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Home My WebLink AboutAgenda - 12-13-2005-5eORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 13, 2005 Action Agenda Item No. 5_ ~ SUBJECT: Budget Amendment #7 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1, Budget as Amended Spreadsheet INFORMATION CONTACT: Attachment 2. Year-To-Date Budget Donna Dean, (919) 245-2151 Summary Attachment 3. Conservation Easements Capital Project Ordinance Attachment 4. Lands Legacy Capital Project Ordinance Attachment 5. Healthy Carolinians Program Grant Project Ordinance Attachment 6, Triangle SportsPlex Capital Project Ordinance Pl1RPOSE: To approve budget, capital, and grant project ordinance amendments for fiscal year 2005-06, BACKGROUND: Environment and Resource Conservation Department 1. At its September 7, 2005 meeting, the Board of County Commissioners approved the purchase of a conservation easement for land owned by Dr. Charles Keith to protect natural area and open space associated with Pickard's Mountain and Morgan Creek (Bingham Township), The purchase price of the conservation easement is $108,000 ($3,000 per acre), with an additional $8,000 in estimated transaction costs, including a boundary survey, The County casts (estimated at $116,000) would come from the Lands Legacy Opportunities Fund. This budget amendment provides for the transfer of $116,000 from the Lands Legacy Capital Project to the Conservation Easements Capital Project for the above stated purpose. (See Attachment 3, Conservation Easements Capital Project Ordinance, and Attachmenf 4, Lands Legacy Capital Project Ordinance) z Health Department 2. The Orange County Health Department has received notification from the Greensboro Area Health Education Center (AHED) of the receipt of funds totaling $800 for its Healthy Carolinians program. Made passible through a UNC Health Initiative, the Greensboro AHEC will provide these funds to the Health Carolinians of Orange County for the purchase of a color printer and digital camera for publicizing and marketing the department's Healthy Carolinians program. (See Attachment 5, Healthy Carolinians Program Grant Project Ordinance) SportsPlex 3. At its December 5, 2005 meeting, the Board gave final approval for the County to purchase the SportsPlex from RT Holdings, Inc.. In addition, the Board approved a management agreement with Recreation Factory Partners, Inc. (RFP) to provide operational management of the SportsPlex. RFP plans to manage and track revenues and expenditures on a daily basis using their awn accounting software with the County continuing to subsidize the cost of operations. Over the past few months, staff has worked with RFP to develop an interim operating budget that will cover the period from closing through June 30, 2006. The following table reflects RFP's projected revenues and expenditures for the balance of the current fiscal year SportsPlex Interim Budget December 16, 2005 -June 30, 2006 Personnel Services 458,167 O eratin 674,000 Ca ital* 0 Total Ex enditures for Interim Period** $1,132,167 Less Offsettin Pro ram Revenue*** 866,300 Net Count Costs for Interim Period $265,867 Any capital expenditures/repairs that may be needed for the balance of FY 2005- 06 would come from the $300,000 capital reserve that the County will receive in cash at closin ** Not includin de reciation ex ense *** Does not reflect an Count subsid Capital funds appropriated by the Board under the SportsPlex Capital Project Ordinance plus an additional subsidy from the General Fund will cover the net County costs of $265,867 outlined in the above chart. Staff anticipates that in addition to the annual $400,000 in capital funds already appropriated by the Board in the project ordinance, the Board will also need to appropriate additional funds totaling $163,435 to cover operations and debt service (related to the purchase of the facility) for the remainder of the current fiscal year. This btadget amendment transfers the unexpended portion of the SportsPlex Capital Project funds ($192,432) to the SportsPlex Enterprise Fund and appropriates $163,435 from the County's Ftand Balance to the SportsPlex Enterprise Fund. Staff will present any adjustment up or down in the required SportsPlex subsidy for the current fiscal year as part of the final budget amendment in June 2006. Staff will work with RFP through the normal annual budget planning process to develop a SportsPlex operating budget for the upcoming fiscal year 2006-07. Recommended capital investments will also be developed in accordance with the County s 2006-16 schedule. (See Aftachment 6, Triangle SportsPlex Capital Project Qrdinance) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget, capital, and