Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda - 03-18-2025; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 18, 2025 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (under separate cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: February 4, 2025 Business Meeting Attachment 2: February 11, 2025 Work Session Attachment 3: February 17, 2025 Joint Meeting with the Town of Hillsborough FINANCIAL IMPACT: There is no financial impact associated with this item. ALIGNMENT WITH STRATEGIC PLAN: There are no Orange County Strategic Plan Goals applicable to this item. RECOMMENDATION(S): The Manager recommends that the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 February 4, 2025 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, February 9 4, 2025, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Jean Hamilton 12 and Commissioners Marilyn Carter, Amy Fowler, Sally Greene, Earl McKee, and Phyllis Portie- 13 Ascott 14 COUNTY COMMISSIONERS ABSENT: NONE 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Travis Myren, Interim Deputy County Manager 17 Caitlin Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present. 21 Chair Bedford read the public charge. She explained the process for making public 22 comments for items not on the agenda vs. items that are on the agenda. 23 24 1. Additions or Changes to the Agenda 25 None. 26 27 2. Public Comments (Limited to One Hour) 28 a. Matters not on the Printed Aqenda 29 None. 30 31 b. Matters on the Printed Agenda 32 (These matters will be considered when the Board addresses that item on the agenda below.) 33 34 3. Announcements, Petitions and Comments by Board Members 35 Commissioner McKee had no comments to share tonight. 36 Commissioner Greene acknowledged the death of Capt. Rebecca Lobach who was one 37 of the three victims of the Black Hawk helicopter crash in Washington, D.C. She said that she was 38 a UNC Alum and a native of Durham. She shared that on the 151h the Orange County Community 39 Remembrance Coalition is holding a dedication for the historical marker from the Equal Justice 40 Initiative to commemorate the lives of Washington Thomas Jefferson and Daniel Morrow. She 41 said they were three black family members that were terrorized and lynched around Hillsborough 42 in 1869. She said that she also attended a groundbreaking for Griffin Partners in the Buckhorn 43 EDD. She said they will build two buildings for office space. She said it fits very well within the 44 economic development facilities. She said there are hearings this week on the Orange County 45 Consolidated Housing Plan at the RENA Community Center and the Efland Cheeks Community 46 Center. 47 Commissioner Portie-Ascott said the Ag Summit will be Monday at the Cedar Grove 48 Community Center. She said that she attended the low-barrier to housing community meeting last 49 weekend. She said that she was impressed that they pointed out the biggest solutions. She said 50 she also attended the Orange County Partnership for Young Children meeting and the GoTriangle 51 Special Tax Advisory Meeting. She said that she was elected to an officer position there. 2 1 Chair Bedford reiterated what Commissioner Greene shared about the Consolidated Plan 2 hearings and encouraged attendees to sign up for the county newsletter. 3 Vice-Chair Hamilton said she also attended the low entry housing forum and thanked 4 Housing staff and Alliance Health for their work on the event. She said she also attended the 5 training on leading the county for chairs and vice-chairs. She said she will share what she learned 6 in the upcoming months. She said she ran into a resident that expressed gratitude for their 7 emergency services and the sheriff's department. 8 Commissioner Fowler said she attended the BOH meeting on 1/22 and received a 9 presentation from nutrition services. She said they provide 1:1 and group nutrition education and 10 a variety of nutrition services. She said that on 1/28, the Triangle West Transportation Planning 11 Organization, formerly the DCHC-MPO met, and they have recently rebranded. She said that she 12 also attended the GoTriangle Special Tax Board meeting on 1/30. 13 Commissioner Carter said she attended the Essentials of County Government class 14 provided by NCACC. She said she sat in on an MPO joint meeting and said there is a lot of work 15 being done for transportation. She said the JLOW is having a meeting next week on 2/13 at 9 am 16 to talk about water and water quality. She encouraged anyone interested to sign up to attend. 17 18 4. Proclamations/ Resolutions/ Special Presentations 19 a. Black History Month Proclamation 20 The Board adopted a proclamation designating February 2025 as Black History Month in Orange 21 County. 22 23 BACKGROUND: Black History Month originated from the efforts of Carter G. Woodson and three 24 colleagues, who established the Association for the Study of Negro Life and History (ASNLH) in 25 1915. Their mission was to research, preserve, and promote the achievements of Black 26 Americans and people of African descent. Inspired by the fiftieth anniversary of emancipation 27 celebrations in Washington, D.C., the ASNLH introduced the concept of a Negro History Week in 28 1926. 29 30 This celebration was intentionally placed in February to honor the birthdays of Abraham Lincoln 31 and Frederick Douglass, two pivotal figures in the fight for freedom and equality. Over time, the 32 event grew in prominence, culminating in 1976 when President Gerald Ford officially expanded 33 the observance to the entire month of February. President Ford called on Americans to "seize the 34 opportunity to honor the too-often neglected accomplishments of Black Americans in every area 35 of endeavor throughout our history." Since then, every U.S. president has recognized Black 36 History Month. 37 38 This year's theme is "African Americans and Labor", honoring the role Black people have played 39 in establishing this country through both free work and enslaved labor. 40 41 Paul Slack, Chief Equity and Inclusion Officer, reviewed the background information for 42 this item. He read and the following proclamation: 43 44 ORANGE COUNTY BOARD OF COMMISSIONERS 45 BLACK HISTORY MONTH 46 PROCLAMATION 47 48 WHEREAS, it is essential to sustain a harmonious and inclusive society, Orange County 49 discourages practices and actions deemed detrimental to the peace, welfare, and progress of 50 our community; and 3 1 2 WHEREAS, Black Americans, descendants of people forcibly taken from Africa and subjected to 3 the brutalities of slavery, White supremacy, and family separation, have survived and overcome 4 over 400 years of systemic oppression, creating a vibrant and dynamic legacy that is central to 5 the cultural, economic, and political fabric of this nation; and 6 7 WHEREAS, the resilience, innovation, and indomitable spirit of Black Americans have pushed 8 this nation closer to the ideals of freedom, equality, and democracy that the Founders expressed 9 but did not fully pursue, even as they have fought tirelessly against the enduring specter of racial 10 injustice, oppression, violence, and discrimination; and 11 12 WHEREAS, Black history is not only a celebration of victories won but also a testament to the 13 years and lives lost in the pursuit of equity, inclusion, social justice, and liberation; and 14 15 WHEREAS, we honor the legacy of leaders, martyrs, visionaries, and revolutionaries who 16 sacrificed safety to defy both legal and illegal acts of oppression, and recognize the current 17 generation of leaders who continue to dismantle barriers, uplift communities and pursue justice; 18 and 19 20 WHEREAS, Orange County, recognizing it is home to numerous unmarked cemeteries for 21 enslaved people, will soon be adding a commemorative headstone collectively marking at least 22 34 individual graves at Blackwood Farms, honoring the lives and legacy of those whose labor and 23 sacrifice were foundational to the history of Orange County; and 24 25 WHEREAS, this year's theme of"African Americans and Labor" highlights the vital economic role 26 Black Americans have played in the development of the United States, acknowledging that Black 27 work — both free and forced — has been critical to the nation's infrastructure, industries, and 28 cultural identity, while also underscoring the need for fair labor practices, equitable wages and 29 hiring policies, along with workplace justice that continues today; 30 31 NOW, THEREFORE, we, the Board of County Commissioners of Orange County, do proclaim 32 February 2025 as "BLACK HISTORY MONTH" and encourage residents to honor this 33 distinctive month by becoming more enlightened as to the true history of Black Americans in this 34 Country and in our community. 35 36 37 THIS THE 4t" DAY OF FEBRUARY, 2025. 38 39 40 Jamezetta Bedford, Chair 41 Orange County Board of 42 Commissioners 43 44 A motion was made by Vice-Chair Hamilton, seconded by Commissioner Portie-Ascott, to 45 approve the proclamation. 46 47 VOTE: UNANIMOUS 48 49 50 4 1 5. Public Hearings 2 a. Applications for Zoning Atlas Amendment, Comprehensive Plan Amendments, & UDO 3 Text Amendments to Realize "Fiddlehead Corner", a Master Plan Development — 4 Conditional District on an Unaddressed Parcel on Morrow Mill Road at Gold Mine Loop, 5 Bingham Township 6 The Board held a public hearing, received public comment, received the Planning Board and staff 7 recommendations, closed the public hearing, and considered action on applicant-initiated 8 amendments to the A) Zoning Atlas, B) Comprehensive Plan, and C) Unified Development 9 Ordinance (UDO) text to realize a Master Plan Development— Conditional District (MPD-CD) on 10 a +/-90.133-acre unaddressed property(PIN: 9739-72-0339) located off Morrow Mill Road at Gold 11 Mine Loop, within the Bingham Township. 12 13 BACKGROUND: On December 29, 2023, Orange County received a Conditional Zoning Atlas 14 Amendment application (Attachment Al) proposing to rezone 90.133 acres of property (PIN: 15 9739-72-0339) off Morrow Mill Road at Gold Mine Loop, within Bingham Township. (Full 16 application packet can be found here: 17 https://centralpermits.orangecountync.gov/EnerGov Prod/SelfService#/plan/e63acbd9-28f5- 18 4398-a638-6a579665c9cc?tab=attach ments.) The application is accompanied by a master plan 19 for "Fiddlehead Corner", a 150-dwelling unit community featuring multifamily, townhome, and 20 single-family housing options intermixed with a community center, fitness center, and accessible 21 gardens and walking trails. Two "Family Care" centers are also featured in the master plan. This 22 land use must be enabled as a permitted use within MPD-CD districts through a text amendment 23 to UDO Section 5.2 and Article 10 (Section C). The community will feature a network of private 24 roads that rely upon a public collector street that will intersect with both Morrow Mill Road and 25 Gold Mine Loop. As discussed in Section B, the property lies partly within a Rural Neighborhood 26 Activity Node as well as an Agricultural Residential area, as shown on the adopted Future Land 27 Use Map of the 2030 Comprehensive Plan. The Staff Report in Attachment A2 contains additional 28 information, maps, and analysis that accounts for this relationship with the County's adopted 29 comprehensive plan and LIDO, as well as the context of the property's zoning and proposed land 30 use relative to the local area. Approval of a site-specific plan is part of the conditional district 31 rezoning process, and the master plan and any agreed-upon conditions (Attachment Al) are 32 binding to the property and any development permitted upon it. 33 34 Conditional zoning allows for conditions to be voluntarily imposed upon a property that regulate it 35 in unique ways related to the uses proposed for that property. Approval of a master plan — rather 36 than a more detailed site plan — is part of the MPD-CD rezoning process. Master Plan districts 37 are intended "...to provide for unified large scale subdivisions, nonresidential, and mixed-use 38 developments that promote economical and efficient land use, improved level of amenities, 39 appropriate and harmonious variety, creative design, and a better environment through the 40 approval of a general concept Master Plan the permits defined flexibility to accommodate 41 land use adjustments in response to evolving market trends" (staff emphasis; Orange County 42 UDO, p.3-63). Development of the property must be in accordance with an approved master plan 43 and any conditions imposed as part of the MPD-CD rezoning process. Staff has recommended 44 the imposition of conditions, as presented by the applicant (Attachment Al) and included in the 45 drafted Ordinance of approval (Attachment A9). The applicant has not requested conditions to 46 deviate from the UDO's development standards. 47 48 Should the application be approved, development of the property will be permitted only through 49 the review and approval of a submitted site plan application(s) in accordance with Section 2.5 of 50 the UDO. This allows for staff to verify all imposed conditions are adhered to, and allow for final 5 1 review by members of the County's Development Advisory Committee (DAC) as detailed within 2 Section 1.9 of the UDO. 3 4 PROPOSED CONDITIONS: The applicant provided updated conditions to the Planning 5 Director on December 19, 2024, (Attachment Al) reflecting the discussion and stated 6 commitments made at the July 10, 2024 Planning Board meeting. Pursuant to UDO Section 7 2.9.1(F)(3), mutually agreed-upon conditions can be imposed on the MPD-CD as part of this 8 process if they address: 9 10 a. The compatibility of the proposed development with surrounding property, 11 b. Proposed support facilities (i.e. roadways, and access points, screening and buffer 12 areas, the timing of development, etc.), and/or 13 c. All other matters the County may find reasonable and appropriate or the petitioner may 14 propose. 15 16 Attachments Al & A9 provide more detail on the mutually agreed-upon conditions, which are 17 summarized here: 18 1. Project shall be completed as presented in approved master plan/application packet, 19 which details amenities and landscaping commitments, and includes the narrative 20 phasing plan (Attachment Al). 21 22 2. A NC State Licensed Provider will operate the featured Family Care Facility homes; 23 24 3. The Fiddlehead Neighborhood Commons Building will be constructed as part of Phase 25 1 and will provide a full kitchen, meeting rooms, gathering rooms for collective meals 26 for residents and guests, fitness/exercise rooms/equipment, office space for remote 27 and in person medical therapy including vaccination clinics, etc.; 28 29 4. The Health & Fitness Center shall be constructed as part of Phase 2 or 3 and will 30 include an exercise pool and fitness equipment; 31 32 5. The maximum number of bedrooms permitted shall be 300; and 33 34 6. Provision of Type E (75') and F (100') perimeter buffers for the entire property. 35 36 Other conditions are detailed by the applicant, but are redundant with UDO development 37 standards and/or commitments already detailed previously in the narrative and/or site plan. 38 39 ZONING APPLICATION REVIEW PROCESS: A MPD-CD rezoning application requires 40 submission of a master plan consistent with the provisions of Section 6.7 of the UDO. The typical 41 cadence for review is as follows: 42 43 • First Action —Applicant holds a Neighborhood Information Meeting (NIM). 44 Staff Comment: The Neighborhood Information Meeting was held on April 15, 45 2024, at 6 pm at the Orange County Public Library. Notes from this meeting are 46 in Attachment A4. 47 0 Second Action — The Planning Board reviews the application at a regular meeting 48 and makes a recommendation to the BOCC. 6 1 Staff Comment: The Planning Board reviewed this application at its regular 2 meetings on June 5 and July 10, 2024. Minutes from these meetings are in 3 Attachment A5. 4 • Third Action — The BOCC receives the Planning Board and staff recommendations 5 at an advertised public hearing and makes a decision on the application. 6 Staff Comment: The public hearing is scheduled to be held on February 4, 2025. 7 In accordance with Section 2.8.7 of the UDO, notices of the public hearing were 8 mailed via first class mail to property owners within 1,000 feet of the subject parcel. 9 These notices were mailed on January 17, 2025, 18 days before the meeting. Staff 10 also posted the subject parcel with a sign [or signs] on January 21, 2025, 14 days 11 before the meeting. See Attachment A3 for the notification materials. 12 13 SECTION B: COMPREHENSIVE PLAN AMENDMENTS 14 15 Concurrent with the Zoning Atlas application, Hands Four Development Cooperative submitted 16 an application (Attachment 131) to amend the Comprehensive Plan to 1) expand the Rural 17 Neighborhood Activity Node (RNAN) at Morrow Mill Road and NC 54 on the Future Land Use 18 Map (FLUM); and 2) add the MPD-CD zoning district as an allowable zoning district in the RNAN 19 on the Appendix F Land Use and Zoning Matrix. State law and the UDO require the Board to 20 make a finding of consistency with the adopted Comprehensive Plan when making land use 21 changes. The proposed amendments to the Comprehensive Plan are necessary for the Board to 22 make this consistency finding in regard to the submitted Fiddlehead Corner zoning application 23 detailed in Section A above. 24 25 "The [Orange County 2030 Comprehensive Plan] Future Land Use Map (FLUM) defines the 26 location of coordinated and appropriate land use classes and is designed to accommodate a 27 particular combination of land uses that would achieve a desired pattern of development... [t]he 28 Map also provides the development community and staff with clear guidance to the locations in 29 the County where re-zonings may be appropriate and where they are not" (2030 Comprehensive 30 Plan, p. 5-15). 31 32 The subject property is currently split between two Future Land Use Classes, Agricultural 33 Residential (AR) and Rural Neighborhood Activity Node (RNAN). These land use classes provide 34 guidance on how the property may be used and regulated through zoning. 35 36 "Agricultural Residential" is defined in the Comprehensive Plan as, "Land in the rural areas 37 where the prevailing land use activities are related to the land (agriculture, forestry) and 38 which is an appropriate location for the continuation of these uses." 39 40 "Rural Neighborhood Activity Node" (RNAN) is defined in the Comprehensive Plan as, 41 "Land focused on designated road intersections within the rural area that is appropriate 42 for small-scale commercial uses characteristic of"Mom and Pop"convenience stores and 43 gas stations." 44 45 The proposed FLUM amendment expands the RNAN at Morrow Mill Road and NC-54 from its 46 current +/-18.493 acres to the full 90.133 acres of the property. The expanded area realized 47 through the proposed amendment is +/-71.64 acres (Attachments B2 and 134). 48 49 The applicant also proposes to amend the Comprehensive Plan's Land Use and Zoning Matrix in 50 Appendix F to allow the MPD-CD zoning district within the RNAN future land use classification 7 1 (Attachment 133). The Comprehensive Plan Appendix F: Land Use and Zoning Matrix links the 2 County UDO's zoning districts to the future land use classifications and overlays. If a zoning 3 district is not listed as compatible with a land use classification in the Matrix, it is determined to 4 be inconsistent with the County's adopted Comprehensive Plan. 5 6 Analysis 7 Section 2.3.2(B) of the Orange County Unified Development Ordinance (UDO) states, "For 8 the purpose of establishing and maintaining sound, stable, and desirable development within 9 Orange County, the Comprehensive Plan or portion thereof shall not be amended except as 10 follows: 11 12 (1) Because of changed or changing conditions in a particular area or areas of the County; 13 (2) To correct an error or omission; or 14 (3) In response to a change in the policies, objectives, principles or standards governing 15 the physical development of the County." 16 17 The Applicant's request for Comprehensive Plan amendments (FLUM and Appendix F) 18 discussed herein are based upon "(1)" above and the premise that changes have occurred 19 and are occurring in the County. The burden of demonstrating that an application complies 20 with approval criteria belongs with the Applicant and is reflected in their Letter of Request 21 (Attachment 131). The letter cites demographic information included in the Orange County 22 Master Aging Plan and the need to accommodate significant growth in the percentage of 23 County adults ages 65+ with increased housing and neighborhoods designed to meet the 24 needs of seniors. Staff analysis focuses on the development status of the RNANs countywide, 25 not just at the local area (Morrow Mill Road and NC 54 intersection) of the zoning case. 26 27 Rural Neighborhood Activity Node (RNAN) at Morrow Mill Road 28 The 2030 Comprehensive Plan does not define an explicit purpose for activity nodes, but the 29 Plan's principles, goals, and objectives all detail the need to minimize inefficient patterns of 30 "rural sprawl" and realize efficient and compact use of the land using two basic strategies: 31 activity nodes and infill development. The activity node strategy serves to cluster non- 32 residential development at major intersections throughout the County in locations appropriate 33 for serving the needs of the local residents. 34 35 All ten (10) RNANs have been included on the FLUM since 1981, and the majority of the 36 developed non-residential uses existed at that time. Attachment B4 is a summary of the areas 37 (in acreage) of present development status and land uses within the RNAN at Morrow Milll 38 Road and NC 54. Approximately 46 acres (37%) within the existing node of 125 total acres 39 have been developed. Existing non-residential land uses include the PSM Food Mart, 40 Piedmont Feed and Garden Center, and the UNC-Chapel Hill Facility Support Building. 41 Although 76-acres remain "undeveloped," this designation does not take into account site- 42 specific characteristics such as stream and landscaping buffers, road rights-of-way, and 43 stormwater control measures that are required of new development. While there is remaining 44 development capacity within the existing RNAN at NC 54 and Morrow Mill Road, it is 45 insufficient to practically accommodate a development the size of Fiddlehead Corner. 46 47 Impacts to Rural Neighborhood Activity Nodes (RNANs) Countywide 48 Hands Four Development is requesting MPD-CD (Master Plan Development — Conditional 49 District)zoning, which is not currently listed as a compatible district for the RNAN Future Land 50 Use classification within the 2030 Comprehensive Plan, Appendix F: Land Use and Zoning 51 Matrix (Attachment 133). The zoning districts currently compatible within RNANs include: 8 1 2 - LC-1 (Local Commercial-1); 3 - NC-2 (Neighborhood Commercial-2); 4 - ASE-CD (Agricultural Support Enterprises - Conditional District); 5 - R-CD (Residential - Conditional District); and 6 - NR-CD (Non-Residential - Conditional District). 7 8 Attachment B5, "RNAN Countywide and Existing Development Status" and Attachment B6, 9 "RNAN Countywide and Existing Zoning," offer some analysis of how much potential this 10 amendment may create for MPD-CD rezoning requests countywide. There are a total of ten 11 (10) RNANs in Orange County. All ten (10) RNANs were included on the FLUM since it was 12 originally adopted in 1981 and have largely not been developed since that time.Approximately 13 580 acres (49.7%) within the RNANs are already developed, leaving 512 parcel acres 14 "undeveloped". As previously noted, this does not account for site specific characteristics and 15 development constraints (e.g. required buffers). 16 17 The MPD-CD zoning district was originally established to provide a mechanism through which 18 innovative development proposals could move forward for consideration by Orange County 19 through a legislative land use planning process that was transparent, fair, open, efficient, and 20 responsive. The intent of the MPD-CD zoning district is, in part, "...to provide opportunity for 21 unified large-scale subdivisions, non-residential, and mixed-use developments to be considered." 22 Allowance of the MPD-CD zoning district use more broadly throughout the County may help 23 accomplish the Comprehensive Plan's vision for activity nodes, inviting innovative mixtures of 24 uses, including differing forms of residential uses and creative designs, at key intersections 25 throughout the County. 26 27 Any proposal of MPD-CD zoning in the RNANs would require administration of a zoning 28 application and be accompanied by the requisite public notification and public hearing for input 29 from property owners in the surrounding area. Fiddlehead Corner, the applicant's zoning 30 proposal, is following this process and offers a procedural template that future applicants might 31 use for reference and guidance. 32 33 SECTION C: LIDO TEXT AMENDMENTS 34 35 Hands Four Development Cooperative submitted an application in December 2023, and modified 36 in March 2024, to amend the text of the UDO's Table of Permitted Uses to add "Family Care 37 Facility" as a permitted use in the MPD-CD zoning district (Attachment Cl) and to complement 38 the proposed amendments to Appendix F of the 2030 Comprehensive Plan. While this applicant- 39 initiated text amendment is necessary for the MPD-CD rezoning application, as presented, staff 40 must evaluate if"Family Care Home" is an appropriate use for consideration within the MPD-CD 41 zoning district countywide. 42 43 Applications for a conditional zoning district must include all uses contemplated within a 44 development project as part of the conditions accompanying the rezoning approval. The proposed 45 allowable uses are specified in the UDO's Section 5.2, the Table of Permitted Uses, including 46 whether use-specific standards are required. Furthermore, a MPD-CD approval must "... be 47 located in such a manner as to be compatible with the character of existing development of 48 surrounding properties, thus ensuring the continued conservation of building values and 49 encouraging the most appropriate use of land in the county. Therefore, when evaluating an 50 application for this district, emphasis shall be _given to the location of the proposed 9 1 development, the relationship of the site and site development plan to adioinin_g property, 2 and the development itself' (emphasis by staff). 3 4 Additionally, the applicant is proposing a UDO text amendment to allow MPD-CD districts in 5 RNANs, as defined in the 2030 Comprehensive Plan. This amendment is complementary to the 6 application to amend the Comprehensive Plan's Appendix F. The following sentence in Section 7 3.8, MPD-CD Chart, District Specific Development Standards, #1 would be rewritten as follows 8 (red text is the proposed amendment language): 9 10 1. MPD-CD districts shall be limited to Transition Land Use Categories within the Orange 11 County Planning Jurisdiction and Rural Neighborhood Activity Nodes and Rural 12 Community Nodes, as defined in the Orange County Comprehensive Plan. 13 14 ANALYSIS 15 16 The UDO (in Article 10) defers definition of a Family Care Facility to State statues where it is 17 defined as (NCGS 160D-907): 18 19 A home with support and supervisory personnel that provides room and board, personal 20 care, and habilitation services in a family environment for not more than six resident 21 persons with disabilities. 22 23 The statute further defines a "person with disabilities" as: 24 25 A person with a temporary or permanent physical, emotional, or mental disability, 26 including, but not limited to, an intellectual or other developmental disability, cerebral 27 palsy, epilepsy, autism, hearing and sight impairments, emotional disturbances, and 28 orthopedic impairments but not including persons with a mental illness who are dangerous 29 to others as defined in G.S. 122C-3(11)b. 30 31 Additionally, the statute stipulates: 32 33 A family care home is deemed a residential use of property for zoning purposes and is a 34 permissible use in all residential districts. No local government shall require that a family 35 care home, its owner, or operator obtain, because of the use, a special use permit or 36 variance from any such zoning regulation; however, a local government may prohibit a 37 family care home from being located within a one-half mile radius of an existing family 38 care home. 39 40 In accordance with the State law, the County's Table of Permitted Uses allows Family Care 41 Homes (use #44 in Section 5.2 of the UDO) in all residential zoning districts. The use is also 42 allowable in the zoning districts. This use is currently permitted by-right (consistent with State 43 statutes that address the use) in the County's 16 conventional zoning districts and Residential 44 - Conditional District and Non-Residential - Conditional District. 