HomeMy WebLinkAbout1-28-2025 HRC Agenda 4CHUMAN RELA110NS COMMISSION
Cultivating Community Through Social Justice
AGENDA
Tuesday, January 28, 2025
6:00 pm —7:30 pm
In-Person Mtg at Solid Waste Mgmt. Bldg.,
1207 Eubanks Road, Chapel Hill
I. Call to Order/Quorum— Rhian Carreker-Ford, Vice Chair (6:00-6:02)
II. Minutes Approval— December 17, 2024 (6:02-6:04)
III. County Updates-OCOEI Staff(6:04-6:15) Paul Slack & Courtney McLaughlin
A. Racial Equity Action Plan RFP
B. Youth Program Introduction
C. Fair Housing Update
D. Black History Month Update
E. Budget Update
IV. Executive Committee Report- Rhian Carreker-Ford (6:15-6:25)
A. Upcoming Events:
i Annual Retreat: February 2, 2025, 9a-4p
B. Annual Report Update
V. Sub-Committee Reports (6:25-7:00)
A. Policies and Procedures: Co-Chairs Josh &Anjail
i Robert's Rules of Order
ii Recommendations for new membership
B. Outreach & Engagement: Chair Rhian
C. Community Events: Co-Chairs Tonya & Corey
i Pauli Murray Award- May 18, 2025 3:OOp
VI. Other Business/Announcement (7:00-7:15pm)
IX. Adjourn
NEXT MEETING: Tues, Feb 25, 2025, In-Person
Bonnie B. Davis, Center 1020 US70 West, Hillsborough, NC 27278
Attachment 1
Excerpt from the Human Relations Commission Policies and Procedures Document
(Approved 11/8/2012, Amended 12/5/2022)
C. Charge
1. The charge of the Human Relations Commission is as follows:
a. study and make recommendations concerning problems in the field of human
relationships.
b. anticipate and discover practices and customs most likely to create animosity
and unrest and to seek solutions to problems as they arise.
c. make recommendations designed to promote goodwill and harmony among
groups in the County irrespective of their race, color, creed, religion, ancestry,
national origin, sex, affectional preference, disability, age, marital status, or
status with regard to public assistance.
d. monitor complaints involving discrimination.
e. address and attempt to remedy the violence, tensions, polarization, and other
harm created through the practices of discrimination, bias, hatred, and civil
inequality; and
f. promote harmonious relations within the county through hearings and due
process of law.
SECTION II: GOALS AND OBJECTIVES A. Goals
1. The Human Relations Commission shall seek to prevent and eliminate bias and
discrimination because of race, color, creed, religion, ancestry, national origin, sex,
affectional preference, disability, age, marital status, or status with regard to public
assistance.
2. Advise the Orange County Board of Commissioners with respect to matters
relating to human relations and/or social justice issues.
3. Cooperate with and seek to advise and coordinate the activities of persons or
groups interested in human relations and/or social justice issues.
4. Conduct inquiries and hear appeals as may reasonably appear necessary to find
the facts with respect to allegations of discrimination.
B. Objectives
1. The Human Relations Commission shall by means of education, persuasion,
conciliation, and enforcement and utilize all of the powers at its disposal to achieve
its goals.
2. Keep abreast of national, state, and local human rights and social justice issues
and advise, make recommendations and/or provide information to the Board of
County Commissioners regarding human relations and/or social justice issues.
3. Develop and maintain collaborative relationships/partnerships within the various
communities (faith, business, residents, government, for-profit and non-profit
sectors, etc.). 4. Received allegations of discriminatory housing and public
accommodation practices
5. Host public meetings/events regarding human rights and/or social justice issues.
[Source: Orange County Human Relation Commission Policies and
Procedures.]
t 01. HUMAN RELATIONS COMMISSION
Cultivating Community Through Social Justice
Meeting Minutes
Tuesday, December 17,2024
6:00pm—7:30 pm
Virtual
Member Role Attendance
Commissioners
Jemm Merritt—Feder(JMF) Commissioner, Chair Present
Rhian Carreker-Ford (RCF) Commissioner, Vice Chair Present
Tonya Jones, (TJ) Commissioner, Secretary Present
Jen Sykes (JS) Commissioner Present
Josh Ravitch (JR) Commissioner Present
Anjail Taylor(AT) Commissioner Excused
Alex Fowler(AF) Commissioner Present
Cory Hogans (CH) Commissioner Present
Shane Lucas(SL) Commissioner Present
Orange County Staff
Paul Slack(PS) Chief Equity and Inclusion Officer Present
Courtney McLaughlin (CM) Community Engagement& Outreach Coordinator Present
I. Call to Order—Commissioner Merritt-Feder, Chair called meeting to order at 6:00 p.m.
II. Agenda Approval— Motion to approve by Commission Sykes, Second by Commissioner Ravitch,
Unanimous Approval. Agenda approved.
III. Minutes Approval (November 16, 2024):Table to next meeting
IV. New Member Welcome & Introductions: Welcome incoming members Alex Fowler, Cory
Hogans, and Shane Lucas. HRC Commissioners introduced themselves.
V. County Updates: Paul Slack had no updates at this time.
VI. Executive Committee Report
a. Annual Retreat Discussion: February 2, 2025, 9a-4p; location TBD.
FY26 Annual Retreat dates to be emailed out from Commissioner Carreker-Ford please
respond by Friday December 20, 2024.
b. Executive Committee Nominations (Secretary): Nomination given by Commissioner Carreker-
Ford, Second by Commissioner Sykes, unanimous approval. Approved Secretary:
Commissioner Jones
VII. Sub-Committee Reports
a. Nominations & Governance
i. Robert's Rules of Order Discussion: Usage for general voting rules and conducting
business. Commissioner Ravitch to review and discuss at next meeting.
ii. Membership Applications: Commissioner Ravitch and Commissioner Taylor to review
applications for remaining three (3) vacancies. BOCC vote in February will need to
have nominations to Paul Slack in January for preparation of nominating packet.
iii. Commissioner Fowler to join this sub-committee.
b. Outreach & Engagement: Discussed usage of One Orange for data. Commissioner Carreker-
Ford expressed that outreach is not only for community but institutional. Commissioner Lucas
to join this sub-committee.
c. Community Events: Commissioner Hogans to join this sub-committee.
VIII. Other Business
IX. Announcements
X. Adjourn: Commissioner Lucas moved to adjourn the meeting, Commissioner Jones second,
unanimous approval to adjourn at 7:30 p.m.
