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Home My WebLink About04.23.24 HRC Minutes (Final) #- "CHUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice Meeting Minutes Tuesday,April 23, 2024 6:00pm—7:30 pm (In-Person) Solid Waste Management Member Role Attendance Commissioners Lynn McGee (LM) Commissioner, Chair Present Jenn Sykes (JS) Commissioner, Vice Chair Present Nathalie Volkheimer(NCV) Commissioner, Secretary Excused Anjail Taylor(AT) Commissioner Excused Michael Fath (MF) Commissioner Present Brooke Capps-Yaroni (BCY) Commissioner Present Jemm Merritt—Feder(JM) Commissioner Excused Rhian Ford (RF) Commissioner Present Tonya Jones (TJ) Commissioner Present Ruby Garcia (RG) Commissioner Excused Josh Ravitch (JR) Commissioner, Chair Excused Orange County Staff Courtney McLaughlin (CM) Interim Director, Chief Equity and Human Rights Officer Present Bonnie Hammersley(BH) County Manager Excused I. Call to order— Lynn McGee, Chair (6:00pm) II. Meeting Minutes Approval: March 26 2024, Meeting Minutes Approval pending corrections Moved: MF Seconded: BCY Approved III. County Updates - Courtney McLaughlin, Interim Director A. Rodney Williams Update: Mr. Williams case is in progress. Due to rules and regulations no other information is available at this time. B. Upcoming Events: Juneteenth 6/14/24 Friday - OEI in collaboration with OC Library/Arts Commission. More information to come C. OEI Status: Bonnie Hammersley has announced her retirement effective July 17, 2024. The office is still working through the transition IV.Executive Committee Report- Lynn McGee A. Vacancies - 1 vacancy and 8 applicants. LM will work CM to narrow down the applicants and send an invite to the June 25 meeting. CM will inform the advisory board of the definite date for nomination to the BOCC. B. SharePoint - Request has been submitted by CM. There will be a delay due to continuation of transitioning of OEI staff members C. Communications - Previous communication plan sent to members for comments or changes through the HRC group email. Will discuss more at next meeting V. Subcommittee Reports: Lynn McGee A. LM proposed subcommittee work plans be submitted as a Google document with Chairs having full editing rights and members having viewing access. A feedback deadline date will be established for members to review each subcommittees work plan.A final work plan PDF will be sent to CM and attached to the meeting minutes. All workplans submitted are attached to this document. VI. Other Business: A. 24th Mildred Council Community Dinner: Sunday, April 28, 1 pm, McDougal MS Cafeteria - OEI will be hosting a table B. Report Out Template - CM to collaborate with the Orange County Housing Director to create a template of for reporting out to the HRC committee on cases C. CM is asking for HRC involvement with the processes, documents, and onboarding for members VII. Adjourn- LM (7:00pm) Moved: MF Seconded: BCY Approved VIII. Next Meeting: May 28, 2024, Location: Virtual Attachments: • Policies and Procedures Workplan • Events • Outreach and Community Engagement aQ —21 r�a:�:L � - - ._ , _ �. _1. 't �'&....,'''Ld__.. ��`'. -.�- ,.> .:Y:a::.,,.fit, "! _�.:rirM«. ".^• a,nT_z -^...:�+ � _. Policies & Procedures Subcommittee Description • Suggest updates to the Advisory Board Policy for review by Board of County Commissioners • Suggest updates to the HRC Policies and Procedures document for review and approval by the Board of County Commissioners • Develop Standard Operating Procedures for routine processes used by HRC and other commissions • Commissioner Application Review and Recommendation Process • Environmental Grant Review and Scoring Process • Outside Agency Review and Scoring Process • Reconsideration Hearing Process (Required) Project Scope • Review the Advisory Board Policy (last amended 6-21-22) and make recommendations for updates • Review the HRC Policies and Procedures Policy(last amended 12/5/2022) • Prepare Standard Operating Procedures (SOP)for processes used by the HRC to conduct