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Home My WebLink About03.26.24 HRC Minutes (Final) :C HUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice Meeting Minutes Tuesday, March 26, 2024 6:00pm—7:30 pm Virtual Teams Meeting Member Role Attendance Commissioners Lynn McGee (LM) Commissioner, Chair Present Jenn Sykes (JS) 4Commissioner, Vice Chair Present Nathalie Volkheimer(NCV) Commissioner, Secretary Present Anjail Taylor(AT) Commissioner Present Michael Fath (MF) Commissioner Present Brooke Capps-Yaroni (BCY) Commissioner Present Jemm Merritt—Feder(JM) Commissioner Present Rhian Ford (RF) Commissioner Present Tonya Jones (TJ) Commissioner Present Ruby Garcia (RG) Commissioner Present Josh Ravitch (JR) Commissioner Present Orange County Staff Courtney McLaughlin (CM) Interim Director, Chief Equity and Human Rights Officer Present Bonnie Hammersley(BH) County Manager Present I. Call to order— Lynn McGee, Chair (6:00pm) Community Member Rodney Williams lived in Cedar Point and spoke for approximately twenty minutes. Indicated that he experienced non-payment of work done on property and has been harassed and the subject of racial epithets and threats. Consequently, he has been homeless. He now doesn't have a lease, and his family is split up amongst different residences as they have nowhere to live. He also can't get his deposit back or a reference which is impeding his ability to gain new accommodation. Bonnie indicated that there were services from the County he can avail himself of. Courtney indicated his complaints are in progress with the Equity Office. II. Meeting Minutes Approval: Feb 10, 2024, Meeting Minutes Approval Moved: JR Seconded: MF Approved III. County Updates - Bonnie Hammersley, County Mgr & Courtney McLaughlin A. OEI Status: Courtney is the interim OEI director. Shameka resigned effective 22 March. A reorganization was in process regardless and will be sped up to streamline the process. The Fair Housing aspect of OEI will move to the Housing Director, where they can avail themselves so legal advice and supervision OEI will have a director, community engagement and language services. The HRC would still be expected to be hear appeals as has been the case until today. Courtney will be the liaison for the HRC until further notice, and Bonnie will attend our HRC meetings for the near-term meetings. B. Upcoming Events: Courtney stated some Juneteenth celebrations may be coming up. IV. Executive Committee Report- Lynn McGee A. HRC Retreat held Feb 10, 2024 B. Annual Report Presentation to BOCC-Feb 15, 2024 and two recommendations were made: 1. Have a pressure release valve in the County in case tensions in the County increase. Lynn encouraged being prepared for those tensions. 2. Involvement of the BOCC with respect to our Subcommittee to review and make suggested updates to the Advisory Board Policy and develop Standard Operating Procedures with a system to control such documents, making them accessible to all Advisory Board Members. Much legacy knowledge is transferred from current advisory board members or staff to new members as opposed to having detailed written procedures. C. Meeting Schedule Approval (See Attachment 1) Moved: RF Seconded: MF Approved Action: Courtney will send out new Teams meetings for everyone with a new code. Courtney was given a list of preferred County venues for in person meetings in order of preference by the group D. Communications-(Nathalie Volkheimer): Discussed the previous communication plan for social media, and asked that it be circulated to the HRC for feedback, bearing in mind the plan has been approved by the County. The draft plan will be sent to everyone after the meeting and we request that comments or changes be provided to Nathalie by April 8.. V. Subcommittee Reports: Lynn McGee A. LM proposed subcommittee workplan structure that includes pertinent information for each subcommittee that includes, but is not limited