained there is a security officer on platforms, but the Transit Ambassador is the bridge that 12 helps address issues before they become serious. 13 Commissioner Portie-Ascott asked if there is a Transit Ambassador on each bus. 14 Jimmy Price said right now, it is only Tasha, but the goal is to increase the number of 15 Ambassadors. He said they are taking a strategic approach now and ensuring that Tasha is 16 present on routes with riders of greater needs in order to provide resources. 17 Commissioner Portie-Ascott asked how many of those riders are children. 18 Jimmy Price said he has not seen data indicating that many riders are children. He said 19 the challenge is that they do not get on the buses and ask who is experiencing homelessness. 20 He explained that their presence builds trust, and they find out information through conversation. 21 Commissioner Greene said the GoTriangle Board of Directors was very excited about this 22 program and about adding more ambassador positions as part of the Strategic Plan. He 23 encouraged Jimmy Price to reach out to as many social service stakeholders in Orange County 24 as possible. 25 Chair Bedford asked if there is anyone on staff trained on working with people with IDD 26 and helping them navigate the busses. 27 Jimmy Price said that training is in the works, and they rely on community partners in the 28 meantime for the expertise. 10 1 Chair Bedford said the Seymour Center works with Chapel Hill Transit on Senior issues. 2 She encouraged them to connect with the Department on Aging for that support as well. 3 Vice-Chair Hamilton said she noticed that Alliance Health is not on the list of partners. She 4 said they fund mental health services for residents on Medicaid and uninsured in Orange County 5 and other counties. 6 Jimmy Price said they were not listed, but Alliance does the training for GoTriangle staff. 7 8 The Board moved to public comments. 9 10 2. Public Comments (Limited to One Hour) 11 a. Matters not on the Printed Agenda 12 Vivian Herndon Latta said she and Gwendolyn Benjamin are here tonight to speak about 13 their food bank at the Mt. Zion AME Church in Hillsborough. She said they have been warned that 14 the food supply may not be as steady as it has been previously. She said many seniors rely on 15 their food bank and is asking the Board to consider providing funding to help fill this gap. She said 16 food insecurity is a real problem in Orange County, and they would like to be able to continue 17 helping community members. 18 Pastor Gwendolyn Benjamin said the food bank is staffed by volunteers from the church 19 and the broader community. She said she would like information on how to apply for funding for 20 the food bank and looks forward to continuing the relationship with the commissioners. 21 Ashley Parker said she lives in Northern Orange County and appreciated last week's 22 presentation from the Agricultural Presentation Board. She said there were thoughtful questions 23 asked from the Board, and she would like to answer those questions from her perspective. She 24 said farmers need one acre per person to be able to feed the population. She said that 25 Commissioner Hamilton had asked what that looks like in Orange County. She said that currently 26 there is only enough productive farmland in Orange County to feed 30% of the population. She 27 said they do not produce enough food and that removes people from agriculture. She said that 28 everything that is consumed is created by a farmer somewhere. She said agriculture should be 29 supported because it affects everyone. She said that it was implied that the county's hands are 30 tied but they can set a realistic budget that they can afford and that will not tie the hands of their 31 children and grandchildren. 32 33 b. Matters on the Printed Agenda 34 Maxecine Mitchell said she is from the Chestnut Oaks community and that residents in 35 her neighborhood are shocked by their property reappraisals. She said they have investors who 36 call trying to buy their homes a lot. She said properties around there are selling for a lot, but their 37 properties are limited due to the rules of the watershed. She said the homes are being resold for 38 a lot more and are not remaining affordable. She asked how the number could go from $169,000 39 to $299,000. 40 Sandra Clinton said she lives in a townhome community in Hillsborough built by Habitat. 41 She said she is a senior citizen on a fixed income. She said that her affordability is based on a 42 fixed income and her taxes are going to go up and make it unaffordable. She also expressed 43 concerns about the tax revaluation. 44 Joann Mitchell said she lives in the Efland area and is a habitat owner and a mortgage 45 free homeowner. She said that she is the president of Homeowners United of Orange County and 46 that is a countywide organization representing all Habitat for Humanity neighborhoods. She said 47 there are income requirements that must be met to qualify for a Habitat for Humanity program. 48 She expressed concerns with the process for revaluating Habitat homes in the county. 49 Kate Whetten said she works at Duke University and lives in Orange County. She said 50 that they have laid off three people so far and looking at further. She said that this is only the tip 51 of the iceberg of the economic impacts of federal decisions in this area. She said this is a time 11 1 when people are scared about things like Social Security, social services, and the broader 2 unknowns. She said she is hoping for a pause on this revaluation because of the economic 3 climate. She said it is very possible that the values may decrease drastically in the next year 4 because there will be more homes on the market and people will not be able to afford them. 5 Virginia Whetten said she appreciates what taxes do for communities. She said she is 93 6 years old and is on a fixed income. She said she is afraid that her home that she and her late 7 husband owned will become unaffordable for her as a result of the revaluation. 8 Maureen Hayes said the value of her home increased drastically in 2017 and resulted in 9 $1000 more a month. She said she is concerned now that her property value has gone up another 10 50%, she is going to be priced out. She asked the Board to do something to help. 11 Sandra Theard said her family has been in Orange County since the 1800s. She said her 12 family's land tripled in value and has never had anything on it. She said she is also a senior but 13 has a legacy here and would like to be able to pass that land onto her son and other family 14 members. She said she does not want to be priced out or forced to move because her taxes cost 15 too much. She asked the Board to reconsider the values of her property. 16 Suzanne Allen said the method of taxation is punitive to long-term residents. She said she 17 has lived in her house for 40 years. She said her neighborhood was annexed by Carrboro years 18 ago and her taxes already doubled at that time. She said she would like the method used to 19 evaluate values be reconsidered. 20 Clara Felaski said she lives in Carrboro and is retired and lives on a fixed income. She 21 said that her assessment went up 40%. She said that she still has a mortgage, and any increase 22 is a financial burden. She said that she submitted an appeal because the comparisons were not 23 actually comparable to her house. She said she looked at comps and many sold for considerably 24 less than what her house is currently assessed. She said the housing market since this process 25 began has already gone down. 26 Cliff Simpson said he is against ax revaluation. He said the new values are arbitrary and 27 do not take into account the needs of homeowners. He said it does not take into consideration 28 the burden it places on homeowners, and he said property owners cannot absorb any more tax 29 increases here. 30 Cynthia Anderson said she has lived in North Carolina her whole life and now lives in 31 Carrboro. She said homeowners are being pushed to their limits. She said people who have 32 worked their whole lives, invested in and provided for their community are being pushed out 33 because other people want to live here. She said she hopes the Board will realize that this is not 34 sustainable for members of the community. 