45 46 As stated in Article 3 of the LIDO, the purpose of the MPD-CD district includes the potential 47 for residential uses (emphasis by staff): 48 49 ...to provide for unified large scale subdivisions, non-residential, and mixed-use 50 developments that promote economical and efficient land use, improved level of 51 amenities, appropriate and harmonious variety, creative design, and a better environment 10 1 through the approval of a general concept Master Plan the permits defined flexibility to 2 accommodate land use adjustments in response to evolving market trends. 3 4 As such, MPD-CD districts currently allow for residential uses but not "family care homes", 5 inconsistent with the statutory requirements. Furthermore, as included in the Application 6 narrative, Orange County has adopted plans supporting diversified housing options for a 7 variety of populations. 8 9 Link to Countywide Strategic Plan: 10 https://www.orangecountync.gov/DocumentCenterNiew/26972/Orange-County-Strategic- 11 Plan?bidld= 12 13 Link to currently adopted Comprehensive Plan: 14 https://www.orangecountync.gov/1238/Comprehensive-Land-Use 15 16 Link to Master Aging Plan: https://www.orangecountync.gov/203/Master-Aging-Plan 17 18 Link to Consolidated (Housing) Plan: 19 https://www.orangecountync.gov/DocumentCenterNiew/10806/Orange-County-NC- 20 Consolidated-Plan-FINAL?bidld=) 21 22 Staff has reviewed the options presented in the Application and recommends that Family Care 23 Facility be added as a permitted use in the MPD-CD zoning district by adding an asterisk (*) 24 to the appropriate column on the line for use #44 (Family Care Facility). In reviewing the 25 application, staff discovered the definition of "Family Care Facility" in Article 10 (Definitions) 26 of the UDO contains an outdated reference to a State statute. Therefore, staff is 27 recommending an update to the definition as shown (red text is the proposed amendment 28 language): 29 30 Family Care Facility 31 A facility which meets the definition of a family care home in NCGS x-21 160D-907. 32 33 Staff does not recommend the applicant's proposal to require additional use standards (by 34 adding a delta [A] symbol), as the State deems Family Care Facilities a permissible use in all 35 residential districts and discourages additional requirements beyond those in place for similar 36 residential uses. Family Care Facility is a permitted use (*) in all other Orange County zoning 37 districts that allow the use, and to introduce additional standards exclusively for the MPD-CD 38 is not recommended. 39 40 Staff review of the amendment to LIDO Section 3.8 regarding consistency with the 41 Comprehensive Plan only determined that the Board of Commissioners must act in 42 coordination with its action regarding the presented Comprehensive Plan amendments. The 43 UDO text amendment is unwarranted without the corresponding amendments to the 44 Comprehensive Plan. 45 46 PLANNING BOARD RECOMMENDATION 47 The Planning Board reviewed this application at its regular meetings on June 5 and July 10, 2024 48 (Attachment A5). The Planning Board made three motions, all recommending the Board of County 49 Commissioners vote to deny the applications. The text amendment application was voted upon 50 8 — 1 to recommend denial, with the dissent being related to the need to bring the UDO into 51 alignment with NC General Statutes. The Planning Board voted unanimously (9 — 0) to 11 1 recommend that the BOCC vote to deny the 2030 Comprehensive Plan amendment because the 2 extension of the MPD-CD zoning district to rural activity nodes is inconsistent with the 3 comprehensive plan. The Planning Board also voted unanimously (9 — 0) to recommend denial 4 of the Zoning Atlas amendment application due to its present inconsistencies with the County's 5 adopted comprehensive plan and nonconformity with its adopted LIDO, as reflected in the 6 Statement of Inconsistency (Attachment A8). 7 8 PLANNING DIRECTOR'S RECOMMENDATIONS 9 The consistency of the Zoning Atlas Amendment with the 2030 Comprehensive Plan relies, in 10 part, on the Comprehensive Plan Amendments, [Attachments B1 — B7 (MA23-0004)]. As 11 discussed herein, the amendments to the 2030 Comprehensive Plan's FLUM and Appendix F are 12 necessary for a consistency finding on the zoning action, as required by NCGS 160D-605. 13 14 Similarly, the amendment of the text of the County's UDO [Attachments C1 —C5 (TXTA23-0001)] 15 is required to ensure the conformance of the Zoning Atlas amendment with the LIDO text. As 16 discussed herein, the amendment to Section 3.8 is complementary with the proposed 17 Comprehensive Plan and Zoning Atlas amendments, and the action should be consistent with 18 those actions. The amendment to allow Family Care Facilities in the MPD-CD zoning district and 19 update this land use definition in Article 10 is recommended by the Planning Director regardless 20 of actions directly related to the other proposed amendments. 21 22 Accordingly, the Planning Director recommends the following actions to the Board of County 23 Commissioners, which features four (4) motions to be voted upon: 24 25 1) Consider the three applications for action; 26 2) Acknowledge that legally-sufficient public notice was given for the zoning application 27 and this meeting, in accordance with State law and the Orange County UDO; 28 3) Review the Staff Report on the zoning atlas amendment (Attachment A2), featuring 29 analyses of UDO compliance, Comprehensive Plan Consistency, impact of the use to 30 the surrounding area, and safety and efficiency of land use; 31 4) Allow for the applicant's presentation of materials regarding the three applications; 32 5) Conduct the public hearing, receive public comments, and consider the Planning 33 Board recommendations of denial on all three applications; 34 6) Close the public hearing; 35 7) Vote to Approve the Staff-Recommended UDO Text Amendments to Section 5.2 36 and Article 10 (as reflected in the Statement of Consistency(Attachment C4)and UDO 37 Text Amendment Ordinance (Attachment C5); 38 8) Vote on the Applicant-Initiated UDO Text Amendments to amend Section 3.8 39 (consistent with the Comprehensive Plan action, as reflected in the Statement of 40 Consistency (Attachment C2) and UDO Text Amendments Ordinance (Attachment 41 C3); 42 9) Vote to Approve or Deny the amendments to the Comprehensive Plan, as reflected 43 in the attached Resolution of Approval (Attachment B7); and 44 10) Vote to Approve the Statement of Consistency (Attachment A7) and Zoning Atlas 45 Amendment (Attachment A9) 46 OR 47 Vote to Deny the Zoning Atlas Amendment, including a statement as to why the 48 application is not reasonable and/or not in the public interest, as detailed in the 49 Statement of Inconsistency (Attachment A8). 50 12 1 Cy Stober, Planning and Inspections Director, introduced the item and began the following 2 presentation: 3 4 Slide #1 ORANGE COUNTY NORTH CAROLINA Items 5a: "Fiddlehead Corner" Proposal ➢ Unified Development Ordinance (UDO) Text Amendments ➢ Comprehensive Plan Future Land Use Map (FLUM) and Text Amendments r Zoning Atlas Amendment to Master Plan Development - Conditional District BOCC Public Hearing February 4,2025 5 6 7 Slide #2 MEETING PROCESS 1. Staff Presentation (on all items) 2. Applicant Presentation 3. Questions from the Board 4. Public Nearing 5. Board Deliberation and Action on Four(4) Motions ©RANGE COON Y NOR7-1i CARCJI.INA 8 9 10 13 1 Slide #3 Adopted Future Land Use Map with PIN 9739720339 Depicted Cana Cr a `�r; `,j�,r•�,..f.:� tM�iclshed i�. D+aj,th'T; i �Hj,.R+wc _ _ + lJnrvers�y Lake Protected - Strearm Futue Land Use C8k'90twi 7 - C3 FIN 973972M9 RuaI ReWlertrat Y+Ater 9od+es Rrs a l t3Jler r.7&V aterava AgroALrar Res+derba,` ®Rowwoa P**cbw Areas ACtA*Nodes �v_ Fl y.. Parws - RLnI Negroort—d OC/( iK A ld+M PUrrsrtig A res Rura I GOmnxrrey 2 - - — 3 Cy Stober said the property in question is in Southwestern Orange County at the 4 intersection of Morrow Mill Road and Gold Mine Loop, just off of the intersection of HWY 54 and 5 Morrow Mill Road. He said it is currently zoned Agricultural Residential and is in the Haw River 6 Unprotected Watershed. 7 8 Slide #4 :4mmended Motion • The Zoning Atlas Amendment requires: — UDO Text Amendments to be legal and conforming —Comprehensive Plan Amendments to found "consistent", as required by State law ORANGE COUNTY M1(Drt'1'IJ ci1FlUlJ ilh 9 14 1 Slide #5 Proposed future Land Use Map Change with PIN 9739720339 Depicted r f rr 1 Haw River Watershed 9719720339 Pr,Pa Gh,w,In R,n.1Wghbc&,Wt71 Wires —sm �Rasearnn rmleuan wa.a. - FWun 1And Us Geteacr A .� ;I.ANGE COUNTY NORTH CAROLINA 2 3 Cy Stober said most of the property in question is in the Agricultural Residential Future 4 Land Use Class. He said that given that this proposal is a Master Plan Development involving 5 150 units, staff feels the expansion of that activity node to the rest of the property is necessary in 6 order to be consistent with the Comprehensive Plan. 7 S 15 1 Slide #6 mu POD Al I �' a rr 'On A4 i POD A3 - - ORANGE COUN_.i NORTH CAROLINA 2 3 4 16 1 Slide #7 POD Al - POD A4 I � � ��,• :rd`s r� _ �-4 / � i POD Al 'k r r r , 2 ; 3 Cy Stober said this is a close up of two-family care facilities. He said family care homes 4 are currently not a permitted use in the Master Plan Development Zoning District, so the Unified 5 Development Ordinance needs to be amended to allow for family care facilities in this zoning 6 district, and a complementary change in the UDO is required along with the Comprehensive Plan 7 Amendment. He explained that the Zoning Atlas Amendment cannot happen without the UDO 8 being amended. He further explained that if the UDO is not amended, it is not consistent with the 9 Comprehensive Plan. 10 11 17 1 Slide #8 Recommended Lotion a. Vote on the Staff-Recommended UDO Text Amendments to the Family Care Facilities language in Section 5.2 and Article 10 (as reflected in the Statement of Consistency (Attachment C4)and UDO Text Amendment Ordinance(Attachment C5)); b. Vote on the Applicant-Initiated UDO Text Amendments to amend Section 3.8 (consistent with the Comprehensive Plan action, as reflected in the Statement of Consistency (Attachment C2) and UDO Text Amendments Ordinance (Attachment C3); c. Vote on the Comprehensive Plan Amendments, as reflected in the attached Resolution of Approval(Attachment 137); and d. Vote on the Zoning Atlas Amendment, either Approving the Statement of Consistency (Attachment A7) and Ordinance (Attachment A9), or Denying the application, including a statement as to why the application is not reasonable and/or not in the public interest(Attachment A8). ORANGE COUNTY NORTH CAROLINA 2 3 Cy Stober said this is a preview to the end so the Board has an understanding of what 4 they will be considering. He said the first UDO Text Amendment is staff-recommended based on 5 state law. 6 7 Slide #9 CONDITIONAL DISTRICT - Overview Conventional . Conditional Standards must be uniformly Request is use-specific with applied throughout the County individualized development conditions and standards Elndteit�i�.Pns ecific,individualized Site-specific development plan may be imposed is part of review and approval process ORANGE COUNTY Noirri-I CAROLINA 8 18 1 Slide #10 CONDITIONAL DISTRICT- Overview Enabling NC General Statute 160E-743 Zoning Districts Legislation Orange County UDO Section 2.9 Conditional Districts • Site plan and development conditions are site- CD +rezoning specific. - County and applicant must mutually agree to "Conditional"? the conditions. Basis o • Staff and Board recommendations and final Decision approval should be based on consistency with the Comprehensive Plan. ORANGE COUNTY NORIT]CAROLINA 2 3 Cy Stober underscored that this proposal is currently inconsistent with the Comprehensive 4 Plan and the Plan will have to be amended if this proposal is to be approved. 5 6 Slide #11 ZONING & LAND USE REVIEW NCGS 160D-701 Zoning regulations shall be made in accordance with a comprehensive plan and shall be designed to promote the public health, safety, and general welfare.... The regulations shall be made with reasonable consideration, among other things, as to the character of the district and its peculiar suitability for particular uses and with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the local government's planning and development regulation jurisdiction. The regulations may not include, as a basis for denying a zoning or rezoning request from a school,the level of service of a road facility or facilities abutting the school or proximately located to the school. ORANGE COUNTY NORTH CAROLINA 7 19 1 Slide #12 ZONING & LAND USE REVIEW NCGS 100D-703 Specific conditions may be proposed by the petitioner or the local government or its agencies, but only those conditions approved by the local government and consented to by the petitioner in writing may be incorporated into the zoning regulations. Unless consented to by the petitioner in writing... a local government may not require, enforce, or incorporate into the zoning regulations any condition or requirement not authorized by otherwise applicable law... Conditions and site-specific standards imposed in a conditional district shall be limited to those that address the conformance of the development and use of the site to local government ordinances... or the impacts reasonably expected to be generated by the development or use of the site... Any other modification of the conditions and standards in a conditional district shall follow the same process for approval as are applicable to zoning map amendments. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #13 CONDITIONAL DISTRICT - Applicant Responsibility and Review Flexibility 1. Establishment of Use Type Applicant is required to define what type of development and/or land use is anticipated. 2. Master Plan Development A master plan, reviewed and approved by staff in accordance with UDO Sections 2.5 & 6.7, must be submitted and approved prior to any development activity on the parcel. 3. Subject to Conditions of Approval Review and approval allows for negotiation of development standards and may vary considerably from ordinance standards. Room for creativity both from applicant and review authority. ORANGE COUNTY NORTH CAROLINA 5 20 1 2 Slide #14 REZONING PROCESS Public Notice (signs posted,letters mailed) Application Received •Staff Review •CD Zoning only •Public Meeting Public Hearing •Development •Plan Consistency ."an Consistency Advisory Finding LL-ReasonablenessCommittee Review •Recommendatton tatement Interagency Made to BQCC pproval/Denial ofCoordination oning Request ORANGE COUNTY NORTH CAROLINA 3 4 Cy Stober said this application was received almost a year ago. 5 6 Slide #15 Fiddlehead Corner Rezoning Application Morrow Mill Road & NC 54 Morrow Mill Road at ++ cinity Map for Nez ng nppl r teen PIN9739720339 Gold Mile Loop —, 9739-72-0339 T 'p Bingham y Ghapel Kq'TovmOlp R -. Haw River Unprotected Hands Four Development ✓� '�f4y Applicant" do Scott Radway, Radway Design �1 ORANGE COUNTY NORTH CAROLINA 7 21 1 Taylor Perschau, Current Planning and Zoning Manager, continued the presentation. 2 Taylor Perschau noted that since the Haw River Watershed is unprotected, there is no 3 intrinsic zoning-related maximum residential density. 4 5 Slide #16 Fddlehead Corner Rezoning Application Morrow Mill Road & NC 54 Rezoning Application to MPD-CD for PIN 9739730339 CurrentZonin —�- ■ Agricultural Residential(AR) Requested Zoninr; ■ MasterPlan Development(MPD-CD) ' r ' ■ No proposed Overlay District changes =' ■ Use: ■ 150 residences in detached single-family, How Rvcr townhome,and multifamily structures; • community center; • two Family Care Facilities; ■ recreational amenities,including but not -— limited,to walking trails,pickleball courts, a swimming pool,and a wood shop �Vtli YIH�F` l Surrounding Zoning �4 AR, LC-t,NC-2,GC-4 -:3'C, - A�- 6 7 8 22 1 Slide #17 Fiddlehead Corner Rezoning Application Morrow Mill Road & NC 54 Adopted Future Land use Map with Future Land Use Map Designations PIN 97397'-o339Depicted Agricultural Residential f Land in the rural areas where the prevailing r land use activities are related to the land (agriculture,forestry)and which is an appropriate location for the continuation of these uses. Rural Neighborhood Activity Node Land focused on designated road 1 intersections within a Rural Residential or Agricultural-Residential area that is appropriate for small scale commercial uses characteristic of"Mom and Pop" convenience stores and gas stations. 2 3 4 Slide #18 Fiddlehead Corner Rezoning Application Morrow Mill Road & NC 54 ktuVmun 3 Future Land Use Map Designations Propo9edPIN97397ture ndD9eMpictedap gewuth 97397ao339 Depicted Agricultural Residential Land in the rural areas where the prevailing ' land use activities are related to the land (agriculture,forestry)and which is an appropriate location for the continuation of i these uses. Rural Neighborhood Activity Node Land focused on designated road intersections within a Rural Residential or 9"97d79 Agricultural-Residential area that is appropriate for small scale commercial uses characteristic of"Mom and Pop" convenience stores and gas stations, «.�. ... A 5 6 23 1 Slide #19 Site-Specific Master Plarr i �0 ,`. I �—I J u•i, ��i bpd_ \NGE COUNTY �RTH CAROI-INA 3 Taylor Perschau said as part of the application, the applicant was required to submit a site- 4 specific plan that is binding. She said as a Master Plan Development,they were required to submit 5 more than would be required for a non-Master Plan Development conditional zoning district 6 application, including a utility plan and an architectural plan. 7 8 Slide #20 Site-Specific Master Plan 1._ �/ � � a'r � �--�•� -mac :— old C— --7 1 0 At I f st- i 24 1 Slide #21 • Driveway Accesses �k • Communitywells • • Septic System Areas • Stormwater Devices 0 2 3 4 Slide #22 Other Requirements 2�.4of CSSlp�;�q is €nl lnea¢a nM Solt SeMntlnd SGL a L�rl9 P1oatE Ag—r,<Irawy,.a mow.Paa,.roI-- !''F„t,5��,�E6e:ox,°a aP n MPo co Hanas d: aom,Nr.mma��n oa<a<mPa ^""ea'' malgirea Lv.earn, wma the dean Pmdml Fh S l re � ooJaTm x<Aau mcroyndie< LLue En Slepecl n Ilmmnln tis+rem ww.urrary Mua fiJrllela<JJ Oeeeiuyr{wl ��lMv _ snaxn n nav Gfr.Cnx: 111 M Thad}vrr fm rtlss<mnrrenl Jivunnr•re¢aatinP ilss Pr^Pr,nl ua.3ex'arn trumual manparvssa ,yrlmiln.m'e lLe lnrpr�+lrAeaxkmm�Nm Cnnnux( rc'Thnuaaax evrl¢rP mW 7N,cuwyve yruJecr Imxatty ayprnulx We aPycnrlvuy lo,.rvw{5uu uiw rLn xualeu'an TPN �� ,yelcli.Pleas ceurrrka lis klleuuae vJdwauuv masuvwwy J[nae yro,xycJµefctl � �� r I I aa'm'iauol hen.Ne rna<n'ars mnmssn Hawn uPrle ryslemP I nP enMnravem ane a¢even 131 Le nn elaPnl one almmed Indmuce yaau�Igim¢,wa cwamss ro maaefm.arJ M iesgelr[ea IImrJ,P.nuf}n'ekpnt'em[n,{keotn'e n'lllcrc,lea•rJwrJlm).flarW.Fsu y4'a.leu'arn �a� asuhie s�mr+r�m.to G,way„[mm¢,P<,wn>Irv.aa n<omem,;><um tr�au�wun rm. rc aeudeavt. wrP SJI 4evJ P^Lryw y I ]arc mrW PLurcJ x-aauxatn s5rtm algl 'ry:gT 1 t ql — 1 1 KPr.STEPI lenA Cvvnry oxN eflllamlP mmg, rnrs fn lnmxY.rre mera:lae Katm.SJ,vnTex lexAle fUret I- arncryar_w ,5ttm3f rernndv5neaniavn..m+ImMr¢f><drlr&rfrerrcaferirmaP is WW efthxan a,rE mehmae n11.a>eren xai Iv Jnrnl�e alW.el'•rntJ r¢Wn rLa dr«unn ot.ggri�u'aJa iM1e welg Fx<�oFy.m<.IARR1 Welu,e rhe eynov of PenruruerP tEa aya�lleovyh lx d'Ean vtlrvmW CawnPea�uma hirer Cn ruWvaac rhe Fugmeael Opum Pnml(EOPI pn,#e pwuttmP anile.Einia yerrtueurP uPliar rx uvhle far gss 1v lnl_ ,��,� hTEP lysr<wi.ars an uttanirx mvremyoran'snlwiml re nuv]µumry naueuma rvl mi TLary-can be cavfiprrr<al ra hv.ewre uak pv a<.Wrncx Ample lmwl�lwnr, � � fw<x�wprlerm rmermL callecrmP Gam mriliyrle mlJmcn faruclreifn,mm�nnacLM wvl lanruae. Pn tie txat1 1 ua'l,,oTahheeNmueW.1.,vW.�mlnftte Iviufuary'a lOnI:lP,yS"'Wln vmvlr rwne Javlrnc Vlnaltt ro manage WPsa Im lLv:xe.,mlary urnweut.}'ermu avJ 4mu dsre wlo arhvp e�'day.Tllremall pays-sse avuouvcnl m eox o(vmlmaJ end m se�,x o-f manwrturi.the STEP ry>,eva irve wca re arneuL Peie dWlmn crrrryrm ao mernonalfmkrPmlS•as pr<.cTEPlmlc xrll Y sYP'Pmr a13an`firmpn ol;emi'.sau-fa as ur{we.rnr mllre{ad oaai norm Pa tlumrplrlb µmgr iLip311r n,rv.e.l:lupp9ic I.n vofi,llmr� 5 6 Taylor Perschau described the additional requirements met by the applicant including a 7 Traffic Impact Analysis, an Environmental Assessment,Architectural Concept Plan, and a Utilities 8 Plan. 9 25 1 Slide #23 ,StattAnalysis (Attachment 2) • The zoning amendment application is presently not consistent with either the UDO or the Comprehensive Plan. • Family Care Facilities are not permitted in MPD-CD • MPD-CD is not a permitted zoning district in the Rural Neighborhood Activity Node (RNAN) — Both Uno and Comp.Plan amendments • The RNAN does not include most of the subject property. • The Statements of Consistency(A7) and Ordinance{A9} acknowledge that the proposed amendments will support numerous Comprehensive Plan principles,goals, and objectives • The 'Statement of Inconsistency (A8) acknowledges that most of the amendments will be in conflict with numerous Comprehensive Plan principles,goals,and objectives. ORANGECOUNTY NORTH CAROLINA 2 3 4 Slide #24 COMPREHENSIVE PLAN AMENDMENT REVIEW PROCESS Public Notice (signs posted,letters mailed,legal advertisement for Planning Board meeting and public hearing) Application Receiver) Planning Board , .of County Commissioners •Staff Review •Development Advisory •Publlc Meeting .Public Hearing Committee Review •ApprovallDenial of Review •Recommendation Comprehensive Staff Made to BOCC Plan Amendment Recommendation to Planning Board ORANGE COUNTY NORTH CAROLINA 5 6 26 1 Tom Altieri, Senior Planner, continued the presentation: 2 3 Slide #25 Amendments to Comprehensive Plan FLUM and Appendix F • Proposed by Applicant: — Map amendment to expand a Rural Neighborhood Activity Node (RNAN) by +- 71 .6-acres • From: Agricultural Residential • To: Rural Neighborhood Activity Node — Text amendment to Appendix F: Land Use and Zoning Matrix to allow Master Plan Development — Conditional Districts in RNANs ORANrjL �-OUNTY NORTH CAROLINA 4 5 6 Slide #26 Proposed Amendmentto Comprehensive Plan FLUM Overview: Agricultural Residential; Current FLUM• Rural Neighborhood ClassificatiActivity Node (RNAN) Ad r d FW eeaduse AlaVwuPiM B�97.339Current FLUM aep cxed Resource Protection Area Overlay Agricultural Residential; RNAN; —iLocal FLUM ® am Rural Residential; ClassificationsRural Community Activity. Node; ORANGE COUNTY Rural Buffer NORTH CAROLINA 7 8 27 1 Slide #27 'Overview . -• FLUM Classification Proposed Future Land Use Map Change with Agricultural Residential PIN 973972a339 Depicted ■ Land in the rural areas where the prevailing land use activities are related I. to the land(agriculture,forestry)and fls .y which is an appropriate location forthe continuation of these uses. Rural Neighborhood Activity Node • Land focused on designated road intersections within the rural area that is appropriate for small-scale commercial uses characteristic of"Mom and Pop" 97J972a339 convenience stores and gas stations. Resource Protection Area(Overlay) • Land designated as Primary Conservation Area which includes wetlands and floodplains,steep slopes, (15%or greater),natural areas,wildlife habitats and corridors,and significant ORANGE COUNTY 2 historic and archaeological sites. NOR rl r CARL?I INA 3 Tom Altieri said approximately 71 acres of the property are classified as Agricultural 4 Residential. He said there is a letter from DEAPR in the agenda packet that addresses the small 5 dark green area in the bottom right of the parcel on the slide above, which is a Resource 6 Protection Area. 7 8 Slide #28 Morrow Mill Rural Neighborhood Activity Node-Existing Development Status and l!ces. Atactimenl5 be+Fbpd 9hac �VnceabpeE]�[ ROW Sac iolal,2Sa[ 3 _ - 9ra97mass �` PSN 9]397203]9 P Nap9boamtl 4wNoe 79739 x3399 p� '�Urdr.Noped 19k Annel Ceenc[d nmtlfig teeaw,apee.vena,ne � � [ � �reePee•Mnxe.n n 1/a-Mile radius centered near intersection of Morrow Mill Rd and NC 54 ■ Based on noted assumption,37%of the parcel acreage within the Node is developed ■ Beyond the labeled non-residential land uses,there are 16 single-family homes within this Node 9 28 1 Tom Altieri said since there are some large parcels in this area, staff had to make 2 assumptions about which parcels were developed vs. undeveloped. He said the parcels in pink 3 above are undeveloped with no structures. He explained that the areas in blue are developed, 4 meaning there is a structure on a lot with less than 20 acres. He said 37% of the parcel acreage 5 within the Neighborhood Activity Node is developed. 6 7 Slide #29 Proposed Amendment to Appendix F ' i Use and Zoning Matrix ].OtlNC OFti1RICS5 'a z all hal.IIIA bran........ Pmllll A.Iru Ytl.tlllk.n tn�,.Nln X•IP•III h.rtngrt't•e Ixrr.'I.k.n.el Y•r�WNIH 1'luet4tul.SRlrrmlttl+ IR Ili+t1jl rwt+tnlnri tt • • 2.1'rnt Ituui.pl�ii • { rvnrn ♦ { C'V i.r.wllnr sre ul {. F' Ccannnli.Itntnupui�•nl Rrrinl lur4rr� Y • Runt Rrlinrn.l • AYeh ullnnl NWJmIVM ♦ ♦ • • } Runl l-ourxlnnlln 1e�11.'ll) Rmrl�.+c ru.nn..... • f Y ♦ Rnnl Irrelna rIM 1.N i I'rtNic 3nrrtrn nreY Amend to allow the MPD-CD zoning district within the Rural Neighborhood Activity Node The Matrix links the County's zoning districts to the future land use classifications. The amendment establishes consistency between the Comprehensive Plan and the Applicant's requestfor MPD-CD zoning ORANGE COUNTY NORTH CAROLINA 8 9 10 29 1 Slide #30 r LAn There are 10 RNANs located on the Future Future Land Use Niap-Rurai Neighboftod Activity Nodes(RNAN}Developernent Status Land Use Flap (FLLUM). FF. t - ■ Totaling+- 1,166-acres oanrr a ■ Based on noted assumption,48% of j° T = the parcel acreage within the RNANs 1 are developed ■ This does not representthe actual impervious development footprint �M • These Nodes have been included on 'T the FLUM since the Land Use Elementu ' was originally adopted in 1981 ■ The majority of the developed land uses within the RNANs existed in 1981 —dT1-. A—1. t 51gtS2 ,�rgp.ebpeJ ec 1 TomIFMAfJ�n 169x' �i. 'bGlWes i♦oh LW W �� _ 191Y91-wdy I Fil �urdexebped OewWpe9'strwtureans bt:Patrean - 2 3 4 30 1 Slide #31 Analysis • - • This map depicts how the RNANs are currently Future Land use Map.Rural Neighborhood actjVtrNodes(RNAN)-Zoning info zoned. _ 4fla ch _ ■ Zoning Districts within the Nodes include: ......... ■ Agricultural Residential(AR)&Rural - Residential(R-1) PC-1 ix l cS dac dP n ■ Local Com mercial(LC-1);Neigh borhood 1aai us. xc Commercial(NC-2);General Commercial (GC-4);Existing Commercial(EC-5) ■ While Conditional Districts(CD)are consistentwith Appendix F,there isJ, no CD zoning within any of the Nodes ■ The only CD District not currently J.WV permitted in the RNANs is the Master RR 41ec Plan Development- Conditional TpM ilac .P 1, District(MPD-CD) 1,1 rit�nl�I t`Sx`/ I 1 ! r �tC7 r1� D �1 2 3 4 31 1 Slide #32 Staff Analysis As required under UDO Section 2.3.8,the Planning Director is required to'...cause an analysis to be made of the application and,based upon that analysis,prepare a recommendation for consideration'. In analyzing this proposal,the Planning Director offers the following: 1. The application is complete in accordance with Section 2.3.7 of the UDO. 2. The proposal to amend Appendix F is supportive of principles/goals/objectives outlined within the Orange County Comprehensive Plan(See Planning Director's Recommendation section of abstractfor specifics). 3. The proposal speaks to changing demographic conditions in the County. 4. The proposal establishes consistency between the Comprehensive Plan and the Applicant's requestfor MPD-CD zoning,as part of the Fiddlehead Corners development proposal. 5. The MPD-CD zoning districtwas originally established to provide a mechanism through which innovative development proposals could move forward for consideration through a legislative land use planning processthat was transparent,fair,open,efficient,and responsive. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #33 TextAmendmentsto UDO • Two amendments proposed by Applicant: — Rewrite the MPD-CD District Specific Development Standards to allow MPD- CD zoning districts in Rural Neighborhood Activity Nodes(Section 3.8) — Add"Family Care'Home"as a permitted use in the MPD-CD zoning district (Section 5.2) • One amendment proposed by Staff, upon analysis: — Update the statutory reference in the definition of Family Care Home(Section 10.1) OKANNGE COUNTY NORTH CAROLINA 5 6 32 1 Cy Stober continued the presentation: 2 3 Slide #34 Amendments to UDQ §3.8 (Master Plan Development - Conditional District) DISTRICT SPECIFIC DEVELOPMENT STAMEMUMS my anrong Juisdicnon 'County Comprehensive Plan. are restricted Used on the Watershed Praecj,n Overlay District m which d+e property is located Refer to Sector* 42.3 for land use restrictions. 3. The residential density pefmtted on a given parcel is based on the Watershed Protecbon Overlay District in which the prop"is located. Refer to Section 4.2.4 for a breakdown of the allowable density lie.the number of individual dwallrngs that can be developed on a parcel of property) 4. Nlcwabie inipiprocus surface area is based on the Watershed Protection Cvenay Distnct in which the property is located. Raferto Sections 42 5 and 4.2.6 for a breakdown of the allowable Impervious surface area. For lots outside of a Watershed Protection O+ertay District(see Secoon 4 2).the minimum usable lot area for lots that utulize grot+W absorpbcn wastewater systems shall be 30.000 square feet for parcels between 40.000 square feet.and t.gg saes in size.zoning las two acres and greater in size shall have a minimm usable la area of at iaa5t ao of3o are reet- Amendto...and-Rural Neighborhood Activity Node( and Rural Community Nodes, as defined in the Orange County Comprehensive Plan. ORANGE COUNTY NOWU'H CAROLINA 4 5 6 Slide #35 Amendments toUDO 10 and §5.2 (Table of Permitted Uses) NCGS 160D-907 "Family Care Facility" A home with support and supervisory personnel that pro vides room and board, personal care, and habilitation services in a family environment fornot more than six resident persons with disabilities �1 ORANGE COUNTY NORTH CAROLINA 7 33 1 Slide #36 Amendments t© UDO 10 and §5.2 (Table of Permitted Uses) NCGS 160D-907 "Family Care Facility" A family care home is deemed a residential use of property for zoning purposes and is a permissible use in all residential districts No local govemment shall require that a family care home, its owner, or operator obtain, because of the use, a special use permit or variance from any such zoning regulation; however, a local govemment may prohibit a family care home from beinglocaled within a one-half mile radius of an existing,family care home. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #37 Staff Analysis As required underUDO Section 2.8.5,the Planning Director is required to'...causean analysis to be made of the application and,based upon that analysis,prepare a recommendation for consideration'. In analyzing this proposal,the Planning Director offers the following: 1. The application is complete in accordance with Section 2.8.3 of the UDO. 2. The proposal is supportive of principles/goals/objectives outlined within the Orange County Comprehensive Plan(See Planning Director's Recommendation section of abstract for specifics). 3. The amendments can be considered separately. tires ORANGE COUNTY NORTH CAROLINA 5 6 7 34 1 Slide #38 Staff Analysis As required under UDO Section 2.8.5,the Planning Director is required to'...cause an analysis to be made of the application and,based upon that analysis,prepare a recommendation for consideration'. In analyzing this proposal,the Planning Director offers the following: 4. The Director recommends the proposed amendments to Section 5.2"Table of Permitted Uses"and Article 10 Definitions. 1. The proposal brings the Orange County Min cantormancewith the intentof NCGS 1600. 2. This use is allowed by right in the 16 conventional and 2 conditional districts zoningdistnM in which it is eurrentCy permitted by-right. 3. Staff recommendsapp rovaI of Farnily Care Facilily as by-6ghtuse in MPD-CD ralherthan irnposing additional enuntystandards to the use,as presented by th e a p plica nt. 5. The proposal also establishes consistency between the Comprehensive Plan and the Applicant's request for MPD-CD zoning,as part of the Fiddlehead Corners development proposal. ORANGE COUNTY NORTH CAROLINA 2 3 4 Slide #39 Applicant Presentation ORANGE COUNTY NORTH CAROLINA 5 6 35 1 LeAnn Brown, Land Use Attorney, Brown & Bunch LLC made the following presentation 2 on behalf of the applicant: 3 4 Slide #1 44 •: Flddlehead Corner 5 6 LeAnn Brown introduced herself and reiterated the four parts of the application, as 7 described by Orange County staff. She said her presentation will focus on the Conditional Zoning 8 and what the Master Plan Development looks like. 9 LeAnn Brown said she forwarded a letter to the Board in January and wants to emphasize 10 the most important parts of that letter tonight. She said the Master Plan Development-CD is a tool 11 to help the Board be more flexible to the needs of a changing community. She said the purpose 12 of the tool is to allow the Board to consider proposals that provide an economic and efficient land 13 use. She said the Master Plan Development-CD allows the Board to see the full plan for 14 consideration. She shared that in discussions of the 2050 Comprehensive Plan, the idea to have 15 a rural activity node rather than RCANs and RNANs has been proposed, so part of the request 16 focused on changing the zoning from one to the other speaks to the idea that the differentiation 17 may not be necessary today. She said there are many ways this project meets the goals and 18 objectives of the Comprehensive Plan, and this project would be perfectly appropriate to the 19 changing circumstances of how Orange County continues to develop over time. 20 21 Slide #2 Fiddlehead Corner MR Neighborhood Planning&design Team Scott Radway,AICP Planning•Design•Zoning Radway Design John Felton, AIA Architect I Master Plan Cline design Mike Tarrant, P.E. Engineering I Landscape Design John McAdams Co. Kevin Davidson, P.E. Wastewater System Design AWT David Barcal, P.E. Water System design MacConnell&Assoc. Bill Lyke Hydrogeologist Groundwater Mgmt Assoc. LeAnn Nease Brown Land Use Attorney Brown&Bunch PLLC 22 36 1 LeAnn Brown asked those present in favor of the development to please stand so the 2 Board could see their support. 3 4 Slide #3 -- A wftnelx 2(Cw druM) 1; Fiddlehead Corner 1• ', ��� , 'I�'� - La=I�RMrf ! I. I,1 --SUMA. FJ—LsiO Ux Cee-penee,•r v Ja Q HRB7797a0.�S9 RVel Reeeler1A1 -VV"soon Rvsl8Jfa1 `J F - rr�i M16k11FRtls AQ-A.M Res,Otr" - -RefOMPokCbnA— ACthly NWee - PMOM RN l rxyronnooa Q CCAH1CAn"- R-1 Cvr—tY 5 6 Scott Radway of Radway Design continued the presentation: 7 8 Slide #4 Rezoning Application toMPD-CD for PIN 9739720539 ra. i t . Residential y Across Street How �I Rl— � Residential•- \\ } Neighbors J 3with Shared Property Line o . 4 ra 1 • •• eorwR __j r IM au A . Ic1 I�- 9 10 ..,0 S I 4 ! Original Fiddlehead Corner ' Master Plan 100 Dwelling Units Modified f ajr,Kt _ ! Fiddlehead Corner Master Plan 100 Dwelling Units 38 1 Slide #7 At150 Dwellings "kjg r 00 Dwellings a� S �s 2 3 Chair Bedford asked the County Attorney if the Board should be considering the proposed 4 alternative, or the plan as it was submitted originally. 5 John Roberts invited James Bryan, Staff Attorney, forward to address the Board's legal 6 questions about this application. 7 James Bryan said because the modification was brought forward before this meeting and 8 is being heard by everyone in the room, due process has been followed, and proper notice has 9 been provided. He said if something new were to be proposed after the public hearing, it would 10 be more of an issue. He said if this were a substantial change, it would also have been an issue, 11 but he does not consider this to be a substantial change. 12 Commissioner McKee asked why this is not a substantial change. 13 James Bryan said the Board is still considering a rezoning to a conditional district and is 14 still considering the same changes to the UDO and Comprehensive Plan. He said a good way to 15 think about it is to ask, "if this was a new application, would it result in the same process being 16 followed?" 17 Commissioner McKee said he was very concerned that this change came through with 18 such late notice. 19 Commissioner Greene said she wants to hear from everyone possible tonight, but given 20 this change, she does not think the Board will finish deliberations tonight. 21 Commissioner Fowler asked what the applicant is actually asking for the Board to consider 22 and why did they make the change. 23 Scott Radway said they are requesting the Board consider the 100-unit proposal. He said 24 this is not a change in land use, it is a change in form of land use. He said the reason they made 25 the change is because they heard from a lot of people who thought 150 units was too intense for 26 the area and wanted to address those concerns. 27 28 39 Slide Planning :•_ • Meetings statedPF Comments and Concerns Heard It was that many of opo -• were notallowed Agricultural ResidentialZoning District or in a RNAN-Rural Neighborhood Activity od dually, every use proposed for Fiddlehead is permitted in one or more of the Zoning Districts linked tc the AR Water RNAN land use categories In the 203D t_and Use Plan. supply&verfficathnof .r_ 'prior to submitking a plan for Fiddlehead, the applicant engaged GiNA, Inc.a hydrogeology firm that fulBy eva4uated the property&had the Public Water Supply Section of the Division of Water Resources, NC Department of€nvironmental Quality visit the site on two occasions during khe due diligence process of site review as well as looking at County public well records for some of the nearby properties.. In addition, the applicanT reviewed thoroughly the well and water materia6s provided by the Eden View, the R-CD Subdivision Applicant. That information addressed the same concerns about water supply. The BdCG approved€den View with 34 lots,each with an individual well with the posskbility of developing at 1 5 bedrooms. The applicant has additional information about water demand for Fiddlehead for presentation tonight. Slide . • Plaillirpig Board Meeting Neighbors: Comments and Concerns ell Verification Process ust as asingle-family home is required to submit a site plan to Change Gaunty Health showing ane ar more Number of Homes,Residents. Cars,Parkin passible well locations, Fiddlehead is required to submit the same information to Public Water Supo9v Section of the Division of Water F2esources, NC Deaartment of Environmental Quality Na permits far occupancy for a home in the case of Che county jurisdiction, nnr any home ar community use in the case of Fiddlehead with DWQ jurisdictinn will be issued prier to their review and approval of not only the well., but its proven water supply, above ground storage,and water quality treatment Facilities to be licensed by the state. ey reducing the size of The proposed neighborhood to 1l]0 dwelling units, resident population and vehicles owned by residents is reduced by 113. Parking spaces are and daily vehicle trips are also reduced. The modified information is contained in tables that follow. 1 Slide #10 Fiddlehead Corner Original Modified Plan �W2d�Xlflgf �CI`ea Singly Family 49 3613 J 26 Two Family � d � Three Family � � 7 �9 1 42 r' Flats In MF t3uildin� � 4� Total bwelling Units i � 1 a Family Care Facility 2[72 persvn��1 [6 persons] ti person Estimated Ftesidenti�� 22g± �� 1§p�� _9� pwelting Units J � 1.�� 4 Slide Fiddlehead Corner Original vs Modified Plan rFrddlehead Data Original Plan Modified RIa��Reduction��Increase �IlWater Llemand�Use 150 pU 100 Ulf �� -33% �� �llastewater 150 DU 100 DU �:ornmon Open Space 63°/ 7d �3°/ �otal C?pen Space 82'0! 6 � �npervious Surface 1$% �� 15°k�� -314°/a� ■�arking Spaces" 275-4l]{�� 225-30��iQU 125°I° . wily Vehicle Traffic 7,278 885 �� -32% �� Parking includes all resident parking,parking for delivery services,tradesmen,service vehicles,spaces at recreation facility locations,solid waste collection vehicle spaces,and spades far relatives&friends that visit for social gatherings a.t the neighborhood community building. Much of this parking meets ApA standards for aisles and slopes per county and state standards. As NCl)OT roads do nvt provide for curbed road sections,there is no on-street parking. Therefore,parking is located on house lots and in parking lots meeting County pesign Standards. •- Y i • The Haw River Unprotected Watershed in Orange County Has no Impervious'Surface Standard or Maximum and has limited Stormwater requirements. • The Haw River Unprotected Watershed flows to the Haw River Protected Watershed which flows to Jordan Lake. It does not provide water to either the Cane Creek Reservoir or University Lake. The Haw River Protected Watershed Standards are: ■ Maximum Impervious Surface= 24% of a property. • High Stormwater Management for Quality and Quantity Discharge ■ Fiddlehead Commons Modified Plan for 100 dwellings and support uses as drawn has an impervious ratio of 15% ■ Fiddlehead Commons will adopt and use the standards of the Flaw River Protected Watershed • Haw River Watersheds f • Un-Protected Watershed Fiddlehead Corner Will Utilize Protected Watershed Standards 42 1 Slide #14 dd - - moi Corner Environmental Features & • • Streams & Regulated Buffers - UC�Q 3 Scott Radway said the site plans would be reviewed by Orange County staff to ensure the • Slopes and Stc�rmwater Eranage - UDa • Water Supply - Puk�lic Well Locations - NCDE+Q • Soil Suitability - Wastewater Treatment - NGDEQ • Impervious Surface Standards - UDC7 • Stormwater Management - Ua0 EnvironmentaV infiormation ds part of the Fiddiehead korner Application Materials requirementsof D• are met. •- • • - - • Cor - Streams l � t yy� 1; u L � i Scott Radway said the streams on property are shownby blue lines. 10 43 1 Slide #16 FEMA Flood Plain ,!i Off-Site - A } i Regulatory Steams L `} l Stream Buffers I .( g i 2 3 Scott Radway said the image on the right shoes the stream buffers required by the UDO. 4 He said design has adopted an additional 25 ft of protected zone to address the critical root zone 5 in the UDO as well. In the left side image, he said the FEMA flood plain is visible. 6 7 Slide #17 25%+SLOPES �f Topography S & Slopes --25°!°+SCOPES � 1` Vii. G - low - 0.85% . 11 : I I Slope Ge61 lr' / 1 - - Ir i 1 t, :+r{ Gee +r '__ _ nre i I r Slope 1 Ili =• F5h[ 1, I r :I i I ✓✓ / i Y/ i —1 AO i we '1 i Gee 1 i• X4'.1 li AC 0.85 Ac 3.85 Ac 8 9 Scott Radway said the percentages on the slide above mean there will be limited 10 disturbance to the topography and slopes of the land because it is already well-suited for the type 11 of community being proposed particularly when considering ADA requirements. 44 1 Slide #18 Geologic Formations - GMA, IN l,.s(<<7 Jam T Zhat(ujo - ---ti—'�WFI l"IJ— Zhe WELL \�—. 1 ®r� �/ % , • elLw ronni,e T.sl�sorrea �J PROJECT 1513901 INTERPRETER SITE GEOLOGY ANN POS S IBLE WELL LOCATI ONS —' WE L n _ Ae a su,e woEsf WHI L1- N GOLD NINE LOOPROAD PROPERTY. _ CHAPEL HILL. [)RANGE COUNTY.NC �Eaq� Ew raw: NORTH GMA arlocN�"6 u ., �} n ZU 3 Scott Radway said the well sites selected for the plan are Well C and Well D, because 4 according to the geological analysis, they have the highest opportunity to reach a good supply of 5 water and not at extreme depths. 6 7 Slide #19 �A•.r zu��� r -. Mee9- Eu'lImq.9. I r<J..���i __rl��t�1lf c�Br,.cc.Qo.,ro dlwn PreFMn.rY Shc Evrlssrivn � fJ-im,c�I� ud� •r,' soa 6tN aowmonl ' / �' .. .-. _ 9r�r�� L!/ r• a° �•r•.'1t' ��tie rrr 1� I oil PIMA :. s.armonm,nrg. �� � `". �f:�!fiJ'*�w'� �!`/fes • -� g m 9 10 45 1 Slide #20 ti. . Fiddlehead ... a Corner r Master Plan a• Neighborhood Design EEE 1.1 Residences *1 36 Single Family • Family a 2 Townhomes •# StaGlked fats f%Common Open .. 11 IDUi Acre 2 3 John Felton, Senior Designer with Cline Design Associates, continued the presentation: 4 5 Slide #21 . �.' Fiddlehead Corner Compact Neighborhood Design BedroomVariety of Housing Choice Modest Size Homes Bedroom Variable Orientation For Maximize Solar 6 Access 7 John Felton said Compact Neighborhood Design has been gaining momentum as an 8 alternative to density and sprawl, creating opportunities for preserving meaningful open space 9 and forested land. He said by clustering homes on smaller lots, designing smaller homes, 10 minimizing roads and drives, and a variety of compact housing types, they are able to leave 2/3 11 of the property forested. 46 Slide #22 Fiddlehead Corner 1 iMaster Plan — + Compact 3 John Felton said a tree survey will be done for the area where homes are planned to be 4 developed to see which trees can be preserved in that area as well. 6 Slide #23 Fiddlehead Corner I I J �t Respect Existing I, � Forested Land ,1 j � � Preserve Trees �; j Inside Community / � dice Biophilic -_� ommon Open Spac I i' Neighborhood I I f Approximately 1 DU/AC i Designed to use 113 of � � the property ;I I 70%common open ' � � ' space which includes J / i ' _�" �•' Stream buffers i ' t' Retained natural forested buffers \.' _� Common Open Space areas 47 Slide #24 Oct Fiddlehead o � - offer F)rx ir� I Master Buffer j �--- +1 j Buffe 4 Slide #25 j �r Expanded /' I Land Use �► � I �" j Buffers I t ,� � j� �� Stream Buffers '�"- Buffer stormwater ponds ,� _ � „ ��; j �-- -` .�., •� � well sues • • _ e. • Corner Master Plan Enkrance Dave i waste treatment � � ` - � Main entry&drive I and recycling � ��' I i: j Emergency access I ,�` I'j / stormwater ponds � j Well sites Primary Entry � �" +' ' � � Solid waste and '� __._____-�-area�ailable for Subsurface �-� emergency� subsurface forested wastewater �, access � was#ewater dispersion distribution - rf. Me- Compact Residential � - � -------�--^ ------- ' Courtyards ` � Compac f Residential iCourtyards j Porches face courtyards • j 1 Low impact shared - � \ open space Retain forest[70%] \ t Remove invasive y species Common landscape ,✓" ,t Rain gardens 10*6 it „ RESIDENT[ COURTYARD ul _.. r Porches front the courtya Cars sheltered in the rear C ]IF ANN- residential ,r , � courtyards Natural landscape with preserved 'f'r trees, accessible paths &low-level . Identify and pedestrian lighting ;; r] preserve trees - • Common landscape Community a setting !' ~� Porches and - gardens Slide49 .�r , �%_� i RLSIDENTdAL - C©URTYARDSFiddlehead Corner ; n I Master Plan Variety mModes4 CompaC ` `, Home Designs residential 2 Illustrative I i courtyards Gatherin Sots F �+ - Identify and 9 P �� � preserve trees (ar Neighbors I _ '� _ s�- �� Common =:■ .y •• Si landscape `''"� Community Setting . - gardens 4 Slide #29 a Fiddlehead Corner Master Plan Community � — — Gammons / I ;; ►, i I i i ` ; 1' I • Community center f l� � i/• � ■ Common landscape � % I� ■ Walkways and �� � , seating areas �- / I, • Rain gardens � � ■ Community r '�••� ■ Residential Care 1 _> rain gardens ///ems//fZZ - help minimize t stormwater r ponds r p " athering pace for ommunity Communit •�-`� � ctivity commute wilding !! `+ Commons provides space for :� Small community classes and events center swim _dT Common landscape - ■ Gathering organic and creative .-' Identify and landscape and _. _ pre serve mature tree seating link the a;" commons area s M Natural feel e rMAJ 10 Integrate existing .. trees into the a common space x 4 ai. Akf rt v 1 {- Ilk : Community 4.p Commons ■ Small community center Community building as • Common landscape well as homes have roofs Use pervious oriented for solar walking surfaces ' Gathering locations where safe & • Identify& preserve possible mature trees • Natural texture&feel .-Mr- maintain natural contours f -_ and trees r _ iophilic design for stormwater Y I � ,para` Preservation, Landscape and Recreation I P Areas to preserve - C+ ✓ Grade and plan to % I i maintain trees within s° f community ' I Accessible walking r paths walking paths Use of pervious throughout the community '\ ___— — — — — — —� gravel in walks as ` possible use pervious surface materials ,. rain gardens < for s - stormwater j 1 _- - management-41 �' \ i 1 � Landscape and ecreation gravel paths • natural 1' landscape L _ ;+ minimize grading Identify and preserve mature "4W trees maintain exisAWIMMs within the natural feel community where possible 52 Slide #34 ^_ natural feeling - ` � a stormwater A01 F ' -1 Fiddlehead k t ..9"L ".'Ry`"4..j yam`:✓ Y rC' • i '� "` �' walking trails Master low impact parking areas � -• --- -- - near retained existing trees � ' ,.y ��' Preservation _ Landscape and maximize use of � Recreation I ravel paths small walls to - - _ help preserve gravel paths 4 Slide#35 Ff !�^' { ■ minimize grading ' - ■ Identify and t:- ` _ preserve mature ' �� �� _ ■ natural feel illustrative wellness center ,�' s � . i-— ___ __�• ���f � walking trails ss - . • Corner Master . lan �-� � _ l`\ Wellness Center iI i ■ Exercise areas � �' ■ Sauna and steam -_�y f� � 1 Heated lap pool '� I r �� ■ wellness classes � �� Connection to CraiCs 53 Slide ' _ �:. heated lap pool t iddlehead r Corner M-Master Plan _ Indoor and outdoor flex space Wellness Center 4 Slide #37 connects to trails r �" exercise areas ' � sauna and steam �*,� .' � ■ � heated lap pool '� 'i }t •I� i� {■�• wellness classes classes t �� • r - . • Corner Master Plan training Wel h SS center ;" � Exercise areas �- Sauna and steam � Heated lap pool — - _ Wellness classes • Connection to trails r f ' 54 Slide Fiddlehead Corner Master Plan r-"— 1 j Community j - 1 � Recreation ,� j Vegetable plots '� I �' j,� ■ Maintenance �, j sheds �'` � I� ■ Dog park - � � ( � ■ Pickieball 4 Slide #39 illustrative • I • Corner Master Plan ' °_ individua n the comrrm `rden ar bf� maintenance building i�y�r'-''4� '' � ` � Vegetable plots - r ! Maintenance sheds 55 1 Slide #40 _ Fiddlehead Corner Master Plan 2 3 LeAnn Brown began to answer a list of questions she received from a resident. She said 4 that one access to the community will be for emergency vehicles only. 5 Chair Bedford asked LeAnn Brown to pause so that Board members can ask their 6 questions. 7 Commissioner Fowler asked what would happen if the wells in this community affected 8 wells of surrounding properties. 9 LeAnn Brown said based on the hydrology work completed, she and her team do not have 10 any reason to believe there is not enough water to support this community and the existing 11 surrounding properties. She said it is a fear, but there is not scientific evidence to support it would 12 happen. She said if surrounding wells were impacted they would have to have a conversation 13 with those impacted about how to move forward, but do not believe that it is a possibility. 14 Commissioner Greene said at the Planning Board meetings, it was not clear that this would 15 be a 55+ community. She asked if the thinking has evolved since then. 16 LeAnn Brown said the thinking has evolved, and the intent is for this to be a 55+ 17 community. 18 Chair Bedford asked if the Board is allowed to ask about what the intent is for the 19 development itself or if the Board can only consider land use. 20 James Bryan said the Board is limited in that it cannot consider the particular owner, and 21 it cannot be arbitrary or capricious in its decision-making. She said the Board can look at the land 22 use and should really be focused on consistency with the Comprehensive Plan. 23 Commissioner Greene asked if the Board can consider that it would be a 55+ community. 24 James Bryan said if it is related to the Comprehensive Plan, for instance if aging or types 25 of housing is mentioned, it is legally plausible that it could be relevant to the discussion. 26 Commissioner McKee said the terminology used in the proposal was "age-restricted". 27 James Bryan said if there is any uncertainty or vagueness in the proposal, the Board 28 should ask for an explicit condition. He said with conditional zoning, the applicant has to agree to 29 the conditions. 56 1 Commissioner McKee said he does not understand why "age-restricted" would not be 2 considered discriminatory. 3 Scott Radway said beginning several decades ago, Congress allowed communities that 4 considered age/were age restricted. He said 55+ has a specific meaning from HUD and requires 5 that a minimum of 80% of dwelling units to be occupied by at least 1 person who is 55+. He said 6 the community may establish a minimum higher than 80%. He said the applicant intends to 7 establish this community as 55+ and follow all requirements that go along with that. He said 8 conditions can be used to get census-related information of the community members if that is 9 something the Board wants. 10 Commissioner Portie-Ascott asked if there is generally a bond requirement for the 11 developer. 12 Cy Stober said no, but there is a required performance guarantee which can be a bond, 13 and letters of credit or cash are also accepted. He said the county would require that all amenities 14 and dedicated areas be guaranteed in some form. With regard to water and wastewater, Cy 15 Stober said they are under the regulatory jurisdiction of the state, not the county. He said there is 16 a separate surety process for stormwater devices which is either 125% of the construction and 17 labor and materials of an unconstructed device up until an inspection is done and it is performing. 18 He said there is a 25% performance bond for one year after that. 19 Commissioner Portie-Ascott asked if that is performing on the project or the neighbor's 20 projects? She asked whose responsibility it would be if neighbors notice a change in their water 21 supply after residents begin to move in. 22 Cy Stober said he does not have an answer regarding the impact this development might 23 have on neighboring properties' drinking water. 24 Commissioner Carter asked if allowing the Master Plan Development-CD as an eligible 25 zoning district in the RNAN would be setting a precedent and how it would affect development in 26 those nodes. 27 Cy Stober said amendments to the Comprehensive Plan and LIDO would allow for Master 28 Plan Development districts countywide in Neighborhood Activity Nodes. He said as Tom Altieri 29 pointed out, they are already permitted in Community Activity Nodes, but none have been seen 30 to date. He said all Master Plan Development applications are subject to legislative review and 31 have to go through rezoning. He said, in short, it would mean this is permitted in activity nodes, 32 but anyone wanting this type of zoning in that node would be required to follow this same process. 33 Commissioner Carter asked the applicant to describe the benefits of the development to 34 the neighboring community. 35 Scott Radway said, in his view, the benefit is that 70% of the property will be preserved 36 forever in its forested state. He said that it is significantly different from a standard/different type 37 of subdivision which would divide it into smaller parcels. He reiterated that one entrance to the 38 community is an emergency entrance which would be a benefit for emergency responders. He 39 said the other entry road would be like any subdivision entry road as seen and approved by the 40 Board in other developments. He said there is a smaller opening in the forested area and the 41 community is % mile inside of the parcel from Morrow Mill Rd. and Gold Mine Loop. He said 42 additionally, this plan does not propose commercial development. 43 Commissioner Fowler asked if there is a decrease in the proposed number of wells with 44 the decrease in dwelling units. 45 Scott Radway said there will still be two due to state requirements on community wells. 46 Commissioner Fowler asked if the number of septic fields decreased. 47 Scott Radway said yes, one is now proposed. 48 Commissioner Fowler asked if there will still be sprinklers now that the multi-family 49 buildings are proposed to be two stories instead of three. 57 1 Scott Radway said there will still be sprinklers for safety and would like for them to be able 2 to handle the first 10-15 minutes before fire equipment can get there. He said the only difference 3 is that with two stories, the aerial truck does not have to be the first respondent to a fire. 4 Vice-Chair Hamilton asked if the properties will now be two stories. 