Next Meeting: Tuesday,January 28, 2024, at 6:00 p.m. at
Orange County Solid Waste Administration Building (1207 Eubanks Road, Chapel Hill, NC 27516)
ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS
ADVISORY BOARD POLICY
SECTION I: SCOPE
A. Purpose
1. To establish a policy and procedures whereby the Orange County Board of
Commissioners will make appointments to Orange County advisory boards,
committees, commissions, and councils (hereinafter"advisory boards").
B. Authority
1. North Carolina General Statute 153A-76 grants boards of county commissioners the
authority to establish advisory boards.
2. The Orange County Board of Commissioners may establish rules and regulations in
reference to managing the interest and business of the County.
3. The Orange County Board of Commissioners has the responsibility to appoint
residents to serve as members of advisory boards established by the Commissioners.
4. Orange County department directors and staff are responsible for providing support
to the advisory boards.
C. Policy and Periodic Review
1. This Advisory Board Policy establishes some parameters for:
a. Appointments to state-mandated, regional, and/or county-developed
advisory boards.
b. Removals from such advisory boards.
c. Quorum and voting standards.
d. A code of general conduct for advisory board members.
e. Other aspects of advisory board service the Orange County Board of
Commissioners wishes to address.
2. Periodic Review
a. Periodic review of this Advisory Board Policy will be conducted every two (2)
years by the Orange County Board of Commissioners.
b. This Advisory Board Policy may be changed or adjusted as deemed necessary
by the Orange County Board of Commissioners regardless of whether it is
scheduled for a review.
D. Applicability
1. To the extent it does not conflict with the statute or ordinance creating a specific
advisory board, where applicable, this Advisory Board Policy applies to the following
Orange County advisory boards, policies, commissions, and councils:
a. Adult Care Home Community Advisory Committee
b. Advisory Board on Aging
c. Affordable Housing Advisory Board
d. Agricultural Preservation Board
e. Animal Services Advisory Board
f. Arts Commission
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
1
g. Chapel Hill Orange County Visitors Bureau Advisory Board
h. Commission for the Environment
i. Economic Development Advisory Board
j. Historic Preservation Commission
k. Human Relations Commission
I. Nursing Home Community Advisory Committee
m. Opioid Advisory Committee
n. Orange County Parks and Recreation Council
o. Orange County Planning Board
p. Orange Unified Transportation Board
2. This Advisory Board Policy shall also apply to any new boards, commissions, councils,
committees, or taskforces with At-Large positions upon creation by the Orange
County Board of Commissioners.
3. Except as otherwise provided herein or through a specific advisory board policy this
Advisory Board Policy shall control the appointment, reporting, operation and other
requirements of the advisory boards listed above except to the extent the same are
controlled by a specific statute or ordinance. In those cases, as noted above, where
a statute or ordinance controls the requirements of the advisory board and the terms
of this Advisory Board Policy conflict with the terms of the statute or ordinance the
statute or ordinance shall prevail.
4. Although not advisory boards the Board of Adjustment, Board of Equalization and
Review, and Animal Services Hearing Panel shall comply with the terms of this
Advisory Board Policy to the extent those boards are specifically addressed herein.
SECTION II: DUTIES
A. Community Contact
1. Advisory boards, through their membership and subcommittees, shall maintain
contact with stakeholder groups. In this manner,the advisory board is kept apprised
of current information related to matters under the jurisdiction of Orange County.
B. Primary Responsibilities
1. Individual advisory boards shall maintain awareness of their goals and objectives as
those goals are related to the Orange County Board of Commissioners' adopted
overall goals and objectives for Orange County.
2. All actions or recommendations of the advisory board shall be communicated to the
Orange County Board of Commissioners as provided herein.
SECTION III: MEMBERSHIP
A. Authority and Appointment Eligibility
1. North Carolina General Statute 153A-76 grants boards of county commissioners the
authority to establish advisory boards and to appoint members to and remove
members from those advisory boards. In acting on this authority the Orange County
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
2
Board of Commissioners hereby establishes certain general conditions to which
applicants and members of advisory boards should conform.
a. All members of standing, statutory boards must meet the qualifications for
the specific statutory requirements for an appointed position.
b. All boards members must be eighteen (18) years of age or older unless
applying for a youth-designated position.
c. All board members shall be residents of Orange County and shall maintain
their domicile in Orange County unless they are under eighteen (18)years of
age and applying for a youth-designated position. The Clerk shall confirm
applicants are residents of Orange County and maintain their domicile in
Orange County.
i. Domicile is defined as one's permanent established home as
distinguished from one's temporary although actual place of
residence.
d. All board members shall have good reputations for integrity and an interest
in community service.
e. No nominee to a board shall be currently employed by Orange County
government and serve on a board that directly affects their work.
f. No nominee may currently be a party to or be the actual legal representative
in litigation against Orange County. The Clerk shall confirm nominees are not
involved in such litigation.
g. Each nominee must be prepared and committed to participate in advisory
board work in a manner that enhances relationships between the county and
the community.
h. All board members are representatives of the Orange County Board of
Commissioners and shall conduct themselves, both in their official actions
and personal actions so as to be above reproach in their conduct and shall
not bring disrepute to either the County or the Commissioners.
i. No person appointed to an advisory board may concurrently serve in any
publicly elected office. *(Does not apply where the appointment is required
by law, intergovernmental agreement, or approved Orange County board
specific policy—applies to all boards, committees, and quasi-judicial boards)
J. The Orange County Board of Commissioners may waive any of the conditions
within this section, with the exception of statutorily imposed conditions.
B. Composition
1. The Orange County Board of Commissioners shall appoint all voting and nonvoting ex
officio members to advisory boards. The Orange County Board of Commissioners
shall endeavor to appoint members who represent the ethnic, cultural,demographic,
and geographic diversity of the community.
C. Selection Criteria
1. Appointed members,except for ex officio members,shall be qualified by the Clerk to
the Board of County Commissioners.
2. Members shall be appointed from applicants whose properly filed and submitted
applications were submitted to the Clerk to the Board of Orange County.
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
3
D. Application and Appointment Process
1. All members of advisory boards serve at the pleasure of the Orange County Board of
Commissioners.
2. Appointments to advisory boards will be initiated with a public application process
from individuals, advisory boards, or community and professional organizations.
3. All appointments to advisory boards will be made by the Orange County Board of
Commissioners.
a. The Orange County Board of Commissioners may elect to interview applicants
to certain advisory boards.
b. In the event the Orange County Board of Commissioners conducts such
interviews the advisory board to which the applicant seeks appointment may
identify and suggest interview questions to the Orange County Board of
Commissioners.
