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Home My WebLink About10-22-2024 HRC Agenda 4CHUMAN RELATIONS COMMISSION (ultivating Community Through Social Justice AGENDA Tuesday, October 22, 2024 6:00 pm —7:30 pm Virtual— Microsoft Teams Meeting ID: 269 074 498 688 Passcode: 3R5Uxu I. Call to Order/Quorum—Jemm Merritt, Chair (6:00-6:02) II. Minutes Approval—September 23, 2024 (6:02-6:04) III. County Updates-OCOEI Staff(6:04-6:15) Paul Slack & Courtney McLaughlin A. One Orange Racialized Histories Update B. Community Listening Sessions Update C. Reconsideration Training—October 30th 6 p.m. - 7:30 p.m. (virtual) D. Annual Report due to BOCC Jan/Feb. E. Annual retreat finalization IV. Executive Committee Report-Jemm Merritt, Chair (6:15-6:25) A. Vacancies: One vacancy open. Score cards have been received. Three selected new members B. In-person Meetings (motion): "We move that all meetings beginning in November of 2024 be held in person, with an option for virtual attendance." C. Restructuring of the Policies and Procedures Sub-committee (motion): "We move to restructure the Policies and Procedures Sub-Committee to be the Nominations and Governance Sub-Committee. " i Responsibilities to be adopted: a. Reviewing current policies and procedures and making quarterly recommendations to the board at-large regarding updates. b. Reviewing applications from interested parties and reaching out to those individuals when board positions become available. c. Screening potential board members and making recommendations of membership to the board at-large. D. Funds for Member Nametags (motion): "We move to allocate $300 in budgeted funds for the purchase of magnetic name tags for board members to be utilized during public events." E. Pauli Murray Awards (discussion): Consideration of moving Pauli Murray Awards from February. V. HRC Officer Elections: Jemm Merritt, Chair (6:25-6:35) A. Secretary Nominations: TBD 4CHUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice VI. Sub-Committee Reports (6:50-7:05) A. Policies and Procedures: Co-Chairs Josh & Anjail B. Outreach & Engagement: Co-Chairs Brooke & Rhian C. Community Events: Co-Chairs Michael & Tonya VII. Other Business/Announcement (7:05-7:15pm) IX. Adjourn NEXT MEETING: Tuesday, November 19, 2024, at the Bonnie B. Davis Center t 0. HUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice MINUTES Tuesday, September 24, 2023 6:00 pm—7:30 pm Orange County Solid Waste Administration 1207 Eubanks Rd, Chapel Hill, NC 27517 Member Role Attendance Commissioners Lynn McGee (LM) Commissioner, Chair Absent Jenn Sykes(JS) Commissioner, Vice Chair Present Josh Ravitch (JR) Commissioner Absent Brooke Capps-Yaroni (BCY) Commissioner Present Jemm Merritt—Feder(JM) Commissioner Present Rhian Ford (RF) Commissioner Present Tonya Jones (TJ) Commissioner Present Michael Fath (MF) Commissioner Present Anjail Taylor(AT) Commissioner Absent Orange County Staff Paul Slack Director, Chief Equity and Human Rights Officer Present Courtney McLaughlin (CM) Department of Equity and Human Rights Staff Present I. Call to Order A. Commissioner Sykes, Vice Chair called meeting to order at 6:02 p.m. II. Agenda Approval A. Approval: Motion made by Commissioner Taylor: Seconded by Commissioner Capps-Yaroni; Unanimous approval. III. Minutes Approval—August 27, 2024 A. Approval: Motion made by Commissioner Capps-Yaroni: Seconded by Commissioner Carraker- Ford; Unanimous approval. IV. County Updates A. Share Point Site Update:Sharepoint sent to HRC members from Courtney, though some members had trouble accessing it. Courtney will reach out to IT on it. B. Budget Update: Budget for HRC finalized at $10,000 for FY 2025. This is less than the past two years, but more than before. C. Fair Housing Complaint Status: No fair housing issues to report for the month. D. Climate Action Grant Application Access Issues: Climate grant reviews due by end of September, though some HRC members were still having trouble getting to the applications and would not make the deadline. E. Retreat Doodle Poll Status: New administrative person has started half-time to support the HRC in coordination. Request to hold retreat until after elections, such as in January. F. Social Media:Jemm