grant project ordinance amendments. G E 3 a o c a p 4 m d ~ m ~ a ~ ~ m Q1 m ~ nM1 h O N N ~ a ~ a E 0 a~ o w a` o ~~ G ~ T O U ~ a U m C ry ~ ~ c o N y L N U m m a~` a T N N n M (~ n c u ~ ~ m F F m v m d _ m ~ u o m~ ~~ m N N N N N W y O W b L L ~ ~ ~ n ~ W O~ p N rJ L u~ N v ~ ~, n ~- V fin= IiN ~ t{3C ~ v E a Om v o~v~ ~ =8a~ a ~aUm m=nQm°a _m r a w n~ a 0 LL o v m y c v° Noa ~ U ° ata c;~ctn aF w u ~ h LL' tg . w ~~ m y `m `c h~ciQ C.c'_Ecv m2U'0 C5<2 ~ = c2(9 i^e4w n ' n ~~~EE a ~n2 LUeEr, ~O ~ : ~ a a ~ ei Q"' a ` °~n=a ~ ~ c ~ ` y c mE ~L= U Em +a^ a n a ~ o ~ a~ ~ a` o a v N "~v~ E J ' O = ~ ~ ~ g~ a u v w F o +U U a= $ mYU ~~ V ~n m v ~ m m O 1 ~ n C N N N N ~ m m a N N umi ~ 0 N m m _ P C tt O P m IV m V H N Q v .- a m a m EE m ` o N m v n Q m o n v 'o 9 F ' m m N N N N a m c T N vii ~ti N N N C 0 m m a m o` m V I N N vl m N m a 'c a ~ _ ~ Q u ~ E n a m ° o n p C c u c U LL W LL ~ y a : ' 2 rc "` lL ~ % U u' _ C G 3 C I/1 r C N u W E U C = e= ~' ~ ~ b~ E = =' m ~ a _ : e E _ y _ ~ ~ ~ u m =v ° o x ° ~ ~ m~ ° m ° ~ » ~ a q a i c E E a ' ~ E m ' ' ~ ` e ~ a ' a > > > a ~ ; h U LL C N J C U - ~' F LL h W U CO U 2 LL U W Attachment 2 Year-To-Date Budget Summary 5 Fiscal Year 2005-06 General Fund Budget Summary Ori final General Fund Bud et $149,856,874 Additional Revenue Received Through Budget Amendment #7 (December 13, 2005). Grant Funds $47,617 Non Grant Funds $209,212 Additional County Dollars (i.e. County Fund Balance Appropriated to Date) to Cover Unanticipated Expenditures $182,647 Total Amended General Fund Budget $150,296,350 Dollar Change in 2005-06 Approved General Fund Budget $439,476 Change in 2005-06 Approved General Fund Budget 0.29% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 750.436 Original Approved Other Funds Full Time Equivalent Positions 69.550 Additional Positions Approved Mid-Year Total Approved Full-Time-Equivalent Positions for Fiscal Year 2005-06 819.986 Full-Year County Cost of Mid-Year Positions for Upcoming Fiscal year ATTACI-IM~NT 3 //> Conservation Easements Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13,2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for the acquisition of conservation easements to help preserve County farmland., Financing for the project includes proceeds from private placement loans and federal grant funds from the l1SDA Natural Resource Conservation Service. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein.. Section 3. The following revenue is anticipated to complete this project: Tln°ough FY 2004- OS FY 2005-06 Though FY 2005 06 Sales Tax and Dedicated ProPeriy Tax $0 $200,000 $200,000 Bond Funds $0 $0 $0 Private Placement $1,500,000 $75Q,000 $2,250,000 Grant Funds $2,263,681 $0 $2,268,631 Fees $0 $0 $0 Transfer from Lands Legacy Ca italProject $27,000 $116,000 $143,000 ToLnl Fundin $3,795,(81 $1,066,000 $4,861,681 Section 4. The following amount is a propriated for this project: Through FY 2004-OS FY 2005-06 Through FY 2005-06 Land/Building: Walters Easement $725,000 $0 $725,000 Vol e Easen~nt $73,100 $0 $73,100 Cheek Easement $SSQ,000 $0 $580,000 McPherson Easement $68,000 $0 $68,000 Ward Easement $444,750 $0 $444,750 Llo d Easement $219,000 $0 $219,000 Laws Easement $0 $0 $0 Keith Easement $0 $116,000 $116,000 Unallocated $1,685,831 $950,000 $2,635,831 Total LandlBuilding $3,795,681 $1,066,000 $4,861,681 Desi $0 $0 $0 Cnnsiruchon $~ $~ $Q Total Costs $3,795,681 $1,066,000 $4,861,681 Section 5. This ordinance supersedes all previous Ordinances for Orange County, Section 6. This ordinance shall remain in effect unti Adopted this 13th day of December 2005, Conservation Easements Capital Project June 30, 2006, ATTACHMENT 4 ~~~ Lands Legacy Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13,2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to protect identified natural areas and prime forestlands, and preserve critical cultural and archaeological sites, In addition funds may be used to acquire lands for future park sites, farmland conservation easements, and nature preserves. Proceeds from the 2001 voter approved bonds, 2004 Two-thirds net debt reduction bonds, half-cent sales tax, Subdivision Payment-in-Lieu funds, Grant Funds, and alternative financing finance the project, Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2004-OS FY 2005-06 Through FY 2005-06 Sales Tax $3,966,016 $0 $3,966,016 1997 Bonds $2,700,000 $0 $2,700,000 2001 Bonds $3,000,000 $1,750,000 $4,750,000 2004 Two-Thirds Net DeUt $0 $300,000 $300,000 Grant Funds $421,950 $0 $421,950 Fees $0 $0 $0 Other(TransPerfrom Other Funds) $2,191,611 $0 $2,191,611 Total Fundin $12,279,577 $2,050,000 $14,329,577 Section 4. The following amount is