4. Applicant nominations and appointment recommendations from advisory boards to
the Orange County Board of Commissioners are welcome, but are not guaranteed to
result in appointment.
a. Advisory boards may elect to interview applicants prior to making a
nomination or recommendation.
b. In the event an advisory board conducts such interviews the Orange County
Board of Commissioners may identify and suggest interview questions to the
advisory board.
5. The Orange County Board of Commissioners may direct the Clerk to the Board of
County Commissioners to establish an orientation program for certain advisory or
other boards.
E. Term
1. No person appointed to an Orange County advisory board shall serve on that board
for more than two consecutive terms of three years each. Any appointment to a
vacant position for less than a full three year term shall be considered a full term if
the time of membership is 24 months or greater.
2. Extension of a member's term may be approved by the Orange County Board of
Commissioners if it is determined that it is in the best interest of Orange County to
allow an individual to continue to serve.
3. In order to establish staggered terms the original voting members of the advisory
board shall be appointed as follows:
a. One-third for a one year term.
b. One-third for a two year term.
c. One-third for a three year term.
d. Thereafter,each newly appointed voting member shall serve for a three year
term.
4. Advisory board members whose terms are due to expire may request they be
appointed to a second term or be asked to accept a second term appointment to the
position.
5. The membership of any advisory board member whom the Orange County Board of
Commissioners decline to appoint to a second term shall immediately terminate upon
the expiration of their term.
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
4
6. Advisory board members may not serve concurrently on more than two (2) Orange
County advisory boards. This restriction does not impact an individual's service on
boards and commissions that are not Orange County advisory boards or short term
task forces or work groups.
F. Resignation
1. If a member wishes to resign, the member shall submit their resignation in writing to
the Chair of the advisory board on which the member serves and the Clerk to the
Board of Orange County Commissioners, noting the effective date of the resignation.
2. The Orange County Board of Commissioners may recognize the individual's service
via a letter or certificate.
3. An announcement of the open seat will be made at the time the resignation becomes
effective.
G. Vacancies
1. Upon the expiration of the term of service of members or should a vacancy otherwise
occur, the Orange County Board of Commissioners shall have the responsibility of
selecting and appointing new members to the advisory board.
2. Should any vacancy for which there is a board specific requirement that such
vacancy be filled by a nominee of a municipal corporation or a resident of a specific
Orange County township remain unfilled for six (6) consecutive months the board
specific requirements may be set aside and the Orange County Board of
Commissioners may fill the vacancy with any applicant otherwise qualified to serve.
H. Removal
1. Members of Orange County's advisory boards serve at the pleasure of the Orange
County Board of Commissioners and may be removed for any reason or no reason
with or without cause upon a majority vote.
2. Members of Orange County's advisory boards are expected to abide by the highest
ethical and professional standards.
3. In addition to Section III(H)(1) above, the Orange County Board of Commissioners
shall remove any member of an advisory board for neglect of duty, nonparticipation
that becomes problematic to the advisory board's functioning and purpose. Neglect
of duty and nonparticipation are defined as follows:
a. Missing three (3) consecutive meetings; or
b. Missing twenty-five percent (25%) of meetings within any twelve (12) month
period.
4. The advisory board Chair shall notify a member if the member is at risk of being
removed pursuant to section III(H)(3).
5. The advisory board Chair or staff support shall notify the Clerk to the Board of Orange
County Commissioners if a member has violated section III(H)(3).
I. Release from Service
1. When it is deemed necessary by the Orange County Board of Commissioners to
release a member from his or her term of appointment on an advisory board, the
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
5
affected individual shall be notified by the Clerk to the Board of County
Commissioners by letter and/or electronic mail.
2. When an advisory board has completed its function, the members shall be informed
of the completion of their service and the termination of the advisory board by letter
and/or electronic mail.
SECTION IV. ROLES AND RESPONSIBILITIES
A. Members
1. Members shall attend meetings of the advisory board, serve on subcommittees, and
perform other functions as assigned by the advisory board chair with the approval of
the advisory board.
2. If a member is unable to attend a meeting, the member shall contact the Chair or
designated staff as soon as possible, and at least forty-eight (48) hours before the
scheduled meeting.
3. Ex officio members may be appointed by the Orange County Board of Commissioners
for the purpose of meeting subject matter expertise needs. Ex officio members are
nonvoting members of the advisory board.
4. Upon review of the above matters, the Orange County advisory board shall address
recommendations and concerns, if any, to the Orange County Board of
Commissioners in writing.
B. Advisory Board
1. The Orange County Board of Commissioners will consider all advisory board
recommendations and/or concerns.
a. Should any concerns remain unresolved after a response has been received
from the advisory board, the Orange County Board of Commissioners may
request that the matter be referred to the County Manager.
2. To enhance trust between Orange County Government and the community, Orange
County advisory boards shall:
b. Assist the staff of Orange County in achieving a greater understanding of the
nature and causes of community issues, with an emphasis on improving
relations between the department and the residents.
c. Recommend methods to encourage and develop the advisory board's ability
to accomplish their work.
d. Work throughout the community to gain relevant information about advisory
board issues and communicate these to the staff of Orange County and the
Orange County Board of Commissioners.
e. Promote public awareness of contemporary issues Orange County must
address to achieve the Orange County Board of Commissioners' goals and
priorities.
C. Chair,Vice Chair,Secretary
1. Selection
i. Election
1. Chair,Vice Chair and Secretary shall be elected by the advisory board
unless otherwise specified by the Board of Commissioners.
2. Chair,Vice Chair and Secretary shall be elected to one-year terms.
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
6
3. Chair, Vice Chair and Secretary shall serve no more than three
consecutive one-year terms.
4. Chair, Vice Chair and Secretary shall assume office on the date of
their election. At the first advisory board meeting upon assuming
office the advisory board Chair or department staff shall present
members with a copy of the advisory board's charge, scope of
authority, membership responsibilities, and code of conduct.
2. Responsibilities
i. The advisory board Chair:
1. Calls all meetings.
2. Serves as the presiding officer and conducts advisory board meetings.
3. Acts as the authorized spokesperson for the advisory board.
4. Assists staff in developing the advisory board meeting agenda.
5. Appoints and dissolves subcommittees, and the Chair and members
thereof,of the body in consultation and with approval of the advisory
board.
6. Sets goals for the advisory board in consultation with the Orange
County Board of Commissioners.
