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HomeMy WebLinkAbout11-19-2024 HRC Agenda t HUMAN RELA11ONS COMMISSION Cultivating Community Through Social Justice Agenda Tuesday, November 19, 2024 6:00—7:00 p.m. Bonnie B. Davis Agricultural Center 1020 US70 West, Hillsborough, NC 27278 I. Call to Order II. Agenda Approval III. Minutes Approval (September 24 2024 & October 22, 2024) IV. County Updates V. Executive Committee Report a. Roberts Rules of Order b. Parliamentarian Appointment c. Nominations (Secretary) d. 2025 Meeting Schedule e. Annual Report (Due: January 17, 2025) f. H RC Retreat g. Leadership Terms VI. Sub-Committee Reports a. Nominations & Governance b. Outreach & Engagement c. Community Events VII. Other Business a. Community Dinner Donation VIII. Announcements IX. Adjourn Next Meeting: Tuesday, December 17, 2024, at 6:00 p.m. on TEAMS t 0. HUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice MINUTES Tuesday, September 24, 2024 6:00 pm—7:30 pm Orange County Solid Waste Administration 1207 Eubanks Rd, Chapel Hill, INC 27517 Member Role Attendance Commissioners Lynn McGee (LM) Commissioner, Chair Absent Jenn Sykes(JS) Commissioner, Vice Chair Present Josh Ravitch (JR) Commissioner Absent Brooke Capps-Yaroni (BCY) Commissioner Present Jemm Merritt—Feder(JM) Commissioner Present Rhian Ford (RF) Commissioner Present Tonya Jones (TJ) Commissioner Present Michael Fath (MF) Commissioner Present Anjail Taylor(AT) Commissioner Absent Orange County Staff Paul Slack Director, Chief Equity and Human Rights Officer Present Courtney McLaughlin (CM) Department of Equity and Human Rights Staff Present I. Call to Order A. Commissioner Sykes, Vice Chair called meeting to order at 6:02 p.m. ll. Agenda Approval A. Approval: Motion made by Commissioner Taylor: Seconded by Commissioner Capps-Yaroni; Unanimous approval. III. Minutes Approval—August 27, 2024 A. Approval: Motion made by Commissioner Capps-Yaroni: Seconded by Commissioner Carraker- Ford; Unanimous approval. IV. County Updates A. Share Point Site Update:Sharepoint sent to HRC members from Courtney, though some members had trouble accessing it. Courtney will reach out to IT on it. B. Budget Update: Budget for HRC finalized at $10,000 for FY 2025. This is less than the past two years, but more than before. C. Fair Housing Complaint Status: No fair housing issues to report for the month. D. Climate Action Grant Application Access Issues: Climate grant reviews due by end of September, though some HRC members were still having trouble getting to the applications and would not make the deadline. E. Retreat Doodle Poll Status: New administrative person has started half-time to support the HRC in coordination. Request to hold retreat until after elections, such as in January. F. Social Media:Jemm now has access to the social media accounts and is posting. G. One Orange Racialized Histories: One Orange, the group of municipalities and county diversity staffs, is doing a racial history review for the county.The focus is on the political impacts of race in the county. HRC members were asked to submit any information between October 1-15 that they knew about for resources or names or history for the project. H. Community Listening Session: Community listening session information included in the packet for the HRC. One is on the 11th for agencies. V. Executive Committee Report A. Upcoming Events: Historic Preservation Committee Meeting: Jemm will be attending October meeting. B. Vacancies: Request to have evaluations in on Sept. 271h. Will have first three submitted to the county for approval to attend October meeting. 41h vacancy has arisen so will discuss in October for November confirmation by BOCC. VI. HRC Officer Elections A. Chair: Motion by Commissioner Carraker-Ford to elect Commissioner Merritt; Seconded by Commissioner Capps-Yaroni; Unanimous approval. B. Vice Chair: Motion by Commissioner Capps-Yaroni to elect Commissioner Carraker-Ford:Seconded by Commissioner Fath; Unanimous approval. C. Secretary: Put on hold until more members are present. VI I. Sub-Committee Reports A. Policies and Procedures: No updates at this time. B. Outreach& Engagement: No updates at this time. C. Community Events:Commissioner Fath will be ending his term with the HRC on 9/30.Commissioner Jones will continue with sub-committee. VIII. Other Business/Announcements A. No announcements at this time. IX. Adjourn A. Commissioner Fath motioned to adjourn at 6:58 p.m.; Seconded by Commissioner Capps-Yaroni; Unanimous approval. NEXT MEETING: Tuesday, October 22, 2024, on Microsoft Teams Meeting ID: 269 074 498 688 Passcode: 3R5Uxu 4 10., HUMAN RELATIONS COMMISSION (ultivating (ommunity Through Social Justice Minutes Tuesday, October 22, 2024 6:00—7:30 p.m. Virtual — Microsoft TEAMS Meeting ID: 269 074 498 688 