5 Scott Radway said yes. 6 7 A motion was made by Vice-Chair Hamilton, seconded by Commissioner McKee, to open 8 the public hearing. 9 10 VOTE: UNANIMOUS 11 12 PUBLIC COMMENTS: 13 Danny Eddleman asked since there has been new information presented at the meeting 14 if it would be continued. 15 Chair Bedford said that looking at the time, she is almost certain it will be. 16 Danny Eddleman continued and said a key concern of the Planning Board was about the 17 rural nodes. He said there were two concerns being that the county does not want to make the 18 mom-and-pop node non-conforming but if there is not explicit information on the size of them and 19 how much they can grow, this will be the mechanism that strip development and urban sprawl will 20 grow. He said the urban high- density development being discussed is typically seen when water 21 and sewer are available. He said this is being placed in a rural watershed. He said there is new 22 news about the Haw River watershed being unprotected. He said that OWASA stated in the 2023 23 Plan that the Cane Creek Reservoir could be pulled down to where it would take two years to 24 replenish it and the need to begin to rely more on Jordan Lake is becoming more important. He 25 asked if it is appropriate to consider such massive changes outside of the long-range 50-year 26 planning process. He said the 50-year process will show the items he mentioned are important. 27 Margaret (Peggy) Craft said she has been a resident for over 30 years. She said that she 28 is speaking as a member of the Board from the Hands for Development Cooperative and a 29 longtime member of 2T. She said many folks from 2T are in favor of the development but may 30 waive their time due to the hour and to allow others to speak. She said it was a hard decision to 31 move to a 55+ community but will not be like others that are popping up in the area. She said that 32 they made the decision as a cooperative to clarify the situation. She said it was a very big deal. 33 She said that middle-income seniors need more housing opportunities. She said that this is not a 34 for-profit 55+ community. She said that they trust the Board will make a decision on the facts. 35 Jean Eddleman read the following prepared statement: 36 "My husband and I built our home over 46 years ago and have been living in this rural, 37 residential/agricultural community since that time. We are mindful that our water supply is not 38 unlimited and that conservation, especially in times of drought, is needed. Our property abuts the 39 eastern boundary of the land parcel being considered for re-zoning and the proposed 40 development of high density, high impact residential and commercial uses. We have grave 41 concerns about the proposed re-zoning and the proposed large-scale amendments to the Orange 42 County Unified Development Ordinance (UDO). It would make massive changes outside of the 43 long-range planning process to the Comprehensive Land Use Map to permit high density use of 44 AR-1 Rural Node Areas instead of 10- and 20-year Transitional Zones intended for such growth. 45 AR-1 areas were never intended to be used for such growth nor have the municipal water and 46 sewer services to support such growth. These proposed changes permitting high density, 47 high impact growth in areas lacking supportive infrastructure are inconsistent with the 48 UDO. The water and sewer services in the proposed development plan pose a direct, potentially 49 negative impact on the long-term availability of water for members of the existing residential and 50 agricultural community and the entry of sewage effluent into area water tables and into the Haw 51 River and Jordan Lake watersheds. The proposed changes to zoning and land use 58 1 development are all antithetical to this agricultural and residential community and similarly 2 zoned nodes within Orange County. Thank you for your time and attention." 3 Barbara Warren read an email her daughter, Dr. Paige Warren, sent to the Board: 4 1 am writing in opposition to the proposed H4D housing development and the requested 5 zoning changes. My parents own land adjacent to the proposed site, having a long common 6 boundary on the site's eastern side. I grew up roaming the woods and creeks, from my childhood 7 through my college years at UNC-Chapel Hill. While I now live far away, I feel a deep tie to the 8 land and community. I return home several times per year with my children, walking the land and 9 teaching them about its history and stewardship. The values I learned from life in a rural and 10 agricultural setting and experiencing the "hands-on" work ethic existing throughout the Morrow 11 Mill community was key to forming who I am today. My family and those in the surrounding rural 12 community have invested effort and care to maintain a rich farm and forest environment 13 throughout southwestern Orange County. Both the multi-generational and the newer landowners 14 have been effective stewards of this rural area, maintaining healthy forests, clean water, and 15 abundant wildlife habitat as well as a mutually supportive residential community. My training and 16 expertise are in urban ecology, and I am also committed to making a world in which people can 17 be housed affordably, live sustainably, and enjoy high environmental quality. I recognize the 18 intense pressure the growing population is putting on Triangle area cities and towns, as well as 19 the critical need for affordable housing. However, the H4D housing development as currently 20 designed is not providing a solution in keeping with sustainable urban planning principles. To 21 contribute to sustainability, high density development should be clustered with the infrastructure 22 to support it — transportation, food, and walkability. My chief concerns with the H4D housing 23 development are the mismatch between it and the surrounding community, the high impact it is 24 likely to have on water quality, and its lack of connection to the infrastructure to support its 25 population. Decades of Orange County land use plans and successive boards of commissioners 26 have wisely maintained this vital community setting. I add my voice to those asking you to continue 27 that history by denying the application for this dense urban development and the zoning changes 28 required for its implementation. Thank you for considering my concerns." 29 Ralph Warren referenced a packet of information he prepared for the Board. He thanked 30 the Board for the opportunity to speak. He said there is data to support the community concerns. 31 He said he hopes the information supports a vote against the changes that are being requested. 32 He said it will be drastically inconsistent with the current community. He said many questions have 33 been raised around water and sewer. He said there are private wastewater failures in the data he 34 has. He said that the application proposes a dense urban development in an area that it does not 35 fit. He said it will encourage urban sprawl and lead to farmland losses. He said that data from the 36 USDA includes Orange County farming activity and defines the farmland that is at risk if the rural 37 nodes are modified to allow the proposed expansion. 38 Alan Julich said he is a 46-year resident of Orange County. He read an email from Sherri 39 Rosemond, retired director of UNC's Partnership on Aging, about benefits to the county. He said 40 she wrote asking the Board to vote to approve the application because this development will only 41 scratch the surface of the colossal need for senior housing in Orange County and it is fully aligned 42 with the Master Aging Plan. He said the email also noted that she said she has been following the 43 development since it was conceptualized, and it is built around the model of neighbors helping 44 neighbors. He said that there will be smaller housing and provisions for caregiving facilities. He 45 said the email says this will make Orange County more livable. 46 Galen Kirkpatrick said this can go a long way to address senior housing needs in Orange 47 County. He said this is a non-profit that wants to build this community which is also a model that 48 can be useful to Orange County going forward. He said this is not a commercial development, 49 for-profit developer. He said it is a complete alternative to that and would be helpful moving 50 forward. He said that he understands there is strong opposition to large scale commercial 51 development in rural Orange County and that as a person that has had family here for 80 plus 59 1 years, he can understand that. He said this is not commercial development. He said these are 2 people who already live here, and they are choosing to live in a responsible way and will be good 3 neighbors. He said that he is sure that the way these people treat neighbors is better than the 4 standard commercial developer would and that he would pick these as neighbors if he could. 5 Tom Cheek said he is the landowner at Morrow Mill and Gold Mine Loop. He said his 6 family has been there since 1957. He said this is the best use of this land. He said he is a licensed 7 commercial contractor and a civil engineering technician and had always planned to subdivide 8 and live on the land. He said this is so much better. He said this is a very good and sustainable 9 plan and all concerns have been addressed, and it is sustainable. 10 Sadie Rapp said she has lived on Morrow Mill Rd. her entire life. She said the proposal 11 offers nothing in terms of serving the needs of the county apart from the developers' hobby group. 12 She said she is lucky to have grown up in the area and she does not want to change county law 13 to abide one project for a group that does not have any experience managing developments or 14 senior care facilities. She said the proposal is too big of an ask with too much at risk. She said 15 there is nothing inevitable about bringing this to the rural area. She said that it would put demands 16 on the aquifer, would increase wildlife pressure, and risk contamination of the entire water table. 17 She said her objections are about the scale and location. She said there cannot be enough 18 conditions on the project to make it feasible for this part of the county. She said she plans to live 19 here the rest of her life and hopes the Board will uphold the Planning Board's denial. 20 Gregory Rapp said a lot has changed and they still do not know enough about the 21 proposal. He said it started as twenty-five homes and has now changed to a much larger proposal. 22 He asked how the for-profit developer is using the non-profit for their betterment. He asked why 23 a non-profit is managing the membership for a private area. He asked if residents would own the 24 homes or be a member of the cooperative that owns the homes and land. He asked how someone 25 would get out once they were in and how this would work. He asked how priority would be given 26 if more than one member wanted to leave at the same time. He said they are talking about 27 hundreds of thousands of dollars. He said that this does not offer the serious care of aging seniors 28 and expressed concerns this would have on the aging community. He said there are layers and 29 layers of risks, and the county would be taking a tremendous gamble by moving this forward. He 30 asked the Board to deny the project and the requested zoning changes. 31 Bryna Rapp said she is an architect and a 35-year resident of Morrow Mill Rd. She said 32 the developer says if they do not get on board with this type of development, the neighborhood 33 will turn into "McMansions." She said the ones that already live there are a very diverse group, 34 but they all have agreed that this is a bad idea. She said that by respecting the rules of AR means 35 property values have not increased as drastically as some other areas of the county. She asked 36 the Board to reject this proposal. She said that they could consider changing the allowance and 37 size of ADUs, but to please respect the UDO and vote no. 38 Pat Peterson said that as a retired person, she does not leave her home more than 3-4 39 times per week. She said that the traffic study numbers are likely excessive. She asked the 40 community to look at the map and imagine rather than a cluster of homes with greenspace around 41 them, imagine 40-50 individual driveways with land cleared around it, and that impact is much 42 larger than the proposal. She said the developer is Hands for Development, LLC and they have 43 34 members that are financing themselves. She said there is no master outside developer. 44 Chris Martin said he believes this is a thoughtful plan. He said what is in front of the Board 45 is what they need to consider. He said that he hears a lot of people questioning the actors and 46 the intent, but he said that he knows the actors and that it would be nuts to think they are involved 47 in some conspiracy scheme. He said there has been a lot of analysis done as part of this proposal. 48 He said he would like to see more types of development like this rather than communities that 49 lead to sprawl. 50 Cheryl Fox said she lives on Gold Mine Loop and is across the road from the proposed 51 development. She said her daughter and her family live closest to the development. She said a 60 1 streetlight on a 25-foot pole would shine into their barn and property. She said she and her family 2 fear this project will disrupt their life. She said the scale of this project is overwhelming and the 3 proposed density has increased drastically. 4 Mike Fox said the increased traffic will change the character of the rural road. He said a 5 project of this scale will inevitably disrupt the surrounding land, wildlife, and residents. 6 Bland Simpson said he is from the Morrow Mill Rd. community. He said he is speaking in 7 opposition to this request. He said that if this is approved, other developers will propose the same 8 in other AR areas of the county. He said the Board can support the Planning Board's unanimous 9 opposition to the proposal. He said that the project demands and assaults are extravagant and 10 excessive. He said that they can speak for farm and community preservation and that the whole 11 community hopes they will deny this application. 12 Tom Barren said he sees only risk involved with this proposal. He questioned where the 13 money will come from to develop this land. He said he has lived in Orange County for 20 years. 14 He said he is an engineer and a project planner that has worked on a lot of big projects. He said 15 the land cost was reasonable, the cost of planning is 100 times that. He said people have natural 16 questions about where the money is coming from. He asked if the people that are signing up are 17 going to get what they think they are getting. He asked the Board to do the right thing and to do 18 no harm by not approving this proposal. 19 Ellen Lohr-Hinkel said she has been a member of H4D for a long time. She said a lot of 20 work was put into this to make sure there will be as little disruption as possible to the land and 21 surrounding community. She said she hears a lot of fear, but the research was done. She said if 22 this application is denied and the land is sold to a developer, a lot more houses could be built that 23 would be much more disruptive. 24 Miriam Cowen said she supports this development because it maintains sustainability. She 25 said she is married to Tom Cheek who spoke earlier. She said she has a 3-acre vineyard and that 26 is her life's work. She said it is sustainable, and they do not use pesticides. She said she has 800 27 feet of vegetable beds. She said that her dream for this property is what the people are proposing. 28 She said she appreciates that the plan preserves the land. She said she has worried about the 29 number of homes that could be built as it is currently allowed. She said they are the closest 30 neighbors, and they plan to build their retirement home on the remaining 35 acres. She said that 31 she does not agree with the fear that she is hearing. She said they will not put up fencing and it 32 will be open space. She asked for the Board's support. 33 Roberta Romano said she opposes this development as a resident and homeowner on 34 Morrow Mill Road. She said they moved here seeking a more sustainable and rural lifestyle. She 35 said this area is full of residents that encourage sustainable practices. She said this project does 36 not benefit the existing residents and would increase social and environmental pressures. She 37 said it would rush this place toward a trajectory that is irreversible. She asked the Board to reject 38 the proposal and protect the longstanding vision of sustainable and responsible land-use. 39 Coy Isaacs asked the Board to vote no. He said they seem like wonderful folks and have 40 a major passion and important mission. He said that utilities would need to be run accordingly 41 because the land footprint will not handle the pressure. 42 Laura Streitfeld said she is a neighbor of Morrow Mill Rd. She asked the Board to deny 43 this application as unanimously recommended by the Planning Board. She said that the 44 application is full of discrepancies, but regardless, the plan is incompatible with surrounding area. 45 She said this would slice the property in half. 46 Nathan Bearman said he has been a resident of the community for over 20 years. He said 47 this development is incompatible with the character of the surrounding rural community. He said 48 it is incompatible with the county's land use goals, and he urged the Board to continue getting 49 community input before amending land use policy. He said no services would be available to 50 surrounding neighbors that are not a part of the community. 61 1 Steckley Lee asked the Board to deny this application. She said she has a concern for the 2 watershed and how the septic fields would affect those downstream. 3 Peter Childers said he does not live near this development but is here in support of 4 neighbors who do. He said he would be more inclined to support this if there was water and sewer 5 there rather than wells and septic. He said that he does not want this to become a precedent for 6 the county. 7 Kelly Bruce said she has lived on Morrow Mill Rd. for over 10 years. She said she has no 8 problem with the people of H4D, but this proposal is wrong for this area. She asked the Board to 9 vote no. 10 Josh Setzer said he has been to all the meetings about this development. He said he is 11 fearful that H4D is not a traditional developer. He said this group was founded by a few people of 12 different backgrounds, but it doesn't change the fact that there is no portfolio of properties. He 13 said there has been flipping and flopping about the development. He said he has questions about 14 the leadership and stability of this entity. 15 Steve Kizer said that his home and property is located about 600 yards from the proposed 16 development. He said that he was chairman of the Board of Adjustment and a member of the 17 Planning Board when the current land use plans were developed and installed. He said the goal 18 was to prevent urban sprawl and preserve the rural character of the county. He said that in those 19 days, zoning was not well received by the residents. He said that promises were made that 20 explained how difficult it is to change zoning laws, and these were laws based on the two priorities 21 mentioned above. He said this proposal is certainly a test of the limits of the plans. He expressed 22 concerns about water usage and septic systems of the development. He said no wells produce 23 more than 5-6 gallons per minute. He said it is simply not possible to plan on well water to provide 24 water for this development. He said the on-site waste management will have to be pumped into 25 the adequate soil and if it fails, the county will have to condemn or provide the services. 26 Atiti Watson said her family has lived on Gold Mine Loop for 4 years. She asked the Board 27 to deny the project. She said they purchased their home with the goal of being in a rural area. 28 She said she is concerned about the noise and not just what you can see from the road. She said 29 they are in the process of growing enough produce to serve the needs of the community. She 30 said they plan to age in place where they are. She said the project will increase the traffic and 31 harm the charm of the neighborhood. She said that the development will pose a threat to the 32 water supply. She said the location of the septic system is also concerning. She asked the Board 33 to deny the project. 34 Carol Mellon said she lives on Gold Mine Loop. She said they purchased their home with 35 a desire to live in a rural area. She said they have lived in cities and high-density areas, and they 36 chose this area because it is far enough from a city. She said that they did not realize that high 37 density development would follow them out to where they are because it does not fit the area. 38 She said they live about 1,000 feet from the area. She said that she is concerned with noise that 39 may come from the development. She said it does not fit with the rural character of the 40 surrounding area. She submitted an article"Americans Risk Losing Life Savings when Retirement 41 Homes Go Bust." She said that bankruptcy courts can void any promises made of returning funds 42 to residents. She asked the Board to agree with the Planning Board that it is not a suitable 43 development for this area. 44 Aadra Bhatt said she heard about this project from her neighbors. She said she at first 45 really liked the idea but now that it is at 100 units, she does not see it as sustainable. She said 46 she does not oppose the project in its spirit, however the fear that is shared, is not unfounded. 47 She said she grew up in India and she could hear what was happening in her neighbors' home 48 and they were allotted one hour of running water per day. She said that the sewage can 49 contaminate the neighbors' water as well. She said she is not sure that the entire community's 50 water usage and need can be accurately calculated. She asked the Board to consider all of those 51 points. 62 1 David D'Agostino said he lives with Aadra Bhatt, his fianc6. He said the car wash has not 2 been mentioned enough and said he is against the proposal but could change his mind if he is 3 allowed to use the carwash, have a plot in the community garden and use the pickleball courts. 4 He said if all the neighbors could use the facilities it would be greatly beneficial. 5 Andrew Sham asked everyone opposed to stand. He said this is not NIMBYism. He said 6 that this is a request to change many documents, laws, and policies. He said that this is a 7 community that is saying it does not belong for all of the reasons that the Board already knows. 8 9 A motion was made by Chair Bedford, seconded by Commissioner McKee, to continue 10 the public hearing to March 6t" at 7:00 pm at the Whitted Building. 11 12 VOTE: UNANIMOUS 13 14 6. Regular Agenda 15 None. 16 17 7. Reports 18 None. 19 20 8. Consent Agenda 21 22 • Removal of Any Items from Consent Agenda 23 • Approval of Remaining Consent Agenda 24 • Discussion and Approval of the Items Removed from the Consent Agenda 25 26 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 27 approve the consent agenda. 28 29 VOTE: UNANIMOUS 30 31 a. Minutes — None. 32 b. Motor Vehicle Property Tax Release/Refund 33 The Board adopted a resolution to release a motor vehicle property tax value for one (1) 34 taxpayer with a total of one (1) bill that will result in a reduction of revenue. 35 c. Late Applications for Property Tax Exemption/Exclusion 36 The Board approved seven (7) untimely applications for exemption/exclusion from ad valorem 37 taxation for seven (7) bills for the 2024 tax year. 38 d. Acceptance of the Agricultural Growth Zone Grant with the North Carolina Department 39 of Agriculture 40 The Board accepted an award and authorizing a Memorandum of Agreement for the 41 Agricultural Growth Zone Grant with the North Carolina Department of Agriculture. 42 e. Schools Adequate Public Facilities Ordinance (SAPFO) —Approval of Membership and 43 Capacity Numbers 44 The Board approved the November 15, 2024 membership and capacity numbers for both 45 school districts (Chapel Hill-Carrboro City Schools and Orange County Schools)which will be 46 used in developing 10-year student membership projections and the 2025 SAPFO Technical 47 Advisory Committee (SAPFOTAC) Report. 48 49 9. County Manager's Report 50 Travis Myren had no report for the Board. 51 63 1 10. County Attorney's Report 2 John Roberts said before the continued public hearing for item 5-a he will provide the 3 Board an overview of what they can and cannot consider when they are deciding to approve or 4 deny an application of this type, not specific to this project. He also shared that North Carolina 5 General Statutes require the Board to receive a report of settlements when it has been considered 6 in Closed Session. He said in the case of Robert Crouch v. Orange County, a worker's 7 compensation case considered by the Board on December 2, 2024, settled at the end of January 8 for $70,100 in return for a release of all claims. 9 10 Laura Jensen and Chair Bedford reminded Commissioners that they will meet next 11 Tuesday, February 11, 2025, at 6:00 pm at the Southern Human Services Center in Chapel Hill. 12 13 11.Appointments 14 None. 15 16 12. Information Items 17 18 • January 21, 2025 BOCC Meeting Follow-up Actions List 19 • Tax Collector's Report— Numerical Analysis 20 • Tax Collector's Report— Measure of Enforced Collections 21 • Tax Collector's Report— Foreclosure Chart 22 • Tax Assessor's Report— Releases/Refunds under $100 23 • January 2025 Child Care Subsidy Monthly Report 24 25 13. Closed Session 26 None. 27 28 Adjournment 29 30 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 31 adjourn the meeting at 10:38 p.m. 32 33 VOTE: UNANIMOUS 34 35 Jamezetta Bedford, Chair 36 37 38 Recorded by Tara May, Deputy Clerk to the Board 39 40 Submitted for approval by Laura Jensen, Clerk to the Board Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 WORK SESSION 5 February 11, 2025 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Work Session on Tuesday, February 9 11, 2025, at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Jean Hamilton 12 and Commissioners Marilyn Carter, Amy Fowler, Earl McKee, and Phyllis Portie-Ascott 13 COUNTY COMMISSIONERS ABSENT: Sally Greene 14 COUNTY ATTORNEYS PRESENT: John Roberts 15 COUNTY STAFF PRESENT: County Manager Travis Myren, Interim Deputy County Manager 16 Caitlin Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be 17 identified appropriately below) 18 19 Chair Bedford called the meeting to order at 7:11 p.m. All commissioners were present 20 except Commissioner Greene. 21 22 1. Boards and Commissions —Annual Work Plan Summaries 23 The Board received brief presentations from representatives from the first group of County boards 24 and commissions on their annual work plans and provide feedback and/or direction. Presentations 25 from the second group of boards and commissions on their annual work plan summaries is 26 scheduled for the Board's March 11, 2025 work session. 27 28 BACKGROUND: Each year the Board of County Commissioners (BOCC) requests that internal 29 boards and commissions complete reports on the activities each board has conducted over the 30 past year and a plan for future activities consistent with the goals and objectives of the BOCC. 31 The Chairs or other board representatives make presentations to the BOCC to share the 32 information in their written report. A second group of work plan presentations is scheduled for the 33 March 11, 2025 work session. 