7. Carries out advisory board assignments as required by the Orange
County Board of Commissioners.
8. Reviews all advisory board minutes and proposed recommendations
or assigns another member of the advisory board to do so.
9. May excuse members from attending advisory board meetings up to
two (2)times per twelve (12) month period.
ii. The advisory board Vice Chair:
1. Serves as the presiding officer and conducts advisory board meetings
in the absence of the Chair.
2. Has all the responsibilities of the Chair in the Chair's absence.
iii. The advisory board Secretary:
1. Takes (or oversees the taking of) minutes for all advisory board
meetings.
2. Submits minutes to the Chair to be distributed to advisory board
members in advance of meetings.
3. Submits approved advisory board minutes to the Clerk to the Orange
County Board of Commissioners for retention and distribution to the
Orange County Board of Commissioners.
4. Assures that other records of the advisory board are kept as directed
by the Chair or the Orange County Board of Commissioners.
iv. Removal
1. The Chair, Vice Chair and/or Secretary may be replaced at any time
by the Orange County Board of Commissioners.
SECTION V. ORGANIZATION
A. Orientation and Training
1. Orange County will make available for advisory board members and department staff
periodic training on state and/or county goals and priorities as well as relevant
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
7
statutes and policies, including open meetings, public records, conflicts of interest
and ethics.
2. Each member shall attend an orientation to familiarize the advisory board members
with the operation of County government, applicable department rules, and the
operating procedures of the advisory board.
a. The Chair and Vice Chair, if newly elected, shall attend an additional
orientation to familiarize themselves with the duties and responsibilities of
the Chair and Vice Chair and the guidelines for conducting meetings.
3. Each voting member will be encouraged to complete the orientation within the time
frame established by the policy of the specific advisory board to which they have been
appointed.
4. Advisory board members will be issued a manual and should become familiar with its
contents.
B. Operating Expenses
1. Members,when in service on the board, are not employees of Orange County.
2. Members serve in a voluntary capacity and shall receive monetary compensation or
reimbursement only per standard county policy and with Orange County Board of
Commissioners approval.
3. Members shall receive no financial or employee benefits from the County unless
authorized by another section of this policy and specifically approved by the Orange
County Board of Commissioners.
4. The County will provide office supplies and assume responsibility for other reasonable
expenses necessary for the operation of the board.
C. Confidentiality
1. No member of the advisory board shall make any written or oral statement of any
confidential county matter to any individual, business, or agency. A violation of this
section will result in that member's immediate removal from the advisory board. This
prohibition does not apply to communications with county staff, officials, or their
agents conducting official county investigations.
2. Members of the advisory board may receive information regarding personnel matters
and other information of a sensitive or confidential nature. It shall be the duty and
responsibility of each member to respect and maintain the confidentiality of county
issues presented before the board. Neither the advisory board nor any individual
member shall disseminate confidential information received during advisory board
meetings.
3. Advisory board members may be required to sign confidentiality statements as
necessary and will be removed from the advisory board upon violation of the
confidentiality agreement.
SECTION VI. MEETINGS
A. Regular Meetings
1. All meetings are to be open to the public as required by the applicable North Carolina
General Statutes.
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
8
2. Unless otherwise specified, public meetings will follow the standard rules of
procedure defined by the Orange County Board of Commissioners.
3. The Board of Commissioners of Orange County or the Orange County Manager may
authorize any or all advisory boards to meet remotely, as needed, pursuant to the
remote meeting rules set out herein.
4. The advisory board members shall determine the date, time, and place for each
meeting, consistent with the guidelines below.
a. Regular advisory board and subcommittee meetings.
i. The advisory board convenes upon call of the Chair and meets on
schedule as established by the specific advisory board policy.
ii. Subcommittee meeting dates shall be set by the subcommittee
Chairs and shall be scheduled in conjunction with advisory board
meetings.
iii. A schedule of all meeting dates, times, and places shall be properly
posted in accord with North Carolina Law and delivered to the Clerk
to the Board.
B. Special Meetings
1. A majority of advisory board members or the Chair may call special meetings at any
time for any specific business. Special meetings shall be convened at a location
selected by the Chair.
2. All called special meetings shall be noticed in accord with North Carolina Law and
delivered to the Clerk to the Board.
C. Emergency Meetings
1. A majority of advisory board members or the Chair may call a meeting in emergency
circumstances by providing telephone notice to media outlets at least one hour prior
to the meeting.
2. An emergency situation includes a disaster that severely impairs the public's health
or safety. In the event telephone services are not working, notice that the meetings
occurred must be given as soon as possible after the meeting in accord with North
Carolina Law and by delivery to the Clerk to the Board.
D. Remote meetings
1. Advisory boards subject to this policy may meet remotely as authorized by the
County Manager, except the Orange County Planning Board, Board of Adjustment,
Board of Equalization and Review, and Animal Services Hearing Panel.
2. A remote meeting is an official meeting, or any part thereof,with a majority or all of
the members of the advisory board participating by simultaneous communication.
a. Simultaneous communication is any communication by conference
telephone, conference video, or other electronic means.
3. Advisory Boards shall coordinate with the Clerk to the Board of Commissioners to
notify the public of the means by which the public may access the remote meetings.
4. If at any time during a remote meeting the number of members needed for a
quorum is disrupted by a loss of simultaneous communication,the meeting will not
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
9
continue until simultaneous communication is restored and if simultaneous
communication cannot be restored,the meeting will be adjourned without further
action.
E. Notice of Meetings Generally
1. Notice of advisory board meetings,including public hearings and appeals if applicable,
and agendas shall be made available to all members and interested parties, and to
any person who requests such notice, at least ten(10)days in advance of the meeting
by e-mail and by posting on the Orange County government website.
2. All applicable notice requirements established by North Carolina law shall be
followed.
3. Prior to January 51" of each calendar year advisory boards shall post their meeting
schedules in a readily accessible location. Such schedule shall also be delivered to the
Clerk to the Board of Commissioners for posting to the Orange County website.
F. Agendas
1. Board members and/or staff members shall submit agenda items to the Chair and
staff for consideration at least fifteen (15) days prior to a scheduled meeting.
2. The agenda must provide a description of each item of business to be transacted or
discussed so that interested members of the public will be capable of understanding
the nature of each agenda item.
3. As a general rule,only those items appearing on the agenda will be discussed or voted
on. However, if an item is raised by a member of the public, the advisory board may
accept public comment and discuss the item so long as no action is taken until a
subsequent meeting.
