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Home My WebLink About2025-191-E-County Mgr-North Carolina Association of County Commissioners-Assist County with strategic planning 323 West Jones St., Suite 500, Raleigh, NC 27603 * Phone: (919) 715-2893 * www.ncacc.org MEMORANDUM OF AGREEMENT BETWEEN NCACC AND ORANGE COUNTY GOVERNMENT This Memorandum of Understanding (MOA) is between the North Carolina Association of County Commissioners (NCACC) and Orange County, hereafter referred to as the County, for assistance provided through NCACC Strategic Member Services (SMS) related to administration and use of American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF), NC State Capital Infrastructure Funds (SCIF), national opioid settlement funds, and/or appropriate capacity assistance. BACKGROUND A goal of NCACC SMS is to offer a variety of assistance to counties, including building a pipeline of future county government professionals and enhancing the career bridge between key North Carolina graduate programs and county governments. SERVICE AREAS NCACC will make available to the County a Strategic Project Coordinator to assist the County with project work related to ARPA SLFRF, NC SCIF, national opioid settlement funds and/or collaborative efforts that help increase capacity within the County. EVALUATION OF STRATEGIC PROJECT COORDINATOR The Strategic Project Coordinator will provide regular progress reports to NCACC SMS management denoting their efforts and progress with assisting the County. The County will assist NCACC SMS management with periodic progress evaluations of the Strategic Project Coordinator and suggest possible growth opportunities. DETAILS Strategic Project Coordinator expenses, including salary, fringe benefits, and travel and training, will be fully paid by NCACC through funding provided by: • The State of North Carolina through the NC Pandemic Recovery Office (NCPRO), which serves as the oversight agency for state ARPA funds granted to NCACC. The scope of services the NCACC may offer to the County through the Strategic Project Coordinator may be expanded if additional flexibility is provided to NCACC by NCPRO; and/or • Public or private grant funding provided to NCACC to assist counties with development and implementation of programs that address the opioid epidemic. Docusign Envelope ID: D6D62AFB-909E-46EC-8C86-95FD12C16692 323 West Jones St., Suite 500, Raleigh, NC 27603 * Phone: (919) 715-2893 * www.ncacc.org NCACC will provide hardware and software for the Strategic Project Coordinator to perform work on behalf of the County. The Strategic Project Coordinator is expected to attend trainings and cohort opportunities as directed by NCACC. The Strategic Project Coordinator will communicate to the County details regarding dates and times of trainings and meetings. Strategic Project Coordinators will be supported by an internal NCACC team with knowledge of federal UG provisions, ARPA guidelines and requirements, public health and opioid pandemic response planning, and substantial professional experience in county government. The NCACC SMS team and the County are partners in providing an enriching professional learning experience for the Strategic Project Coordinator, and both partners commit to the professional growth of the Strategic Project Coordinator. The Strategic Project Coordinator may perform work on behalf of the County for at minimum two days per week through a schedule mutually agreed upon by NCACC and the County. The Strategic Project Coordinator shall not serve as the principal investigator on a project or be put in a position to incur contractual liability, which would normally be held by the County. If the Strategic Project Coordinator is requested to work on-site within county government offices, the County will provide adequate workspace. Funding for the Strategic Project Coordinator position is time-limited. Assistance from NCACC to the County through this position will end pursuant to federal expenditure requirements, currently requiring expenditures be made by December 31, 2026, or until funding is exhausted, whichever comes first. Either party may opt out of this MOA at will. ____________________________ ____________________________ Kevin G. Leonard Travis Myren NCACC Executive Director Orange County Manager Date: _______________________ Date: _______________________ Docusign Envelope ID: D6D62AFB-909E-46EC-8C86-95FD12C16692 5/10/2025 5/13/2025 Revised 01/24 1 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: North Carolina Association of County Commissioners Vendor Contact Person: Tracy Miles Phone: 919-719-1119 Address: 323 West Jones St, Suite 500 City Raleigh