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HomeMy WebLinkAbout2025-102-E-Tax Dept-Farragut Systems-Continued transition and implementation of Land Records Computer Assisted Mass AppraisalRevised 01/24 NORTH CAROLINA CONTRACT AMENDMENT ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 10th day of March 2025 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Farragut Systems, Inc., having offices at 2775 Meridian Parkway, Durham, NC 27713 (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated February 23, 2023, (hereinafter the “Original Agreement”), for the provision of services for Land Records Computer Assisted Mass Appraisal (LR CAMA) software system; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below; and WHEREAS, the parties acknowledge that delays have been experienced in the performance of services under the Original Agreement, and the parties desire to take corrective action to address such delays; and WHERAS, the parties agree that the attached Addendum, titled Orange County CAMA Project Proposed Addendum, constitutes an amendment to the Original Agreement and is hereby incorporated by reference into this Amendment; and WHEREAS, the parties further agree that the additional services outlined in the Addendum are intended to cure the delay issues experienced by the project and facilitate the timely completion of all outstanding work. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. In order to ensure the completion of the Services identified in the term of the Original Agreement, the end date for all Services shall be amended to reflect a completion date of March 31, 2026. 2. Exhibit I to the Original Agreement is amended by adding the following tasks and services to the Services to be provided by the Consultant, as outlined in the attached Orange County CAMA Project Proposed Addendum. 3. Article 5. Compensation, Section a. Compensation for Basic Services. is amended to reflect a maximum payable not-to-exceed amount of Five Hundred Forty-Nine Thousand Four Hundred Fifty-Three Dollars ($549,453.00). 4. The Addendum attached hereto shall be considered an amendment to the Original Agreement, and its terms shall be binding upon the parties. The additional services provided in the Addendum are expressly agreed upon as remedial actions to address prior delays and ensure the successful and timely completion of the project. 5. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER _________________________________ ______________________________________________________ Travis Myren, County Manager Neil Herding, Vice President, Operations and Customer Experience Docusign Envelope ID: B234079B-C943-4248-B937-D13A1DF37F11 Revised 01/24 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Farragut Systems, Inc. Vendor Contact Person: Stephanie Gavilan-O’Neal Phone: (919) 595-1814 Stephanie.GavilanONeal@farragut.com Address: 2775 Meridian Parkway City Durham State: NC Zip: 27713 Department: Tax Administration Amount: Increase to contract of $12,388 from $537,065 to $549,453 Purpose: Continued transition and implementation of Land Records Computer Assisted Mass Appraisal (LR-CAMA) software project Budget Code(s): ITGC funding 61330035-897230-30007 Vendor # 61464 Vendor Status with NCSOS: N/A Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 2/23/2023) (Most Recent Amendment N/A) Effective Date 3/10/2025 End Date 03/31/2026 Notice Date N/A (Notice Purpose N/A) Award Approved by Board (Agenda Date: 3/6/2025); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: 3/6/2025) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to the execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: B234079B-C943-4248-B937-D13A1DF37F11 3/10/2025 3/10/2025 3/10/2025 3/11/2025 3/12/2025 Orange County CAMA Project Proposed Addendum Overview This Orange County CAMA Project proposal addendum accounts for the additional time required to work with the county to extract the required data needed for project success. Onsite visits to Extract Data Total Estimated Cost: $5868 The objective shall be working sessions with Eric Taylor and Bhagwan Singh (Farragut) with Project Managers Hardik Patel and Stephanie Gavilan-O’Neal and/or Ann Marie Lee (Farragut). The goal is to have data delivered within 3 business days. The data delivery will be based on what was covered in the meeting. • Review the data – Before the onsite • Collaborate to map the data-Onsite • Create initial queries-Onsite • Deliver data- within 3 business days after onsite o Unless otherwise mutually agreed upon by both parties, due to the influence of related business or data processes that may affect data quality, any extension the time frame shall not exceed two business days. Proposed Schedule Time Date Purpose Resources Cost 9am-12pm March PinSync DB Extraction Bhagwan and Ashish or Ann Marie $978 (6hrs X $163 rate) 9am-12pm March PinSync DB update Bhagwan and Ashish or Ann Marie $978 (6hrs X $163 rate) 9am-12pm April Prioritization List #14-19 Bhagwan and Stephanie $978 (6hrs X $163 rate) 9am-12pm April Continuation of Prioritization List #14-19 Bhagwan and Stephanie $978 (6hrs X $163 rate) 9am-12pm April Review of additional updates required based on last data delivery Bhagwan and Stephanie $978 (6hrs X $163 rate) 9am-12pm May Review of additional updates required based on last data delivery Bhagwan and Stephanie $978 (6hrs X $163 rate) Docusign Envelope ID: B234079B-C943-4248-B937-D13A1DF37F11 Contingency Plan to this Addendum Estimated additional time and cost: $6520 (40 hours) These additional hours are available for use, as necessary, if the project timelines are not met due to unforeseen circumstances. These hours will be billed on an hourly basis, as required. The proposal addendum total project cost would be $12,388 if the contingency plan hours are used in full. Docusign Envelope ID: B234079B-C943-4248-B937-D13A1DF37F11 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTR INSD WVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER: $ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 5/7/2024 (919) 719-5643 36064 Farragut Systems, Inc. 2775 Meridian Parkway Durham, NC 27713 41840 22292 41297 A 1,000,000 ZZ6A289808 4/30/2024 4/30/2025 100,000 10,000 1,000,000 2,000,000 2,000,000 1,000,000B AW6A289825 4/30/2024 4/30/2025 2,000,000C UH6A289810 4/30/2024 4/30/2025 2,000,000 0 D Professional Liab. EKS3523244 4/30/2024 Limit 3,000,000 E Professional Liab. ESM0239945686 4/30/2024 4/30/2025 Limit 2,000,000 Operations of the named insured covered by the above referenced policies. Primary Tech E&O/Cyber (Noted above) $2,000,000 Limit; Excess Tech E&O/Cyber (Second Layer): Scottsdale Insurance Company; Policy# EKS3523244; $3,000,000 Limit XS $2,000,000; Orange County is an additional insured as respects Cyber Liability when required by written contract. Orange County PO Box 8181 Hillsborough, NC 27278 FARRSYS-01 WMILLSAPS Alera Group4131 Parklake Avenue, Suite 225 Raleigh, NC 27612 William Millsaps WMillsaps@trisure.com The Hanover American Insurance Company Allmerica Financial Benefit Insurance Company The Hanover Insurance Company Scottsdale Insurance Company Lloyds of London 4/30/2025 X X X X X X Docusign Envelope ID: B234079B-C943-4248-B937-D13A1DF37F11