35 Terri Buckner said she has always supported the government's role in promoting the public 36 good and providing services not covered by the private sector. She said she has never questioned 37 her taxes until this year. She said she knows the Board cannot postpone the revaluation and that 38 they cannot set up a tiered tax system, so the only thing they can do is be careful about what is 39 approved going forward. She asked them to carefully consider what they choose to fund over the 40 revenue neutral rate. 41 Isabel Gagmon said she agrees with others that she will not be able to afford her home at 42 its new value. She said the real value of her house, not driven by the market, has not changed. 43 She suggested the Board should not use the market value because that only benefits people with 44 money, investors, etc. 45 James Thomas said he built a house for$105,000 and it was paid for in twelve years and 46 he paid for it by working weekends and nights. He said he saw the recent assessment and could 47 not believe that his concrete slab, one bedroom, two bath house was appraised at $430,000. He 48 said he understands that this is a growing area and that taxes need to go up some, but he is 49 asking that the assessment values be given a good look. 50 Gerald Scarlett said he went to several tax meetings and the staff did an excellent job. He 51 said that he has also went into the tax office and his questions were answered completely and he 12 1 was given much respect. He said the taxes are already some of the highest in the state and he 2 has heard the term revenue neutral and asked the Board to meet that and to also be spending 3 neutral. He said they need to be spending on what is needed and not what is wanted. He said 4 there are people going hungry. He said that his money has been spent to buy ink pens with Orange 5 County information and that he does not think taxpayers will be upset if they do not get a pen. He 6 said he lives in the rural buffer, and he feels like they have his property and the sign welcoming 7 people into the area is not needed. 8 9 Chair Bedford said April 301h is the deadline for informal appeals. 10 11 In order to allow all those present an opportunity to hear the Revenue Neutral Tax Rate 12 presentation, Vice-Chair Hamilton made a motion to move item 7-a next on the agenda. The 13 motion was seconded by Commissioner Fowler. 14 15 VOTE: UNANIMOUS 16 17 7. Reports 18 a. Revenue Neutral Tax Rate for FY 2025-26 19 The Board reviewed the revenue neutral tax rate calculation for FY 2025-26. 20 21 BACKGROUND: The Tax Administration Department has completed the 2025 revaluation of real 22 property. The revaluation is intended to adjust property values to reflect market value as of the 23 appraisal date of January 1, 2025. 24 25 The 2025 revaluation was mandated in 2022 when the County's sales ratio or the comparison 26 between assessed value and market value dropped below 85%. NCGS 105-286(a)(2) states: 27 28 A county whose population is 75,000 or greater according to the most recent annual 29 population estimates certified to the Secretary by the State Budget Officer must conduct a 30 reappraisal of real property when the county's sales assessment ratio determined under G.S. 31 105-289(h) is less than .85 or greater than 1.15, as indicated on the notice the county 32 receives under G.S. 105-284. A reappraisal required under this subdivision must become 33 effective no later than January 1 of the earlier of the following years: 34 35 a. The third year following the year the county received the notice. 36 b. The eighth year following the year of the county's last reappraisal. 37 38 The sales ratio for 2022 was 0.8197 which was below the standard of 0.85 and triggered a 39 mandatory revaluation within three years. By 2024, the sales ratio had dropped to 0.6445. 40 41 The 2025 revaluation resulted in a 38.6% increase in the total tax base compared to FY 2024-25, 42 increasing the total tax base by $9 billion to $32.6 billion. 43 44 Property tax revenues are calculated by applying a property tax rate to the property tax base. If 45 the tax rate were left unchanged following a revaluation, property tax revenues would 46 automatically increase as a result of the increased property tax base. However, the State of North 47 Carolina requires counties to publish a revenue neutral tax rate following a revaluation. The 48 revenue neutral tax rate is the tax rate that would produce the same amount of revenue that was 49 generated in the prior year given the new tax base. The revenue neutral tax rate is then adjusted 50 for the average annual natural growth that occurred since the last revaluation. 51 13 1 The total tax base is the combined value of real property, personal property, and motor 2 vehicles. When those amounts are combined, the total tax base is $32.6 billion. 3 4 • The total tax levy in FY 2024-25 was $203.2 million. When that is adjusted for natural 5 growth that has occurred since the last revaluation (2.52%), the tax levy for the purposes 6 of calculating the revenue neutral rate is $208.3 million. 7 8 • The revenue neutral tax rate required to produce $208.3 million in tax revenue using a 9 total tax base of$32.6 billion is 0.6384 per $100 of assessed value. This is a decrease 10 from the current tax rate of 0.8629 per$100 of assessed value. 11 12 All tax districts are required to publish revenue neutral tax rates. The table below details the 13 revenue neutral tax rates for the Chapel Hill-Carrboro City Schools Special District Tax and the 14 rates for each of the Fire Districts: 15 Tax District FFY2024-25 Tax Rate Revenue Neutral Rate L _d Ar M CHCCS DISTRICT TAX 19.80 14.62 CEDAR GROVE FIRE 9.00 6.54 CHAPEL HILL FIRE 13.87 10.79 DAMASCUS FIRE 12.80 9.79 EFLAND FIRE 10.28 7.38 ENO FIRE 11.98 8.71 LITTLE RIVER FIRE 7.39 5.35 NEW HOPE FIRE 13.84 10.15 ORANGE RURAL FIRE 11.49 8.21 ORANGE GROVE FIRE 8.27 5.81 SOUTH ORANGE FIRE 9.09 6.67 SOUTH TRIANGLE FIRE 12.80 8.75 WHITE CROSS FIRE 13.84 10.30 16 17 Travis Myren introduced the item and made the following presentation: 18 19 14 1 Slide #1 ORANGE COUNTY NC)RTH CAROLINA Revenue Neutral Property Tax Rate for FY25-26 April 15, 2+025 Board of Commissioners Business Meeting 2 3 4 Slide #2 Why Conduct a Revaluation Now? Value all property in the County to reflect market conditions/market value at the time of the revaluation - Equity-redistribute the responsibility for property tax payments based on market value Required by AfC65 105-2$6[a](2h — A county whose population is 75,000 or greater according to the most recent annual papulation estimates certified to the Secretary by the State Budget dfficer must conduct a_reopproisal of real property when the county's sales assessment ratio determined under G.S.16S-299(h)is less than.85 or greater than 1.15,as indicated on the notice the county receives under G.S.105-284.A reappraisal required under this subdivision must become effective no later than January I of the earlier of the following years: a. The third year following the year the county received the notice. b. The eighth year following rhe year of the county's last reappraisal. In 2022, Orange County received notice of a mandatary revaluation - Sales ratio for 2022 was 9.8197 which was below the standard of 0.85 - By 2024, sales ratio dropped to 0.6445 ORANGE COUNTY 2 NORTH+CAROLINA 5 6 7 15 1 Slide #3 Revenue Neutral Property Tax Rate • County is required to publish but not adopt a Revenue Neutral Property Tax Rate The tax rate that would be required to raise the same amount of revenue as the previous