now has access to the social media accounts and is posting. G. One Orange Racialized Histories: One Orange, the group of municipalities and county diversity staffs, is doing a racial history review for the county.The focus is on the political impacts of race in the county. HRC members were asked to submit any information between October 1-15 that they knew about for resources or names or history for the project. H. Community Listening Session: Community listening session information included in the packet for the HRC. One is on the 11th for agencies. V. Executive Committee Report A. Upcoming Events: Historic Preservation Committee Meeting: Jemm will be attending October meeting. B. Vacancies: Request to have evaluations in on Sept. 271h. Will have first three submitted to the county for approval to attend October meeting. 41h vacancy has arisen so will discuss in October for November confirmation by BOCC. VI. HRC Officer Elections A. Chair: Motion by Commissioner Carraker-Ford to elect Commissioner Merritt; Seconded by Commissioner Capps-Yaroni; Unanimous approval. B. Vice Chair: Motion by Commissioner Capps-Yaroni to elect Commissioner Carraker-Ford:Seconded by Commissioner Fath; Unanimous approval. C. Secretary: Put on hold until more members are present. VI I. Sub-Committee Reports A. Policies and Procedures: No updates at this time. B. Outreach& Engagement: No updates at this time. C. Community Events:Commissioner Fath will be ending his term with the HRC on 9/30.Commissioner Jones will continue with sub-committee. VIII. Other Business/Announcements A. No announcements at this time. IX. Adjourn A. Commissioner Fath motioned to adjourn at 6:58 p.m.; Seconded by Commissioner Capps-Yaroni; Unanimous approval. NEXT MEETING: Tuesday, October 22, 2024, on Microsoft Teams Meeting ID: 269 074 498 688 Passcode: 3R5Uxu ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN Board/Commission Name: Click or tap here to enter text. Report Period: January 2024-December 2024 The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Person to address the BOCC and contact information: Click or tap here to enter text. Primary County Staff Contact Person: Click or tap here to enter text. How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Brief Statement of Board/Commission's Assigned Charge and Responsibilities. What are your Board/Commission's most important accomplishments? List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? zCHUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice 2024 MEETING CALENDAR Meeting Schedule: Regular meetings convene at 6:00 PM on the fourth Tuesday of each month, alternating in-person and remotely. DATE MEETING TIME LOCATION Tuesday, Jan. 2311 Monthly Meeting 6:00—7:30 PM TEAMS Saturday, Feb. loth Monthly Meeting 4:00—5:00 PM Bonnie B. Davis Center 1020 US70 West, Hillsborough, NC 27278 Tuesday, Mar. 26th Monthly Meeting 6:00—7:30 PM TEAMS Tuesday, Apr. 23rd Monthly Meeting 6:00—7:30 PM Solid Waste Management 1207 Eubanks Road, Chapel Hill, NC 27516 Tuesday, May 28th Monthly Meeting 6:00—7:30 PM TEAMS Tuesday, Jun. 25th Monthly Meeting 6:00—7:30 PM Bonnie B. Davis Center 1020 US70 West, Hillsborough, NC 27278 JULY SUMMER BREAK—NO MEETING Tuesday, Aug. 27th Monthly Meeting 6:00—7:30 PM TEAMS Tuesday, Sept. 24th Monthly Meeting 6:00—7:30 PM Solid Waste Management 1207 Eubanks Road, Chapel Hill, NC 27516 Tuesday, Oct. 22"d Monthly Meeting 6:00—7:30 PM TEAMS Tuesday, Nov. 19th Monthly Meeting 6:00—7:30 PM Bonnie B. Davis Center 1020 US70 West, Hillsborough, NC 27278 Tuesday, Dec. 17th Monthly Meeting 6:00—7:30 PM TEAMS LOCATION: Monthly meetings will alternate between being held in person and remotely (via Microsoft Teams). In-person monthly meetings will offer remote attendance (via Microsoft Teams). Meeting dates during the holiday season are likely to change. All HRC trainings, orientations, and retreats will be held in person. TEAMS MEETING INFORMATION: The public will have access to meetings on the schedule via the following link, which will be on the Department's/HRC website. Join on your computer, mobile app, or room device: Click here to loin the meeting Meeting ID: 269 074 498 688 Passcode: 3R5Uxu Download Teams I Join on the web