The URL can be used to link to this page

Home My WebLink AboutORD-2025-011-Approval of a Contract with Gilbane for Construction Manager-At-Risk Services for the Crisis Diversion Facility and Approval of Budget Amendment #8-A oxD-2025 -011 � lp k1 � ► 5�a ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : April 15 , 2025 Action Agenda Item No . 6 -c SUBJECT : Approval of a Contract with Gilbane for Construction Manager-At- Risk Services for the Crisis Diversion Facility and Approval of Budget Amendment # 8 -A DEPARTMENT : Asset Management Services (AMS ) ATTACHMENT( S ) : INFORMATION CONTACT : 1 . CMAR Contract Alan Dorman , AMS Director, 919 -245 - 2 . Gilbane Proposal 2625 3 . Year-To- Date Budget Summary PURPOSE : To : 1 ) Review the proposal and contract with Gilbane Building Company for Construction Manager-At- Risk services for the Crisis Diversion Facility ; 2 ) Approve and authorize the County Manager to execute the contract , subject to final review by the County Attorney , and any subsequent amendments for contingent and unforeseen requirements up to the approved budget amount on behalf of the Board of County Commissioners ; and 3 ) Approve Budget Amendment #8 -A . BACKGROUND : At its Business meeting on December 2 , 2024 , the Board of Commissioners authorized the use of the Construction Manager- at- Risk project delivery method for the Crisis Diversion Facility and for the County to issue a Request for Qualifications ( RFQ ) to select a firm to provide those services . Orange County issued RFQ 367- 005447 for the selection of a firm to be the Construction Manager at Risk (" CMAR") for the Crisis Diversion Facility on January 7 , 2025 . A total of eight ( 8 ) firms responded , and three ( 3 ) firms were selected to be interviewed by an Evaluation Committee that included Travis Myren , County Manager; Caitlin Fenhagen , Deputy County Manager ; Alan Dorman , Director of Asset Management Services ; and Tony Marimpietri , Chair of the Crisis Diversion Facility Subcommittee of the Behavioral Health Task Force . Interviews were held on March 6 and March 10 , 2025 . The Evaluation Committee has selected Gilbane Building Company . Gilbane ' s extensive experience in delivering behavioral health and crisis diversion facilities , combined with its commitment to community impact , makes it the ideal partner for this project . The company ' s expertise in cost- effective preconstruction services , innovative value engineering , and a proven track record in managing complex healthcare projects ensures that Orange County will receive a high -quality , efficient , and timely facility that meets the needs of the community . The contract with Gilbane includes pre -construction services for $ 179 , 928 , and includes construction cost estimates , a review of project design and schedule , and other related services . Once the final design is completed , Gilbane will establish a pre-qualification process for contractors who wish to bid on the project and then accept bids from those firms . The final returned bids will be the basis for the Guaranteed Maximum Price (" GMP ") for the facility 's construction unless the County requires additional changes in the facility . The CMAR fees for the project are shown in the table below ( Gilbane ' s proposal is provided at Attachment 2 ) . The fees will be based on the GMP which the Board will adopt once the bidding has been completed . Gilbane Fees and other costs for Construction Manager At Risk Services for the Crisis Diversion Facility Preconstruction Fee $ 179, 928 . 00 General Conditions ( estimate ) $ 9461379 . 00 Construction Manager Fee 3 . 75 % Insurance 1 . 25 % Subcontractor Default Insurance 1 . 25 % Construction Contingency 4% Project Schedule Schedule Select Construction Manager At Risk/ Complete Due Diligence of Waterstone Site/ Finalize Design Spring 2025 Complete Purchase of Waterstone site Summer 2025 Complete Construction Documents Summer 2025 Permitting Fall 2025 Bid / Board Approval of Guaranteed Maximum Price /Start of Construction Winter 2025 Grand Opening Winter 2026/Spring 2027 Budget Amendment The current Capital Investment Plan ( CIP ) recommends funds for the construction of the Crisis Diversion Facility in FY 2025 -26 . A budget amendment for $ 285 , 000 is needed to move funds into the current fiscal year to pay for the pre-construction services and other project costs , including land acquisition , permitting , and closing costs . Budget Amendment #8 -A will increase authorization in the County Capital fund by $ 285 , 000 and amend the following project ordinance : i } Crisis Diversion Facility ($285, 000) - Project # 10080 Revenues for this project : Current FY 2024 -25 FY 2024 -25 FY 2024 -25 Amendment Revised Alternative Financing $ 3 , 397 , 155 $285 , 000 $ 3 , 682 , 155 Transfer From General Fund $250 , 000 $ 0 $250 , 000 Total Project Funding $ 3 ,647 , 155 $285 , 000 $3 , 932 , 155 Appropriated for this project : Current FY 2024-25 FY 2024-25 FY 2024 -25 Amendment Revised Project Expenditures $ 3 , 647 , 155 $285 , 000 $ 3 , 932 , 155 Total Costs $3 , 6471155 $285 ,000 $ 3 , 932 , 155 There will be a staff amendment to the Recommended FY 2025 - 35 Capital Investment Plan that will reduce the FY 2025 -26 funding by the same amount . FINANCIAL IMPACT : The Board previously approved $ 3 , 397 , 155 in the Capital Investment Plan for design and land acquisition for the Crisis Diversion Facility . The recommended CIP includes $22 , 636 , 195 in FY 2025 -26 to pay for the balance of the construction . Budget Amendment # 8-A moves $285 , 000 of construction funds to this fiscal year so the construction process can move forward . ALIGNMENT WITH STRATEGIC PLAN : This item supports : • GOAL 2 : HEALTHY COMMUNITY OBJECTIVE 1 . Improve harm reduction , prevention , and support services for adults and children experiencing behavioral health issues , substance use disorder , and intellectual or developmental disability . RECOMMENDATION ( S ) : The Manager recommends that the Board : 1 ) Review the proposal and contract with Gilbane Building Company for Construction Manager-At- Risk services for the Crisis Diversion Facility ; 2 ) Approve and authorize the County Manager to execute the contract , subject to final review by the County Attorney , and any subsequent amendments for contingent and unforeseen requirements up to the approved budget amount on behalf of the Board of County Commissioners ; and 3 ) Approve Budget Amendment # 8 -A .