year, plus an allowance for average natural growth rate. Current tax rate -0.8629 cents per$100 of value • Revenue neutral tax rate will drop if tax base increases - Property Tax Base f X Property Tax Rate! =Property Tax Levy Average natural growth rate due to new construction for the past three years and growth in the value of motor vehicles = 2.52% GRANGE COUNTY Nt)121'11 CAROLINA 2 3 4 Slide #4 Revenue Neutral Property Tax Rate Property Tax Base X Property Tax Rate= Property Tax Lewy Property Type Assessed Value for 2025 Real Property Land+Improvements/Buildings $29,645,160,916 • Adjusted by 5%for expected appeals Personal Property&Public Utilities Unlicensed vehicles,trailers,campers,boats, $1,242,143,886 yet skis,etc. Power company,gas company,railroad,etc. Motor Vehicles $1,743,029,203 TOTAL $32,630,334,005 38.6%Increase from FY2024-25 a ORANGE COUNTY NA5 6 7 16 1 Slide #5 Revenue Neutral Property Tax Rate Property Tax Base X Property Tax Rate= Property Tax Levy Property Tax Levy Property Tax Levy Amount FY2024-25 Property Tax Levy $203,1891,402 3 Year Average Growth—2.52% $5,117,355 TOTAL $208,306,757 ORANGE COUNTY 5 NORTH CAROLINA 2 3 4 Slide #6 Revenue Neutral Property Tax Rate Property Tax Base X Property Tax Rate= Property Tax Levy Property Property $32,630,334,005 0.006384 $208,306,757 Or...0.6384 per$100 of Assessed Value ORANGE COUNTY 6 NORTH CAROLINA 5 6 7 17 1 Slide #7 Impact of the Revenue Neutral Property Tax Rate Interaction between increased value and tax rate decrease Pre-Revaluation $ 400,004 0.8629$ 3,452 Post Revaluation Value $ 500,000 0.6384 $ 3,19z 7$(260) alue 25%Increase Pre-Revaluation $ 400 DQD 0.8629$ 3,452 Past Revaluation Value $ 600,QDQ 0.6384 $ 3,830 Value 50%Increase • Break even percentage increase in value—35% FY2024-25 Ta Est Rev- Change FY2024-25 Value Tax Liability %Increase FY2025-26 Valu Tax from PreRevaluation $ 400.000 0.8629$ 3,45? Post Revaluation Value $ 540,000 0.6384 $ 3,447 $5 a u e 35%Increase ORANGE COUNTY 7 Nt Ili"I'F 1 CAROLINA 2 3 4 Slide #8 Revenue Neutral Property Tax Rate Total Property Tax Base Growth Property Type %Change from FY2024-25 Real Property Increase 50%Increase Adjustment for Appeals 42.5% Increase in Real Property Only Include Personal Property and Motor Vehicles 38.6% Increase in Total Tax Base Slower Growth compared to Real Property Account for Natural Growth in Property Tax Revenue 35% Break Ewen Increase e ORANGE HE CC+UOIL II7 QTY 5 6 Travis Myren said this break-even percentage only applies to the county share of property 7 taxes. He said those living in municipalities and those paying the Chapel Hill-Carrboro City 8 Schools special district tax will have a different break-even percentage. 9 10 18 1 Slide #9 Revenue Neutral Property Tax Rate All Taxing Districts are Required to Publish Revenue Neutral Property Tax Rates 7EDAR s DISTRICT TAX 119.80 14.6 GROVE FIRE 9.00 6.EL HILL FIRE 13.87 10.7 DAMASCUS FIRE 12.80 9.7 EFLAND FIRE 10.28 7.3 END FIRE 11:98 8.71 LITTLE RIVER FIRE 7.39 5.3 NEW HOPE FIRE 13.84 10.1 RANGE RURAL FIRE 11.49 8.21 RANGE GROVE FIRE 8.27 5.81 SOUTH ORANGE FIRE 9.09 6.6 SOUTH TRIANGLE FIRE 12.80 8.7 WHITE CROSS FIRE 13.84 10.3 s ORANGE COUNTY TY IR 2 3 4 Slide #10 Questions? ORANGE COUNTY NORTH CAROLINA 5 6 Commissioner Carter thanked Travis Myren for his presentation. She asked about the 7 natural growth rate. She said it is her understanding that the natural growth rate is required by 8 statute. 9 Travis Myren said that is correct. 19 1 Commissioner Carter asked how the natural growth rate for Orange County compares to 2 other counties. 3 Travis Myren said the natural growth rate is dependent on new construction, so to the 4 extent there is more new construction in surrounding counties, the natural growth rates would be 5 higher in those counties. 6 Commissioner Carter asked is Travis Myren has a sense of the appeals right now. 7 Travis Myren said he does not have a sense of how the appeals may impact the tax base 8 right now, but there are over 700 appeals pending. He said staff is continuing to monitor this and 9 will have a better understanding of the potential tax base impact after the informal appeals period 10 ends. 11 Commissioner Carter asked if there is any indication that some types of properties are 12 increasing more than others or if there is something that shows where values are increasing. 13 Travis Myren said he can produce a heat map that will show areas of higher increase in 14 the county. 15 Commissioner Fowler said she recalls that the average increase for residential properties 16 is 52% and it was lower for commercial properties. She asked if that is still the case and what is 17 driving the difference. 18 Travis Myren said those rates are based on the market demand, and there has been less 19 demand for commercial property. 20 Commissioner Fowler asked if apartment complexes are commercial or residential. 21 Travis Myren said they are considered commercial. 22 Commissioner Fowler said there are some residents living in apartments that are 23 concerned their rent will go up. She asked if that could be attributed to the revaluation or if 24 apartment complexes are taking advantage. 25 Travis Myren said staff can spot check some complexes in each town to see. 26 Commissioner Fowler encouraged residents that had significant increases to appeal. 27 Travis Myren indicated he is always available to answer residents' questions and 28 encouraged them to email him. 29 Chair Bedford shared that the Board will have a work session next Tuesday on the capital 30 budget. She explained the operating budget will be presented to the Board on May 6t" and there 31 will be many other work sessions about the budgets after that. 32 33 2. Public Hearings 34 a. FY26 Annual Work Program for Transit 35 The Board conducted a public hearing on the FY26 Annual Work Program (AWP) for transit and 36 approve the Program. 37 38 BACKGROUND: In 2011, Orange County voters approved a half-cent sales tax to fund public 39 transit improvements. The sales tax proceeds can only be used for projects in the Orange County 40 Transit Plan, which must be approved by the Orange County Board of Commissioners (BOCC) 41 and the GoTriangle Board. The Transit Plan is implemented through the Annual Work Program 42 that identifies funding for the fiscal year and is approved by the BOCC and GoTriangle Board. 43 44 The Fiscal Year 2026 Annual Work Program was developed in accordance with the process and 45 schedule as recommended by the Staff Work Group (SWG) on June 17, 2024. 46 47 To date 48 • February 19, 2025 —The SWG released the FY26 AWP for a 30-day public review period. 49 • February 20, 2025 — Orange County Transportation Services (OCTS) presented the FY26 50 AWP to the BOCC. 51 March 19, 2025 —The SWG recommended the BOCC approve the FY26 AWP. 20 1 2 The FY26 AWP lists planned transit projects for the next fiscal year. Orange County has no new 3 transit projects planned or funded for FY26, but the expanded Mobility-on-Demand service will 4 continue. 5 6 Public Input 7 A public notice was issued on March 25, 2025 for the public hearing (see Attachment 1) following 8 a 30-day public review period. No public comments have been received. 9 10 GoTriangle Update 11 As stewards of Orange County's Transit Tax Financial Model, GoTriangle has requested revisions 12 to the summary tables (pages 6-8) and the accompanying narrative (page 5) to reflect the final 13 model run. The requested updates include the following adjustments: 14 • Total FY26 AWP anticipated revenue: from $13,070,351 to $13,610,103 15 • Total projected operating expenditures: from $8,282,746 to $8,290,657 16 • Total capital expenditures: from $6,319,446 to $5,319,446 17 • Total fund balance utilization: from $531,841 to $539,752 18 19 Next Steps: 20 The BOCC-approved FY26 AWP will be forwarded to the GoTriangle Board for its approval. 21 22 Sarah Williamson-Baker, Deputy Transportation Director, introduced the item and 23 reviewed the background information. 