appropriated for this project: Through FY 2004-OS FY 2005-OG Through P'Y 2005-OG Land/Buildin $12,279,577 $2,050,000 $14,329,577 Desi n $0 $0 $0 Construction $0 $0 $0 To[al Costs $12,279,577 $2,050,000 $14,329,577 ATTACHMENT 4 ~% Section 5. The following amounts have been transferred to other County Capital Projects: Through FY Through FY 2004-05 FY 1005-OG 2005-06 Transfer to Conservation Easements Ca ital Project $27,000 $116,000 $143,000 Total Transfers $27,000 $116,000 $143,000 Section 6. The fallowing budget remains in the project: Ori final Bud et see Section 4 above) $14,329,577 Less Transfers to Other Pro'ects (see Section 5 above) ($143,000 Total Project Budget $14,186,577 Section 7. This ordinance shall be in effect from the original date of adoption, March 24, 2003 until June 30, 2006. Adopted this 13th day of December 2005. ATTACHMENT 5 Healthy Carolinians Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1.The project authorized is the Healthy Carolinians Program in the Orange County Health Department. The purpose of this grant program is to provide a plan to guide and assist the County in planning and implementing health care strategies to promote healthy lifestyles, improve health status and prevent premature death and injury for all residents in the County regardless of age, race, income or education.. Section 2.The officers of the County are hereby directed to proceed with the grant project within the grant document and the rules and regulations of the grantors. Section 3.The following revenue is anticipated to be available to complete this project: 1998-99 Grant Funds - Conmumity Health Liitiative $.30,028 1999-00 Grant Funds -Community Healfh Initiative $20,463 2000-01 Grant Funds -Community Health Llitiative $46,717 2001-02 Grant Funds- Community Healfh hiitiative $49,056 2002-03 Grant Funds - Conununity Health Initiative $51,575 200.3-04 Grant Funds -Cate B. Reynolds Foundation $25,000 2004-OS Grant Funds -Cate B. Reynolds Foundation $15,000 2005-06 Grant Funds -Cate B. Reynolds Foundation $10,000 2005-06 Grant Funds - UNC Health Initiative (AHEC) $800 Total Grant Funds x'248,639 2003-04 Tt°ansfer fiom General Fund $890 2004-OS Transfer fiom General Fund $10,910 2005-06 Transfer fiom General Fund $4,818 Total Revenue $?6.5,2.57 Section 4. The following amount is appropriated for this project: Htonmr Services - Conmrrnrit,7~ Bared Parblic I-Iealth Initiative $265,2.57 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency ATTACHMENT 5 /o required by the grant agreement and federal and state regulations, Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project, Section 8. Positions authorized through this grant project include: 0.25 Full-Time Equivalent Senior Public Healfh Educator position. Section 9. This ordinance supersedes previous Community Based Public Health Initiative Grant Project Ordinances for Orange County Government. Section 10. This ordinance shall remain in effect through .tune 30, 2006, Adapted this the 13th day of December 2005, ATTACHMENT 6 ~~ Triangle SportsPlex Annual Contract and Reserve Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds in accordance with the operational agreement of a swimming pool to serve all areas of Orange County. Proceeds from the County's portion of the one half cent sales taxes finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 2004-OS FY 2005-06 Through FY 2005-OG Sa]esTax $4,100,000 $400,000 $4,500,000 Bond Funds $0 $0 $0 2004 Two-Thirds Net Debt $0 $0 $0 Fees $0 $0 $0 Transfer from General Pund $40,000 $0 $40,000 Dedicated Pro ert Tax $0 $0 $0 Total Fundin > $4,140,000 $400,000 $4,540,000 Section 4. The following amount is appropriated for this project: Through FY 2004-OS FY 2005-OG Through FY 2005-06 Land/Building $0 $0 $0 Design $0 $0 $0 Construction $0 $0 $0 Other $40,000 $24,235 $64,235 ountn utron to on- County Agency $4,100,000 $183,333 $4,283,333 raps er to ports ex Enterprise Fund $0 $192,432 $192,432 Total Costs $4,140,000 $400,000 $4,540,000 Section 5. The County will purchase the SportsPlex facility on December 15, 2QQ5. With that purchase, all expenditures associated with the operational management and purchase of the facility will be accounted for in the SportsPlex Enterprise Fund. l.)nexpended funds in the Triangle ATTACHMENT 6 ~d Sportsplex Capital Project, totaling $192,432, will be transferred to the SportsPlex Enterprise Fund Section 6. This ordinance supersedes all previous Triangle Sportsplex Capital Project Ordinances for Orange County. Section 7. This ordinance originally adopted June 29, 1992 and subsequently amended on July 1, 1998, shall be closed out effective December 31, 2005. Adopted this 13th day of December 2005,