34 35 Boards and commissions presenting at this meeting: 36 37 Board Name Presenting Representative(s) 38 Orange County Parks and Recreation Council Natalie Ziemba 39 Historic Preservation Commission Art Menius 40 Agricultural Preservation Board Michael Hughes 41 Commission for the Environment Regina Baratta 42 Orange Unified Transportation Board Michael Hughes 43 Animal Services Advisory Board Allan Polak 44 Human Relations Commission Jemm Merritt & 45 Rhian Carreker-Ford 46 Affordable Housing Advisory Board Lynn Nilssen 47 Orange County Housing Authority Board Blake Rosser 48 Board of Social Services Jane Garrett 49 50 Natalie Ziemba from the Orange County Parks and Recreation Council said they have 51 been working on co-sponsoring the Nature of Orange photo contest, providing outside agency 2 1 recommendations, getting updates of the Perry Hills mini-park and the Blackwood Park. She said 2 they will not be participating in outside agency funding review in 2025 and members are thankful 3 for that. She said they have a youth representative on their council, and they find it to be a valuable 4 perspective. She said their plans for 2025 include the council serving as the steering committee 5 for the county trails plan. She said the Parks and Recreation Council hopes to provide input on 6 the bicycle and pedestrian plan as well. She said that that the facilities for soccer fields are maxed 7 out and there is very limited availability. She said that resources could be expanded at the 8 Soccer.com center and the possibility of fields at the Millhouse Center. She said they are 9 considering establishing a partnership with the schools for recreation facilities at the schools. She 10 said they would like to work with the schools in using bond funds to build recreational facilities. 11 Commissioner Portie-Ascott asked if the council had considered partnering with Chapel 12 Hill Carrboro City Schools in addition to Orange County. 13 David Stancil, DEAPR Director, said that both would be nice but most of their participants 14 are in the Orange County district. 15 Commissioner McKee asked if there had been any discussion with the schools because 16 his impression is that it would be a difficult conversation. 17 Natalie Ziemba said they have not gotten far in establishing a relationship with the schools, 18 but they have reached out. 19 Chair Bedford said the Board adopted a new school facilities policy that asks the school 20 board to talk to other jurisdictions about shared facilities. 21 Art Menius from the Historic Preservation Commission said they are in the final editing 22 process of the historic resources book. He said they have had three different properties start the 23 National Register of Historic Places process. He said that Ridge Road School was placed on the 24 register in 2024. He said they submitted an application for the Strayhorn house in Carrboro. He 25 said the Andrews-Earnhardt house outside of Carrboro was built by a student of Frank Lloyd 26 Wright and much of the work on the house was performed by local African American masons, the 27 Barbees. He said they have started their first historic preservation easement project in 28 collaboration with the Lands Legacy Program at the Henry Calvin Andrews house. He said that 29 they have revamped the local landmark application process to remove biases and prejudices. He 30 said they have started working more closely with Hillsborough. He said that going forward, there 31 is a lot of work that needs to be done around historic Black cemeteries. He said they are working 32 on the Blackwood Farm Park project with the Human Relations Commission. He said Blackwood 33 Farm Park has a cemetery where there is a burial ground of workers. He said that there is another 34 very large Black cemetery of enslaved people off Terry Road and the developer set aside a couple 35 of acres of that property for preservation. He said that the Ridge Road School is on the National 36 Register, but it still needs to be preserved and maintained. He said it belongs to a church, but 37 they do not have the funds to continuously do this, so they are seeking funding for a small-scale 38 grant program for properties that merit preservation, but resources are few. He said they want to 39 increase awareness of archeological sites and are working on a digital marker program. He said 40 that a physical marker would be much more expensive. He said that if the Commissioners would 41 like to have a physical marker program, they can make that happen. He said that they are working 42 with the Old Courthouse too. He said it is America's 250th ongoing and they are following the lead 43 of the tourism commissioner. 44 Chair Bedford said she appreciates the marker that is being installed at the Blackwood 45 Farm for the Black cemetery. 46 Art Menius said that he hoped to see some of the commissioners at the old courthouse 47 where three Orange County residents who were lynched will be remembered. 48 Michael Hughes of the Agricultural Preservation Board said that the Board had heard 49 about the state of agriculture in Orange County at their retreat the previous month. He said that 50 there are no surprises: loss of farmland to development and decreasing economic viability of 51 farming. He said in 2022, the Agricultural Preservation Board formed a farmland protection 3 1 subcommittee, focusing on assessment of the loss of farmland to development and to identify 2 strategies and policies to support the viability of farming. He said the second major task was to 3 prepare an update on the Agriculture Development Farmland Protection Plan, which was last 4 updated in 2009. He said subcommittee members spent hundreds of hours on the update, which 5 will be presented on April 8 to the Board of Commissioners. He said the subcommittee thoroughly 6 assessed the state of agriculture in the county and they surveyed active farmers and farm owners. 7 He said the draft plan is going through review with the committee members. He said the plan will 8 bring forward three overarching goals along with specific recommendations. He said an 9 overarching goal is to plan for agriculture and elevate land stewardship to be a central 10 consideration in land use planning. He said a second goal is to conserve farmland through direct 11 measures. He said the third goal is to enhance economic viability of agriculture. He said the 12 voluntary agricultural district breakfast on November 12 was attended by 55 people with 13 presentations by a couple of Orange County farmers. He said 4 additional farms and 145 acres 14 were added to the Voluntary Agricultural District program. He said they cohosted a farmland 15 succession workshop attended by 40 farmers. 16 Vice-Chair Hamilton asked more about the Century Farm Program. 17 Peter Sandbeck, Cultural Resources Coordinator, said that farmers really have pride in 18 receiving the designation and the county works with the State on this program. He said some 19 farms have asked for a "bicentennial farm" designation because they have been in the same 20 family for over 200 years. He described some of the difficulties around chain of title issues for 21 farms to be considered as "Century Farms" by the Department of Agriculture. 22 Commissioner Fowler asked about the need for more processing facilities. 23 Peter Sandbeck said that they are trying to figure out the demand on the buyer side, and 24 the big buyers would be Duke University or UNC, but the farms are not large enough to meet that 25 demand. He said they are looking into a cooperative arrangement to sell large quantities by 26 combining farms and products. He said this would have a central packing, central refrigeration, 27 and then marketing the product. 28 Regina Baratta of the Commission for the Environment said they have been working on 29 reviewing applications for grants and making recommendations to the Board. She said they base 30 it on the reduction of greenhouse gases. She said they participated in the Earth Evening and the 31 outside agency funding program. She said they continue to co-sponsor the Nature of Orange 32 photo contest, started participating in the Orange County Climate Council, continue to identify 33 properties for the Lands Legacy Plan and align it with the climate action plan. She said that two 34 members are working on their master naturalist certifications. She said they will continue to review 35 and comment on environmental issues. She said the goal for the next year is to work on the state 36 of the environment report. She said they are just starting the process. She said they will continue 37 to work on the Orange County Climate Action Plan. She said they have five new members, and 38 they still have three openings. She said there are 15 members in total and it is hard to maintain 39 that. She said that she would love to also have a youth delegate. 40 Chair Bedford said that there was a Duke grant for planting trees. 41 Regina Barrata said that there will be a tree giveaway and a repair caf6 on March 15. 42 Chair Bedford said they will have the PIO do advertising for that and she thanked the 43 commission for their work. 44 Michael Hughes of the OUTBoard said they currently have a youth delegate on their 45 board, and she has been very active at their meetings. He said it has been enlightening to have 46 her on the board. He said they recommended to the Board to expand the transportation services 47 10 miles outside of the county boundaries. He said they initiated the 2024 Safe Routes to School 48 update. He said that for some schools, the infrastructure would not support the cars for drop-off 49 and that is a safety issue for children on bikes. He said they mentioned the need for a sidewalk 50 on Orange Grove Road over the bridge. He said that the Transportation Director got a design 51 study done for the area. He said they obtained an engineering agreement for the US-70 4 1 multimodal corridor study. He said the board debated hard about that because it is going to be 2 expensive, invasive, and problematic if it ever happens. He said they have a new website that 3 has links to maps with county and DOT projects. He said in 2025 they will continue pursuing the 4 regional multi-model hub in Hillsborough. 5 Commissioner Fowler thanked Michael Hughes and the OUTBoard for their work. 6 Chair Bedford said they will receive an update on the train station and hub during a joint 7 meeting with the Town of Hillsborough. She said that it has not been done in six years. She said 8 that it is ongoing legislative lobbying work to change the rules with state funds on how they can 9 be used for bike and pedestrian projects. She said that currently, a project must also have a road 10 tied to it for any bike-ped funds. She said it was the youth member that got them excited about 11 the safe routes to school initiatives. 12 Allan Polak of the Animal Services Advisory Board said that a resident communicated her 13 concerns about a dog attack by speaking at two of their meetings. He said that a key initiative of 14 the board in 2024 is enhancing the efficiency and fairness of the dangerous dog appeal process. 15 He said they standardized the format. He said they supported the closure of the Buckhorn Flea 16 Market because they sold animals that created significant health and safety issues. He said they 17 have formed a taskforce to introduce youth delegates. He said they reviewed applications for the 18 Pat Sanford Award. He said they will continue to focus on managing pet overpopulation. 19 Chair Bedford said that she appreciated the concept of "one health" and the impact of 20 animal health on human health. She said she appreciates the work of the board. 21 Commissioner Carter said that she appreciated the reference to getting the public more 22 involved and she is interested to hear how the work progresses. 23 Jemm Merritt and Rhian Carreker-Ford of the Human Relations Commission presented 24 on behalf of their commission. Jemm Merritt said their most important accomplishments were the 25 Mildred Council dinner and the Pauli Murray Awards. She said they are working to develop a 26 community survey to address local issues and they are working with the preservation committee 27 to support the purchase of headstones to honor the enslaved people that were in Orange County. 28 Rhian Carreker-Ford said that in 2025 they want to facilitate community conversations over 29 political divisions and disagreements in the county. He said they hear from the community that 30 affordable housing is a concern, and they want to partner with organizations to address this issue. 31 Commissioner McKee said he appreciated their focus on helping Orange County residents 32 over political divisions and disagreements. He said he also appreciates that they are keeping up 33 with state and federal politics to monitor anything that might affect the county. He said that 34 affordable housing structural or regulatory changes are needed, and that conversation would be 35 important to continue. 36 Commissioner Portie-Ascott asked how they will keep up with what is going on in the 37 community and how they plan to educate the community on affordable housing concerns. 38 Rhian Carreker-Ford said they would like to host a seminar with sectors that are involved 39 in the housing market. He said that he would like to have candid conversations on finances and 40 the home-lending process. He gave an example of a non-profit that helps fund minority 41 mortgages. He said that it is bringing different stakeholders to the conversation and discussing 42 community issues from a variety of sources. He said that filling all their board members positions 43 would help. 44 Commissioner Portie-Ascott asked how many vacancies are currently on the board. 45 Rhian Carreker-Ford said there are three vacancies. 46 Commissioner Portie-Ascott asked where they were from. 47 Rhian Carreker-Ford said he is from Chapel Hill and Jemm Merritt said she lives in 48 Hillsborough. 49 Vice-Chair Hamilton said she was curious about what other issues have come up in the 50 community besides affordable housing. She said the charge of the HRC is broad and they can 5 1 go in a lot of different directions. She asked how they can focus on what they can bring best and 2 not duplicate efforts within the county. 3 Jemm Merritt said other issues that have come up are diversity of LGBTQ folks not feeling 4 that their identify was respected or valid. She said they do not want to repeat efforts. She said 5 that dividing into subcommittees has proven helpful because they can focus on individual things. 6 Vice-Chair Hamilton asked where people might not feel welcome. 7 Jemm Merritt said the example she referenced was in a private business. She said that 8 someone was trying to pick up their prescription for HRT and they had a bit of an issue with 9 someone at the pharmacy. 10 Chair Bedford said if the HRC has a need for an increased budget, they should share that 11 information with the director of the Office of Equity and Inclusion. She said she appreciated that 12 they were thinking of concerns in the community. 13 Lynn Nilssen of the Affordable Housing Advisory Board said they are undertaking a 14 historical analysis of how much affordable housing the county has approved since 2001. She 15 said they would like to get an understanding of how much affordable housing is currently in the 16 county. She said they helped review outside agency applications. She said they received 17 presentations on the homelessness coalition and the consolidated plan. She said they are 18 meeting with other organizations that are working on affordable housing issues. She said they 19 would like to work with Justice United in the future as well as other advisory boards and 20 commissions. She said they evaluated CIP applications and made suggestions on how to 21 improve the evaluation matrix going forward. She said the previous year was a transitional year 22 for staff and the board. She said they would like to collaborate with the Human Relations 23 Commission, the Planning Board, and the Economic Development Advisory Board. She said that 24 there are many factors that go into affordable housing. She said they would like to hold a listening 25 session to understand the needs in the community, and they would like to do so in conjunction 26 with the Human Relations Commission. She said they would like to meet with the Board of 27 Commissioners after to relate what they learned during the listening session. She said they would 28 like to make policy suggestions for improving affordability of housing. She said they will provide 29 a report for the historical analysis of affordable housing in the county, where it exists and how 30 much of it there is. 31 Chair Bedford said that when the Affordable Housing Advisory Board saw the mismatch 32 between the rubric, and she thought they did a great job and their analysis, and it matched the 33 Board of Commissioners' thoughts. She said having members of the public provide their time 34 and energy to county needs is valuable and appreciated. 35 Commissioner Portie-Ascott asked what number of affordable housing units is needed in 36 the county, excluding the municipalities. 37 Lynn Nilssen said they would first provide the number of affordable housing units in the 38 county, then they can begin analyzing the gaps. 39 Commissioner Fowler thanked the board for bringing both successes and challenges. 40 Commissioner Carter said thanked them for partnering with the planning board and 41 economic development because this is a critical juncture in time. 42 Blake Rosser, Housing Director, represented the Orange County Housing Authority Board. 43 He said the board oversees the housing choice voucher program. He said they had a meet and 44 greet with participants in the Fall of 2024. He said they convened a resident advisory board in 45 2024, per HUD requirements, to provide input and comments on the annual and five-year plans. 46 He said they participate in landlord roundtables quarterly. He said they filled all their board 47 vacancies and currently have one recent vacancy. He said they have two program participants 48 on the board for the first time and the perspective they offer is fantastic. He said the voucher 49 program collaborates with the Partnership to End Homelessness through the Housing Authority. 50 He said the use of the voucher program is the highest it has been in over a decade. He said they 51 are working with one resident in an effort to create home ownership. He said they have 10+ clients 6 1 graduating out of the program by making more income than allowed for subsidy. He said they are 2 working on a program to assist wear and tear repairs by offering a subsidy for the landlord. He 3 said the department has almost completely removed local money for the voucher program and 4 for administrative fees. He said the only local money requested is for the landlord incentives. He 5 said they are eager to get into the family self-sufficiency program sponsored by HUD. He said this 6 comes with a savings benefit because the rent subsidy decreases as they earn more money, but 7 the difference goes into a savings account that the participant can receive when they graduate 8 from the program. He said they would like to open the waitlist. He said that the subprogram of 9 the voucher program is getting off the ground and he is optimistic. He said that the inventory is an 10 ongoing concern and the uncertain availability of federal funding. 11 Jane Garrett of the Board of Social Services gave statistics on the number of clients 12 served. She said they continue to partner and support with many agencies to assist clients. She 13 said that for 2025, they have a number of initiatives to focus on. She said those will continue to 14 have difficult placement of children in DSS custody, particularly for children with complex 15 behavioral challenges. She said they will continue to prioritize kinship placement and support and 16 programming that helps keep families intact. She said they are exploring partnerships with other 17 agencies for crisis beds for Orange County children. She said they are moving to one managed 18 care plan for statewide Medicaid coverage for adults and this will be expanded in 2025. She said 19 they will work with UNC, Alliance Healthcare, Orange County affordable housing and emergency 20 services as well as the police departments in local towns. She said DSS implemented a waiting 21 list for working families to receive childcare subsidies and because of the Board of Commissioners 22 approval of funding for this need, there is no current waiting list. She said the will continue to look 23 for ways to engage the community to make sure that everyone that is eligible for funding has 24 access. She said the federal changes will have an impact, but they will do everything possible to 25 mitigate those impacts. 26 Commissioner Fowler thanked the Board of Social Services for their work. 27 Vice-Chair Hamilton asked how the Board of Social Services partners with Alliance. 28 Lindsey Shewmaker, Director of Social Services, said for adult protective services, they 29 have been working to get them more integrated. She said they are having Alliance meet with their 30 adult crisis team. She said it is a new process with adult services. 31 Vice-Chair Hamilton said it sounds like things are going well. 32 Lindsey Shewmaker said it is placement assistance most of the time and the relationships 33 will really help in a crisis situation for placement. 34 Commissioner Portie-Ascott asked what services DSS offers to small businesses. 35 Lindsey Shewmaker said they partner with NC Works to help clients gain employment 36 skills. 37 Chair Bedford said they will get to see the new career center at the Drakeford Library. 38 Vice-Chair Hamilton asked who is eligible to use the career center. 39 Lindsey Shewmaker said anyone who lives in Orange County. 40 Chair Bedford gave an example of some of the assistance provided by the career center. 41 Lindsey Shewmaker said they have a lot of great partnerships in that space. 42 43 Commissioner McKee left the meeting at 8:58 p.m. 44 45 2. Orange County Partnership to End Homelessness (OCPEH) Discussion 46 The Board discussed the Orange County Partnership to End Homelessness (OCPEH) budget, 47 data, and major planning documents such as the Governance Charter and municipal MOU. 48 49 7 1 BACKGROUND: 2 Data 3 OCPEH has important guiding documents, namely the original Ten Year Plan to End 4 Homelessness and the Homeless Systems Gaps Analysis. The former document is meant to be 5 regularly updated with progress toward addressing the original plan. The latter document is meant 6 to be annually updated to show progress toward addressing system gaps. The Ten Year Plan has 7 not been updated since 2020, and the Gaps Analysis had a draft last updated in 2023 which does 8 not appear to have been finalized. The last finalized Gaps Analysis was completed in 2021. 9 10 The OCPEH program has been under strain given loss of key staff and changes in leadership 11 over the last year, leading to missing updates on these important documents. Current OCPEH 12 Staff plan to update both documents by January 2026. 13 14 On a smaller scale, OCPEH staff is in agreement with stakeholder requests for monthly data 15 reports, to include items such as: 16 • how many people contacted the Housing Helpline; 17 • how many completed Coordinated Entry intakes; 18 • how many exited homelessness; 19 • how many engaged with Street Outreach, Harm Reduction and Deflection Program 20 (SOHRAD); and 21 • how many were sheltered at the Inter-Faith Council (IFC) or Cold Weather Cots. 22 23 Staff will begin presenting this data at OCPEH's April Leadership Team meeting and report it 24 monthly thereafter. 25 26 Governance 27 Staff is reviewing the Governance Charter and the municipal MOU to ensure compliance with the 28 composition and roles of the Leadership Team and Executive Committee. The latter has not met 29 in over a year. Staff is especially interested in broadening participation among the community on 30 the Leadership Team, specifically for people with lived experience, people residing in northern 31 Orange County, and members of the business community. 32 33 Staff is also working to align group names with industry conventions, as well as identify 34 opportunities to make governance/operations more efficient. For example, staff has consolidated 35 two (2) working groups into one (1): the Data & Grants Workgroup with the Performance Review 36 Committee. United States Housing & Urban Development (HUD) Technical Assistance, which 37 was to assist with this restructuring process, has been paused by HUD in part due to recent 38 changes at the federal level. 39 40 Budget 41 OCPEH staff recently presented the proposed FY 2025-26 budget to the Leadership Team,where 42 the Expansion Budget was approved unanimously with some recommendations for adjusting the 43 spending categories. To that end, staff have developed a revised Expansion Budget which places 44 the cost of the Housing Access Coordinator into the external County funding portion of the budget, 45 and replaces its expense with operational costs for Cold Weather Cots and Permanent Supportive 46 Housing. The Expansion budget proposal can be seen in detail in the attached presentation 47 slides. 48 49 Blake Rosser, Housing Director, introduced the item and made the following presentation: 50 8 1 Slide #1 nORANGECOUNTY HOUSING DEPARTMENT OCPEH Discussion-2025 2 3 Slide #2 Agenda •Terms & Organization Data & Initiatives — 10 year Plan, Gaps Analysis, etc. •Governance and MOU Budget ORANGE COUNTY O HOUSING DEPARTMENT 4 5 Slide #3 Terms & Organization nORANGE COUNTY O HOUSING DEPARTMENT 6 9 1 Slide #4 AMI—Area Median Income In 2024 in the DurbamlChapal Hill metro area,this is$105,900 for a family of four Low-income 30%of AMI—$84,700 for a family of four;$59,300 for a single person Very low income 50%of AMI—$52,950 for a family of four;$37,100 for a single person Extremely low income 30%of AMI—$31,750 for a family of four;$22,250 for a single person CoC—Continuum of Care HUD Definition:"A community plan to organize and deliver housing and services to meet the specific needs of people who are homeless as they move to stable housing and maximum self-sufficiency.It includes action steps to end homelessness and prevent a return to homelessness." OCPEH The CoG for Orange County:Orange County Partnership to End Homelessness HOME Committee Collaborative partnership operated by OCPEH in which area service providers meet twice monthly to discuss clients and refer for services Transitional Housing Temporary housing with supportive services to individuals and families experiencing homelessness,with the goal of interim stability and support to successfully move to and maintain permanent housing.A client in transitional housing is still considered homeless and not in a form of permanent housing.An example is IFC's shelter,which can be from 90 days to 1 year. PSH-Permanent Supportive Combines rental assistance with voluntary supportive services to address the needs of chronically homeless Housing people.The services are designed to build independent living and tenancy skills,and connect people with community-based health care,treatment and employment scMces. Rapid Rehousing A program offering housing search,move-in and rental assistance along with case management,on a temporary basis(no longer than 2 years).The goal is to quickly re-house someone who recently became unsheltered and transition them to more permanent housing. Housing First A policy that advocates unconditional,permanent housing as quickly as possible to homeless people,and other supportive services afterward(House first,add supportive services later).Rapid Rehousing is an example of a Housing First program. HCV—Housing Choice The modern name for Section S rental assistance program serving"very low income'residents Voucher ORANGE COUNTY Q HOUSING DEPARTMENT 2 3 Slide #5 OCPEH Program and Staff Breakdown wmcNwhmw Housir� ng VeN Helpline (3.5) Wi1�M+M� • 1 bli(wixw Vacant Vacant SOHRAD SOHRAD Street Outreach, (3.5) Harm Reduction and u mwr;l" wi4t rfl°" Deflection ' 4r Y1.s�far.Y�. Housing RRH Rapid Rehousing Mo*kbm Access(1) SOAR SSWSSDI Outreach, A11101111101111 hwS*rrtfapteS6�Y Access and Recovery Griettialb"pm6q Il�ba� diNitAinn S RRH(2.5) IwSt�rtYipteS01W Air1Y�r�1 SOAR(7) SWON=w Otelsfs Cvld weather nORANGECOUNTY Q HOUSING DEPARTMENT 4 5 10 1 Slide #6 Interdepartmental Collaboration Emer ,nlcy Sendcas CWC SOHRAD / HCVIFYI Housing Helpline HOME Committee a Utility Assistance FYI Foster Youth to CWC Independence CWC Cold Weather Cots SOHRAD Street Outreach, Harm Reduction SOHRAD and Deflection SOAR SOAR SSUSSDI CWC Outreach, Bridge Housing Access and RecoveryORANGE COUNTY Q HOUSING DEPARTMENT 2 3 Slide #7 ORANGE COUNTY �► HOUSING DEPARTMENT 4 5 6 11 I Slide #8 Major documents need updating •Ten Year Plan (Last updated 2020) Updates totaling from 3-12 pages have been added at the end of document in 2013, 2015, 2018 and 2020 Gaps Analysis (Last updated 2021) Work last done to update this document in 2023, but does not appear to have been finalized OCPEH Staff will update both documents by January 2020. nORANGECOUNTY HOUSING DEPARTMENT 2 3 Commissioner Portie-Ascott asked for clarification on the ten-year plan because she 4 thought the ten-year plan was for the chronic homelessness. 