24 25 A motion was made by Commissioner Fowler, seconded by Vice-Chair Hamilton, to open 26 the public hearing. 27 28 VOTE: UNANIMOUS 29 30 PUBLIC COMMENTS: 31 None. 32 33 A motion was made by Commissioner Fowler, seconded by Vice-Chair Hamilton, to close 34 the public hearing. 35 36 VOTE: UNANIMOUS 37 38 Commissioner Portie-Ascott asked what time Mobility on Demand is available. 39 Sarah Williamson-Baker said the program operates from 9:00 am-5:00 pm. 40 Commissioner Portie-Ascott said she recalls from her time on the Juvenile Crime 41 Prevention Council that some families are not able to participate in services in the evening due to 42 a lack of transportation. She asked if it is possible to extend the hours of the program. 43 Travis Myren said staff can look into what extended hours would cost. He explained that 44 the program is funded using the Article 43 transit sales tax. He said staff can look at the financial 45 model for that to see if extended hours are possible. 46 Chair Bedford suggested the Board go ahead and approve the Annual Work Program 47 tonight and a budget amendment can be done later. 48 Commissioner Fowler said she would agree with extending the hours of the Mobility on 49 Demand program. 50 21 1 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 2 approve the FY26 Annual Work Program for transit (Attachment 2). 3 4 VOTE: UNANIMOUS 5 6 3. Regular Agenda 7 a. Change in Student Prosection Methodology to be Used in Future Annual SAPFOTAC 8 Reports 9 The Board received a presentation from staff from Carolina Demography and authorized staff to 10 change the student projection methodology of future annual School Adequate Public Facilities 11 Ordinance Technical Advisory Committee (SAPFOTAC) reports to a methodology employed by 12 Carolina Demography. 13 14 BACKGROUND: Over the past two (2) years, the SAPFOTAC, a technical advisory committee 15 representing the County, the Towns of Chapel Hill, Carrboro, Hillsborough, Chapel Hill-Carrboro 16 City Schools and Orange County Schools, have discussed making improvements to the School 17 Adequate Public Facilities Ordinance (SAPFO) enrollment projection, based on commonly 18 identified limitations of the process. 19 20 The County currently projects future enrollment through a series of mathematical formulas based 21 primarily on historic enrollment. While this methodology has accurately measured growth in 22 the past, it would not quickly reflect significant policy changes or development that is inconsistent 23 with past growth trends. For example, the existing models would not pick up a very large 24 development that generates a high quantity of students until those students start presenting in 25 classrooms, and even then, a three-, five-, or ten-year average would only begin reflecting those 26 increases over time. Similarly, a significant policy change like growth in educational options 27 outside of a traditional public school setting may reduce projected student growth and space 28 needs in a single year rather than over time. 29 30 At the December 10, 2024 Business meeting, the Board of Commissioners authorized staff to 31 provide notice to the parties of the SAPFO Memoranda of Understanding (MOU) that the student 32 projection methodology will be changed to be one employed by the Operational Research and 33 Education Laboratory (OREd) or Carolina Demography. In accordance with the SAPFO 34 Memoranda of Understanding, a letter was sent to the SAPFO partners in January inviting 35 comment on the proposed change. No comments were received. 36 37 On March 16, 2025, the SAPFOTAC held its annual meeting, and received presentations from 38 both consultants. The six (6) entities voted unanimously to recommend Carolina Demography to 39 provide future enrollment projections. The technical advisory committee appreciated the variety 40 of variables that were used in Carolina Demography's previous enrollment projections, including 41 population estimates, births, approved developments, and charter school enrollment. Carolina 42 Demography provides enrollment projections for Wake County and Brunswick County. 43 44 Kirk Vaughn, Budget Director, reviewed the background information for the item and 45 introduced Nathan Dollar of Carolina Demography. 46 Nathan Dollar made the following presentation: 47 48 Student Enrollment Forecasting Process `o Orange County Board of Commissioners Chapel Hill, NC Dr. Nathan Dollar, PhD Data for the People Executive Director �L71�C I CAROEINA DEMOGR®PHY roRULATI[INCENTER carolinademography.cpc.unc.edu About Carolina Demography Who we are Carolina Demography is the applied demography unit of the Carolina Population Center(CPC}at UNC-Chapel Hill.We are anon-partisan team of population scientists working far the people of North Carolina. Our Mission We help people understand a changing North Carolina to make informed decisions. I�ypT 7�TC CAROEINA CAROLINA llJ1 V 1 V caroGnademography,cpc.vnc.edu D E M O G R$P H Y POPIICATIDN CEkTER About Carolina Demography What We Do Find and Collect Clean,Analyze,8 Communicate data and Data Interpret Data engage stakeholders We work with you to determine We use rigorous methods to We strengthen the capacity the data you need,and where translate the data and provide of your organlaation to and how to access that data.. meaningful context. communicate data-driven ideas. UNC CAROLINA C A R d L I N A iPOPIIIATIONCENTER carolinademography.cpc.unc.edu DEMOGRiPHY 23 1 Slide #4 What is an enrollment forecast? What is it not? What is it? • A scientific"most likely"scenario based on all inputs. • Avery useful planning tool, if used correctly and questioned. What is it not? • A crystal ball that will tell us,with complete accuracy,what enrollment will be in 10 years, • A random and wild guess at what enrollment will be in 10 years. CAROLINA CAROLINA UNC POPULATION CENTER carolinademography.cpc.unc.edu D E M O G R/ P H Y 2 3 Slide #5 4 What is the goal of the enrollment forecast process? To develop reasonable enrollment forecasts that take into account: a) Demographic processes(i.e., births, migration) b) Historical enrollment patterns c) Potential changes in charter and private school expansions(i.e., market share) d) Local Development e) COVID-19 effects 7 7� C CAROLINA car©linademography.cpc.unc.edu CAROLINA L POPULATION CENTER DEMOGRAPHY 5 6 7 Slide #6 Enrollment Forecasts: A Collaborative Effort CAROLINA DEMOMPHY Orange Demographic Count Analytics Advisors C schools ORANGE COUNTY NORTH CAROLINA �'�I �+,pT INC CAPOUNcaro i A CAROLINA V!�I t. POPULATION CENTER nademography.cpc.unc.edu DEM 0 G R L P H Y 8 24 Slide #7 Whit Vlfe Take Into Consideration Slide #8 Key Considerations - Forecasts !rr other words, what data da we usa? General: North Carolina yr Orange 1. Historical Enrollment Patterns CauntylCHCCS Specific: 2. School Capacity&Attendance Zones 1. Tfye impact of SA061H823—The(7ppaRunity Scholarship 3. Demographic Processes Program expansion aJ Births 2. Charter school proliferation. bJ MigratiDn c] Age,sex,race,Hispanic drgin trends 4. Built Env%r4nrnent ay Building Permits bJ 4Cnawn development areas(especially residentiaiJ and timing 5. Economics 6. C�VID-19 ���� CAROLINA carolina�femography.cpc.unc.l=du CAROLINA 1 `I PDPGLATIDNC€NT€R DEMOGR,�PHY 25 1 Slide #9 The Forecast Process Forecasts are M annually to Step 1• reflect changes in Compilation of enrollment,birth 'Schaal Creta ��p�. rates,schggl-age CAROLINA carol lrocarparate residents,and Receive Demographic& Step 3• enrollment data. Planning Data Create Forecasts market share. charter billing "Fhe forecast team from CCS& Cgmbine schggl data, CHCCS historuc membership develgps new data,demographic projections data,and planning data inaderrography.cpc. 12UNC POPULATION CENTER DEMOGRIMAPHY 2 3 Nathan Dollar said the accuracy of the previous year's projections are also taken into 4 account. 