State: NC Zip: 27611 Department: County Manager Amount: $0 Purpose: Assist County with strategic planning Budget Code(s): n/a Vendor # n/a Vendor Status with NCSOS: n/a Vendor is a BOCC consultant: Yes No Contract Details Contract Type: x New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date May 12, 2025 End Date December 31, 2026 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation x This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: D6D62AFB-909E-46EC-8C86-95FD12C16692 5/10/2025 5/12/2025 5/12/2025 X X X X X X X X X Limit Deductible $1,690,000 $1,000 5/24/2024 LIABILITY AND PROPERTY COVERAGE CERTIFICATE COVERAGE PROVIDER: NCACC Liability and Property Pool North Carolina Association of County Commsioners MEMBER: 323 W. Jones Street, Suite 500 Raleigh, NC 27603 323 W. Jones Street, Suite 500 Actual Cash Value at the time of the Loss, unless otherwise specified in the Coverage Document; Deductible Applies Limits July 1, 2025 This certificate is provided by the NCACC North Carolina Liability and Property Joint Risk Management Agency and is issued as a matter of information only. This certificate confers no rights upon the certificate holder other than those provided in the coverage document. This certificate does not amend, extend, or alter the coverage afforded by the coverage documents listed herein. LP-NO-402-24 Raleigh, NC 27603 Liability COVERAGES Excess Auto Liability for Non-Owned Autos Effective Date Expiration Date Coverage Contract # Type of Coverage General Liability – Each Occurrence, No Aggregate applies July 1, 2025 July 1, 2025Hired Autos, Each Accident LP-NO-402-24 LP-NO-402-24 LP-NO-402-24 July 1, 2024 $1,000 July 1, 2024 Property – Risks of Direct Physical Loss, Blanket Limit Hired Autos (if coverage is not purchased elsewhere) Public Officials Liability Law Enforcement Liability Privacy & Security - Claims Made Automobile Liability Orange County PO Box 8181 Hillsborough, NC 27278 By: Collin Klein, Underwriter for the NCACC Cancellation: Should any of the described coverage documents herein be cancelled before the expiration date shown, the NCACC Pools will endeavor to mail written notice to the Certificate Holder named herein, but failure to mail such notice shall impose no obligation or liability of any kind upon the NCACC Pools, its agents or representatives, or the issuer of this certificate. CERTIFICATE HOLDER: Automobile Physical Damage Any Covered Auto as designated by the Participant Excess Liability July 1, 2024 NONE $2,000,000 occurrence July 1, 2024 LP-NO-402-24 July 1, 2024 July 1, 2025 $2,000,000 occurrence LP-NO-402-24 July 1, 2024 July 1, 2025 $2,000,000 occurrence $4,000,000 aggregate July 1, 2024 July 1, 2024 July 1, 2025 July 1, 2025 Physical Damage deductible All Owned Autos, Each Accident LP-NO-402-24 July 1, 2025 LP-NO-402-24 July 1, 2024 LP-NO-402-24 July 1, 2025 Additional Information: Evidence of coverage. NONE Employee Practices Liability LP-NO-402-24 July 1, 2024 July 1, 2025 $2,000,000 occurrence $4,000,000 aggregate LP-NO-402-24 July 1, 2024 July 1, 2025 $1,000,000 aggregate Docusign Envelope ID: D6D62AFB-909E-46EC-8C86-95FD12C16692 4/25/2025 Additional Information: Evidence of coverage. Coverage B: EMPLOYERS' LIABILITY $2,000,000 Coverage C: OTHER STATES WC-NO-402-24 StatutoryJuly 1, 2025July 1, 2024 WC-NO-402-24 July 1, 2024 July 1, 2025 By: Collin Klein, Underwriter for the NCACC Cancellation: Should any of the described coverage documents herein be cancelled before the expiration date shown, the NCACC Pools will endeavor to mail written notice to the Certificate Holder named herein, but failure to mail such notice shall impose no obligation or liability of any kind upon the NCACC Pools, its agents or representatives, or the issuer of this certificate. CERTIFICATE HOLDER: Orange County PO Box 8181 Hillsborough, NC 27278 StatutoryCoverage A: WORKERS' COMPENSATION July 1, 2025July 1, 2024WC-NO-402-24 COVERAGES Type of Coverage Coverage Contract # Effective Date Expiration Date Limits 323 W. Jones St, Ste 500 Raleigh, NC 27603 WORKERS COMPENSATION COVERAGE CERTIFICATE COVERAGE PROVIDER: NCACC Workers' Compensation Pool MEMBER: 323 West Jones St., Suite 500 Raleigh, NC 27603 This certificate is provided by the NCACC Joint Risk Management Agency Workers’ Compensation Fund and is issued as a matter of information only. This certificate confers no rights upon the certificate holder other than those provided in the coverage document. This certificate does not amend, extend, or alter the coverage afforded by the coverage documents listed herein. North Carolina Association of County Commissioners Docusign Envelope ID: D6D62AFB-909E-46EC-8C86-95FD12C16692