4. With the Chair's agreement, the designated staff will develop and distribute to each
member an agenda listing the matters to be considered at upcoming advisory board
meetings. Also, so far as practicable, copies of all written reports that are to be
presented to the advisory board for members' review will be included in this package
at least ten (10) days before the meeting.
5. All recommendations and reports of the advisory board, approved in the form of
motions,shall be conveyed exclusively to the Orange County Board of Commissioners
for consideration, approval or denial. Outcomes are reported back to the advisory
board.
G. Minutes
1. Minutes shall be taken of all advisory board meetings and submitted to the Clerk to
the Board of Orange County Commissioners for retention and distribution to the
Orange County Board of Commissioners.
SECTION VII. SUBCOMMITTEES
A. Purpose and Formation
1. Subcommittees may be formed by the advisory board to research and make special
recommendations on special issues or areas in order to carry out the duties of the
advisory board.
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
10
2. All subcommittees shall be reviewed by the appointing body on an annual basis to
determine continued need and realignment with the priorities of the advisory board.
3. Approved subcommittees must have documented goals, deliverables, and a timeline.
The subcommittee will cease to meet when these are satisfied.
4. The advisory board Chair may request that the Orange County Board of
Commissioners change the structure and/or operating procedures of the advisory
board if he or she deems it essential for improving the board's productivity and
effectiveness.
5. A subcommittee can be formed with the approval of the advisory board chair and
majority vote of the advisory board.
6. Subcommittees shall operate as directed by the advisory board.
B. Procedure and Membership
1. A member of the subcommittee shall take responsibility for taking minutes of
subcommittee meetings and shall report to the advisory board the subcommittee's
progress toward its stated objectives, including dissenting viewpoints.
2. Subcommittees shall operate by majority vote.
3. Subcommittees may request a technical representative be approved by the County
Manager.
4. Subcommittees shall operate openly as defined by applicable North Carolina State
law and local ordinances and policies.
5. Membership on subcommittees shall be voluntary unless the specific advisory board
policy dictates otherwise.
SECTION VIII. QUORUM AND VOTING
A. Quorum
1. A quorum for a meeting of an advisory board and any subcommittee thereof shall
consist of a majority of the number of appointed members. Vacant positions are not
counted when determining if a quorum is present.
2. Members who remotely attend a meeting may be counted present for purposes of a
quorum.
B. Voting
1. Unless otherwise required by law, all decisions shall be reached by a simple majority
vote.
2. All voting will be conducted in open meetings, except when in closed session where
such closed session is permitted by North Carolina law.
3. No issues can be voted upon unless a quorum is present.
4. Only appointed members can vote at advisory board meetings.
5. Appointed members shall not delegate their vote to another member.
6. The Chair of the advisory board may participate and vote on all issues.
7. Voting by proxy is not authorized and shall not be allowed.
8. Members may not abstain from voting but where a member has a conflict of interest
the member may be excused by majority vote of the advisory board.
9. Members of advisory boards must be present to vote. Presence maybe accomplished
through remote attendance or physical attendance.
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
11
10. Individuals appointed as ex officio members of the advisory board are not authorized
to vote on any issue before the advisory board.
SECTION IX. ETHICS
A. This section also applies to the Board of Adjustment, Board of Equalization and Review, and
Animal Services Hearing Panel.
B. Conflict of Interest
1. During advisory board meetings, a member shall immediately disclose any potential
conflict of interest and request to be excused from voting when he or she has a
conflict of interest.
2. During appeal proceedings,the applicant has the right to question the interest of any
voting member. The advisory board chair should consult with the County Attorney or
staff attorney on any potential conflict of interest in appeal matters.
3. In determining from existing facts and circumstances whether a conflict of interest
exists the determining party shall consider the facts and circumstances as would an
ordinary and reasonable person exercising prudence,discretion, intelligence,and due
care.
C. Gifts
1. An advisory board member shall not directly or indirectly ask,accept, demand, exact,
solicit, seek, assign, receive, or agree to receive any gift or honorarium for the
advisory board member, or for another person, in return for being influenced in the
discharge of the advisory board member's official responsibilities.
2. This section shall not apply to gifts or awards authorized by Orange County Policies,
Resolutions, or Ordinances.
D. Code of Ethics
1. Advisory board members should act with integrity and with independence from
improper influence as they exercise the functions of their offices. Characteristics and
behaviors that are consistent with this standard are:
a. Adhering firmly to a code of sound values.
b. Behaving consistently and with respect towards everyone with whom they
interact.
c. Exhibiting trustworthiness.
d. Living as if they are on duty as appointed officials regardless of where they
are or what they are doing.
e. Using their best independent judgment to pursue the common good as they
see it, presenting their opinions to all in a reasonable, forthright, consistent
manner.
f. Remaining incorruptible, self-governing, and not subject to improper
influence, while at the same time being able to consider the opinions and
ideas of others.
g. Disclosing contacts and information about issues that they receive outside of
public meetings, and refraining from seeking or receiving information about
quasi-judicial matters outside of the quasi-judicial proceedings themselves.
h. Treating other advisory boards and advisory board members and the public
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
12
with respect,and honoring the opinions of others even when they disagree.
i. Being careful not to reach conclusions on issues until all sides have been
heard.
j. Showing respect for their appointed office and not behaving in ways that
reflect badly on the office,the advisory board, Orange County, or the Orange
County Board of Commissioners.
k. Recognizing that they are part of a larger group and acting accordingly.
I. Recognizing that individual board members are not generally allowed to act
on behalf of the board, but may only do so if the board specifically so
authorizes, and that the board must take official action as a body.
m. Being faithful in the performance of the duties of their offices.
n. Acting as especially responsible residents whom others can trust and respect.
o. Faithfully attending and preparing for meetings.
p. Carefully analyzing all credible information that is properly submitted to
them, and when applicable, being mindful of the need not to engage in
communications outside the meeting in quasi-judicial matters.
q. Being willing to bear their fair share of the board's workload.
r. To the extent appropriate,they should be willing to put the board's interests
ahead of their own and shall avoid the appearance of a conflict of interest
and shall, under no circumstances, use their position on any board for
personal gain or profit.