5 6 Slide #10 Questions 8 Commissioner Portie-Ascott asked if the school district ranking is captured. 9 Nathan Dollar said that would be captured in the other data inputs as people moving into 10 the area for their children. 11 Commissioner Portie-Ascott asked if the growth of home-schooling is being factored in. 12 Nathan Dollar said that is taken into account and he should have included that in his 13 presentation. He said that data is limited, but the number is provided by the state. He said there 14 was a big spike after COVID, but it has leveled off. 15 Commissioner Carter said she believes there is legislation that's been proposed to include 16 homeschooling in Opportunity Scholarships and if it would be factored into the model. 26 1 Nathan Dollar said yes and that private schools and homeschools are the two slipperiest 2 data points and they are working on ways to improve that. 3 Vice-Chair Hamilton asked who are the demographic analytic advisors are. 4 Nathan Dollar said they are partners and they are a private firm that they have been 5 working with for yers. 6 Vice-Chair Hamilton said one of the things she's seen since she's lived here is turnover in 7 specific neighborhoods. She asked that is picked up and accounted for. 8 Nathan Dollar said they would look at the census track data and age structure per unit. He 9 said that local historical data would be used. He said that older units tend to be occupied by 10 younger families due to affordability. He said some assumptions will have to be made, but they 11 will be very clear about what those assumptions are. He said they will do groundwork to verify 12 their assumptions and data. 13 Commissioner Fowler asked if this is supposed to be better because of the many other 14 factors that will be included in the forecasting. 15 Kirk Vaughn said it will also be more flexible to trends vs. having to wait and see and a 16 more correct prediction. 17 Nathan Dollar said they look at historical birth to kindergarten ratios and then build a 18 pattern. He said they also look at grade progression ratios and migration patterns. 19 Commissioner Fowler said a lot of people used to come for sabaticals and they would 20 bring children. She said it seems that has went down after COVID. 21 Nathan Dollar said they will be able to see the in and out migration. He said it would not 22 be individual level data. He said in CHCCS there was a lot of out migration of school aged children 23 in the years following the pandemic. 24 Chair Bedford said SAPFO is used for school building planning purposes. She said when 25 budgeting for enrollment, they have been using DPI's data. 26 Kirk Vaughn said this change is mainly for capital building purposes. He said the DPI data 27 will still be used for operating budgets. 28 Commissioner Fowler asked if pre-K is included. 29 Kirk Vaughn said enrollment projections and capacity calculations did include that. 30 Chair Bedford asked if it is state law to use DPI for operating budgets. 31 Travis Myren said no. He said the county has historically funded more students than show 32 up in the classroom. He said a discussion could occur between the county and school districts 33 about what methodology to use for the operating budget in the future. 34 35 Slide #11 CAROLINA DEMOGRI PHY u Work With UsSign up for our Contact us via newsletter: our website: What questions do you have E El M about yourcommunity? What data do you -• to ME]make betterd • ❑� G carclinadernography.cpc.unc.edu 36 27 1 A motion was made by Commissioner Fowler, seconded by Commissioner Carter, to 2 authorize staff to change the student projection methodology of future annual School Adequate 3 Public Facilities Ordinance Technical Advisory Committee (SAPFOTAC) reports. 4 5 VOTE: UNANIMOUS 6 7 b. Purchase of Property for the Crisis Diversion Facility 8 The Board reviewed and approved the Purchase and Sale Contract for a 5-acre parcel of land 9 located off Waterstone Drive in Hillsborough to build a Crisis Diversion Facility and authorized the 10 County Manager to execute all necessary documents to close on the property upon final review 11 by the County Attorney. 12 13 BACKGROUND: In the FY 2024-34 Capital Investment Plan, the Board approved $2,047,155 to 14 design a Crisis Diversion Facility and $22,952,845 to construct it in FY 2025-26. Additionally, in 15 the FY 2024-34 CIP, the Board approved $1,100,000 to acquire land for the facility. 16 17 After an extensive search, the County identified a property near UNC Hospital in Hillsborough as 18 the best option for the Crisis Diversion Facility (Locator Map at Attachment 1). This property is 19 considered ideal because of its proximity to UNC Hospital, is already zoned for hospital use, and 20 is of sufficient size to allow for an attractive one-story facility with grounds for a large courtyard 21 and healing garden, as shown in the conceptual site plan (Attachment 2). The rezoning of the 22 property for hospital use was based on the developer's previously approved Master Plan with the 23 Town of Hillsborough and will save the County significant time in developing the site. 24 25 The County has already performed extensive due diligence on this property and found no issues 26 of concern. The review process included a phase I environmental assessment, a geotechnical 27 survey, and a review of the title records.Additionally, a preliminary site plan review was completed 28 with the Town of Hillsborough and no items of concern were found. 29 30 After extensive negotiation with the owners, Capkov Ventures, Inc., the County has agreed to 31 purchase the property for $1,350,000. The terms of the purchase include $25,000 in earnest 32 money, a 60-day inspection period, and that the County will close on the property by June 30, 33 2025. The agreement allows the closing date to be extended by two (2) 30-day periods, with an 34 additional fee of $10,000 per extension. The extension fees and the earnest money would be 35 credited to the sale when the County closes on the property. 36 37 As part of the site development approval process, the Town of Hillsborough may require the 38 County and the owner to pay for the future construction of the road to the northern border of the 39 Roger Dale Stephens lot, at a cost not to exceed $35,000. 40 41 In the purchase and sale contract, the County also agrees to build stormwater features large 42 enough to handle the stormwater from the Capkov property that is located directly north of the 43 County's property, which Capkov intends to develop at a later time (a conceptual site plan is 44 provided at Attachment 2). Additionally, during the 60-day inspection period, the County and 45 Capkov must agree on a final site plan, easements to be conveyed to Capkov at closing, and a 46 declaration. Capkov requires the easements to allow it to install stormwater piping for the 47 stormwater features installed by the County. The declaration will cover the maintenance of 48 landscaping and the stormwater system, and restrictions on the owner's northern property that 49 would be deemed incompatible with the County's use. 50 51 28 1 Schedule 2 If the Board approves the purchase of the Waterstone site, the table below outlines the anticipated 3 schedule for the project. 4 Schedule Select Construction Manager At Risk/ Complete Due Diligence of Waterstone Site/Finalize Design Spring 2025 Complete Purchase of Waterstone site Summer 2025 Complete Construction Documents Summer 2025 Permitting Fall 2025 Bid/Board Approval of Guaranteed Maximum Price/Start of Construction Winter 2025 Grand Opening Winter 2026/Spring 2027 5 6 Alan Dorman, Asset Management Services Director, introduced the item. He made the 7 following presentation: 8 9 Slide #1 GRANGE COUNTY NORTH CAROLINA Crisis Diversion Facility Site Review and Recommendation to Purchase April 15, 2025 10 11 12 29 1 Slide #2 IATEPSTCNE - LOCATION MAP � � n �kETCllfp l2(7 O f p D F P y UNC Hospital FTOpOSea bae 01 'V w' ,' fIS15 DNETSIOfI l � ,, IQs •'J� _ Fa[lhty �I Why Waterstone? • Close to UNC Hospital ``' • Already zoned for Hospital Use • Sufficient size for a one-story facility. ORANGE COUNTY P`IOKI'H CAROLINA 2 3 4 30 1 Slide #3 WATERSTONE 10RELIMINARY SITE PLAN 1 It I „er C : �_- OPMGE COUNTY NORTH CAROLINA 2 3 Alan Dorman said the area above the red line on the image will still be owned by the 4 current property owner and will be developed in the future. 