to, the following (see Attachment 2): 1) Description, 2) Scope, 3) Goals and Objectives, 4) Deliverables, and 5) Schedule and Milestones Moved: BCY Seconded: JS Approved Current subcommittees: i. Outreach and Engagement: 1. LGBTQ: Brooke,Jemm 2. Hispanic Community: Lynn, Rhian, Ruby 3. Black Community: Rhian 4. Youth and Schools: Rhian, Brooke 5. Proclamation: Brooke,Josh ii. Policy and Procedures:Josh, Lynn, Anjail iii. Community Events: 1. Pauli Murray Awards: Michael 2. Community Book Read: Ruby 3. Community Conversations VI. Other Business: Outside Agency Scoring: LM,JS and BCY will provide scores to County Managers Office and CM by end of this week. VII. Adjourn- LM (7:30pm) Moved:Anjail Seconded:Brooke Approved Vill. Next Meeting: April 23, 2024, Location TBD ATTACHMENT 1 4 At HUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice 2024 Human Relations Meeting Schedule (Meetings typically held at 6:00pm on the 41"Tuesday of the month) Date Meeting Format Time Location Jan 23, 2024 Microsoft Teams 6:00-7:30pm Meeting ID: 227 937 430 729 Passcode: 23vHEL Feb 10, 2024 In-Person 4:00-5:00pm Bonnie B Davis Center Mar 26, 2024 Microsoft Teams 6:00-7:30pm Meeting ID: 227 937 430 729 Passcode: 23vHEL Apr 23, 2024 In-Person 6:00-7:30pm tbd May 28, 2024 Microsoft Teams 6:00-7:30pm Meeting ID: 227 937 430 729 Passcode: 23vHEL Jun 25, 2024 In-Person 6:00-7:30pm tbd July, 2024 NO MEETING Summer Break Summer Break Aug 27, 2024 Microsoft Teams 6:00-7:30pm Meeting ID: 227 937 430 729 Passcode: 23vHEL Sep 24, 2024 In-Person 6:00-7:30pm Tbd Oct 22, 2024 Microsoft Teams 6:00-7:30pm Meeting ID: 227 937 430 729 Passcode: 23vHEL Nov 19, In-Person 6:00-7:30pm tbd 2024* Dec 17, 2024* Microsoft Teams 6:00-7:30pm Meeting ID: 227 937 430 729 Passcode: 23vHEL ** Meeting scheduled for the 3rd Tuesday to avoid meeting during the holiday weeks 4/22/2024 Attachment 2 9CHUMAN RELATIONS COMMISSION Cultivating Community Through Social Justice Af Subcommittee Work Plan .. . Co-Leads: Name(s)Here Human Relations Commission Subcommittee Description • Briefly describe the subcommittee and why it is formed as it relates to our charge • Cite community needs assessment as applicable • Cite HRC needs assessment as applicable (Required) 2 1 4/22/2024 Subcommittee Scope • Describe the work to be accomplished • What's the purpose or business need for this project? • Is there a relationship to other projects? • Who are the stakeholders? • What work is out of scope for this project? (Required) 3 Subcommittee Goals and Objectives • Identify overall goals: • Goal z • Goal z • Goal • Identify overall objectives: • Community needs objectives • Schedule objectives • Cost objectives • Special objectives (Required) 4 2 4/22/2024 Subcommittee Deliverables • What products or services will your subcommittee deliver? (Required) 5 Subcommittee Schedule and Milestones Moak— Monk— Milestone i Milestone 2 Milestone 3 Milestone 4 •Date Date •Date •Date (Required) 6 3 4/22/2024 Subcommittee Detailed Timeline (Optional) 7 Success Factors • Identify elements that are key to the success of the subcommittee, such as: • Satisfied clients or stakeholders • Met project objectives • Completed within budget • Delivered on time • Availability of Resources (Optional) 8 4 4/22/2024 Project Team Roles and Responsibilities [Full Name] -.. IMMIl [Full Name] [Full Name] [Full Name] [Full Name] Member Role Member Role Member Role Member Role (Optional) 9 Implementation • Tasks/activities(What) • Procedures(How) • Tools/technology • Project change control process DYA:define your acronyms! (Optional) 10 5 4/22/2024 Resources People Equipment Locations Outside Other Misc Services Commissions Resource-i Resource i Resource 2 Resource 2 • Resource • Resource 4 Resource 4MMMMMM (Optional) 11 Subcommittee Cost Analysis • If there are no costs,this slide is not required (Optional) 12 6 4/22/2024 Appendix • Reference supplementary materials and resources (Optional) 13