2. Members of the Planning Board, Board of Adjustment, Economic Development
Commission, and Board of Equalization and Review shall upon initial appointment,
and prior to December 31 annually thereafter, disclose:
a. Any interest he or she or his or her spouse or domestic partner has in real
property situated in whole or in part in Orange County and the general
description of that property.
b. Any legal, equitable, beneficial or contractual interest he or she or his or her
spouse or domestic partner has in any business,firm or corporation,which is
currently doing business with Orange County pursuant to contracts awarded
by Orange County, or which is attempting, or has attempted in the past
calendar year, to secure the award of a bid from Orange County or the
approval of any Board or Agency of Orange County.
c. Failure to file a disclosure statement setting out the above required
information shall result in immediate removal of the member from the
applicable board.
SECTION X. COMPENSATION AND TRAVEL REIMBURSEMENT
A. Compensation
1. As a general rule advisory board service is voluntary and appointed members shall
receive no form of compensation for their services.
2. However, should the Orange County Board of Commissioners determine, in its sole
discretion, that an advisory board's members should be compensated, such
compensation shall be addressed in that advisory board's specific policy and rules of
procedure as adopted by the Commissioners.
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
13
B. Travel Expense Reimbursement
1. The Chair shall, to the extent practicable, schedule all hearings and advisory board
meetings to minimize travel and per diem costs.
2. Payment of expenses to advisory board members shall occur only when travel has
been approved by the County Manager prior to the time the expenses are incurred.
3. Orange County shall reimburse reasonable and necessary travel and incidental
business expenses from pre-approved travel to advisory board members
4. Advisory board members shall be reimbursed in accordance with current local and/or
state rules and regulations. Expense claims shall be submitted as required pursuant
to the Orange County travel policy.
5. Transportation expense claims shall include charges essential for transportation to
and from the meeting place. Reimbursement shall be made only for the local
government's standard mileage allowance. Travel should be via the shortest, most
commonly traveled route.
6. Travel expense does not include hotel/motel expenses.
SECTION XI. LIMITATION OF POWER AND AUTHORITY
A. Nothing contained in this Advisory Board Policy shall be construed to conflict with any North
Carolina law or Orange County ordinance. Should there be an appearance of conflict, the
appropriate North Carolina law or Orange County ordinance shall prevail.
B. The activities of the advisory board shall, at all times, be conducted in accord with applicable
Federal law, North Carolina law, and Orange County ordinances.
C. Advisory Boards, the Board of Adjustment, Board of Equalization and Review, and Animal
Services Hearing Panel, and any members thereof shall not(and shall not have the express or
implied authority to):
1. Incur expense or obligate Orange County in any manner.
a. Any expense incurred must have been pre-approved either through the
department director overseeing the advisory board's budget, the Orange
County Board of Commissioners, or the County Manager.
b. It is specifically acknowledged that no member of an advisory board has the
authority, express or implied, to, contractually or otherwise, bind Orange
County.
2. Identify or release any draft document that has not been approved for release by the
Orange County Board of Commissioners or County Manager.
3. Take positions, in their capacity as an advisory board member, on any political issue
or support or oppose any candidate for public office.
4. Independently investigate resident complaints against Orange County, any
department or any employee of a department.
5. Conduct any activity that might constitute or be construed as an official governmental
review of departmental or employee actions.
6. Conduct any activity that might constitute or be construed as establishment of
Orange County or departmental policy.
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
14
7. Violate the confidentiality of any information related to matters involving pending or
forthcoming civil or criminal litigation.
8. Engage in any act to impose or attempt to impose discipline on any advisory board
member, department, or employee.
9. Interfere, attempt to interfere or involve themselves in any way in staff personnel
matters regardless of the nature of the matter.
Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22
15
APPROVED 11/8/2012
AMENDED 12/5/2022
HUMAN RELATIONS COMMISSION POLICIES AND PROCEDURES
SECTION I: SCOPE
A. Purpose
1. To establish a policy and procedures whereby the Orange County Board of
Commissioners will establish the specific policies and procedures governing
the Human Relations Commission.
2. The Orange County Board of Commissioners may appoint an advisory board
whose duty is to serve in an advisory capacity to make recommendations
concerning human relations and social justice issues.
B. Authority
1. North Carolina General Statute §153A-76 grants boards of county
commissioners the authority to establish advisory boards.
2. The Orange County Code of Ordinance Chapter 12 Civil Rights § 12-180)
grants the Human Relations Commission the authority to review the
administrative law judge's recommendation of a Complaint made under this
Chapter and make a Final Agency Decision.
3. The Orange County Advisory Board Policy serves as the underlying policy
document to which the Human Relations Commission, in addition to this policy
and procedure document, is subject. The Orange County Advisory Board
Policy is attached hereto as "Exhibit A".
4. In the event that there is a conflict between the Orange County Advisory Board
Policy and this Policies and Procedures document this Policies and
Procedures document shall control.
C. Charge
1. The charge of the Human Relations Commission is as follows:
a. study and make recommendations concerning problems in the field of
human relationships;
b. anticipate and discover practices and customs most likely to create
animosity and unrest and to seek solutions to problems as they arise;
C. make recommendations designed to promote goodwill and harmony
among groups in the County irrespective of their race, color, creed,
religion, ancestry, national origin, sex, affectional preference, disability,
age, marital status or status with regard to public assistance;
d. monitor complaints involving discrimination;
e. address and attempt to remedy the violence, tensions, polarization, and
other harm created through the practices of discrimination, bias, hatred,
and civil inequality; and
f. promote harmonious relations within the county through hearings and
due process of law.
SECTION II: GOALS AND OBJECTIVES
A. Goals
1. The Human Relations Commission shall seek to prevent and eliminate bias
and discrimination because of race, color, creed, religion, ancestry, national
origin, sex, affectional preference, disability, age, marital status, or status with
regard to public assistance.
2. Advise the Orange County Board of Commissioners with respect to matters
relating to human relations and/or social justice issues.
3. Cooperate with and seek to advise and coordinate the activities of persons or
groups interested in human relations and/or social justice issues.
APPROVED 11/8/2012
AMENDED 12/5/2022
4. Conduct inquiries and hear appeals as may reasonably appear necessary to
find the facts with respect to allegations of discrimination.
5. Gather and disseminate information to governmental agencies and to the
public regarding human relations and/or social justice issues.
B. Objectives
1. The Human Relations Commission shall by means of education, persuasion,
conciliation and enforcement and utilize all of the powers at its disposal to
achieve its goals.
2. Keep abreast of national, state, and local human rights and social justice
issues and advise, make recommendations and/or provide information to the
Board of County Commissioners regarding human relations and/or social
justice issues.
3. Develop and maintain collaborative relationships/partnerships within the
various communities (faith, business, residents, government, for-profit and
non-profit sectors, etc.).