5 6 31 1 Slide #4 Terms of the Sale Sale Price: $1,350,000 Inspection Period: 60 Days Closing: by June 30th, 2025 Earnest Money: $25,000 Payment in Lieu: $35,000 to Hillsborough for future road construction to southern boarder ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #5 • During the Inspection Period (60 Days): County completes due diligence on the property. The County and Capkov agree to a preliminary site pGan,before submission to the Town of Hillsborough in early May. Capkov submits to the County easements and a declaration for County approval. The County may approve and record after the inspection period. • During/After Inspection Period — by June 30tH 2025 — Board approves easements and declarations and records them. — County prepares closing documents and closes on the property ORANGE COUNTY NORTH CAROLINA 5 6 Commissioner Portie-Ascott said listening to those who have come to speak to the Board 7 tonight, and considering the great success of the Crisis Diversion Team and Criminal Justice 8 Resource Department, she questions moving forward with the purchase of this property now. She 9 said that she has been very excited about the project, but it seems the world has been turned 10 upside down in the last few weeks. 11 Chair Bedford said this vote will be in two parts but would highly encourage the Board to 12 buy the land, as it was included in this year's budget. 13 Commissioner Carter said she also questioned the purchase and noted that the real estate 14 market has shifted. She said she has questions about sharing the parcel of land. She asked how 15 that will work. 16 Alan Dorman said during the initial negotiations, there was discussion about sharing the 17 development costs but that became difficult. He said the strategy became that they should buy 18 the property and do what the Town of Hillsborough says to do for it to be developed fully. He said 32 1 that if Capkov never develops it, it will not change anything that the county has to do now in order 2 to purchase the land. He said some of the stormwater costs could be shared. 3 Commissioner Carter asked if the stormwater cost share is articulated somewhere where 4 they can refer to it. 5 Alan Dorman said it is in the Purchase agreement. 6 Commissioner Carter asked if the site plan depicted the parcel circled in red. 7 Alan Dorman said yes, and the building shown is a future building that Capkov would 8 construct. 9 Commissioner Carter asked about the parking for the Crisis Diversion Facility. She said it 10 looks significantly smaller than the parking dedicated for the possible future development by 11 Capkov. 12 Alan Dorman said it is the minimum required parking. 13 Commissioner Carter asked about the cost of developing the water and sewer. 14 Alan Dorman said the specific costs will be in the next presentation, but the costs are 15 planned to be covered by Orange County. 16 Commissioner Greene said she is also very excited to see this and appreciates the 17 concerns about the upcoming budget, but given this amount was already approved in the current 18 year's budget, she believes this purchase should go through. 19 Commissioner Fowler echoed Commissioner Greene's comments and reminded the 20 Board that focusing on behavioral health needs is part of the Strategic Plan. She said she supports 21 moving forward. 22 Vice-Chair Hamilton said she appreciates others' comments. She said this is an example 23 of where investment now will result in savings for residents later. She said they would have to 24 look into what they would do less of if they do this. She said those are very hard decisions to 25 make. She said given the difficulty in finding a location, and the benefits of this location, the Board 26 should move forward with purchasing the property. 27 Commissioner Portie-Ascott said she is in favor of being as efficient as possible in 28 providing these needed services. She said she is thinking about the tariffs and hopes that it turns 29 out that this is a good investment that will benefit residents. 30 31 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to: 32 1) Approve the Purchase and Sale Contract for a 5-acre parcel of land located off Waterstone 33 Drive in Hillsborough for the purpose of building a Crisis Diversion Facility; and 34 2) Authorize the County Manager to execute all necessary documents to close on the 35 property upon final review by the County Attorney. 36 37 VOTE: UNANIMOUS 38 39 c. Approval of a Contract with Gilbane for Construction Manager-At-Risk Services for the 40 Crisis Diversion Facility and Approval of Budget Amendment#8-A 41 The Board reviewed the proposal and contract with Gilbane Building Company for Construction 42 Manager-At-Risk services for the Crisis Diversion Facility, approved and authorized the County 43 Manager to execute the contract, subject to final review by the County Attorney, and any 44 subsequent amendments for contingent and unforeseen requirements up to the approved budget 45 amount on behalf of the Board of County Commissioners, and approved Budget Amendment#8- 46 A. 47 48 BACKGROUND: At its Business meeting on December 2, 2024, the Board of Commissioners 49 authorized the use of the Construction Manager-at-Risk project delivery method for the Crisis 50 Diversion Facility and for the County to issue a Request for Qualifications (RFQ) to select a firm 51 to provide those services. 33 1 2 Orange County issued RFQ 367-005447 for the selection of a firm to be the Construction 3 Manager at Risk ("CMAR")for the Crisis Diversion Facility on January 7, 2025. A total of eight (8) 4 firms responded, and three (3)firms were selected to be interviewed by an Evaluation Committee 5 that included Travis Myren, County Manager; Caitlin Fenhagen, Deputy County Manager; Alan 6 Dorman, Director of Asset Management Services; and Tony Marimpietri, Chair of the Crisis 7 Diversion Facility Subcommittee of the Behavioral Health Task Force. Interviews were held on 8 March 6 and March 10, 2025. 9 10 The Evaluation Committee has selected Gilbane Building Company. Gilbane's extensive 11 experience in delivering behavioral health and crisis diversion facilities, combined with its 12 commitment to community impact, makes it the ideal partner for this project. The company's 13 expertise in cost-effective preconstruction services, innovative value engineering, and a proven 14 track record in managing complex healthcare projects ensures that Orange County will receive a 15 high-quality, efficient, and timely facility that meets the needs of the community. 16 17 The contract with Gilbane includes pre-construction services for $179,928, and includes 18 construction cost estimates, a review of project design and schedule, and other related services. 19 Once the final design is completed, Gilbane will establish a pre-qualification process for 20 contractors who wish to bid on the project and then accept bids from those firms. The final 21 returned bids will be the basis for the Guaranteed Maximum Price ("GMP") for the facility's 22 construction unless the County requires additional changes in the facility. 23 24 The CMAR fees for the project are shown in the table below (Gilbane's proposal is provided at 25 Attachment 2). The fees will be based on the GMP which the Board will adopt once the bidding 26 has been completed. 