HomeMy WebLinkAboutAgenda - 06-02-2004-5dORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 2, 2004
Action Agenda
Item No. ~~_
SUBJECT: Budget Amendment #13
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Criminal Justice
Partnership Program
Grant Project Ordinance
Attachment 3, Status of Commissioners'
Contingency
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2003-
04,
BACKGROUND:
Department of Social Services
The Department of Social Services has received notification from the State of additional funds
for the current fiscal year for the following programs:
Adult Home Specialist funds -additional funds totaling $10,000 that has been reimbursed
from Federal/State allocations due to a change in revenue coding, These funds will be used
for temporary personnel to help with the current workload demands, These additional funds
bring the current budget for this program to $21,837 for FY 2003-04, This budget
amendment provides for the receipt of these funds, (See Attachment 1, column #1)
2, Adolescent Parenting -additional funds totaling $9,400 that has been reimbursed from
Federal/State allocations related to the Adolescent Parenting program. These funds will be
used for temporary personnel to help with the current workload demands. These additional
funds bring the current budget for this program to $28,390 for FY 2003-04. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column #1)
Department on Aging
The Department on Aging has received the following additional funds for the current fiscal year
for the following programs:
3, Adult Day Health Program -this program is collecting third party fees at a higher rate and
from different sources than initially budgeted in the current fiscal year, These additional
funds will be used to pay for the temporary personnel needed to operate the program,
Additional private pay funds totaling $7,500, and an unanticipated contribution from Durham
Veteran's Association totaling $3,000, have been received, These funds bring the current
budget for private pay revenues to $21,052 far FY 2003-04, and $3,000 from Durham
Veteran's Association. This budget amendment provides for the receipt of these funds.
(See Attachment 1, column #2)
4, Eldercare Program -the department's Eldercare Program has entered into an agreement to
provide required social work services for HUD senior housing, The department has received
funds from Manley Estates ($8,400) and additional Medicaid funds ($2,225) to cover the
cost of these social work services, These funds will be used toward helping with the salary
and benefits costs associated with these services, This budget amendment provides for the
receipt of these funds. (See Attachment 1, column #2)
5, Retired Senior Volunteer Program (RSVP) -during the course of this fiscal year, RSVP has
collected additional contributions from both VITA tax preparation recipients and guests at the
annual Recognition Luncheon.. The collection surpassed the budgeted revenue by $1,040
for FY 2003-04, This budget amendment provides for the receipt of these funds, (See
Attachment 1, column #2)
6, Health Promotion Services -the department has been notified of additional Federal/State
IIID Health Promotion funds totaling $626 for the current fiscal year, These funds will be
used to support the Fit Feet clinics that are operated throughout the County in conjunction
with the County Health Department, These additional finds bring the current budget to
$2,685 far FY 2003-04, This budget amendment provides far the receipt of these funds,
(See Attachment 1, column #2)
Criminal Justice Partnership Program Grant Project
7, The North Carolina Department of Corrections has approved Orange County to receive an
additional $20,000 in reallocated funds. These discretionary funds will be used to reimburse
contract agencies for Intensive Outpatient Treatment Services provided between October 1,
2003 and June 30, 2004 without compensation to Criminal Justice Partnership Program
(CJPP) eligible clients, This amendment provides far the receipt of the additional
Department of Corrections funds in the amount of $20,000 to be used far the above stated
purposes in the current fiscal year. (See Criminal Justice Partnership Program Crant Project
Ordinance, Attachment 2)
Governing & Management Non-Departmental
8. At its May 18, 2004 meeting, the Board of County Commissioners approved an
appropriation up to $10,000 from the Commissioners' Contingency account to fund the initial
phase of the Orange Book project, The Orange Book is an information and referral guide of
local human services agencies providing general information about the agencies, a brief
description of the services provided, agency locations, telephone numbers, contact names,
and any applicable fees. This budget amendment provides for an appropriation of $10,000
from the Commissioners' Contingency for the initial phase of the Orange Book, (See
Attachment 1, column # 4, and Attachment 3)
Emergency Management
9. At its April 13, 2004 meeting, the Board of County Commissioners approved acceptance of a
state-administered federal grant totaling $26,357 from the North Carolina Office of
Emergency Medical Services (NCOEMS). The purpose of this grant program is to establish
a baseline capability in hospitals and county EMS systems to address bioterrorism events.
These funds will be used to purchase a portable decontamination shelter with related
equipment and radio communication equipment. There is no County match required for the
receipt of this State-administered Federal grant. This budget amendment provides for the
receipt of these grant funds. (See Attachment 1, column #5)
FINANCIAL IMPACT: Financial impacts are ihcluded in the background information above,
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance and grant project ordinance amendments.
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Attachment 2 -5
Criminal Justice Partnership Program
Grant Project ordinance
Project Number 11-450
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Orange-Chatham Criminal Justice Partnership
Program as awarded to Orange and Chatham Counties by the North Carolina
Department of Corrections. The project will provide pre-trial release and
substance abuse services to persons sentenced to intermediate sanctions..
Section 2. Under the terms of the agreement, Orange County will administer the grant as
fiscal agent. The officers of the County are hereby directed to proceed with the
grant project within the grant document, the Hales and regulations of the North
Carolina Department of Corrections.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (1999-00) $181,841
Intergovernmental (2000-O1) $207,941
fiitergovernmental (2001-02) $225,441
Intergovernmental (2002-03) $205,502
fiitergovernmental (2003-04) $227,740
Total bztergovenuzzental $1,048,46.5
Transfer from General Fund (2000-01) $10,000
Transfer from General Fund (2001-02) $12,500
Transfer from General Fund (2002-03) $11,519
Transfer from General Fund (2003-04) $11,519
Total Tz•ansfers from General Fzzzzd $4.5,5.38
Section 4. The following amount is appropriated for this project:
Pzzblic Safety - Orazzge-Clzatlzazn Cz-inzinal Justice Partzzership $1,094,003
Section 5. The finance officer is hereby directed to maintain within the Grant Project
sufficient specific detailed accounting records to provide the accounting to the
grantor agency required by the grant agreement and federal and state
regulations.
Attachment 2 ~
Section 6. Funds may be advanced from the General Fund for the purpose of making
payments due, Reimbursement requests should be made to the grantor agency
in an orderly and timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance
officer for direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1.0 Full-time equivalent Criminal Justice Program Coordinator
Section 9. This project period begins April 1, 1995 and is in effect until June 30, 2004.
Subsequent funding is contingent upon the availability of grant funds.
Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program"
grant project ordinances,
Adapted this 2nd day of June 2004,
Attachment 3 ^
;~
Status of Commissioners Contingency Account
Fi:rca! Yecn- 2003-04
Comments
$50,000 Approved 7/01/0:3
(Pay HSUS for Evaluation Study of the
($18,500) Animal Shelter -BOA # 5)
($3,000) School Collaboration Initiative (BOA #9)
($3,900) Recreation activity map (BOA #11)
(S li),000) Initial Phase of Orange Book (BOA #13)
Remaining Contingency $14,600