activities associated with the HRC charge • Coordinate with other advisory boards if procedures can be utilized by other boards • Establish a common location for all HRC member access to the latest revisions of SOPS s and policies. (Required) Goals and Objectives • Subcommittee Goals: • Develop a working Document Control System for HRC Policies& Procedures(By-Laws) • Develop detailed Standard Operating Procedures and associated forms for use by HRC members • Coordinate with cross-functional advisory boards that may benefit from using the same documentation • Identify overall subcommittee Objectives: • Technical objectives: Sharepoint Site or HRC Drive • Schedule objectives: Revised HRC By-Laws and updates to Advisory Board Policy by Fall, 2024 • Cost objectives: n/a • Special objectives: Coordinate with other Advisory Boards for cross-functional synergies (Required) Success Factors • Identify elements that are key to the success of the project, such as: • Milestones tasks delivered on time • Operational efficiency improvement for HRC activities • Document Control System improves liaison efficiency with Clerks Office • HRC can work more independently (Required) Deliverables • Recommendations to the BOCC regarding modifications to the Advisory Board Policy • Recommendations to the BOCC regarding modifications to the HRC Policies and Procedures document (By-Laws) • Standard Operating Procedures • Operational Sharepoint Site or Drive (Required) 5/27/2024 HUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice SubcommitteeEvents Work Plan April 2024 LeadorCo-Leads: Michael Fath,Tonya Jones Human Relations Commission Orange County Human Relations Commission (HRC) Events Subcommittee Overview • Subcommittee Purpose an orma ion Objective:To address and respond to specific human relations needs in Orange County. Whv,Formed to organizetarciete events that Dromote eciva ity,diversity,an inclusion, • Community Needs Assessment Findings:Priority 6 in the Orange County Strategic Plan includes the objective o Provide fam61Y-nr6,-ntPd and inch-s' . 13 or other cultural events for residents and v0sotnirs es onset annin even s taiiored to these needs, aci i a in opportunities or en a emen and iparni • HRC Nee sAssessment 2 1 5/27/2024 Orange County Human Relations Commission (HRC) Events Subcommittee Scope • Work to beAccornpiwied • Plan and execute community events that align with strategic prioritiessuch as environmental Toengage and eduratethe community,facilitating rnll;;hnr;;t'nn;;nd;;mf;;r,-n,-cc On line with the county's vision of a diverse,inclusive,and healthy community. • Relationship o Other Projects at do not darer Events Subcommittee Goals and Objectives • vera oa s: Community Involvement, Strengthen community relations and cultural appreciation • is ogue wareness:Advance understanding of voting rights and civic engagement. Overall 0hoective • 0-10-ives- Elevate cultural recognition through uneteent events. • Promote unity and heritage with the Mildred Council Community Dinner. Lead a Community Conversation on Voting Rights. • Schedule objectives: communitv Arts&Culture c a e i s s.or Re'at'ons Commission mandate. Me Events bubm—M—M-A-f-ep I.A.f... consider additional event-...rn n A (par a AN ;;n 2 5/27/2024 Events Subcommittee Annual Events (Apr 2024 - Mar 2025) 4. Community Book Read a. . H. "Between the World and Me"b Ta-Nehisi Coates 2. Juneteenth Events "SoYou Want toUk About Race"by Ueorna a. Par tner with 1ULdI entities for Olue Celebreflon ewei "The Warmth of Other Suns"by isabel b. June ib,zoz Hargraves Center& Wilkerson orange county Libraryevents. Nust Mercy"by Bryan Stevenson a. Cele ty and Success Factors for the Events Subcommittee egu lar f—eed backloops with s a keholders. Post-event surveys to gaugecommunit impact and satisfaction. Cleariv define measurable walstor each event. Regular progress check ins and adjustments to ensure alignment with objectives. • BudqetAdherence: Diligent budget planning and monitoring. ransparent reportinq of expenditures an