Passcode: 3R5Uxu Commission Members Present OEI Staff Members Present Jemm Merritt, Chair Paul Slack, Chief Equity & Inclusion Officer Rhian Carreker-Ford, Vice Chair Courtney McLaughlin, Community Engagement & Outreach Coordinator Tonya Jones Anjail Taylor Commission Members Absent Jenn Sykes Josh Ravitch Brooke Capps-Yaroni I. Call to Order a. Commissioner Merritt, Chair called meeting to order at 6:15 p.m. II. Minutes Approval (September 23, 2024) III. County Updates a. One Orange Racialized Histories—Mr. Paul Slack sent an email to all members of the Commission to receive input on the One Orange Racialized Histories initiative. Commissioners are encouraged to review the form and provide their insights. b. Community Listening Sessions- Mrs. Courtney McLaughlin shared that three listening sessions were held in Chapel Hill and Hillsborough. She reports that there was good turnout and that the Office received valuable feedback from participants on their experiences accessing government information and resources. She shares that the Offices goal is to improve communications through effective language access planning. c. Reconsideration Training- Mr. Paul Slack reports that he is finalizing the reconsideration training with October 30th being the tentative date. t HUMAN RELA11ONS COMMISSION Cultivating Community Through Social Justice d. Annual Report- Mr. Paul Slack reminds the Commission that annual reports are due to the Board of County Commissioners (BOCC) in January and emphasizes the urgency in its completion. e. Annual Retreat- discussion was held to determine preferences for when the annual retreat should be held. Mr. Paul Slack directed the Commission to create a doodle poll to determine the date and provide the decision to the Office. IV. Executive Committee Report a. Vacancies—Commissioner Merritt, Chair, reports that there are two (2) new vacancies for the Commission. Nominations for the three (3) previous vacancies have been submitted to the BOCC. The Office confirms that Mr. Alexander Fowler, Mr. James Hogan, and Mr. Shane Lucas were the names submitted based upon the scorecards received from the Commissioners. b. In-person Meetings- Commissioner Merritt, Chair, motions to move all future Commission meeting to be held in-person with the option of virtual access. Commissioner Carreker-Ford, Vice Chair, opened for discussion and shared that they believe in-person meetings will allow for members to become more accountable to their participation. Commissioner Taylor confirms that a virtual option will be available. Commissioner Taylor seconded the motion. All present Commissioners voted in favor and motion carried. c. Restructuring of the Policies & Procedures Subcommittee— Commissioner Carreker-Ford, Vice Chair, motions to restructure the Policies and Procedures Subcommittee to become the Nominations and Governance Subcommittee. Commissioner Carreker-Ford explained that the responsibilities that will be adopted under this subcommittee will include: a) the review of current policies and procedures and providing recommendations to the board at-large each quarter; b) the review of applications from parties interested in serving on the Commission and reaching out to those interested individuals when board positions become available; and c) screening potential board members and making recommendations to the board at-large. Commissioner Jones opened discussion and clarified whether the subcommittee would be doing the actual recommendations for the Board to approve. Commissioner Carreker-Ford clarified that they would provide the recommendations to the Commission to approve and conduct the initial outreach to applicants being considered. Commissioner Jones seconded the motion. All present Commissioners voted in favor and motion carried. Mrs. McLaughlin confirmed that the Office will be sending applications t HUMAN RELA11ONS COMMISSION Cultivating Community Through Social Justice directly to the Nominations and Governance Subcommittee when they receive them. d. Funds for Member Nametags- Commissioner Merritt, Chair, motions to allocate three-hundred dollars ($300.00) from the Commission's budget to purchase name tags for the Commission members to wear during public events. Commissioner Jones seconded the motion. All present Commissioners voted in favor and motion carried. e. Pauli Murray Awards- Commissioners Merritt and Carreker-Ford opened discussion about moving the Pauli Murray Award from February to a different time of the year to allow for better community outreach and grant more time to gather nominations. Commission directs the Community Events subcommittee to identify a date to present to the Commission at-large for voting. V. HRC Officer Elections: Jemm Merritt, Chair a. Secretary Nominations- Nominations not held at this