5 Blake Rosser said neither document has been updated. He said the ten-year plan was 6 last updated in 2020. 7 Commissioner Portie-Ascott said the document she is looking at outlined the goals. 8 Blake Rosser said that he did not have a copy of plan in front of him. 9 Commissioner Portie-Ascott said has increased access to certain sectors and it was from 10 2007. 11 Blake Rosser said his understanding of the update is additions to the plan and not 12 commenting on things that have come before but he said that he does want to look into it. 13 Commissioner Portie-Ascott said ending the root causes of homelessness includes 14 employment, so she wanted to know why increasing access to it would be taken out. She said 15 when the presentation gets to that information, she will ask that be included in the monthly data 16 that is reported so they can talk about the progress. 17 Blake Rosser said that his intention of including all the documents was to allow the Board 18 to review them and their plan is to have firm updates by this time next year. He said that staff who 19 would have been present during the last update were no longer with the county, so he does not 20 have a way of asking. 21 Chair Bedford said she was the liaison in 2022 and the gaps analysis needs to be updated 22 for inflation. She said the group had prioritized permanent supportive housing. 23 Blake Rosser said there was an interesting in a draft update that had a table that prioritized 24 every gap on a scale of 1-4. 25 26 12 1 Slide #9 Most recent Gaps draft indicated partial progress •Gaps Filled: •Housing Access Coordinator •Homelessness Diversion Funding •Street Outreach •Accessible, housing-focused shelter •Partially Filled: •Rapid Rehousing •Housing Helpline •DV Shelter •Youth Housing Program •Landlord Incentives •Housing Locator ORANGE COUNTY Bridge Housing Q HOUSING DEPARTMENT 2 3 Slide #10 Remaining Gaps require larger, sustained investments •Remaining Gaps: •Permanent Supportive Housing •Income-based housing •Furniture and Household Goods •Bridge Housing •Crisis Diversion Facility •Integrated Service Center •Medical Respite Beds n ORANGE COUNTY Q HOUSING DEPARTMENT 4 5 Chair Bedford requested that plain language be used in the update. She specifically 6 mentioned "integrated service center." 7 Blake Rosser said that they can do that. 8 9 Slide #11 Monthly data reports to commence for Leadership Team •OCPEH Manager will begin data reports at April LT meeting, to include: •Contacts by Housing Helpline •Coordinated Entries conducted •Exits from homelessness •In shelter at IFC, IFC Cold Weather, and County Cold Weather •Unique engagements by SOHRAD •Landlords added/lost nORANGECOUNTY O HOUSING DEPARTMENT 10 13 1 Commissioner Portie-Ascott asked that they discuss how they increased employment, 2 access to services, increased public participation, and reduced "NIMBY," or"not in my backyard." 3 She said that participation from the faith community is important. She said that Mecklenburg 4 County is using this, and the faith community is using some of their land. 5 Chair Bedford said some churches are working together on this and offer shelter during 6 the cold weather. She said this really is the foundation of IFC. 7 Blake Rosser said that Justice United has been a huge impetus for the collaboration with 8 the faith community. He said that Chief Lehew has connections with the faith community and was 9 the connection between them and the faith community for the cold weather shelters. He said that 10 since then, they have even more contacts and they are looking forward to setting up a cold 11 weather shelter in Hillsborough. 12 Chair Bedford said that the geographic access is very important. 13 Vice-Chair Hamilton said she had not read the 2007 report and she is hearing 14 Commissioner Portie-Ascott's request to add information from the report now. She said where 15 she is hesitating is there is that there is a lot that people must do. She said that cold weather cots 16 do not prevent homelessness. She said that she is worried that if they add more, they will likely 17 add more to a system that is already maxed out. She said that she suggests focusing on gaps 18 and figuring out who should be doing what would be what she prefers. She said one of the things 19 that would help her understand the state of homelessness is knowing what their needs are. She 20 said for example, are they suffering for mental health issues and if so, for how long, or are they 21 possibly someone that has recently lost their employment and that has left them without a home. 22 She said that not knowing these types of details makes it hard to know what they should do and 23 how they do it. 24 Commissioner Portie-Ascott said she would like to know what needs to be worked on now 25 compared to 2007 rather than piece meal it. She said that they can see the gaps and they know 26 who is sleeping outside. She asked how they do better by all the people they are trying to help. 27 She asked what the best team is to discuss that. 28 Chair Bedford said she wanted to have a work session so they can have a conversation 29 and be on the same page so they can get to the questions Commissioner Portie-Ascott is asking. 30 Blake Rosser said that is a good discussion to have. He said that there are overlapping 31 services being performed and currently the county services work group is working to identify 32 opportunities to collaborate and reduce redundancy. He said they are connecting and broadening 33 the scope of their work, but not creating more work. He said they are already increasing access 34 to services and maybe even employment,just because they have the collaboration with DSS. He 35 said they reached out to DSS because they had capacity issues and needed help. He said that 36 the people who spoke to DSS now have increased access to services. He said that is an example 37 of how it can occur without creating a lot more work for everyone. 38 Commissioner Portie-Ascott said her concern is for people who are chronically homeless 39 in Orange County and if anyone is reaching out to them to help them become employed. She said 40 that she has heard that people sleeping in the cold weather cots are just passing through and are 41 not in Orange County long-term. 42 Chair Bedford said that it is important to note that 80% of people had a previous Orange 43 County address. She said they are throughout the county, and she can affirm that it is in fact the 44 county's need. 45 46 14 1 Slide #12 Current Initiatives focused on emergency shelter and low-barrier housing •2nd site, or larger volume primary site for county Cold Weather Cots •Satellite cold weather shelter in Hillsborough •Low-Barrier Housing Work Group to identify opportunities for development/acquisition •Integrated Services "Day" Center n ORANGE COUNTY O HOUSING DEPARTMENT 2 3 Chair Bedford asked if the IFC shelter asks residents to leave during the day. 4 Blake Rosser said yes that is still the policy. 5 Chair Bedford said she does not recall the purpose for this policy. 6 Blake Rosser said that he believes it is due to staffing issues. 7 Chair Bedford said that she has lived here for 32 years, and it has always been a night 8 only shelter with a meal. She said they opened the new place in Carrboro for the food pantry and 9 meals. 10 Vice-Chair Hamilton said a person in a day center is homeless. She said this provides a 11 distinction between the department to end homelessness and the department that provides 12 temporary shelter. She said both are needed but they need to think about the role to provide the 13 permanent housing versus the role of the group to provide temporary shelter. She said that 14 Orange County provides shelter services through a non-profit and she hears that it does not 15 currently meet the need. She asked is it the role of the Partnership or DSS to provide shelter 16 services. 17 Danielle Butler, Partnership to End Homelessness Manager, said that her vision of a day 18 center is a place that has all the basic needs and is also a place where people can meet with 19 employment services. She said she would like for that to occur where they can provide other wrap 20 around services. 21 Commissioner Portie-Ascott asked for information about IFC asking people to leave during 22 the day and Vice-Chair Hamilton's thoughts. She said that she does not understand why they are 23 made to leave. 24 Vice-Chair Hamilton said she wanted to clarify the Partnership to End Homelessness' 25 specific mission. She said that temporary shelters play a role in that. She said there are questions 26 that should be asked to make sure that that one department is not doing it all. 27 28 15 1 Slide #13 OCPEH — Performance Measures* Numberof Households ! r Returning to homelessness NumberM people un ! ! Homeless:Nationally:18% Chronically decrease) homeless:Entering Shelter/Homelessness: 340 First time + (Both Mediandays homeless: decrease) MedianM' decrease) *All nombers from 2023 Point-In-Time(PIT)Count Danielle Butler "',ORANGE COUNTY ocPEH Manager HOUSING DEPARTMENT dabutler@orangecountync.gov 2 3 Commissioner Fowler said it is important to know who the people are who are homeless 4 and what is contributing to their living situation. She said some people might have needs that 5 require permanent supportive housing. 6 Chair Bedford said she is interested in the demographics and groupings. She asked for 7 population information. 8 Blake Rosser said that it is sometimes difficult because they rely on self-reporting. 9 Danielle Butler said they can track it if is put into their homeless information system. She 10 said they can track employment, increased income, and demographics. She said the limitations 11 are that the IFC, VOA and Partnership services are the only ones that report into that system. 12 She said that they are looking at their programs to make sure they are "housing focused." She 13 said the data is coming and the review is in progress right now. 14 15 Slide #14 Governance ORANGE COUNTY ® HOUSING DEPARTMENT 16 16 1 Slide #15 Staff reviewing Governance Charter and MOU -Documents prescribe composition and role of Executive Committee, Leadership Team •Staff ensuring that LT and OCPEH remain in compliance (ex: Exec. Committee has not met recently) •Staff also seek to broaden participation, e.g. residents with lived experience,those in north of county, members of bu&gA� ����jty HOUSING DEPARTMENT 2 3 Blake Rosser said there is the option of providing a stipend to those who participate on 4 the leadership team that the partnership has not been using. 5 Chair Bedford said that it appears there is a shift from 2021 and 2022 when Orange County 6 was not in charge of the Continuum of Care. She said the only thing the county did was basically 7 be the employer of record. She said that it is interesting question whether the county should take 8 this on and be in charge. 9 Blake Rosser said according to the ILA the county is not supposed to do that. He said 10 that the previous partnership manager did such a great job, but Danielle really understands the 11 Continuum of Care. He said he will likely bring the Board an option to combine two groups into 12 one. He said that the partnership manager should not be residing over the performance review 13 committee because there is a conflict of interest there. He said the grants position is relatively 14 new and they will be the main staff liaison with that committee, and they will be more independent 15 than they have been. 16 Chair Bedford asked if HUD mandates a Continuum of Care. 17 Blake Rosser said yes, and it is the industry standard. 18 Chair Bedford asked if it must be the executive team the way it is now. 19 Blake Rosser said the executive committee is a local choice. He said the way they have 20 arranged it is with the leadership team, the executive committee, and the Partnership as a whole. 21 He said they have stepped back from that, and they are focusing on being in alignment with the 22 country standard. He said it is better to be going along with what everyone is doing because it 23 simplifies things. 24 Commissioner Portie-Ascott asked if there are residents with lived experience who are 25 also not part of a non-profit. 26 Blake Rosser said they had one person, but that person is not a currently active attendee. 27 He said he is unaware of any others. 28 29 17 1 Slide #16 Governance Restructuring Staff focusing on matching group names to industry conventions Staff consolidated Data/Grunts workgroup and Performance Review Committee HUD Technical Assistance, which was to assist with this process, has been paused by HUD. Q HOUSING DEPARTMENT 2 3 4 Slide #17 nORANGE COUNTY © HOUSING DEPARTMENT 5 6 7 18 1 Slide #18 Housing Helpline 2.5 - 3,700 Rapid Rehousing 1.5 $250,000 15 Administration 0.2 - - Cold Weather Cots - $30,000 1,600 Bridge Housing $35,000 48 Landlord Incentives $20,000 12 Permanent Supportive Housing - $150,000 S rt 'i SSIJSSDI Outreach,Access,and Recovery 1 - 15 Rapid Rehousing 1 10 Street Outreach,Harm Reduction and 4 100 Deflection Housing Helpline 0.5 S00 Housing Access Coordinator 1 - 50 Bridge Housing - $148,000 48 Administration 1.625 - - *OCPFH consists of contributionsfrom four OC municipalities broken down in the following proportions: • 39.7%-Chopel Hill • 39.5%-Orange County • 14.3%-Corrboro • 6.5%-Hillsborough 2 3 Blake Rosser said they had 25 max per night at Southern Human Services because it was 4 not as easy for folks to get there. He said the need may be higher, but he thinks the accessibility 5 of the new center and consecutively cold nights contributed to the increase. He said that by the 6 end of January 2025, there were only 4 days when they had not had cold weather cots. 7 Commissioner Portie-Ascott asked if there is a plan for providing hot weather shelters. 8 Blake Rosser said there is not a plan but there is acknowledgment that it is a need. He 9 said that Emergency Services set up cooling stations, but he does not think there has been much 10 talk to setup evening shelters during hot weather. 11 12 19 1 Slide #19 2024-25 OCPEH BUDGET CH OC CARR. HILLS, 39,70% 39,50% 14.30% 6.50% Staff/Description Total PORTION PORTION PORTION PORTION OCP@H Expansion Budget 2.625 FTE:1 Homeless Programs Manager, CoCPersonnei.625 Homeless PrcgramsCoordinator&1 Housing Access Coordinator $241,173 $ 95,746 $ 95,263 $ 34,488 $ 15,676 CoC Operations $ 82,460 $ 32,737 $ 32,572 $ 11,792 $ 5,360 SOHRAO Personnel4.0 FTE:1 Clinical Coordinator(CJRD),3 Peer Street Navigator(OCPEH) $285,516 $ 113,350 $ 112,779 $ 40,829 $ 18,559 SOHRAD Operations $ 37,050 $ 14,709 $ 14,635 $ 5,298 $ 2,408 RRHPersonnel0.5 FTE $ 33,500 $ 13,300 $ 13,233 $ 4,791 $ 2,178 RRH Operations $ 3,415 $ 1,356 $ 1,349 $ 488 $ 222 2/3 of annual operational costs(OCPEH is Bridge Housing Operations requesting funding for four of the six beds available.The two remaining beds will be funded with support from UNC Health) $ 147,887 $ 58,711 $ 58,415 $ 21,148 $ 9,613 Coordinated EntryPersonnefO.5 FTE $ 34,195 $ 13,575 $ 13,507 $ 4,890 $ 2,223 Coordinated Entry Operations $ 3,415 $ 1,356 $ 1,349 $ 488 $ 222 FY23-24 Fund Balance$70,000 was approved to carry over from FY22-23 to apply in FY24-25 $(70,000) $ (27,790) $ (27,650)1$ (10,010) $ (4,550) TOTAL EXPANSlONBUDGET $798,611 $ 317,048 $ 315,4511$ 114,201 $ 51,910 2024-25 01 BUDGET $1,893,545.00 Joint Funding("Expansion Budget") $798,611.00 �I COUNTY AI County Funding("Local Investments") $309,294.13D '� �RAN GE CDU NTY Federal Grants("DCPEH Grants") $785,640.00 Q HOUSING DEPARTMENT 2 3 Chair Bedford noted that there was a typo on slide#19, and the first personnel line should 4 say 1.625 FTE" because they removed the Housing Access Coordinator. She asked what 5 happened to the Rapid Rehousing Position. 6 Blake Rosser said there was a fair amount of confusion about the programming and the 7 position. He said he had mentioned this back in September, but they had issues with the funding 8 for rapid rehousing. He said the rental assistance program they were counting on HOME funding, 9 but the director had not seen the application for the HOME funding. He said they were paying out, 10 but they did not have income. He said they lost one manager, and they repurposed her salary. 11 He said that since then, they have developed a leaner rapid rehousing program, with only two 12 case managers. He said one is paid for by the county and included in the personnel and one is 13 paid for by HUD grants. 14 Chair Bedford asked where it is on the chart. 15 Blake Rosser said the HUD is not on the chart because it remained largely unchanged. 16 He said that you can see the two rapid rehousing case managers become one and the rent of the 17 funding is used for rental assistance. 18 Chair Bedford asked if Chapel Hill provided their full share. 19 Blake Rosser said they signaled an intention to, and the county is about to invoice them. 20 Chair Bedford said up until 2019, the only jointly funded positions were the coordinator 21 and the assistant. She said in 2019, the Continuum of Care funded positions to do the work. She 22 said it got confusing with the funding sources because there were ARPA and COVID CARE 23 dollars. She said SORAD was going into the budget at the same time and the joint funding became 20 1 a bit political. She said there were meetings to just explain the way it all works because it is so 2 complicated. She said another big gap is the elected officials understanding how it works within 3 the budget. 4 Blake Rosser said they have included the HUD grants that they keep themselves. He said 5 that all the programs are now at the Partnership. He said the ones that go to IFC are not included 6 because they do not consider that as pertinent to making decisions. 7 Chair Bedford said she thought the dollars came into the Continuum and then to the 8 Partnership for disbursement. 9 Danielle Butler said the COC funding goes directly to the Continuum of Care and doesn't 10 go to the county. 11 Chair Bedford said it seems to blend and is confusing. 12 Blake Rosser said it helps hm to think about the Partnership being the Continuum of Care. 13 He said that is not counted as the county getting the funding. He said he is open to different terms 14 if it makes it easier to understand. 15 16 Slide #20 Local Investments Outside OCPEH Landlord Incentive Program FY 23-24 General Fund Dollars $ 50,000 PSH FundingFY23-24 General Fund Dollars-Perm a nentSupportive Housing to I FC $ 150,000 Cold Weather emergency FY 23-24 General Fund Dollars-Part-time as needed for staffing in overnight shelter accordance with the Community's Inclement Weather Response Plan. $ 14,500 Bridge Housing FY23-245ocialJustice Ger era IFund DoIla rs $ 94,794 TOTAL LOCAL INVESTMENTS $ 309,294 OCPEH Grants CoC Grant DV Rapid Re-housing grant transfer(January 0.9 FTE Rapid Re-housing Case Manager -December 2024) (DV);Rental and utility assistance $ 157,208 CoC Grant Supportive Service Only:Coordinated Entry 2.5 FTE:2.5 Coordinated Entry(Housing (October 2023-September 2024) Helpline)Specialists $ 191,764 CoC Grant Rapid Re-housing(November 2023-October FTE:2 Rapid Re-housing Case Managers 2024) $ 161,920 HOME Grant Rapid Re-housing(FY 23-24 Year to Date Rental and utility assistance spending) $ 121,989 ESG Annual Rapid Re-housing(January 2024-December 0.5 FTE:0.5 Rapid Re-housing Case 2024) Manager $ 43,660 State Fiscal Rapid Re-housing(CPS)(January 2024-June 0.1 FTE Rapid Re-housing Case Manager; Recovery Funds 2025)- Rental and utility assistance $ 85,200 CoC Planning (July 2023-June 2024) .2 FTE:Homeless Programs Coordinator; Grant (July 2024-June 2025-anticipated) Stipends for people with lived experience $ 23,899 TOTAL GRANTS $ 785,640 2024-25 OCPEH BUDGET $1,893,545.00 Joint Funding("Expansion Budget") $798,611.00 County Funding("Local Investments") $309,294.00 ORANGE p nUE COUNTY Federal Grants("OCPEH Grants") $785,640.00 HOUSING DEPARTMENT 17 18 Blake Rosser said there are Continuum of Care's that only do the grant applications and 19 facilitate that with partner agencies and do not provide any functions. 20 Chair Bedford said that is what Orange County did until 2019. 21 Blake Rosser said it is important to find the balance of sustainable funding versus the 22 COVID funding. He said he feels confident they are getting a very good grasp on where they need 23 to be going forward. 21 1 Chair Bedford said it is important to know if non-profits receive funding from the 2 Partnership to End Homelessness when they are applying for outside agency funding. 3 Vice-Chair Hamilton said it is important to focus on the services and knowing where the 4 money is going and if it is making a difference. 5 6 Slide #21 DRANGE 2025-25 Expansion Request CHAPELHIILL COUNTY cARRBoxtl HILLSBOROUGH Percentage Split 39.7096 39.50% 14.30% 6-50% Description Total PORTION PORTION PORTION PORTION OCPEH Expansion Budget(bold indicates request on top of Continuation Budget) Coc Pensur-1 2'625 FTE:1.0 Homeless Programs Manager,.625 Homeless $197,560.71 $111,888.10 $111,324.43 $40,302.26 $18,319.21 Programs Coordinator CoC Operations $54,332.00 $21,569.90 $21,461.14 $7,769.48 $3,531.SB Cold Weather Cot Personnel,Operations,ami Supplies $50,000.00 $19,850.00 $191 $7,150.00 $3,250.00 (rollover fund) Permanent Supportive Housing(transferred from county $59,273..29 $23,531.50 $23,412.95 $8,476.08 $311852.76 funding to offset deduction of HAC 1.11 PTE 50HRAD Personae 4.0 FTF:1 Clinical Coordinator{CIRD),3 Peer Street Navigator $3561 $141,712.06 $140,998.15 $51,044.90 $23,202.23 (OC PEH) SOHRAD Operation $35,407.00 $14,056.58 $13,985.77 $5,063.20 $2,301.45 Increase to be able to assist with more move-in costs and cover other gaps to facilitate housing clients,such as $10,000.00 $3,970.00 $3,950.00 $1,430.00 $650.00 application fees El Housin 0 FTE-213 of annual operational costs(OCPEH is Currently Operation funding four of the six beds available.The two remaining beds $147,887.00 $58,711.14 $58,415.37 $21,147.84 $9,61166 (Wonderful House are funded by Alliance), Coordinated Entq The existing CoCgrant provides funding for personnel for 2.5 CE Personne staff Funding is needed to provide salary support for a 0.5 FTE $41,120.00 $16,324.64 $16,242.40 $5,880.16 $7,672.60 CE staff to address the increasing community need. raTALEXPANSION GET $952,537.34 $43.1,613.82 $409,540.21 $148,263.92 $67,392.70 UD Additional local{county]investment Landlord Incentives 20,000.00 1.0 Housing Access Coordinator,1.0 Personnel OAR Caseworker,1.0 RRH $ 279,931.29 caseworker,1.0 HH Outreach Coordinator,0.30 Grants Coordinator PSH Funding Permanent Supportive Housing aORANGE COUNTY TOTAL CaUN 38 ,658.00 HOUSING DEPARTMENT INVESTMENTS, 7 8 9 Slide #22 Orange County . Department 00 W.Tryon Street Hillsborough and 2501 Homestead ... Chapel Hill + •F 1 orangecountync.gov/Housing Blake RosserORANGE COUNTY Director,OC Housing Q HOUSING DEPARTMENT brosser@orangecountync.gov 10 22 1 Chair Bedford said the commissioners should consider what they have heard and then 2 come back later to continue the discussion. 3 Travis Myren suggested that staff bring back a plan in a few months for next steps for the 4 Board to review. 5 Chair Bedford said it may take longer as it is a major issue to consider. 6 Commissioner Fowler asked if the jobs descriptions, specifically the homelessness 7 programs coordinator, were old descriptions. She said the homelessness programs coordinator 8 was described as "a time-limited, benefitted position through 6/30/22." 9 Blake Rosser said those job descriptions were included in the MOU for the Town of Chapel 10 Hill to understand what they were agreeing to by signing. He said the Housing Access 1 1 Coordinator was there along with one other position. 12 Commissioner Fowler asked if the coordinator position was actually time limited or if it is 13 still filled. 14 Blake Rosser said time-limited positions are often renewed, especially if they are grant 15 based. 16 17 3. Adult Care Home and Nursing Home Community Advisory Committee — Appointments 18 Discussion 19 The Board discussed appointments to the Adult Care Home and Nursing Home Community 20 Advisory Committee. 21 22 BACKGROUND: The Adult Care Home and Nursing Home Community Advisory Committee 23 works to maintain the intent of the Adult Care Home and Nursing Home Residents' Bills of Rights 24 and promote community involvement and cooperation with these homes to ensure quality care 25 for older and disabled adults. 26 27 The Board of County Commissioners appoints all fourteen (14) members. 28 29 REMINDER: As of July 1, 2017, House Bill 248 was adopted by the North Carolina General 30 Assembly regarding the training period for pending members of the "Adult Care Home Community 31 Advisory Committee and Nursing Home Community Advisory Committee". Applicants will be 32 selected from the County "Applicant Interest List" for a condensed training and, if the applicant 33 successfully completes the training, that individual would be recommended for appointment. 34 Therefore, when an applicant is recommended for appointment, it would initially be for a one-year 35 preliminary term and their training will have already been completed. 36 37 The following individuals are presented for Board consideration: 38 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Sandra Okeke At-Large One-year initial term 02/20/2026 Bates Alicia Reid At-Large One- ear initial term 02/20/2026 39 40 SPECIAL NOTATION: None of the other applicants have completed the mandatory pre- 41 appointment training and are therefore not eligible for appointment at this time. 42 43 If the individuals listed above are appointed, the following vacancies remain: 44 23 POSITION EXPIRATION VACANCY INFORMATION DESCRIPTION DATE Adult Care Home 09/30/2025 Vacant since 11/02/2023 Administrator Nominee Adult Care Home 09/30/2026 Vacant since 11/02/2023 Administrator Nominee Nursing Home 09/30/2027 Vacant since 11/02/2023 Administrator Nominee Nursing Home 09/30/2025 Vacant since 11/02/2023 Administrator Nominee 1 2 Tara May introduced the item. 3 The Board agreed by consensus to appoint the recommended applicants. 4 5 4. Arts Commission —Appointment Discussion 6 The Board discussed an appointment to the Arts Commission. 7 8 BACKGROUND: The Arts Commission recommends strategies to promote the artistic and 9 cultural growth of Orange County, advises the Board of Commissioners on matters involving the 10 arts, and acts as the granting panel for funding programs available to individual artists and non- 11 profit groups sponsoring arts projects in Orange County. 12 13 The Board of County Commissioners appoints all fifteen (15)At-Large members. 14 15 The following individual is recommended for Board consideration: 16 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Francesca At-Large Partial Term 03/31/2026 Talenti 17 18 If the individual listed above is appointed, no vacancies remain. 19 20 Tara May introduced the item. 21 The Board agreed by consensus on the recommended applicant. 22 23 5. Chapel Hill Orange County Visitors Bureau Advisory Board —Appointments Discussion 24 The Board discussed appointments to the Chapel Hill Orange County Visitors Bureau Advisory 25 Board. 26 27 BACKGROUND: The Chapel Hill Orange County Visitors Bureau Advisory Board is charged with 28 developing and coordinating visitor services in Orange County. It also implements marketing 29 programs that will enhance economic activity and quality of life in the community. 30 24 1 The Board of County Commissioners appoints all seventeen (17) members, with representation 2 from specific entities and fields. 3 4 The following individuals are recommended for Board consideration: 5 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Lisa Kaylie Economic Partial Term 12/31/2026 Development Advisory Board Creston Woods Orange County First Full Term 12/31/2027 Lodging 6 7 If the individuals listed above are appointed, no vacancies remain. 8 9 Tara May introduced the item. 10 The Board agreed by consensus on the recommended applicants. 