27 Gilbane Fees and other costs for Construction Manager At Risk Services for the Crisis Diversion Facility Preconstruction Fee $179,928.00 General Conditions (estimate) $946,379.00 Construction Manager Fee 3.75% Insurance 1.25% Subcontractor Default Insurance 1.25% Construction Contingency 4% 28 29 Project Schedule Schedule Select Construction Manager At Risk/ Complete Due Diligence of Waterstone Site/Finalize Design Spring 2025 Complete Purchase of Waterstone site Summer 2025 Complete Construction Documents Summer 2025 Permitting Fall 2025 Bid/Board Approval of Guaranteed Maximum Price/Start of Construction Winter 2025 34 Grand Opening Winter 2026/Spring 2027 1 2 Budget Amendment 3 The current Capital Investment Plan (CIP) recommends funds for the construction of the Crisis 4 Diversion Facility in FY 2025-26. A budget amendment for$285,000 is needed to move funds into 5 the current fiscal year to pay for the pre-construction services and other project costs, including 6 land acquisition, permitting, and closing costs. Budget Amendment #8-A will increase 7 authorization in the County Capital fund by $285,000 and amend the following project ordinance: 8 Crisis Diversion Facility($285,000) - Project# 10080 Revenues for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Alternative Financing $3,397,155 $285,000 $3,682,155 Transfer From General Fund $250,000 $0 $250,000 Total Project Funding $3,647,155 $285,000 $3,932,155 Appropriated for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Project Expenditures $3,647,155 $285,000 $3,932,155 Total Costs $3,647,155 $285,000 $3,932,155 9 10 There will be a staff amendment to the Recommended FY 2025-35 Capital Investment Plan that 11 will reduce the FY 2025-26 funding by the same amount. 12 13 Alan Dorman reviewed the background information for the item and made the following 14 presentation: 15 16 Slide #1 ORANGE COUNTY NORTH CAROLINA Selection of Gilbane Construction Company to Provide Construction Manager- At-Risk Services for the Crisis Diversion Facility April 15, 2025 17 18 35 1 Slide #2 • Dec 2, 2024 - Board approves use of Construction Manager-at-Risk procurement process for Crisis Diversion Facility • January 7, 2025—County issues RFQ 367-005447 for the selection of a firm to be the Construction Manager at Risk("CMAR") • March 6 & 10'", 2025— Eight firms submit proposals, with 3 firms selected for interview by Evaluation Committee • April 15tH—Board approves Gilbane Construction Company to provide CMAR services for the Crisis Diversion Facility ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #3 N EST STEPS • Spring 2025-Site Plan is submitted to Hillsborough for approval • Summar 2025--Design completed, with input from Gilbane, and submitted to permitting authorities • Fall 2025—Permits are approved, Gilbane bids projects • Winter 2025—The Board will approve a Guaranteed Maximum (Price("GMP") for constructing the Crisis Diversion Facility. — A GMP is the total price the County will pay to construct the facility. Unless the County requests a change in design,the CMAR will be responsible for all cost overruns. ORANGE COUNTY NORTH CAROLINA 5 6 7 36 1 Slide #4 WHY A CONSTRUCTION MANAGER-AT-14 Compared with Design-Bid-Build or Design-Build a Construction Manager-At-Risk Provides these Advantages: • Earlier cost estimation and value engineering • Better Design Control • Lower Change Order Risk due to the early involvement of the Construction Manager • Financial Risk Transferred to CMAR with GMP ORANGE COUNTY N(WITI k AROLINA 2 3 4 Slide #5 WHA' GILHANE • Gilbane's extensive experience in delivering behavioral health and crisis diversion facilities -485 Health Care Projects, 26.9 Million Sq.Ft.,$15.2 Billion — Sarasota Memorial Hosptial-Venice I CMAR 1$273,266,944 — Bon Secours Church Hill Medical Office Building I CMAR 1$12,120,517 — Orlando Health Skilled Nursing Facility I CMAR 1$30,000,000 — H.Lee Moffitt Cancer Center CUP Building I Design-Build 1$11,200,000 — HCA Oak Hill Hospital Bed Expansion I CMAR 1$25,012,131 — Tampa General Hospital Central Energy Plant Expansion I CMAR 1$47,000,000 — Medical Office Building at Saint Luce Medical Center I CMAR I$33,834,904 — American Cancer Society Benjamin Mendick Hope Lodge I Design-Build 1$546,000 — Delray Medical Office Building Proton Therapy Cancer Treatment Center I CMAR 1$26,000,000 — Saint Vincent's Southside Hospital Facade Restoration I CMAR 1$23,416,538 • Their expertise in cost-effective preconstruction services and innovative value engineering. • $4 billion commitment to inclusion and diversity Gilbane committed to generating$4 billion in awards over five years(2022- 2026)to certified minority and women-owned businesses and disadvantaged _ LGBT,and veteran-business enterprises as part of a comprehensive economic RANGE COUNTY inclusion strategy. NORTH CAROLINA 5 6 7 37 1 Slide #6 r0h,inp's Proposal and Project Schedule • Gilbane Fees and other costs for CMAR Services for the Crisis Diversion Facility: Gilbane Fees and other costs for Construction Manager At Risk Services for the Crisis Diversion Facility Preconstruction Fee $179,928.00 General Conditions(estimate) $946,379.00 Construction Manager Fee 375% Insurance 1.25% Subcontractor Default Insurance 1.20% Construction Contingency 4% • Project Schedule: Schedule Select Construction Manager At Risk/ Complete Due Diligence of Waterston Site/Finalize Design Spring 2025 Complete Purchase of Waterston site Summer 2025 Complete Construction Documents Summer 2025 Permitting Fall 2025 Bid]Board Approval of Guaranteed Maximum Price/Start of Construction Winter 2025 Grand Opening Winter 2026/Spring 2027 �1 ORANGE COUNTY NORTH CAROLINA 2 3 Jeff Lewis, the Raleigh Business Unit leader with Gilbane, introduced himself and said a 4 few words about Gilbane and their history. 5 Morgan Beam with Gilbane reiterated the advantages of the construction manager at risk 6 method. 7 Commissioner Carter said it is fair to say that there was a lot of interest from the Board to 8 move quickly. She said tariffs are going to change and asked if there is flexibility in the contract. 9 She said she supports the center but wants to factor in the macroeconomics. 10 Alan Dorman explained that there is nothing on the table tonight that would obligate the 11 Board to build the Crisis Diversion Facility. He said this process authorizes funds to allow Gilbane 12 to look into how much it will cost to build. 13 Commissioner Fowler asked if the GMP would change depending on the tariffs. 14 Travis Myren said as part of the due diligence on the site, there will be analyses and the 15 county would carry a contingency in the budget. He said the CMAR will help identify the amount 16 for contingencies and any risks they should prepare for in a worst-case. 17 Commissioner Carter asked if tariffs would have to be covered by a contingency. 18 Chair Bedford said unforeseen government actions is noted in the contract, but it is not 19 noted who gets to stop the clock. She asked if there was flexibility and if they have managed this 20 type of situation in the past. 21 Jeff Lewis said Gilbane monitors these types of things on a daily basis and manages them 22 by getting ahead and working with clients and design partners to get alternate materials and 23 methods to mitigate. He said the fear is the unknown and something that cannot be guaranteed. 24 He said there are choices that can be made in the future to mitigate those things. 25 John Roberts said that section of the contract allows for adjustments to time and the 26 maximum price. He said he is not comfortable that the contract can be worded in a way to prevent 27 unknowns related to federal tariffs and the global economy. 38 1 Morgan Beam said the process has different estimating milestones throughout the 2 process. He said that they put an initial conceptual estimate together and then as they progress, 3 they see how those things play out. He said that there are also material lead-times that have to 4 be known. He said there are some long lead times, and those two things give the Board an offramp 5 during the preconstruction process. 6 Commissioner Carter asked for clarification on the vote tonight. 7 Alan Dorman said they are authorizing the preconstruction fee and the construction 8 manager's fee, but they are not approving the entire construction budget. 9 Chair Bedford said she thinks they should move forward with this because it has to be 10 done to find out what the projected costs are. 11 Commissioner Portie-Ascott asked if this is approved tonight and they decide to wait, if a 12 new estimate cost more. 13 Jeff Lewis said they will have three windows to check the estimates that are included in 14 the preconstruction fee. 15 Vice-Chair Hamilton she would like to hear about other delivery methods before the Board 16 moves on. She said she would like to table this decision for another business meeting. 17 Morgan Beam said that when they start now, the $179,000 includes those services. He 18 said if it is paused, they would need to evaluate what they are looking for with the follow-up 19 services. 20 Jeff Lewis said there is some leeway and that changed a lot during COVID. He said that 21 now, the number has some time built into it, but it is usually not a full year. He said the biggest 22 benefit of this process is that everyone is working together to manage a budget. 23 Chair Bedford said the set price and the opportunity to determine costs and needs up front 24 are two advantages. 25 Alan Dorman said CMAR is the middle ground of the three types. He said this method will 26 have less change orders and also include the competitive bidding process. He said that you get 27 an expert to manage the designers, the risks, and bidding out all the subcontractors. 28 Commissioner Greene said she sat on the Chapel Hill Town Council, and they used the 29 CMAR method. She said the GoTriangle Board of Directors also uses this method and is confident 30 with moving forward with this. 31 Chair Bedford said she was a commissioner when they used a CMAR for the Detention 32 Center. She said it was helpful in several ways and provided options. 33 Commissioner Fowler said this seems like the best choice to her. 34 35 A motion was made by Chair Bedford, seconded by Commissioner Greene, that after 36 considering the advantages and disadvantages of all delivery methods the construction manager 37 at risk method is in the best interest of the project. 38 39 VOTE: UNANIMOUS 40 41 Chair Bedford asked how much money the Board is committing to spend tonight. 42 Alan Dorman said $179,928. 43 44 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to: 45 1) Approve and authorize the County Manager to execute the contract, subject to final 46 review by the County Attorney, and any subsequent amendments for contingent 47 and unforeseen requirements up to the approved budget amount on behalf of the 48 Board of County Commissioners; and 49 2) Approve Budget Amendment#8-A. 50 51 39 1 Vice-Chair Hamilton asked if the $285,000 amount is already in the CIP. 2 Alan Dorman said all construction costs are in next year's budget and this budget 3 amendment allows them to get started immediately with the $179,000 for Gilbane to get started. 4 He said they can get them the exact breakdown. 5 Vice-Chair Hamilton asked if the $285,000 includes the preconstruction fee. She also 6 asked if it includes the $250,000 that is another transfer. 7 Travis Myren said the design fees were lower than budgeted, so they can absorb those 8 additional costs in this current year's budget. 9 Commissioner Portie-Ascott asked if they needed to extend the due diligence period and 10 if funds would be necessary. 11 Alan Dorman said that it was not included because construction funds would be available. 12 Commissioner Portie-Ascott said she is hoping that since the market is changing, the 13 county will not have to pay the additional due diligence $10,000. 14 Chair Bedford said it is in the contract. 15 16 VOTE: Ayes, 5 (Commissioner Carter, Commissioner Greene, Chair Bedford, Vice-Chair 17 Hamilton, Commissioner Fowler); Nays, 1 (Commissioner Portie-Ascott) 18 19 MOTION PASSES 20 21 8. Consent Agenda 22 23 • Removal of Any Items from Consent Agenda 24 • Approval of Remaining Consent Agenda 25 • Discussion and Approval of the Items Removed from the Consent Agenda 26 27 A motion was made by Commissioner Fowler, seconded by Vice-Chair Hamilton, to 28 approve the consent agenda. 29 30 Commissioner Greene brought attention to item 8-f. 31 32 VOTE: UNANIMOUS 33 34 a. Minutes 35 The Board approved the draft minutes for the February 25, 2025 and March 6, 2025 BOCC 36 Meetings as submitted by the Clerk to the Board. 37 b. Refund Request for Overpayment of Excise Tax from Kennon Craver, PLLC, Attorneys 38 at Law 39 The Board approved a refund request for overpayment of excise tax in the amount of$444 to 40 Kennon Craver, PLLC, Attorneys at Law. 41 c. Fiscal Year 2024-25 Budget Amendment #8 42 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 43 2024-25. 44 d. Application for North Carolina Education Lottery Proceeds for Orange County 45 Schools (OCS) to Drawdown Funds from the North Carolina Department of Public 46 Instruction 47 The Board approved an application to the North Carolina Department of Public Instruction 48 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2024-25 debt 49 service payments for Orange County Schools (OCS). 50 40 1 e. Application for North Carolina Education Lottery Proceeds for Chapel Hill-Carrboro 2 City Schools (CHCCS) to Drawdown Funds from the North Carolina Department of 3 Public Instruction 4 The Board approved an application to the North Carolina Department of Public Instruction 5 (NCDPI) to release proceeds from the NC Education Lottery account related to FY 2024-25 debt 6 service payments for Chapel Hill-Carrboro City Schools (CHCCS). 7 f. Enhanced Voluntary and Voluntary Agricultural District Designation — Multiple Farms 8 The Board approved applications from three (3) landowners/farms to certify qualifying farmland 9 within the Schley/Eno and Caldwell Agricultural District Regions; and enroll the lands in the 10 Orange County Farmland Preservation Program's Enhanced Voluntary Agricultural District or 11 Voluntary Agricultural District program. 12 g. Schools Adequate Public Facilities Ordinance (SAPFO) — Receipt and Transmittal of 13 2025 Annual Technical Advisory Committee Report 14 The Board received the 2025 Annual Report of the SAPFO Technical Advisory Committee 15 (SAPFOTAC) and transmit it to the SAPFO partners for comments before certification in June. 16 h. Public Safety Telecommunicators Week Proclamation 17 The Board approved a proclamation recognizing the week of April 13-19, 2025, as Public Safety 18 Telecommunicators Week in Orange County, highlighting First Responders for the amazing 19 work they do throughout the year. 20 L Approval of Performance Measures for the Countywide Strategic Plan 21 The Board approved performance measures for the Countywide Strategic Plan. 22 j. Boards and Commissions —Appointments 23 The Board approved the Boards and Commissions appointments as reviewed and discussed 24 during the April 8, 2025 Work Session. 25 26 9. County Manager's Report 27 Travis Myren had no report for the Board. 28 29 10. County Attorney's Report 30 John Roberts said the bill filing and bill introduction period is mostly over, except the House 31 filed four more today, which may also impact local government land use. 32 33 11. Appointments 34 None. 35 36 12. Information Items 37 • April 1, 2025 BOCC Meeting Follow-up Actions List 38 • Memorandum - Recognition of County Employee Retirements from January 1, 2025 39 through March 31, 2025 40 • Memorandum - Earth Evening: A Celebration of Earth Day 41 42 13. Closed Session 43 None. 44 45 Adjournment 46 47 A motion was made by Commissioner Fowler, seconded by Chair Bedford, to adjourn the 48 meeting at 9:56 p.m. 49 50 VOTE: UNANIMOUS 51 41 1 Jamezetta Bedford, Chair 2 3 4 Recorded by Tara May, Deputy Clerk to the Board 5 6 Submitted for approval by Laura Jensen, Clerk to the Board