time. VI. Sub-Committee Reports a. Policies & Procedures- Commissioner Taylor reported that they do not have updates at this time. b. Outreach & Engagement- Commissioner Carreker-Ford reported that the subcommittee has proposal that they would like to discuss during the annual retreat. c. Community Events- Commissioner Jones reported that they do not have updates at this time. VI I. Other Business/Announcements a. Commissioner Carreker-Ford shared interest in developing a community walk to explore the historical significance of individuals that have lived in Orange County. VIII. Adjourn a. Commissioner Merritt, Chair, adjourned meeting at 6:54 p.m. Next Meeting: Tuesday, November 19, 2024, at 6:00 p.m. at the Bonnie B. Davis Agricultural Center in Hillsborough, NC. zCHUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice 2024 MEETING CALENDAR Meeting Schedule: Regular meetings convene at 6:00 PM on the fourth Tuesday of each month, alternating in-person and remotely. DATE MEETING TIME LOCATION Tuesday, Jan. 2311 Monthly Meeting 6:00—7:30 PM TEAMS Saturday, Feb. loth Monthly Meeting 4:00—5:00 PM Bonnie B. Davis Center 1020 US70 West, Hillsborough, NC 27278 Tuesday, Mar. 26th Monthly Meeting 6:00—7:30 PM TEAMS Tuesday, Apr. 23rd Monthly Meeting 6:00—7:30 PM Solid Waste Management 1207 Eubanks Road, Chapel Hill, NC 27516 Tuesday, May 28th Monthly Meeting 6:00—7:30 PM TEAMS Tuesday, Jun. 25th Monthly Meeting 6:00—7:30 PM Bonnie B. Davis Center 1020 US70 West, Hillsborough, NC 27278 JULY SUMMER BREAK—NO MEETING Tuesday, Aug. 27th Monthly Meeting 6:00—7:30 PM TEAMS Tuesday, Sept. 24th Monthly Meeting 6:00—7:30 PM Solid Waste Management 1207 Eubanks Road, Chapel Hill, NC 27516 Tuesday, Oct. 22"d Monthly Meeting 6:00—7:30 PM TEAMS Tuesday, Nov. 19th Monthly Meeting 6:00—7:30 PM Bonnie B. Davis Center 1020 US70 West, Hillsborough, NC 27278 Tuesday, Dec. 17th Monthly Meeting 6:00—7:30 PM TEAMS LOCATION: Monthly meetings will alternate between being held in person and remotely (via Microsoft Teams). In-person monthly meetings will offer remote attendance (via Microsoft Teams). Meeting dates during the holiday season are likely to change. All HRC trainings, orientations, and retreats will be held in person. TEAMS MEETING INFORMATION: The public will have access to meetings on the schedule via the following link, which will be on the Department's/HRC website. Join on your computer, mobile app, or room device: Click here to loin the meeting Meeting ID: 269 074 498 688 Passcode: 3R5Uxu Download Teams I Join on the web HUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice 2025 Meeting Schedule (draft proposal) Meeting Frequency: regular meetings convene in-person at 6:00 pm on the fourth Tuesday of each month with the option to join virtually. Date Time Location January 28, 2025 6:00—7:30 pm February 25, 2025 6:00—7:30 pm March 25, 2025 6:00—7:30 pm April 22, 2025 6:00—7:30 pm May 27, 2025 6:00—7:30 pm June 24, 2025 6:00—7:30 pm NO MEETINGS IN JULY August 26, 2025 6:00—7:30 pm September 23, 2025 6:00—7:30 pm October 28, 2025 6:00—7:30 pm November 25, 2025 6:00—7:30 pm December 23, 2025 6:00—7:30 pm Location: Monthly meetings will be held in person. In-person monthly meetings will offer remote attendance (via Microsoft teams). Meeting dates during the holiday season are likely to change. All HRC trainings, orientations, and retreats will be held in person. Teams meeting information: The public will have access to meetings on the schedule via the following link, which will be on the department's/HRC website. Join on your computer, mobile app, or room device: NAME OF BOARD/COMMISSION Human Relations Commission Report Period January 2022-December 2022 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Board/Commission Name: Orange County Human Relations Commission Person to address the BOCC and contact information: Allison Mahaley Human Relation Commission, Chair allison.mahaley@gmail.com 336-212-0138 Dr. Shameka Fairbanks Chief Equity & Human Rights Officer Orange County Office of Equity and Inclusion sfairbanks@orangecountync.gov 919-245-2317 Primary County Staff Contact: Melvyn Blackwell, Civil Rights Specialist Orange County Office of Equity and Inclusion mblackwell@orangecountync.gov 919-245-2497 How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Meetings are monthly (every fourth Tuesday) except for July, special meetings are as needed. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. a. Studying and making recommendations concerning problems in the field of human relations. b. Anticipating and discovering potential issues that may create animosity and unrest, and seeking solutions as they arise. C. Making recommendations designed to promote goodwill and harmony among groups in the county irrespective of the race, color, creed, religion, ancestry, national origin, sex, affectional preference, disability, age, marital stats, political affiliation, or status with regard to public assistance. d. Monitoring and investigating appeals to complaints of discrimination; e. Addressing and attempting to remedy the violence, tensions, polarization, and other harm created through the practices of discrimination, bias, hatred, and civil inequality; and f. Promoting harmonious relations with the County through hearings and due process of law. g. Enforce the Orange County Civil Rights Ordinance (1995) and other functions on behalf of the HRC as mandated by the U.S. Department of Housing and Urban Development through its cooperative agreement with the County. What are your Board/Commission's most important accomplishments? Conducted Community Assessments: Conducted survey resulting in quantitative data regarding diverse representation and participation on Orange County Boards and Commissions. Increased Awareness 1. Conducted a community conversation about what children should be taught about race in schools. 2. Presented Pauli Murray Awards in a 2-part series using virtual award presentation and a keynote speaker, presenting the movie "My name is Pauli Murray." 3. Hosted a community book-read event Increased Board Capacity 1. Participated in several Board trainings: • Board orientation • State Human Relations Commission on History, Organizational Structure; Current Activities, and our Charge and Responsibilities; Strategic Planning Initiative: 1. Developed annual Action Plan and held an informative and productive Strategic Planning Retreat List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. 1. Pauli Murray Awards 2. Community Conversation Forums 3. Community Book Read 4. Outside Agency Funding Review 5. Review and recommend action as a result of appeals process for claims of discrimination Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. The HRC's initiatives described and listed above are directly connected to the stated goals and objectives of the BOCC's efforts to "bridge diverse cultural populations and values while promoting activities that promote positive social change toward improved equality and inclusion within Orange County. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? HRC collaborates with the Commission on the Environment reviewing grant applications submitted to fund various climate change initiatives through the lenses of social and racial justice. Identify any activities this Board/Commission expects to carry out in 2023 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, and other resources) associated with these proposed activities (please list). Activity Fiscal Impact Pauli Murray Awards Staff time; Division allocation for event Community Read and Discussion Staff time; Division allocation for event HRC Strategic Planning Retreat- Staff time; Division allocation for event November 2023 Fair Housing Training Staff time; Division allocation for event Fair Housing Month Staff time; Division allocation for event Conduct Surveys and disseminate results Staff time; Division allocation for event Marketing to increase awareness and Staff time; Division allocation for event build capacity of HRC Conduct community conversations Staff time; Division allocation for event Communications Plan Staff time; Division allocation for event Freedom Celebration Staff time; Division allocation for event What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • Mandatory training for Orange County employees that increase awareness of racial equity and social justice issues affecting Orange County • Increase positive public discourse and engagement unifying public schools and parents • Increase in voting participation and activity • Increase community engagement among migrant populations • Building awareness of driver's license restoration initiatives • Participate in conversations addressing equitable land use • Build public trust for participating in local government • Increase positive civic participation and engagement among diverse populations within Orange County • Increase diversity and representation among members of boards, committees, and commissioners. ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN Board/Commission Name: Click or tap here to enter text. Report Period: January 2024-December 2024 The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Person to address the BOCC and contact information: Click or tap here to enter text. Primary County Staff Contact Person: Click or tap here to enter text. How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Brief Statement of Board/Commission's Assigned Charge and Responsibilities. What are your Board/Commission's most important accomplishments? List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention?