HomeMy WebLinkAboutAgenda - 03-18-2025; 8-d - Fiscal Year 2024-25 Budget Amendment #7 1
ORD-2025-008
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 18, 2025
Action Agenda
Item No. 8-d
SUBJECT: Fiscal Year 2024-25 Budget Amendment #7
DEPARTMENT: County Manager's Office
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153
Summary
Attachment 2. Fee Schedule Update
Attachment 3. New Hope Fire District
Request
PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year
2024-25.
BACKGROUND:
Cooperative Extension
1. Cooperative Extension has received $1,700 in donations via the Community Giving Fund.
These funds were provided by sponsors for the Agricultural Summit event. This budget
amendment appropriates funds in the Article 46 Fund consistent with the donation.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 6: DIVERSE AND VIBRANT ECONOMY
OBJECTIVE 1. Provide family-oriented and inclusive programming or other cultural
events for residents and visitors.
Housing
2. Continuum of Care—Supportive Service Only Coordinated Entry-The Orange County
Supportive Service Only: Coordinated Entry program was awarded $191,764 in the
FY2023 Continuum of Care (CoC) competition. The performance period for this grant
award is October 1, 2024 — September 30, 2025. The program is administered in the
Orange County Housing Department with assistance and oversight from the Orange
County Partnership to End Homelessness. This program provides assessment,
information, and referrals to people who are currently experiencing or at imminent risk of
homelessness in Orange County. Staff facilitate permanent housing referrals via
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Coordinated Entry in accordance with the CoC's prioritization. These funds are authorized
in the Community Development Fund, outside the General Fund, and amend the following
project ordinance:
Supportive Services Only: Continuum of Care Grant($191,764) - Project#47475
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Continuum of Care Grant Funds $516,226 $191,764 $707,990
Total Project Funding $516,226 $191,764 $707,990
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Grant Expenditures $516,226 $191,764 $707,990
Total Costs $516,226 $191,764 $707,990
3. Continuum of Care — Rapid Rehousing - The Orange County Rapid Re-Housing
program was awarded $161,920 in the FY2023 Continuum of Care (CoC) competition. The
performance period for this grant award is November 1, 2024 — October 31, 2025. The
program is administered in the Orange County Housing Department with assistance and
oversight from the Orange County Partnership to End Homelessness. This program
provides supportive services and rental assistance to people who are currently
experiencing homelessness in Orange County and receives referrals via Coordinated Entry
in accordance with the CoC's prioritization. These funds are authorized in the Community
Development Fund, outside the General Fund, and amend the following project ordinance:
Continuum of Care Grant: Rapid Rehousing ($161,920) - Project#47477
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Continuum of Care Grant Funds $323,840 $161,920 $485,760
Total Project Funding $323,840 $161,920 $485,760
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Grant Expenditures $323,840 $161,920 $485,760
Total Costs $323,840 $161,920 $485,760
4. Rapid Rehousing — Compass Center - The Orange County Rapid Re-Housing program
was approved to receive a grant transfer that was awarded to The Women's Center, Inc.
(dba Compass Center) in the FY2023 Continuum of Care (CoC) competition. This grant
award is $165,416, and the performance period is January 1, 2025 — December 31, 2025.
The program is administered in the Orange County Housing Department with assistance
and oversight from the Orange County Partnership to End Homelessness. This program
provides supportive services and rental assistance to people who are currently
experiencing homelessness in Orange County AND are actively fleeing domestic violence.
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This amendment will authorize one (1) time-limited Rapid Rehousing Specialist III through
December 31, 2025. This budget amendment provides for the receipt of these funds in the
Community Development Fund, and establishes the following project ordinance:
Rapid Rehousing - Compass Center($165,416) - Project#47479
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Grant Revenue $157,208 $165,416 $322,624
Total Project Funding $157,208 $165,416 $322,624
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Grant Expenditures $157,208 $165,416 $322,624
Total Costs $157,208 $165,416 $322,624
5. NC Urgent Repair - The Housing Department has received notification of $132,000 in
grant funds from the North Carolina Housing Finance Agency (NCHFA) to be used toward
the Urgent Repair Program. The required County match of $40,000 is being transferred
from available funds within the same Community Development Fund. The Urgent Repair
Program will assist eighteen (18) homeowners with home repairs and rehabilitation.
Eligibility for the program depends on household income, with income limits set at 50% of
the County's Area Median Income, as well as qualifying as a household with special needs
including people age 62 and older, single parents, large families with 5 or more household
members, children with lead hazards present in the home, as well as emergency cases.
This budget amendment provides for the receipt and appropriation of these additional
funds, and establishes the following 2024 NCHFA Urgent Repair Grant Project Ordinance:
NCHFA Urgent Repair 2024 ($172,000) - Project#47456
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Grant Revenue $0 $132,000 $132,000
Transfer from General Fund $0 $40,000 $40,000
Total Project Funding $0 $172,000 $172,000
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Grant Expenditures $0 $172,000 $172,000
Total Costs $0 $172,000 $172,000
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 3. Provide social safety net programming and the resources needed for
our most vulnerable community members (e.g., veterans, unhoused people, foster
children, older adults, etc.).
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Emergency Services
6. The FY 2024-25 Approved Fee Schedule included Emergency Medical Service (EMS)
ambulatory fees at 175% of the Centers for Medicare/Medicaid Services (CMS) allowable
rate. The CMS updates its allowable rates in January of each year. This budget
amendment is to update the fee schedule to include the new rates and to amend the
language of the fee schedule (Attachment 2). Budgetary impact will be reviewed and
submitted as part of the FY25-26 Recommended Budget.
Fee Type 2024 175% CMS 2025 175% CMS
Allowable Rate Allowable Rate
Basis Life Support (Emergency) $737.78 $755.49
Advanced Life Support-1 $876.12 $897.16
(Emergency)
Advanced Life Support -2 $1,268.07 $1,298.50
(Emergency)
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 5. Invest in, support, train, and retain our community safety, health, and
emergency services employees and direct care workforce.
OBJECTIVE 6. Provide sustainable, equitable, and high-quality community safety and
emergency services to meet the community's evolving needs.
County Manager—Art Commission
7. The Arts Commission is requesting use of$17,500 of additional Occupancy Tax Revenue
in the Visitors Bureau Fund. These funds will be used for Summer Camp Scholarships to
provide partial and full scholarships for the Eno Arts Mill Summer Program for low-income
Orange County families with youth ages 5-17 and additional Program Expenses. This
budget amendment recognizes an additional $17,500 Occupancy Tax Revenue and
provides for the $17,500 appropriation within the Visitors Bureau Fund.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 6: DIVERSE AND VIBRANT ECONOMY
OBJECTIVE 1. Provide family-oriented and inclusive programming or other cultural
events for residents and visitors.
Health
8. The Health Department has received a subgrant award of $15,457 from UNC Chapel Hill
to support the Orange County FIT Program. This program provides technical assistance
and support for the 100 NC Counties whose agencies serve justice-involved individuals
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living with mental illness, intellectual or developmental disabilities, traumatic brain injuries,
and substance use disorders. The funding from this grant will be used to support the FIT
Program Lead Community Health Worker. This budget amendment provides for the receipt
of $15,457 from the grant award to be spent on personnel costs.
9. The Health Department has received $1,935 in state funding for Child Fatality Reporting.
These funds will be used to prepare and begin using the NFR-CRS web based
standardized case reporting tool. Funds were appropriated by the General Assembly to
support implementation of the changes authorized by North Carolina Session Law (NCSL)
2023-134 to restructure child death reviews by local teams and to offset the costs
associated with local team participation in NFR-CRS. This budget amendment provides for
the receipt of $1,935 from the grant award to be spent on contract services.
10.The Health Department has received $12,335 in federal pass-through funding for
Investment in Performance Management. These funds will be used towards the purchase
of Charity Tracker software. This database software will be used by the Family Success
Alliance (FSA) for case management to track visits and activities for each client served.
Some of the biggest barriers that FSA looks at are clients' transportation finances, do they
have access to insurance, to the clinics, and if finances are an issue due to employment,
FSA can help individuals find jobs through their case management. The software and
underlying database will then enable the Navigators to report their activities to the state
more easily and accurately. This budget amendment provides for the receipt of $12,335
from the grant award to be spent on equipment costs.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 1. Improve harm reduction, prevention, and support services for adults
and children experiencing behavioral health issues, substance use disorder, and
intellectual or developmental disability.
OBJECTIVE 2. Expand access to quality, affordable healthcare services. (e.g., Crisis
Diversion facility, Medicaid expansion, crisis response, healthy living campaign).
OBJECTIVE 3. Provide social safety net programming and the resources needed for
our most vulnerable community members (e.g., veterans, unhoused people, foster
children, older adults, etc.).
• GOAL 4: MULTI-MODAL TRANSPORTATION
OBJECTIVE 2. Increase community awareness of all modes of transportation including
transit, bike and pedestrian, vehicle, and all other modes.
Department on Aging
11.The Orange County Department on Aging has received notification of additional Home and
Community Care Block Grant funds, distributed by the Central Pines Council of
Governments, in the amount of $31,280. These funds will be used to provide additional
funding toward the Lunch Program, Wellness Program, and Community Based Supplies.
This budget amendment provides for the use of these funds during the current fiscal year.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: HEALTHY COMMUNITY
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OBJECTIVE 7. Invest in services and programs that improve the health and quality of
life of the community (e.g., recreation and public open spaces, arts, etc.)
Orange County Transportation Services
12.The Transportation Services Department receives Transit Tax reimbursement for
transportation services operating and capital expenses through GoTriangle. This
amendment recognizes $39,772 in additional operating and $105,000 in approved capital
reimbursement revenue approved in the FY 2025 Annual Work Program Plan and
appropriates these funds within the General Fund.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 4: MULTI-MODAL TRANSPORTATION
OBJECTIVE 1. Identify priorities and resources necessary to implement the
Orange County Transit Plan.
OBJECTIVE 2. Increase community awareness of all modes of transportation
including transit, bike and pedestrian, vehicle, and all other modes.
OBJECTIVE 3. Support road projects that address congestion and reduce
commute time using the County's Complete Streets policy.
OBJECTIVE 4. Coordinate transit investments with municipal and county land
use planning to reduce vehicle miles travelled and to provide more equitable
access to shopping, employment, medical centers, college campuses, etc.
OBJECTIVE 5. Invest in implementing the County's Safe Routes to Schools
plan.
OBJECTIVE 6. Update transportation related plans to provide more multi-modal
options including rural Orange County.
County Capital
13. During the County's review of Capital Projects, revenue sources within some historical
projects have been identified as no longer coming directly into the project within the County
Capital Fund. To improve internal tracking, this amendment reduces the appropriations for
these projects by $1,424,004 within the County Capital Fund, outside of the General Fund
and updates the following project ordinances.
Communications System Improvements (-$14,196) - Project#30061
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Alternative Financing $3,781,475 $157,254 $3,938,729
E911 Funds $716,504 ($100,000) $616,504
NC 911 Grant Funds $625,828 ($71,450) $554,378
Transfer from General Fund $193,474 $193,474
Total Project Funding $5,317,281 ($14,196) $5,303,085
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Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Project Expenditures $5,317,281 ($14,196) $5,303,085
Total Costs $5,317,281 ($14,196) $5,303,085
9-1-1 Backup Center(-$597,603) - Project#30062
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Alternative Financing $995,000 $0 $995,000
E911 Funds $774 $2,397 $3,171
NC 911 Grant Funds $600,000 ($600,000) $0
Total Project Funding $1,595,774 ($597,603) $998,171
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Project Expenditures $1,595,774 ($597,603) $998,171
Total Costs $1,595,774 ($597,603) $998,171
Blackwood Farm Park (-$277,400) - Project# 20037
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Alternative Financing $4,542,630 $0 $4,542,630
Donations $10,000 ($10,000) $0
Transfer from General Fund $150,440 $0 $150,440
From Other Projects $120,000 ($120,000) $0
Interest on Investment $147,400 ($147,400) $0
Total Project Funding $4,970,470 ($277,400) $4,693,070
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Project Expenditures $4,970,470 ($277,400) $4,693,070
Total Costs $4,970,470 ($277,400) $4,693,070
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Fairview Park- Phase 11 (-$534,805) - Project# 20041
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Alternative Financing $1,247,500 $0 $1,247,500
Contributions from Hillsborough $75,000 ($75,000) $0
Transfer from General Fund $175,000 $0 $175,000
NCDEQ Reimbursement Funds $1,028,529 ($459,805) $568,724
Total Project Funding $2,526,029 ($534,805) $1,991,224
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Project Expenditures $2,526,029 ($534,805) $1,991,224
Total Costs $2,526,029 ($534,805) $1,991,224
ALIGNMENT WITH STRATEGIC PLAN: There are no Orange County Strategic Plan Goals
applicable to this item.
