HomeMy WebLinkAboutOTHER-2025-032-FY 2024-25 Apricot Case Management Software Services Contract Renewal Amendment NORTH CAROLINA
THIRD CONTRACT AMENDMENT
ORANGE COUNTY
THIS CONTRACT AMENDMENT ("Amendment") is made and entered into this 1 st day of May, 2025 by and
between ORANGE COUNTY (hereinafter referred to as " County") and Social Solutions Global, Inc . (hereinafter
referred to as "Provider") .
WITNESSETH4
THAT WHEREAS , the County and Provider entered into a contract dated 28 March, 2022 , an amendment to that
contract dated September 20t", 2023 and a second amendment to that contract dated June 1st, 2024, (hereinafter the "Original
Agreement" and " Second Amendment") , for the provision of services for Case Management software solution; and
WHEREAS , the County and Provider desire to amend the Original Agreement and Subsequent Amendment while
keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set
forth below .
NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to
amend the Original Agreement as follows :
1 . In order to ensure the completion of the Services identified in the term of the Original Agreement is amended
to reflect an end date by which all Services shall be completed of September 30 , 2025 .
2 . Exhibit A — Order Form to the Original Agreement is amended by adding the following tasks and services to
the Services to be provided by the Consultant: Addition of one full year of Apricot Gold Support and a full
year of 24 Impact Management Enterprise Licenses (see Attachment A)
3 . Article A, Section 5 is amended to reflect a maximum payable not4o-exceed amount of $ 90,205 .43 over 3
years ( $ 68, 086 . 00 original contract FY23 + $ 1 , 300 . 00 (five additional pro-rated licenses for four months of
FY23 ) + $45173 . 00 FY24 (five additional licenses at 7% increase) + $4 ,465 . 11 (five additional licenses at 7%
increase) + FY24 $2, 750 . 00 ( 12 additional Support Homy) and $ 842 . 23 (three additional prorated licenses for
the Post Overdose Response Team ) $2704 . 12 FY25 (three additional licenses for the Post Overdose Response
Team at 7% increase) + $ 5 , 885 . 00(Gold Support Plus to maintain 24 annual Support Hours) .
4 . Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent
it is not inconsistent with this Amendment . In the event there is a conflict between the terms of the Original
Agreement or the First Amendment and the terms of this Amendment, this Amendment shall control .
IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above
written .
ORANGE TY PROVIDER
Travis Myren David Lutz
County Manager GM Case Management
Revised 12/24
ORANGE COUNTY-INTERNAL USE ONLY
Finance Information
Vendor Name : Social Solutions Global Inc Vendor Contact Person : Scott Collins Phone : 858 -322 -0021 Address : Dept 3935 PO
Box 123935 City Dallas State : TX Zip : 75312 Department : IT/Aging/Emergency Services Amount : $90 ,205 .43 over 3 years
($ 30 ,200 . 12 this amendment) Purpose : Amendment of Apricot Software Budget Code(s) : 10315020-625010 ($27 ,496 . 00) and
27757520- 625010 ($2 ,704 . 12) Vendor # 67512 Vendor Status with NCSOS : ni rrent - Dative Vendor is a BOCC consultant : Yes
No X
Contract Details
Contract Type : ❑ New ® Amendment (Original Contract: 28 March 2022) (Most Recent Amendment 1 June
2024) Effective Date 1 May, 2025 End Date 30 September 2025 Notice Date (30 August 2024 (Notice Purpose
Contract Renewal Notice)
Award
❑ Approved by Board (Agenda Date :_ ; ❑ Made or Administered by
,Signature Authority
❑ BOCC Express Delegation (Agenda Dater
Policy 9 .4 : ❑ Under $ 5 , 000 ; ❑ Service Under $90 ,000 ; ❑ Construction Under $250 ,000
❑ Budget Policy Section XV (Capital Improvement Project: )
Bidding
® Informal Bidding ($ 30k- $90k) ; ❑ Formal RFP ($ 90k+) ; ❑ Other (<$30k) ; ❑ Exception(#.
Department Affirmation
❑ This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project
has not been initiated prior to execution of the agreement .
FX Services related to this agreement have already begun or been completed . Description of the nature of the emergency condition that
was addressed :
The original contact was signed in 2022 and work has been ongoing through two renewals . We are working to renew and amend the services
agreement due the addition of 3 Post Overdose Response Team Licenses and the addition of Gold Support for the Department On Aging .
Department Director' s Signature Date
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications :
Office of the Chief Information Officer Date :
❑ Inapplicable because no harclivare/software purchases or related sewices
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications , and requirements :
Office of the Risk Management Officer Date :
Financial Services
This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act :
Office of the Chief Financial Officer Date :
Legal Services
This agreement is approved as to legal form and sufficiency :
Office of the County Attorney Date :
Revised 12/24
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion : occlerkdocs@orangecountync .gov
The following signature block is for hard copies only and is not required for Docusign contracts :
Received for record retention :
Office of the Clerk to the Board Date :
Revised 12/24
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