4. Received allegations of discriminatory housing and public accommodation
practices
5. Host public meetings/events regarding human rights and/or social justice
issues.
SECTION III: MEMBERSHIP
A. Authority
1. North Carolina General Statute 153A-76 grants boards of county
commissioners the authority to establish advisory boards and to appoint
members to and remove members from those advisory boards. In acting on
this authority the Orange County Board of Commissioners hereby establishes
certain general conditions to which applicants and members of advisory boards
should conform.
B. Composition
1. The Human Relations Commission is composed of twelve (12) members.
2. Members shall represent the following geographic area: at least one member
from each of the towns of Chapel Hill, Carrboro and Hillsborough.
SECTION IV. MEETINGS
A. Staffing
1. Orange County staff may serve a support function to advisory boards upon the
approval of the Orange County Manager.
B. Agendas
1. Items for agendas shall be approved by the Human Relations Commission
Executive Committee members including the Chair Vice-Chair, Immediate
Past Chair and staff.
C. Subcommittee Meeting
1. Subcommittees may meet on a date and time outside of regular meeting dates.
D. Regular meetings
1. Regular meetings shall be held on the fourth Tuesday of each month at 6:00
p.m. alternating between Northern and Southern locations of Orange County.
E. Executive Committee Meetings
1. The Executive Committee may meet by teleconference.
F. Closed Session
1. The Commission whether meeting in full or as a subcommittee may meet in
closed session for the purpose of preventing the premature disclosure of any
APPROVED 11/8/2012
AMENDED 12/5/2022
scholarship, prize or similar award as provided in N.C. Gen. Stat. §143-
318.11(2).
SECTION V. ORIENTATION
A. Attendance
1. Each member shall attend an orientation and training on the Orange County
Civil Rights Ordinance presented by the Human Rights and Relations
Department to familiarize the Commission members with the operation of
County government, the Human Rights and Relations organizational chart, the
Orange County Civil Rights Ordinance and the operating procedures of the
advisory board.
2. Each voting member will be encouraged to complete the orientation within
three months of his or her appointment and to attend training on the Civil Rights
Ordinance yearly as provided.
SECTION VI. BY-LAWS
A. By-Laws
1. Any Bylaws adopted by the Human Relations Commission are void and no
further bylaws shall be adopted. Procedure shall be governed solely by this
policy document and the General Advisory Board Policy Document.
2. Should the Human Relations Commission determine modifications to policies
and procedures are necessary the Human Relations Commission may petition
the Board of County Commissioners for such modifications.
4 101, HUMAN RELATIONS COMMISSION
Cultivating Community Through Social Justice
2025 Meeting Schedule
Meeting Frequency: regular meetings convene in-person at 6:00 pm on the fourth Tuesday of each
month with the option to join virtually.
Date Time Location
January 28,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
February 25,2025 6:00—7:30 pm Bonnie B.Davis Center
1020 US70 West, Hillsborough, NC 27278
March 25,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
April 22,2025 6:00—7:30 pm Bonnie B.Davis Center
1020 US70 West, Hillsborough, NC 27278
May 27,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
June 24,2025 6:00—7:30 pm Bonnie B.Davis Center
1020 US70 West, Hillsborough, NC 27278
NO MEETINGS IN JULY
August 26,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill,NC
27516
September 23,2025 6:00—7:30 pm Bonnie B.Davis Center
1020 US70 West, Hillsborough, NC 27278
October 28,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
November 25,2025 6:00—7:30 pm Bonnie B.Davis Center
1020 US70 West, Hillsborough, NC 27278
December 23,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
Location:
Monthly meetings will be held in person. In-person monthly meetings will offer remote
attendance (via Microsoft teams). Meeting dates during the holiday season are likely to change.
All HRC trainings, orientations, and retreats will be held in person.
Teams meeting information:
The public will have access to meetings on the schedule via the following link, which will be on
the department's/HRC website.
Join on your computer, mobile app, or room device:
Join the meeting now
Meeting ID: 249 186 025 451 Passcode: KX2eF2eb
Approved 12/10/24
DRAFT
ORANGE COUNTY BOARD OF COMMISSIONERS
MEETING CALENDAR FOR YEAR 2025
NOTE: All meetings will begin at 7:00 pm unless otherwise indicated
January 17 BOCC Retreat 9 am —4 pm Whitted Building — Hillsborough
January 21 BOCC Business Meeting Whitted Building — Hillsborough
February 4 BOCC Business Meeting Whitted Building — Hillsborough
February 11 BOCC Work Session Southern Human Services Center
— Chapel Hill
February 17 Joint Meeting with Town of Hillsborough Whitted Building — Hillsborough
February 20 BOCC Business Meeting Southern Human Services Center
— Chapel Hill
February 27 Legislative Breakfast Meeting (8:30am) Whitted Building — Hillsborough
March 1 —4 NACo Legislative Conference Washington, D.C.
March 6 BOCC Business Meeting Whitted Building — Hillsborough
March 11 BOCC Work Session Whitted Building — Hillsborough
March 18 BOCC Business Meeting Southern Human Services Center
— Chapel Hill
March 27 Joint Meeting with Town of Carrboro Southern Human Services Center
— Chapel Hill
April 1 BOCC Business Meeting Whitted Building — Hillsborough
April 8 BOCC Work Session Southern Human Services Center
Cha el Hill
April 15 BOCC Business Meeting Southern Human Services Center
— Chapel Hill
April 22 Budget Work Session — CIP Whitted Building — Hillsborough
April 29 BOCC Joint Meeting with School Boards Whitted Building — Hillsborough
May 6 BOCC Business Meeting Whitted Building — Hillsborough
May 13 BOCC Budget Public Hearing /Work Session Southern Human Services Center
— Chapel Hill
May 15 BOCC Budget Work Session Whitted Building — Hillsborough
May 20 BOCC Business Meeting Southern Human Services Center
— Chapel Hill
May 22 BOCC Budget Work Session Southern Human Services Center
— Chapel Hill
May 27 BOCC Budget Work Session Whitted Building — Hillsborough
May 29 BOCC Budget Public Hearing /Work Session Whitted Building — Hillsborough
Approved 12/10/24
June 3 BOCC Business Meeting Whitted Building — Hillsborough
June 5 BOCC Budget Work Session Southern Human Services Center
— Chapel Hill
June 10 Manager, Clerk, &Attorney Evaluations Closed Whitted Building — Hillsborough
Session
June 17 BOCC Business Meeting Southern Human Services Center
— Chapel Hill
July 11-14 NACo Conference Philadelphia, Pennsylvania
September 4 BOCC Business Meeting Whitted Building — Hillsborough
September 9 BOCC Work Session Southern Human Services Center
— Chapel Hill
September 16 BOCC Business Meeting Southern Human Services Center
— Chapel Hill
September 25 Joint Meeting with School Boards Whitted Building — Hillsborough
October 7 BOCC Business Meeting Whitted Building — Hillsborough
October 14 Joint Meeting with Fire Departments /Work Whitted Building — Hillsborough
Session
October 21 BOCC Business Meeting Southern Human Services Center
— Chapel Hill
November 6 BOCC Business Meeting Whitted Building — Hillsborough
November 11 BOCC Work Session Southern Human Services Center
— Chapel Hill
November 18 BOCC Business Meeting Southern Human Services Center
— Chapel Hill
December 1 BOCC Business Meeting (Organizational Whitted Building — Hillsborough
Meeting)
December 9 BOCC Business Meeting Southern Human Services Center
— Chapel Hill
Southern Human Services Center, 2501 Homestead Rd., Chapel Hill
Whitted Building, 300 West Tryon Street, Hillsborough
4 10., HUMAN RELATIONS COMMISSION
(ultivating (ommunity Through Social Justice
Minutes
November 191", 2024
6 p.m.