11 12 6. Opioid Advisory Committee—Appointments Discussion 13 The Board discussed appointments to the Opioid Advisory Committee. 14 15 BACKGROUND: The Opioid Advisory Committee is charged to discuss opioid-related health 16 concerns and issues impacting the residents of Orange County and advise the Board of 17 Commissioners on options to expend funds to remedy opioid impacts. The Committee also plans 18 and hosts one annual meeting open to the public to receive input from municipalities on proposed 19 uses of the settlement funds and to encourage collaboration between local governments. 20 21 The Board of County Commissioners appoints seven (7) members and there are thirteen (13) 22 designee positions. 23 24 The following individuals and positions are recommended for Board consideration: 25 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM Jesse (Jay) Resident with Lived First Full Term 10/31/2027 Miller Experience Dr. Chris Community Group First Full Term 10/31/2026 Ringwalt Working on Opioid- Related Concerns Elisabeth At-Large First Full Term 10/31/2026 Johnson Dr. Tiffany At-Large First Full Term 10/31/2026 Barber BOCC Resident with Lived Partial Term 10/31/2025 Appointee Experience BOCC At-Large or First Full Term 10/31/2027 Appointee Employment Provider 26 25 1 If the individuals listed above are appointed, no vacancies remain. 2 3 Tara May introduced the item. 4 The Board agreed by consensus to appoint the recommended applicants. 5 The Board agreed by consensus to hold the vacant Resident with Lived Experience and 6 the vacant At-Large or Employment Provider positions open for further recruitment. They 7 discussed adding a youth representative. 8 9 7. Orange Unified Transportation Board —Appointment Discussion 10 The Board discussed appointments to the Orange Unified Transportation Board. 11 12 BACKGROUND: The Orange Unified Transportation Board (OUTBoard) advises the Orange 13 County Board of County Commissioners on the overall planning and programming of 14 transportation improvements in the County. 15 16 The Board of County Commissioners appoints all twelve (12) members, with representation from 17 each of the County's townships to the extent possible. There is also one (1) non-voting youth 18 member. The OUTBoard does not make recommendations. 19 20 The following positions are presented for Board consideration: 21 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM BOCC Hillsborough Partial Term 09/30/2026 Appointee Township BOCC At-Large First Full Term 09/30/2027 Appointee 22 23 If the positions listed above are filled, no vacancies remain. 24 25 Tara May introduced the item. 26 Chair Bedford suggested Susan Gladin for the Hillsborough Township position. 27 Commissioner Fowler suggested Kaji Rashad or Todd Orr for the At-Large position. 28 Chair Bedford also suggested Kaji Rashad. 29 Vice-Chair Hamilton had questions about Kaji Rashad's application. 30 Commissioner Carter and Chair Bedford discussed the strengths of Kaji Rashad's 31 application. 32 The Board agreed by consensus to appoint Susan Gladin and Kaji Rashad to the 33 OUTBoard. 34 35 8. Orange County Parks and Recreation Council —Appointments Discussion 36 The Board discussed appointments to the Orange County Parks and Recreation Council. 37 38 BACKGROUND: The Orange County Parks and Recreation Council consults with and advises 39 the Department of Environment, Agriculture, Parks and Recreation, and the Board of County 40 Commissioners on matters affecting parks planning, development and operation; recreation 41 facilities, policies, and programs; and public trails and open space. 42 26 1 The Board of County Commissioners appoints all twelve (12) members with representatives from 2 each of the County's townships plus its municipalities, as well as two (2) non-voting youth 3 delegates. 4 5 The following individual is recommended for Board consideration: 6 NAME POSITION DESCRIPTION TYPE OF EXPIRATION APPOINTMENT DATE TERM Alissa Martucci Hillsborough Town Limits Partial Term 09/30/2025 7 8 If the individual listed above is appointed, the following vacancies remain: 9 POSITION EXPIRATION VACANCY INFORMATION DESIGNATION DATE Little River 03/31/2026 Vacant since 08/18/2023 Township Hillsborough 03/31/2028 Vacant since 05/03/2024 Township Youth Member 12/31/2025 Vacant since 06/20/2024 Youth Member 03/31/2026 Vacant since 03/06/2024 10 11 Tara May introduced the item. 12 The Board agreed by consensus to appoint the recommended applicant, Alissa Martucci, 13 to the Hillsborough Town Limits position. 14 Tara May said the Parks and Recreation Council recommended Chloe Reid and Navya 15 Sharma for the youth member positions. 16 The Board agreed by consensus to appoint Chloe Reid and Navya Sharma for the vacant 17 youth member positions. 18 19 Adjournment 20 21 A motion was made by Commissioner Fowler, seconded by Vice-Chair Hamilton, to 22 adjourn the meeting at 10:21 p.m. 23 24 VOTE: UNANIMOUS 25 26 27 28 Jamezetta Bedford, Chair 29 30 31 Laura Jensen 32 Clerk to the Board 33 34 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 3 1 1 DRAFT MINUTES 2 ORANGE COUNTY BOARD OF COMMISSIONERS 3 HILLSBOROUGH BOARD OF COMMISSIONERS 4 JOINT MEETING 5 February 17, 2025 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a joint meeting with the Hillsborough Board 9 of Commissioners on Monday, February 17, 2025 at 7:00 p.m. at the Whitted Human Services 10 Center in Hillsborough, NC. 11 12 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Hamilton, and 13 Commissioners Marilyn Carter, Amy Fowler (arrived at 7:06 p.m.), Sally Greene, and Phyllis 14 Portie-Ascott 15 COUNTY COMMISSIONERS ABSENT: Commissioner Earl McKee 16 COUNTY ATTORNEYS PRESENT: John Roberts 17 COUNTY STAFF PRESENT: County Manager Travis Myren, Deputy County Manager Caitlin 18 Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be identified 19 appropriately below) 20 HILLSBOROUGH COMMISSIONERS PRESENT: Mayor Mark Bell, Mayor Pro Tem Robb 21 English, and Commissioners Meaghun Darab, Kathleen Ferguson, and Matt Hughes 22 HILLSBOROUGH COMMISSIONERS ABSENT: Commissioner Evelyn P. LLoyd 23 HILLSBOROUGH STAFF PRESENT. Town Manager Eric Peterson (All other staff members will 24 be identified appropriately below) 25 26 Chair Bedford called the meeting to order at 7:00 p.m. 27 The Town of Hillsborough and Orange County Boards of Commissioners and staff 28 introduced themselves. 29 30 1. Interlocal Planning Agreements — History and Background 31 Orange County and its municipalities, including the Town of Hillsborough, have a long, successful 32 history of joint planning, coordination, and interlocal agreements. Interlocal plans and agreements 33 currently in effect to which the Town is also a party include: 34 • Central Orange Coordinated Area Capacity Use Agreement for the Eno (COCA) (2006 —first phase) River (1988) • Courtesy Review Agreement (2003) 0 Water and Sewer Management, Planning, and Boundary Agreement (WASMPBA) (2001) • Utility Services Agreement for Schools Adequate Public Facilities Economic Development District south of 1-40 Ordinance (SAPFO) Memorandum of (2017) Understanding (2003) 35 36 Two additional interlocal agreements to be discussed are: 37 Interlocal Agreement for Building Permit Administration 38 Interlocal Agreement for Stormwater and Erosion Control 39 2 1 These plans and agreements have been central to Hillsborough's Comprehensive Sustainability 2 Plan 2030 (adopted 2023) and to the County's Land Use Plan 2050 process currently underway 3 and anticipated for adoption in the first half of 2026. 4 5 Additionally, Orange County has a long-standing (1986/87) joint plan and agreement with the 6 Towns of Carrboro and Chapel Hill that, among other things, established the Rural Buffer. The 7 boundary of the Rural Buffer abuts some areas of joint planning with the Town of Hillsborough. 8 9 County and Town staff will provide a presentation at the meeting to succinctly summarize these 10 agreements. 11 12 The Boards can discuss issues related to this item as necessary, and staff will be available at the 13 meeting. 14 15 Perdita Holtz, Deputy Director on Long Range Planning for Orange County, made the 16 following presentation: 17 18 Slide #1 Interlocal Planning iee History • Background Orange County - Hillsborough • r Februaryi 19 20 21 22 3 1 Slide #2 Current Agreements • Central Orange Coordinated Area Capacity Use Agreement for the Eno (COCA)(2006-first phase) River(1988) • Courtesy Review Agreement(2003) • Water and Sewer Management, Planning, and Boundary Agreement(WASMPBA) (2001) ■ Utility Services Agreement for Economic ■ Schools Adequate Public Facilities Development District south of 1-40 (2017) Ordinance(SAPFO) Memorandum of Understanding (2003) Others: (Pater agenda item) ■ Interlocal Agreement for Building Permit Administration ■ Interlocal Agreement for Stormwater and Erosion Control 2 3 4 Slide #3 Central Grange Coordinated Area (COCA) • Phase 1 -Strategic Growth Plan-2006 (I r�s_I/www.orangecou ritync.Uov/DocurttentCenter+View/4199/hiillsborough-Sara tegic-G row[h-Plan- POF?bidld=) • "One reason for the development of this Plan was for the County and Town to reach agreement on the future expectations on lands outside of Hillsborough, and the entity that would provide planning jurisdiction over those lands." • Among other aspects,suggested a large Rural Buffer around Hillsborough • Ignited controversy at the time and ultimately not implemented as originally envisioned • Included an analysis of Town's water capacity,transportation system,and potential areas for development • Recommended subsequent Interlocal Agreement for implementation of the plan Phase 2- Interlocal Land Management Agreement-2049 • Phase 3-COCA Land Use Plan-2013 adoption, last amended 2020 ('hips:./www.orangecountync.gov/DocrimentCenter;Viewil,tt�1 eniral-C)range Coordinated_-Area-COCA- I and4Jse-Plan-PDF?bidld=) 5 6 7 Commissioner Fowler arrived at 7:06 p.m. 8 9 Perdita Holtz said the large rural buffer suggested created a lot of controversy. She said 10 that the 2013 COCA Land Use Plan is still in effect today. 4 1 Slide #4 Central Orange Coordinated Area (COCA) - (cont.) • Phase 2- Interlocal Land Management Town of '`°`�ough?Orango County " C.M.1 O—v,Co-d—Ted A— Agreement-2009 • Established"Urbanizing Areas"for both B� local governments around Hillsborough ..- Which Which jurisdiction's development _ standards would apply to any proposed developments c} r • Hillsborough Urban Services Area • ETJ swaps ` § • Called for Adoption of a Joint Land Use Plan • Included detailed Permit Administration for the various areas that were established. • Limits on annexation 2 3 Perdita Holtz said that the area shown in white is the rural buffer area that was suggested 4 in the 2006 plan. She said folks were surprised about the buffer area especially when they lived 5 closer to Mebane and other outlying areas. She said that urbanizing areas were established with 6 this plan and are shown in Orange for Orange County and the darker blue were for Hillsborough's. 7 She said this is illustrated an agreement of whose development standards would come into play 8 in those areas. She said the dark pink shows the urban services boundaries. 9 10 Slide #5 Central Grange Coordinated Area COCA - cont. T�of"Rsbw��w-w C""OaoX AwLoW1mPW Nom MR,tt+e Tuw,Y Wdn 50Bou6 ^9 i - • Phase 3–COCA Land Use Plan–2013 adoption, last amended 2020 [htt ps:1lwvuw-o ra n g ecou ntyn c-govt Doc ume n lCe n terNiew114 01 11 Central-Orange-Coordinated-Area-COCA-Land-Use-Plan- PDF?bidl&) r • 4 Pages • Descriptions of Future Land Use Classifications • Map 2014–Resolutions adopted ceasing further implementation of the ILA at adoption of the Joint Land o== Use Plan and the ETJ changes that had occurred to date = .- - K • Changes in annexation statutes • Acknowledgment that"vision articulated by the Agreement has been achieved" ,� — • _ 11 5 1 2 Perdita Holtz said this was last amended in 2020 and is a total of four pages. 3 Slide #6 Courtesy Review Agreement • Initially approved in 2003. Reaffirmed in 20109 with the Interlocal Land Management Agreement. • Purpose: "To establish a method to foster coordinated planning between orange County and the Town of Hillsborough. Further,the process Is intended to provide a forum for discussion of development impacts and exchange information and ideas. This agreement does not provide for joint approval." • Staff-level review on defined development proposals with defined comment parameters. • Either jurisdiction may request a joint meeting of the elected boards to discuss a development proposal subject to courtesy review- 4 5 6 Slide #7 Courtesy Review Agreement (cont.) • Development proposals subject to courtesy review: 1. Land use amendment involving five(5)acres, 2. Rezoning involving five(5)acres, 3. Special Use Permit or Master Plan involving five(5)acres, 4. Conditional Use Permits involving five (5)acres, 5. Annexations involving five (5)acres, 6. Projects with a residential component of greater than 50 dwelling units. 7. Modifications to any of the above applications or permits requiring board action. 7 8 9 10 6 1 Slide #8 Courtesy Review Agreement (vont.) • Comment parameters • Hillsborough staff may comment on: • Utility capacity and efficiency • Transportation issues(traffic and road capacity, access to mass transit, etc.) • Orange County staff may comment on: • School capacity and planning • Emergency management services • Transportation issues (traffic and road capacity, access to mass transit, etc.) • Fiscal impact on county/contractual public services such as social services, health services,senior citizen services, parks and recreation services • Land use compatibility and joint planning study implementation • Environmental resources • Agreement also contains process for utility(water and sewer)capacity reservation 2 3 4 Slide #9 Water and Sewer Appendix Management, Planning, and Water and Sewer Management Planning and Boundary Agreement Boundary Agreement (WASMPSA) Amended October 5,2010(Appendix A Map.Add - • 2001 Appendix F map.Text changes to Section IV.subsection Band Semon 111) Amended June 26,2017(Appendix A Map) Amended October 6,2020(Appendix A Map) Amended November 17,2020(Appendix A Map) Amended April 11,2024(Appendix A Map) IJ 1 0- o o«� 0 Z AMM 5 6 7 8 9 7 1 Slide #10 Water and Sewer Management, Planning, and Boundary Agreement ( ASMPBA) • Purpose: 1. To provide a comprehensive,County-wide system of service areas for future utility development and interest areas for dealing with private water and wastewater system problems in areas without public water and sewer service. 2. To complement growth management objectives, land use plans and annexation plans in existing agreements, such as the Orange County-Chapel Hill-Carrboro Joint Planning Agreement and Joint Planning Area Land Use Plan 3, To resolve in advance and preclude future conflicts about future service areas and annexation areas 4. To provide for predictable long-range water and sewer capital improvement planning and financing 5. To provide for limitations on water and sewer service in certain areas,as defined. • Signatories are Orange County,Chapel Hill,Carrboro,Hillsborough,OWASA • Established"Primary Service Areas"for public water and sewer service. • "Long Term Interest Area"defined the first responding party if there is a public health emergency. • Amendments require action by all 5 signatories, 2 3 Perdita Holtz said that amendments require the approval of all five signatories. 4 5 Slide #11 Schools Adequate Public Facilities Ordinance (SAPFO) Memorandum of Understanding 2003 • Orange County, Hillsborough, and the Orange County School District to work together to ensure that new residential growth within the school distract occurs at a pace that allows for the provision of adequate school facilities to serve the children within new developments. • Requirement for issuance of CAPS(Certificate of Adequate Public Schools)adopted into zoning regulations. • School district issues/signs CAPS • In theory, a CAPS would not be issued if there is not adequate capacity within the schools • Annual report produced by the SAPFOTAC (SAPFO Technical Advisory Committee) 6 7 8 9 8 1 Slide #12 Orange County Chapel Hill — Carrboro Joint. Planning Land Use Plan • Established the"Rural Buffer"which abuts some areas of Orange County/Hillsborough jointly planned lands(COCA) ►wi4: k; . 101 7 . e- ■ ��\( ph4'4 T+6 IIIIIIIIIIR' � � 11 F� g4'K v Rural Buffer(FLUM) s _ COCA 2 3 Meaghun Darab asked if the Board of Commissioners changed the SAPFO in December. 4 Chair Bedford said it was a change to the methodology. 5 Perdita Holtz said the county is currently receiving comments on changing the 6 methodology of calculating SAPFO. She said that the county is intending on using consultants for 7 the projections. She said there may be BOCC action in April of this year. 8 Matt Hughes asked if revisions of methodology by the county is an amendment that must 9 be adopted by the other parties. 10 Perdita Holtz said it is not an amendment to the agreement, but it is in the agreement that 11 the Board may change the methodology in consultation with the other parties. 12 13 9 1 Cy Stober, Planning Director, continued the presentation: 2 3 Slide #13 Capacity Use Agreement for the Eno River - 1988 with revisions in 1989, 1000, 2000, and 2021 • Result of a Capacity Use Investigation by the(now) NC Department of Environmental Quality, Division of Water Resources(DWR) Issues with using the Eno River as a dependable water supply,especially during times of draught • The voluntary agreement avoided formal designations and regulations • Equitable use of the water resources while providing for minimum flows on the Eno River • Water Management Operations Plan with quarterly and annual reports, administered by DWR 4 5 Cy Stober said that the county has an obligation to the downstream users and to the state 6 to assess potential catastrophic disasters if the dams were to fail. He said this goes beyond the 7 flood plain notifications and acts as a stress test that the state requires on a regular basis. 8 9 Slide #14 Capacity Use Agreement for the Eno River (cont.) • All water users in the Eno River Basin who withdraw more than 100,000 gallons of water per day from surface water or groundwater sources are subject to the management controls of the plan • Town of Hillsborough --Lake Ben Johnston and West Pork Eno River Reservoir withdrawal and reservoir releases. • Orange-Alamance Water System--Corporation Lake withdrawal and reservoir releases. • Resco Products(formerly, Piedmont Minerals)-- Eno River withdrawal. • City of Durham--Eno River withdrawal. • West Point Grist Mill--Eno River. • Irrigators whose monthly average withdrawal exceeds 100,000 gallons per day. 10 JJ 11 10 1 Cy Stober said this manages how the land is used that is immediately around the lake. He 2 said that the county has acquired a bit of land near the west fork of the Eno and that has been 3 helpful to control impacts. 4 5 Slide #15 Capacity Use Agreement for the Eno River (cont.) • Orange County is involved because the County owns Lake Orange and is responsible for the management and operations of Lake Orange to meet specified flow targets in the Eno River through the release of water from Lake Orange. • Plan defines the amount of water each user may withdraw on a daily basis and defines the minimum daily instream flow of the Eno River at a specific gauge. • Tied to storage capacity at Lake©range 6 7 Cy Stober said that the county monitors the gauge, cleans out beaver dams, and manages 8 the dam. He said that a SCATA has been installed and capital funds have been appropriated to 9 make sure the dam is safe even thought it is 1950's architecture. 10 11 Slide #16 Utility Services Agreement for Economic Development District south of 1-40 • 2017; extended 2022 through end of 2022; has transitioned to a performance agreement between the County and Terra Equity, Inc, and a water and sewer extension contract between the Town and Terra Equity, Inc. • Purposes of 2017 utility services agreement: • To further the economic development potential of land identified by Orange County and the Town of Hillsborough in their respective planning documents as particularly suitable for industrial and business development,as well as to promote the public health and safety of residents within the area,and • To accomplish the design,construction, and operation of water and sewer facilities within the Hillsborough Area Economic Development District("County EDD"). 12 11 1 Cy Stober said this extends water and sewer to the Hillsborough Economic Development 2 District. He said that the agreement does not exist anymore because it is directly with private 3 developers south of the interstate. He said the relationship between the county and town created 4 the success that is there today. 5 6 Slide #17 Orange County Land Use Plan 2050 • www.oran-ecountylanduseplan.com • Planning process launched in Summer 2023 • Two "Community Engagement Windows" (CEW)thus far • Draft plan nearing completion and will be presented to BOCC in March • Third and final CEW expected to begin in late May • Anticipate Planning Board recommendation later this year with public hearing in late 2025 or early 2025 • Comprehensive land use review of Orange County's planning jurisdiction with anticipated recommendations to review/reaffirm some of the joint plans and agreements 7 8 Shannan Campbell, Planning and Economic Development Manager with the Town of 9 Hillsborough, continued the presentation: 10 11 Slide #18 Hillsborough Comprehensive Sustainability Plan Implementation projects that will necessitate working together to update to the COCA and WASMPBA: • Updating the Hillsborough Land Use Map to align with smart growth and Hillsborough's sustainability goals • Updating Hillsborough's Water and Sewer Urban Service Boundary to better accommodate our utility system COMPREHENSIVE limitations 1 • May want to also update the Courtesy Review Agreement depending on the outcomes of COCA and WASMPBA updating? 12 12 1 Slide #19 Conversations ID 2 3 Chair Bedford said the county would continue to work on the 2050 land use plan and that 4 input from the Town of Hillsborough is welcome. She said that as the land use plan is developed 5 and approved, the county will have to redo the Future Land Use Map (FLUM) and that a number 6 of agreements will need to be updated. 7 Commissioner Fowler asked a question about slide #4. She asked why the county has 8 urbanizing areas. 9 Perdita Holtz said Orange County has had urbanizing areas around Hillsborough since 10 1981. She said it was primarily taking lands that were already designated that way on the future 11 land use map and incorporating them into this agreement. She said that the Hillsborough EDD, 12 south of 1-40, is in Orange County's jurisdiction. 13 Commissioner Fowler asked if it is urbanized, could it be annexed. 14 Perdita Holtz said that if it is served with water and sewer, it will be most likely be annexed. 15 She said that when the agreements were made, involuntary annexation was allowed. 16 Commissioner Fowler asked if they would continue to have different types of Urbanzing 17 Areas. 18 Perdita Holtz said they have it now but if they continue to have it, that remains to be seen. 19 She said that it would have to be changed through the agreement process. 20 Shannan Campbell said these areas are unlikely to be urbanizing in the way that they 21 thought they would in the early 2000s. She said that based upon the conservation growth mindset, 22 Hillsborough is moving more towards smart growth, with an increase in density rather than 23 expanding outward into sprawl. 24 Marilyn Carter said it seems that sewer capacity can be a challenge especially the 25 hydraulic capacity. She asked at what point would they discuss possible connection points 26 between that, WASAMBA, and the Land Use Planning. 27 Shannan Campbell said the town is experiencing challenges due to growth. She said they 28 want to make sure they are making the best growth decisions for their citizens. She said they 29 would continue to have conversations, and the utility department would also continue speaking to 30 partners for capacity growth. She said they have a robust plan for capital improvements over the 31 next seven years and they will talk more about that. She said this is a precursor because they will 32 likely have to work together in the future. 33 34 13 1 2. History and Status of Contracted Services (Permitting, Fire Marshal, Tax Collection) 2 3 The Town of Hillsborough (Town) and Orange County (County) have historically worked together 4 in a number of service areas to provide cooperative services to residents of the Town. By 5 contracting with the Town to provide certain services, the County is able to take advantage of 6 certain economies of scale to deliver the services at an overall lower cost to residents. The 7 purpose of this item is to remind both boards of the various contractual arrangements between 8 the Town and County, raise awareness of future renewal timelines, and provide a forum to discuss 9 the sufficiency of current contracts and other options for future collaboration. 10 11 The attached "Matrix of Town/County Agreements" includes a summary of the existing 12 agreements and copies of the current agreements associated with: Fire Marshal services, Animal 13 Control, Stormwater Fee billing & collections, Building Permits & Inspections, Solid Waste & 14 Recycling and Erosion Control. In addition to those agreements, the County has long provided 15 property tax billing and collection services on behalf of the Town. Finally, in 2022 the Town 16 repealed its Minimum Housing Code and authorized Orange County to enforce the County's 17 minimum housing standards within Town limits, but there is no specific contract for those services. 18 North Carolina General Statute (NCGS) 160D-202(f) allows for the County to perform this service 19 upon the request of the Town, so no formal agreement may be required. 20 21 The Boards can discuss issues related to this item as necessary, and staff will be available at the 22 meeting. 23 24 Matt Efird, Assistant Town Manager, reviewed the following chart: 25 Tn of H0511oroupjs-Or-ge County Contraciea Senices Servlee P-waded Ftf c Jive Date Crit Term EndR.Mainft Re (,pn,ce saridf F,re Mat Oal Sena ces 7!12621 613012026 35•yea r terms remaining 589,200 plus county retention of lees 1-S20.M Ani mal Control 7/902024 6130!2025 Annual renewal M.272 Stoimwater Fee Biqjing S Collepliun 7112016 630+202$ 'Upon Millen agieement of the Parlies" 3%of co0evwris-522.500 m FY24 Building Permits Inspections 5±512015 1213112026 15•ear term remainln,Extended 12/31116 and 1213123 C�nty fel al ns permit fees Emsmn Conrml 301F12012 WA Vntil town petgions...-for its own"4Pcal Program" bounty reialns Permit fees Mmimum Housing Cou 3 010120 2 2 _ N.+A WA N1n•no mitten,? eement adopted 26 Solid Waste&Recycling 12/302018 NIA In effect unlit terminated by mitten agreement County retains Solid Waste Programs fee,Toern pays upping lie for lanmm use 27 28 Matt Efird said that the town repealed its Minimum Housing Code in 2022 with the thought 29 that Orange County would take over that service. He said there has not been any formal 30 agreement between the town and county to do so. He said that the authorization is in state statute 31 for the county to take over the service, so now administration needs to work out how those 32 services will be provided. He said that the town has a code enforcement contractor, and some 33 elements of minimum housing code will be introduced to town board to consider for enforcement. 34 Mayor Bell asked about fees that may need to increase depending on the scope of the 35 services. He asked if those fees are reviewed annually. He asked how potential changes to 36 scope are handled. 37 Matt Efird said the cost varies by contract but the one that has the most cost to the town 38 is the fire marshal service. He said there is a provision in the agreement for an annual review of 39 the cost. He said there is an ongoing check on cost escalation, and they know what to expect. 40 He said fees are the other way the county recovers costs. He said the county sets fees for the 41 services that they administer. He said that the county recovers the cost of those services. He said 42 each contract allows for review and adjustment. 43 Kathleen Ferguson asked for clarification on non-recurring vehicle expenses. 