HomeMy WebLinkAboutAgenda - 12-13-2005 - 8aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 13, 2005
Action Agenda
Item No. g - q
SUBJECT: Public Hearing far Buckhorn Road EDD/Community Water/Sewer Project
Engineering Report
DEPARTMENT: County Manager
PUBLIC HEARING: (Y/N) Yes
ATTACHMENT(S):
Engineering Report (under separate
cover)
Project Timetable
INFORMATION CONTACT:
Paul Thames, 919-245-2303
PURPOSE: To held a public hearing on the Engineering Report for the sewer expansion
portion of the Buckhorn Road EDD/Community Water and Sewer Expansion Project.
BACKGROUND: The process for State and Tribal Assistance Grants (STAG) funded projects
such as the Buckhorn utility project involves a requirement that a public hearing be held on the
Preliminary Engineering Report. The primary purpose of the hearing is to advise potential
customers of the funded utility project as to the cost of a typical utility bill (generally about 5000
gallons per month). The requirements for the hearing and for reporting the outcome of the
public hearing to the funding agency are as outlined below:
Public Participation
1. One public hearing, with a 2-week notification, is required.
• A copy of the Engineering Report should be available far review by the public at
least 2 weeks prior to the public hearing
An advertisement for the hearing shall be placed in a newspaper having local area
circulation, and should include the following information:
• Identify the time and location of the public hearing
• Advise when and where a copy of the Engineering Report can be reviewed
• Provide a brief description of the proposed project
• Advise how much funding is required and identify the source of funding
3. The information presented during the public hearing must:
a. Identify the problem
• Address failing on-site septic system failures in residences and churches along
Buckhorn Road from West Ten Road to I-85/40 and from I-84/40 to Norfolk-
Southern Railroad.
• Provide basic sewer infrastructure for the new middle school on West Ten Road
and for the southern portion of the Buckhorn Road Economic Development District
(EDD)
b. Discuss the solution to the problem
• Install a gravity sewer collection system -connected to the existing City of
Mebane sewer collection system just east of the GE Plant on Industrial Drive -
along Buckhorn Road between I-85/40 and Norfolk-Southern Railroad.
• Install a gravity sewer collection system -connected to the existing City of
Mebane sewer collection system at the PetroMart -between I-85/40 and West
Ten Road.
• Construct a wastewater pumping station on the site of the middle school on West
Ten Road at the confluence of all drainage channels from the Buckhorn Road
EDD and the school site.
• Construct a sewer farce main (not a sewer service line) from the pumping station
to the end of the new gravity sewer line on Buckhorn Road near the intersection of
Buckhorn Road and West Ten Road.
c, Identify the amount of the anticipated loan or grant and projected costs
• Orange County has been awarded, through the efforts of the Board of County
Commissioners and Congressman David Price, two State and Tribal Assistance
Grants (STAG) -one for $900,000 and one for $500,000,
• Once grant administrative fees are paid to the Construction Loans and Grants
Section of the NC Division of Water Quality (DWO), the net grant funding
available is approximately $1,365,000.
• The consultant's (Coulter ,Jewell Thames) cost estimate for this portion of the
project is $1,424,047, not including engineering casts (estimated $175,000 with
construction administration/inspection). A detailed construction cost breakdown is
provided on pages 20-22 in the Preliminary Engineering Report.
• The funding is a 55%/45% match, with the local (Orange County) share being the
45% match.
• The grant funding for sewer construction in the Efland and Cheeks communities
was initially intended to provide far a single project providing sewer extension in
the Buckhorn EDD/Community area and in central Efland, Time constraints
associated with providing utilities for the middle school on West Ten Road (for an
August 2006 opening) caused the overall project to be split into two components -
the Buckhorn Road project and the Central Efland project, The Central Efland
project is anticipated to run approximately 5 months behind the Buckhorn Road
project. Funds remaining from this -the Buckhorn Road -portion of the project
will be applied to Central Efland portion of the project.
d, Discuss any required inter-local agreements
• Orange County developed an inter-local agreement with the City of Mebane as
necessary to have the City agree to allow extension of its utilities to the areas
described above and to accept ownership and operational/maintenance
responsibilities for those utilities when complete,
e, Identify the effect this project will have on the monthly sewer bill for a typical
residential user of 5,000 gallons per month,
• Under the City of Mebane's current rate structure for sewer-only (no water) use
and applicable to out-of-town customers, the monthly sewer bill for 5,000 gallons of
sewer usage is $45,00 per month, If a sewer customer is within the city limits, the
current cost for 5,000 gallons of sewer-only use is $22.50,
4. Provide a summary of the hearing
5. Provide an affidavit of publication of the hearing notice
The required advertisement for the public hearing was published in the Chapel Hill Herald in the
November 29, 2005 edition. The Preliminary Engineering Report is in hand at this time and is
now available for public viewing at the offices of the Clerk to the Board of County
Commissioners and the County Engineer.
FINANCIAL IMPACT: There is no financial impact associated with the public hearing,
RECOMMENDATION(S): The Manager recommends that the Board conduct a public hearing
on the Buckhorn EDD/Community Sewer Expansion Project Preliminary Engineering Report
and provide comments, questions and any further direction to staff as appropriate,
4
Submit Engineering Construction Documents tc Construction Time 0
Lcans and Grants Section for review/approval (12/19/2005)
Advertise far Construction Bids Time 0 + 2 weeks
(1 /03/2006)
Open Bids Time 0 + 4 weeks
contract to BOCC for approval (1/31/2006)
Awazd Bids Time 0 + 4.2 weeks
(2/07/2006)
Notice to Proceed Time 0 + 4.2 weeks
(2/08/2006)
Complete waterline constructicn Time 0 +3 months
(4/08/2006)
Complete waterline testing, retesting, repairs (if required) Time 0 + 4 months
Chlorination (disinfection), put in service (5/08/2006)
Complete pumping station/sewer line construction EDD area Time 0 + 6 months
(6/23/2006)
Complete pumping station/sewer line testing, servicing, etc„ Time 0 + 6.5 months
EDD area (6/23/2006)
Complete sewer line construction north Buckhorn Community Time 0 + 7,5 months
(7/23/2006)