Commission Members Present OEI Staff Members Present
Jemm Merritt, Chair Paul Slack, Chief Equity and Inclusion Officer
Ryan Carriker-Ford, Vice Chair Courtney McLaughlin, Community
Engagement & Outreach Coordinator
Josh Ravitch
Tonya Jones
Jen Sykes
Commission Members Absent
I. Call to Order
II. Minutes Approval October 22, 2024
III. County Updates
IV. Executive Committee Report
a. Brooke's Resignation effective immediately.
b. Applications will be pulled. Seats needs to be filled ASAP due to lack of quorum.
c. Secretary position is open and needs to be filled as soon as possible.
d. Annual report is due 1/17
V. Sub-Committee Reports
a. Policies & Procedures
i. Committee voted to maintain the 41"Tuesday of the month from 6-7:30 as
the meeting date/time. (Jem Merritt motion, Josh Ravich Second)
ii. Committee discussed adopting Roberts Rules of Order to formalize
meeting structure.
b. Outreach & Engagement
i. Brooke's departure leaves the chair position open
ii. Committee agreed to share duties amongst the remaining members.
t
HUMAN RELA11ONS COMMISSION
Cultivating Community Through Social Justice
c. Community Events
i. Discussed Pauli Murray awards and posited moving the date to April/June
to allow for applications.
ii. Discussed potential need for community conversation event post
presidential inauguration.
iii. Confirmed $500 funding for 2025 community dinner event. (Rhian
Carreker-Ford motion; Josh Ravich second)
VI. Other Business/Announcements
VI I. Adjourn
i. Rhian Carreker-Ford motion; Josh Ravich second
Next Meeting: December 171", 2024; 6 pm; Virtual.
HRC Applicant Name Bkg Relevant to HRC? Add to Diverse Board Total Score(1-10,10=
(Score 0-5) Views?(Score 0-5) Best)
Tiff ney Marley 5 3 8
Benjamin King 3 4 7
Jeff McNeill 5 4 9
Krista Caraway 5 4 9
Michael Delafield 4 3 7
Victoria Hudson 3 3 Col
Wendy Calvin 5 4 9
Note:The scoring criteria are based directly from the questions on the HRC application
Comments
Has experience on OC HRC(2009-2015)and Durham Tech
Board of Trustees
Would bring youth and Freemason perspective to HRC. New to
Orange Co(2023).Worked on DEI code of ethics for Raleigh
Parks&Rec.Served on Salisbury NC P&R Advisory board. MPA
student. Didn't proof-read application well.
OC Veterans Service Director.Chairs NC AARP Veterans
Advisoy Council. New to CH&OC.
Director of Outreach for B3 Coffee. BoD-Autism Society of NC.
Chair-Family&Child Advisory Council. Neurodivergent+two
neurodivergent children. Domestic violence survivor.
Attorney w/UNC system. Has represented public boards.
Involvement w/drafting policies to increase diversity&cross-
cultural understanding. Moved recently to CH from Durham.
OC county employee. Environmental health/public health
experience. Ensures"health equity"in OC.County employee=
Col???
Former Human Services Specialist w/OC-DSS.Currnetly
probation/parole officer w/NC Dept of Adult Corrections.
Wants to see more Hispanic representation in community
01
---------------------------
Make a
motion.
05 02
--------------------------- ----------------------------
Call to amend the Second the motion.
motion, if needed. If the motion is not
9C seconded, it dies
HUMAN RELATIONS COMMIS90N
Wr,nng lommmndy Onuugh S000l hsin
RULES OF
ORDER
04 03
--------------------------- ---------------------------
Cait the Discussion
motion
4CHUMAN RELA11ONS COMMISSION
Cultivating Community Through Social Justice
2025 Meeting Schedule
Meeting Frequency: regular meetings convene in-person at 6:00 pm on the fourth Tuesday
of each month with the option to join virtually.
Date Time Location
January 28,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
February 25,2025 6:00—7:30 pm Bonnie B. Davis Center
1020 US70 West, Hillsborough, NC 27278
March 25,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
April 22,2025 6:00—7:30 pm Bonnie B. Davis Center
1020 US70 West, Hillsborough, NC 27278
May 27,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
June 24,2025 6:00—7:30 pm Bonnie B. Davis Center
1020 US70 West, Hillsborough, NC 27278
NO MEETINGS IN JULY
August 26,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
September 23,2025 6:00—7:30 pm Bonnie B. Davis Center
1020 US70 West, Hillsborough, NC 27278
October 28,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
November 25,2025 6:00—7:30 pm Bonnie B. Davis Center
1020 US70 West, Hillsborough, NC 27278
December 23,2025 6:00—7:30 pm Solid Waste Management
1207 Eubanks Road,Chapel Hill, NC
27516
Location:
Monthly meetings will be held in person. In-person monthly meetings will offer remote
attendance (via Microsoft teams). Meeting dates during the holiday season are likely to change.
All HRC trainings, orientations, and retreats will be held in person.
Teams meeting information:
The public will have access to meetings on the schedule via the following link, which will be on
the department's/HRC website.
Join on your computer, mobile app, or room device:Join the meeting now
Meeting ID: 249 186 025 451 Passcode: KX2eF2eb