cost-effective even management. Strict adherence to planning schedules. urce Availability- 3 5/27/2024 Mildred Council Community Dinner BudgetPoint of Other Event Name Month Contact Location(s) Mildred Catering, McDougle Community Council HRC Donation Community April z8,zoz4 Michael Fath School $Soo Outreach, Dinner Cafeteria Venue Arrangements 7 uneteenth Events Point of BudgetOther Event Name Month Contact Location(s) Needs Requireme Coordination with Existing Hargraves Events, Juneteenth June 16 2024 Tonya Jones Center,Orange N/A Promotional Events Materials, County Library Community Engagement Activities ju,ietee,it',eve,its commeinuiate tl ie end of slave,y in tl ie U.S-.and celebi dteAfi iMiAinei iCd1I 4 5/27/2024 Community Conversation on Voting Rights BudgetPoint of Other Event Name Month Contact Location(s) Community Expert Conversation September Tonya Jones TBD N/A Panelists, on Voting 2024 Venue Setup, Rights AV Equipment T'iis eve,it is Focused on e,igdgi,ig t'ie community ill d CI itiCd'dialogue about t'ie ill IPOI td[iCe and Community Book Read BudgetPoint of Other Event Name Month Contact Location(s) Reading Materials, Community September Ruby Garcia TBD TBD Discussion Book Read 2024 Guides, Promotional Efforts 10 5 Annual Awards Point of Other - Event Name Month Contact Location(s) Budget Needs Requirements Awardsand Annual Pauli Whitted Recognitions, :D SpeakersAwards Building Guest ■u�iaca.��•unc.��ucnvuur.��ruu�.�c.r-uv�nun��ur.•�.rvc�zavc�•�u«t.nuuunu��nnu«�. . IM l�l�l�l�ia��■�l�Jl�1.Ta�l�■�1 .7� v = Michael Fath Tonya Jones = = 1-919-525-3020 1-336-263-4378 5/27/2024 dM ,E—mm HUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice Community s . Engagement Outreach SubcommitteeWork • RelationsHuman • • 1 primary instrument or: -p- within the county Anticipating and discovering practices and customs most Roy y o create animosity and unrest an to seek solutions to problems as they arise Making recommendations designed to promote goodwill and narmony among groups in the County irrespective of their race,color,creed,religion,ancestry, national origin,sex,affectional We achieve this bymaintaining relationships and participating in events and conversations with 2 1 5/27/2024 Leverage Relationshipsfor: • Annual inclusion and a uit tren s assessments • Partnership an tames of celebrataon 3.. Partners S - illy sent to community partners to determine the areas of ocus forthe Subcommittee forthe fiscal year. relationships with community partners. 3. Relationship Management- routinely maintaining contact with community partners,Which can include,but is not limited to,attending events, inviting partners to events,amplifying partner events through the I IRC network. s• Outreach Priorities-based on criteria selected yearly,organizationswill be 4 2 5/27/2024 and needed 9 Targeted population(s)of relationships community partners latioriship With par trier commissioners in the future Access'b"'ty GOAL DEAD Audit —of CommunityPartners • OEAI and Commissionermpu s • County-Demograp ics • Criteria fb determining initial priority targets • Research n county agencies and organizations Assistanc ftom the OEM 6 3 5/27/2024 GOAL — DEADLINE CONSIDERATIONS udget Conversation September We can proWde responsibie sponsor to understand scope of budget and howt — 0 Partner response rate to survey to identi which organizations to target • Partner response rate to survey for relationship building in the short term • HRC/Subcommittee goals U date Community Partners Contact • Community outreach and to fachqtate ongoing relationships Update Outreach Priorities June 1,2025 • u committee goals ase on recommen at�ons count • es onses tote Annual Partners nee- 7 Needed Resources for FY2r Goals GOAL NEEDS Budget Co-ye sation Priority Chganization List 0 Responses to the Community Partners Survey Update Community Partners Contact I - Community engagement efforts Updat Outreach Priorities • Responses to the Community Partners Survey Pjinua'Partners Survey 0 SuI vev questions(updated,Of nelessa.V) 4