Fire Districts
14.New Hope Fire District has requested $37,500 from its fund balance to replace portable
radios and pagers (Attachment 3). This amends the Fire District Tax Funds, outside of the
General Fund.
FINANCIAL IMPACT: This amendment increases the General Fund ordinance by $205,779, the
Fire Districts Funds by $37,500, the Community Development Fund by $651,100 and the Article
46 Fund by $1,700, while decreasing the County Capital Fund by $1,424,004.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2024-25.
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Year-To-Date Budget Summary
Fiscal Year 2024-25
Fire Districts Community Visitors County Article 46
Fund Budget Summary General Fund Development Bureau Sales Tax
Fund Fund Fund Capital Fund
Original Budget Revenue $286,304,076 $9,362,387 $1,050,112 $2,750,331 $15,889,808 $6,391,998
Interfund Transfer Revenue $1,006,039 $463,864
Fund Balance Appropiation $7,100,000 $45,000 $307,790
Total Original Budget $294,410,115 $9,407,387 $1,513,976 $3,058,121 $15,889,808 $6,391,998
Additional Revenue Received Through
Budget Amendment#7 (March 18th)
Grant Funds $698,561 $244,323 $217,054 $483,000 $338,500
Non Grant Funds $180,498 $17,500 -$1,424,004 $1,700
Additional Interfund Transfer Revenue $143,779 -$483 $39,920
Additional Fund Balance Appropriation $2,241,528 $37,500 $457,209
Total Amended Budget $297,674,481 $9,444,887 $1,757,816 $3,749,884 $14,988,724 $6,732,198
Dollar Change in 2024-25 Approved Budget $3,264,366 $37,500 $243,840 $691,763 ($901,084) $340,200
%Change in 2024-25 Approved Budget 1.11% 0.40% 23.22% 25.15% -5.67% 5.32%
Attachment 3. Emergency Services Department Fee Schedule Revisions 10
Fee Type Current Fee Amended Fee Last
Update
Basis Life Support(Emergency) 175%of Current CMS allowable rate.(FY 25
BLS E A0429 $737.78 Rate:$755.49) 2024
Advanced Life Support-1 (Emergency) 175%of Current CMS allowable rate.(FY 25
ALS E A0427 $876.12 Rate:$897.16) 2024
Advanced Life Support-2(Emergency) 175%of Current CMS allowable rate.(FY 25
ALS 2 A0433 $1,268.07 Rate:$1,298.50) 2024
"�NMO Street Address(Station 1): Mailing Address:
4012 Whitfield Road P.O.Box 16484 11
4 Chapel Hill,NC 27514 Chapel Hill,NC 27516
Phone:(9 19)493-1001 www.newhopefire.com
°•° Fax' (919)419.0241
New Hope Volunteer Fire Department of Orange County, Inc.
To: Gary Donaldson,CTR,MBA,MPA
Chief Financial Officer,Orange County INC
From: Cliff Carroll.Chairman
New Hope Fire Department Board of Directors
Subject: Fund balance distribution
Date: February 17,2025
Mr.Donaldson,
The New Hope Fire Department would like to request a distribution from our fund balance in the
amount of$37,500.00.
We plan to use these funds to upgrade some of our portable radios that aren't P25 compliant
)$35,000.00)and replace some of our broken pagers($2500.00)
Please let us know if you have any questions or concerns.
Thanks!
tl' � C-�/
Cliff Carroll.Chairman
New Hope Fire Department Board of Directors