44 Matt Efird said part of it was start up costs, but after those one-time costs they were putting 45 away funds each year so there was not another huge bump in the contract. 14 1 Kathleen Ferguson said she is not clear on what the total annual costs are. 2 Matt Efird said he would work through that further if she would like but the direct cost is 3 $89,000. He said the larger number is the county's projected cost with the fee recovery backed 4 out. 5 Kathleen Ferguson asked how many animal services calls are received during business 6 hours or after hours. She asked how the county deals with handling wildlife after business hours. 7 She asked how wildlife that aren't deer are handled. 8 Matt Efird said he would provide that information. He said that NC Wildlife would also 9 assist with wildlife calls. He said they will get a response on what happens to wildlife afterhours. 10 Kathleen Ferguson asked for clarification on who to call for calls that are not deer. 11 Matt Efird said the Town Board adopted a new resource guide and it is generally going to 12 be NC Wildlife. 13 Kathleen Fergeson asked if the county can make the minimum housing code more 14 stringent. 15 Matt Efird explained that he believes that the rules are the same for all jurisdictions and 16 the county would also not be able to make the requirements more stringent. 17 18 3. Updates on Town Water& Sewer Capacity and Land Use Planning 19 20 The Town adopted a new Comprehensive Sustainability Plan in 2023 that in part, studied how 21 the town could and should grow based on its water and sewer capacities and smart growth 22 principles. This plan included recommendations to reduce the town's urban service boundary, 23 increase density in the urban core and prevent sprawl, and align the town's future land use plan 24 with the recommended development/growth areas included in the comprehensive plan. Doing 25 these things will necessitate updates/changes to the town's agreement(s) with the County (and 26 other Orange County jurisdictions)for the Water and Sewer Management, Planning and Boundary 27 Agreement (WASMPBA), Central Orange Coordinated Area (COCA) Land Use Plan, and 28 potentially otherjoint planning agreements. Similarly, Orange County has embarked on an update 29 to their Comprehensive/Land Use Plans that may have implications for Hillsborough. Staff and 30 Board members from both jurisdictions would benefit from some joint conversations on how both 31 jurisdictions are planning to grow/change in the future and how this might impact either 32 jurisdiction. 33 34 The Boards can discuss issues related to this item as necessary, and staff will be available at the 35 meeting. 36 37 Matt Efird made the following presentation: 38 39 Slide #1 Water & Sewer Capacity and Land Use Planning Update Joint Town/County Meeting February 17,2025 11 .� HlEESSC7 Urit 40 15 1 Slide #2 Topics Town Water & Sewer Capacity Constraints and Updates • Town and County Land Use Planning Updates 2 - 3 4 Slide #3 Water & Sewer Opacity Status v Reported to Town Board on sewer capacity in Mar.and Aug. 2021, Nov.2022,Jan. 2025 • Projection through 2040 - • Projects based upon water capacity spreadsheet provided by planning department—committed and potential _v `3 • River basin is capacity constrained due to wet weather i • Monitor Elizabeth Brady basin • Other smaller pumping stations projected capacity concerns • Currently working on water system capacity modeling =4 w • Currently evaluating long term wastewater options 5 6 7 16 1 Slide #4 Water Supply • WFER &,prruM4 blyr x�.nr.w,4 Ss„mtlor dumrl Fe.m.lmn! a.m,INrp.am a1.... r,dl av,� um..d. u..a.lw,y. 11.,,61. Girr,Ma4r.r.p. Aup,.mgm �.. r.or.rp. ar.d xax C.lxdtlm lNr,Ywn 1 lYrwa 1 I bmn I 0, Y„ tlMrltl I,r bloc, !r, ,qmn P6,pT 5] M7 l,px0.16T.94A T,ag;,64p Y,6Z1,,yt,4P5 sfq% 9,Tapp{IO !$p,Ogp 1.x tid5.91 516-73 Full • Jordan Lake Allocation (1 MGD) 2 3 Matt Efird said that this shows the daily water usage report and that it shows there are 516 4 days of supply in the reservoir. He said that excludes what is drawn from the river. He said the 5 town also has a 1 million gallon allocation from Jordan Lake that can be purchased from the City 6 of Durham. He said the Jordan Lake allocation is a bit of a misnomer because the water capacity 7 is derived from the lake, but the actual supply would come treated from Durham. 8 9 Slide #5 Wastewater Plant Wastewater Plant.Daily Flows R 1s i 10N l5W 25 •�� A +, ..f..1014 tlAAk 1 � ' i• • +•tli+.R11t IAA% .fir ', iMa,illGrlW[CM,r1YY 4 n r.n Tr6 M„ wr r ane nar a„s soot a1 vu. oe< 10 17 1 Matt Efird said that the spikes show wet-weather events. He said that the aged wastewater 2 systems allow input at various entry points. He said that is rainwater getting into the aged sewage 3 center. He said that from a basic hydraulic standpoint, they have capacity in the system. 4 5 Slide #6 Future Wastewater Flow Projection Hillsborough Wastewater Average Annual Daily Flow Million Gallons per Day r WWTP Rated CaPauty �_ IW Cnx of m[naawh 1i N.r. � � ••o+eti Crw y ray rn rM ra r e. em rn rir rm ra nr d.�r rw� w ra rn aw ara 1.1 � aw rw •m w an. Trenddmc e P151 n6 years of hisloncat data a rages an annewl Increase of 2.4%In average daily hydrauHe IWW. Q5 0 6 7 Matt Efird said that the future wastewater flow projection shows that the Town's capacity 8 is in a good place from a hydraulic perspective, excepting wet water events. 9 10 Slide #7 11 Nutrient Limitations • Falls Lake Rules • Town wastewater permit limits pounds of nitrogen and phosphorus discharged annually • No concentration permit limit for these but measured in mg/L and converted to pounds • Nitrogen is of main concern • Found in organic waste (i.e., mostly human and food sources) • Limited to 10,422 lbs. per year • Used 68%in 2024 • Noticeable increase in 2023 and 2024 12 18 1 Matt Efird said that looking into the future, the nutrients create a problem unless there are 2 changes in the interpretations of the Falls Lake rules. 3 Slide #8 Other Development Project Recommendation Considerations • Planning and Financial Considerations • Current and Future Land Uses(Town, ETJ,County) • Comprehensive Sustainability Plan • Transportation Planning Utilities Capital Improvement Planning Financial Benchmarks Water and Sewer Area Planning Boundary Agreement Already Committed Projects and Status • Town Resources • Political Will 4 5 6 Slide #9 Capacity Takeaway Utilities Staff Concerns in Priority Order 1. Collection system 2. Distribution system r 3. Nutrient wastewater limits 4. Water treatment process limits 5. Water storage/fire protection 6. Water supply 7 8 Chair Bedford asked for clarification of the graph on slide #9. 9 Matt Efird said it is just a graphic representation of changing priorities and the numbers 10 don't mean anything. 11 Commissioner Fowler asked if the nutrient issue was related to waste, or was it related to 12 stream overflow. 13 Matt Efird said it is increasing waste in the system from more users, the treatment 14 processes are very efficient, but there is only a certain amount of nutrient removal that is possible. 15 He said that what is leaving the plant is about as clean as they can make it because the 16 concentration of nutrients increases with capacity. He said that it is primarily driven by capacity. 17 He said that there are also updates in Phase 2 of the Falls Lake Nutrient Rules that decrease the 19 1 allowable nutrient discharge and that creates a major pinch point. He said if these new rules go 2 into effect, that will have a significant impact on their ability to provide service. 3 Chair Bedford asked if the changes to the Falls Lake Rules are the UNRBA rules that are 4 adopted by DEQ. 5 Matt Efird said yes, and that the town will get an update from their engineer with 6 information on how they plan to address the capacity limitations. 7 Chair Bedford asked if the tradeoffs with Raleigh impacts how much Hillsborough is 8 allowed to discharge. 9 Matt Efird he was unsure. 10 Commissioner Greene said this is about the water quality itself as opposed to the land use 11 component. 12 Commissioner Portie-Ascott asked if there is capacity with the projected new housing 13 growth and sewer constraints. 14 Matt Efird said they have about 1500 permitted units in the pipeline that are accounted for 15 in the capacity and projects are being evaluated for capacity. He said the answer is no, there will 16 not be enough capacity to meet the housing gap but that is more about the amount of housing 17 units needed and less on the capacity. 18 Shannan Campbell said they are going to be embarking on a rewrite of the comprehensive 19 development ordinance and the CFP recommended adjusting and creating more flexibility in Town 20 and allow for more density and housing types that are permitted. She said there is currently an 21 emphasis on a large lot, large home development pattern. She said they hope to achieve this in 22 the next five years. She said that one of the big recommendations is to shrink in the urban services 23 boundary and define where they will not expand water and sewer services. She said they also 24 need to adopt a future land use map and that will require approval in the COCA, and this will be 25 aligned with the water and sewer capacity. She said there are a lot of things in the current COCA 26 that is confusing to developers, and it is time to evolve the plan. 27 28 Shannan Campbell continued the presentation. 29 30 Slide #10 Sewer Capacity Connection to Land Use Plans • The CSP recommendations: 'I • Reduction of the Urban Service Boundary to prevent/reduce sprawl and encourage consolidated _ i- infrastructure.This will impact the WASAMPBA agreement and necessitate updates. • Adjusting the LIDO during the re-write to include t L more flexibility through zoning for lot size, density, and housing types • Future alignment of the FLUM with Fig.4.4 - i (Potential Growth Areas)This will impact the COCA agreement and JPA with Hillsborough and Orange ,- -="`r County. 31 20 1 Slide #11 Communicating About New Projects with Developers • There is limited capacity for development projects that will use a large amount of water/sewer, at this time • Utilities will evaluate potential available capacity for projects at the pre- development meeting, but capacity is not guaranteed until a Water and Sewer Extension Contract is executed (construction drawings) • There are options for developer cost sharing and/or modifying scheduled water/sewer improvements with developers through conditional zoning and development agreements • Properties that want to develop immediately, located on the edges of town may look to evaluate cost/benefit of developing in the County with well/septic vs. annexation into the town 2 3 Shannan Campbell said they will have to keep working together on the land use map 4 update. She said they are trying to have the same messaging as the county and projects are 5 being evaluated on a case-by-case basis. 6 7 Slide #12 Grange County Land Use Plan Updates • What information should the town be aware of regarding Orange County's in-progress land use plan updates? 8 9 Commissioner Carter asked if the five-year changes would help address the hydraulic 10 challenges in wet weather events. 11 Matt Efird said yes. He said they are working on improving older and leakier basins. He 12 said that the work is happening along the same time as the new capacity projects. 13 Commissioner Carter asked if that would help the release of nutrient events into the river. 14 Matt Efird said it will reduce the flow into the system, which reduces the outflow. 21 1 Vice-Chair Hamilton asked about the relationship between density issues and capacity. 2 She asked how that affects development versus extending the system outward. 3 Shannan Campbell said she would rather have one acre in town that is already on the 4 sewer line be developed than run a line a mile out. She said that inflow and infiltration issues are 5 from old pipes, leaky pipes, connections into sewer lines from stormwater runoff. She said that 6 the fewer lines they have, the better they can maintain the lines. 7 Vice-Chair Hamilton asked if developing something in town requires replaced pipes. 8 Matt Efird said it goes back to a function of the priority areas. He said that if the deficit was 9 treatment plant capacity it would not matter where the development occurred but because it is 10 related to pinch points in the flow, it matters. 11 Shannan Campbell said that water pressure is an issue in town. She said adding density 12 in town is much more feasible because multi-family units often require sprinklers, and this is 13 harder to do farther out due to pressure. 14 15 4. Plans for Fairview Park — Update on Landfill and Project Planning & Connection to 16 Fairview Activate Plan 17 18 The Fairview Landfill is a closed, pre-regulatory landfill (PRLF) that was owned and operated by 19 the Town of Hillsborough from the early 1940's to approximately 1975. PRLF's include any land 20 area that was used for municipal solid waste disposal prior to January 1, 1983. The landfill is an 21 unlined facility that encompasses approximately 21 acres located in the Fairview Park 22 neighborhood, north of Torain Street and west of North Carolina Highway 86. Based on the most 23 recent delineation, approximately 17.7 acres of the waste disposal area is located on property 24 owned by Orange County and 3.3 acres of the waste area is located on property owned by the 25 Town of Hillsborough. 26 27 PRLF's across North Carolina were unlined and unregulated receiving facilities and therefore 28 could contain hazardous waste, medical waste, and/or asbestos-containing materials. There was 29 no prior record keeping performed for the Fairview facility as to quantity and types of waste, 30 however studies have shown a mixture of white goods, glass, metal, tires, construction debris, 31 and automotive parts throughout the site. Contaminated soils, exposed hazardous materials, 32 contaminated groundwater, hazardous and/or explosive vapors are all typical risks associated 33 with PRLF's, therefore a complete assessment was necessary to ensure the safety of our 34 Hillsborough community. 35 36 In 2017, Orange County began working with the Pre-Regulatory Landfill Program at the North 37 Carolina Department of Environmental Quality (NCDEQ) to conduct a remedial investigation of 38 the Fairview Landfill. Studies conducted through this program are fully reimbursable to the local 39 government by NCDEQ, so Orange County contracted with S&ME Inc., an environmental 40 consulting firm from Raleigh, NC, to conduct this investigation on their behalf. The data collection 41 process has been a multi-year one, but the investigation is nearing completion. A recent 42 Hillsborough Landfill (NONCD0000483) Remedial Investigation Work Summary (included in 43 Attachment 4a)was produced by Zi-giang Chen, an Environmental Engineer at NCDEQ, is all the 44 work that has been completed thus far. 45 46 The Boards can discuss issues related to this item as necessary, and staff will be available at the 47 meeting. 48 22 1 dP�S aL '4L t». M 7anMW BWIn 6eM1� site F&-t,Nqp SI-A dill FWW oomwtcl-Asp {' 4 FAL Tap,�:•��a�r „M,. �y��ti DRANGECUMFY I lrmtnexl girw 1 r �i�y �I. Yi �/ .5eq �'r I^UPl1Y'1}f01iK� Eiye + . i rr Y FAcfLrrr OL I Yolk'e9Whtllalla'+AN 2"` _} Imo. F, FNfJm+xn Fi51 R4 • - I I ,�. FilABr 81AIIf1 GPM*MkW AM I ` Y Foal- Eaa.tW.. II Rf$1rDL�IfT.� I'' ITwo laseer I ' T��I:alwal�ral TralkCEM '`w*4a �"-,r Ul li ll� yy l,',� I�4 da£5 Df•J7d9L x�NuwNr xvz, S + II II I {. 36ulalbollEar4RESiCEIMAL �> I"e"rnlX�,e I' Fra,BL—rllA WaDMI Am AFSFOfN"MAL �" � ^9aNrtor ie be clooml RE30Ef"L Fairview Park Master Plan Orange Crlinty and the Town of Hlllshorrligh, NC 1 23 1 David Stancil, DEAPR Director, introduced the item. He reviewed the information in the 2 agenda packet. He said they expect to hear soon that the summary report for landfill remediation 3 has been received by the state. He said they are getting very close to the end, but they are not in 4 a position to talk about what it means but the state report would do that. 5 Kathleen Ferguson asked if they could get copies of the maps in the agenda packet. 6 David Stancil said he would ask DEQ if they could get larger, better-quality maps. 7 Chair Bedford asked if the contamination is worse than expected. 8 David Stancil said they would have to wait for the final report from the state. 9 David Stancil reviewed information in the agenda packet regarding the improvements to 10 Fairview Park. 11 Kathleen Ferguson said that the residents of Fairview neighborhood do not feel that they 12 have been included in the improvement plans. She said that she knows that pickleball courts are 13 in high demand, but the residents of Fairview have not demanded them. 14 David Stancil said that the tennis courts are needed in the community, and that the park 15 serves a larger area than the Fairview neighborhood. He said there were three occasions when 16 the plan to build tennis courts was communicated to the neighborhood. He said this is a much 17 larger community need and Fairview is a community park. He said it serves a much bigger area 18 than the Fairview community. He said the next phase of Fairview Park may allow them to build 19 some of the things that the community has expressed interest in on the former landfill part of the 20 site. He said that they do not know about items that will require footings in the ground and that 21 will have to wait for the state report. He said that soccer fields are almost guaranteed to be 22 permitted. 23 Kathleen Ferguson said that the community did not feel they were asked before the plan 24 was designed. She said that she knows that staff has worked hard, and a lot of thought went into 25 this, but she wants everyone to be aware of what the community is feeling. 26 David Stancil said the masterplan was a very robust discussion and included members of 27 the Fairview community. He said that a masterplan that reflects phase two will have to be created 28 and that will certainly include the community. 29 Chair Bedford a few years prior, the county had a consultant study what types of facilities 30 were needed in the county. She said that there is a possibility of siting a new gym within walking 31 distance of that park. She said since the school bond passed, if a new school is built or has a 32 major renovation, the school systems must approach the municipality or county to ask if there is 33 a desire to build a larger gym or a separate entrance for use. She said that it is in flux now because 34 if they take any schools offline, the county has the right of first refusal if they sell. She said there 35 are two youth positions on the Parks and Recreation Council, and they could recruit from the 36 Fairview community. She said there is a lot going on with Parks and Recreation that the Town of 37 Hillsborough might be interested in. 38 Commissioner Portie-Ascott asked if the community will be able to freely use the pickleball 39 and tennis courts, or will use be scheduled with tennis clubs and organizations. 40 David Stancil said likely both and having six will certainly make that easier. 41 Meaghun Darab said three new tennis courts go in, but the walking path is still 42 treacherous. She said there could have been some work to make it a cleaner entrance into the 43 neighborhood. She suggested some sort of changes to the tree line along Rainey Avenue to make 44 it more welcome and make it safer. 45 David Stancil said that some of these issues came up at a recent Parks and Recreation 46 Council meeting. He said there is a stream buffer that must be considered. He said that a 47 sidewalk had come up as a suggestion that they could look at. 48 Meaghun Darab said she has not reviewed any engineering she is just thinking about 49 ways to slow cars down. 50 Commissioner Fowler said that people had emailed her to discuss the importance of that 51 sidewalk. She asked who would be responsible for putting that in. 24 1 Stephanie Trueblood, Public Space and Sustainability Manager, said they are working 2 towards providing a sidewalk along Rainey, but they would happily accept funding and joint 3 participation by the county. She said that technically there should have been a sidewalk installed 4 when the park went in, and she is unsure about why it was not done. She said they do not have 5 engineering yet, but it will be a town funded and maintained road. She said as the county and 6 town move forward with the master planning process, there is a lot of opportunity. 7 Mayor Bell said he used to be a member of the Parks and Recreation Commission in 8 Hillsborough and Robb English could help coordinate the interested parties. He asked if there is 9 anything in phase 2 that might be able to move forward before the official phase 2 approval. 10 David Stancil said a trail system would be part of phase 2. He said a walking trail for 11 Homemont Avenue would be low-hanging fruit. He said some of the improvements around the 12 community center would need to be looked at in the context of the capital investment plan. He 13 said that HYAA has a license on the baseball fields. 14 Kathleen Ferguson asked for information on the licensing agreements because it may be 15 something that the Fairview community needs to investigate with the county. 16 David Stancil said he would get that information to everyone. He said they try to use 25% 17 of value of the rate for the usage time. He said that can add up but that is not to say that it could 18 not work. 19 Robb English asked how long the licensing agreements. 20 David Stancil said usually three to five years. 21 Robb English asked if it is specifically for the tennis courts and the baseball fields. 22 David Stancil said there are two separate agreements. He said that the Orange Tennis 23 Club for the two tennis courts and HYAA for the baseball and softball fields. 24 Robb English asked if the tennis courts at Orange High are available to the public. 25 Chair Bedford said no. 26 David Stancil said that is a big part of the problem. 27 Robb English how that could be addressed. 28 Chair Bedford described some of the concerns expressed by the schools and said it is a 29 schoolboard matter. She said that security is a main concern. 30 Robb English said he is wondering how often the tennis courts and fields are being used 31 during the day because in Chapel Hill they have been able to use the baseball outfields for other 32 uses. He said they have been rented for soccer and lacrosse. He said that allows them to utilize 33 it far more than the youth baseball organizations. He said he would love to see a regional 34 pickleball facility that is available for all people in the county. He said maybe the Mill House Road 35 property could be considered. He asked if the youth spaces have ever been filled on the 36 Recreation and Parks Board. 37 David Stancil said that yes and they have been successful. 38 Chair Bedford said she priced out the cost of movable soccer goals. She said that they 39 could have a conversation with HYAA about other uses for baseball fields. 40 David Stancil said they could certainly have that conversation. 41 Robb English said the town has soccer goals at Gold Park and Cates Creek Park that they 42 have not had any issues with. He said they can be moved around. 43 Kathleen Ferguson said that she has found other communities with more use of school 44 athletic facilities and would like to connect the county to those communities. 45 Chair Bedford said that they are not looking for that at this time but now with the bond, 46 they will have additional conversations. 47 David Stancil introduced members of Fairview Youth In Action, Kevin Giff and Judit 48 Alvarado. 49 Kevin Giff said that the youth in their organization asked for three main focus areas: 50 walking trails, improved amenities, and a soccer field. 51 Judit Alvarado said it was a community driven plan and process. 25 1 5. Train Station Update & Hillsborough Station Transit Oriented Development (TOD) 2 Partnership Opportunities (Including Grant Efforts) 3 4 The Town of Hillsborough (Town) owns approximately 19.6 acres of property between Gold Hill 5 Way and the North Carolina Railroad (NCRR) tracks near the entrance to the Collins Ridge 6 Neighborhood. The entire property is being referred to as "Hillsborough Station", which 7 encompasses the train station and the future development surrounding it. The Town has spent 8 several years in the planning and design process to develop an approximately 8,000 square foot 9 net-zero-ready passenger rail station that would also include Town offices and meeting space. 10 The project has zoning and site plan approval, and is working towards a preliminary engineering 11 agreement with NCRR to submit plans for review. 12 13 The train station project will require about 4.7 acres of the Town's property. After deductions for 14 streets, sidewalks, landscaping, buffers, stormwater, etc. — there will be a little over 9.5 acres 15 remaining for development. In the Town's Comprehensive Sustainability Plan, a goal was 16 established to set aside one-third of the remaining site for the development of affordable housing. 17 In September 2023, the Town Board of Commissioners received an update on concept-level 18 planning for the remaining site, which is included in the attached presentation. The Town has 19 funded a market study to further develop potential layouts and uses of the site, which will be 20 completed in FY26. 21 22 At the concept level, the Town has reserved a site near the train station for"civic use"—currently 23 an undefined term. There has been some interest in potential partnerships for that space, 24 including but not limited to a multi-modal transportation center (MMC) and a performing arts 25 venue. Orange County staff has engaged a consultant to work on a RAISE/BUILD grant 26 application, which is being supported by Town staff and also includes coordination with multiple 27 local and regional stakeholders including Piedmont Authority on Regional Transportation (PART), 28 Burlington-Graham Metropolitan Planning Organization, Central Pines Regional Council, Link 29 Transit, Orange County, North Carolina Department of Transportation Division and Integrated 30 Mobility Division and Triangle West Transportation Planning Organization (TWTPO). As the site 31 will already be served by passenger rail and will be adjacent to the new Ridgewalk Greenway, it 32 may make sense to add additional transportation amenities to the Hillsborough Station site. The 33 discussions of potential arts/performing arts uses have been very informal and neither the Town 34 or County boards have expressed official support for either use. 35 36 The Boards can discuss issues related to this item as necessary, and staff will be available at the 37 meeting. 38 39 Matt Efird introduced the item. 40 26 1 Stephanie Trueblood made the following presentation: 2 3 Slide #1 Hillsborough Station Transit oriented Development Joint Town/County Meeting February 17, 2025 TOWN OF 4 H C LLSBOROUGH 5 6 Slide #2 Topics • Project Background • Potential Uses • Development Constraints and Variables • Next Steps s 9 27 1 Slide #3 Project Background f �1 • Approximately 19.6 acres of town-owned property, J between railroad tracks and Gold Hill Way/Orange Grove Ext. • Primary use of site is for construction of train station, but remaining property will be available for the town for additional complementary development � ) Comprehensive Sustainability Plan goal is to set aside 1/3 of remaining site for affordable housing(about 5 dk� ,777 acres) iV 2 3 Stephanie Trueblood said there are several current transportation projects in the vicinity 4 of the proposed train station. She listed the following projects: 5 • 1-85 widening 6 • Reworking of interchanges at 1-85 and old 86 7 • South Churton Street multi-modal plan, including widening 8 • Possibility of connecting old 86 to new 86 via Valley Forge Road 9 • Hwy 70 multi-modal study 10 • Rail re-alignment project to straighten curves in rail line 11 12 Slide #4 Project Background • Train Station development �f y �` plan covers approximately �4 , 4.7 acres • Station will be about 8,000 sqft and include town offices and meeting space 13 28 1 Stephanie Trueblood said the train station was funded in the 2015-2016 transportation 2 improvement program. She said at the time it was estimated at $8 million. She said a cost- a sharing agreement was signed in March 2020 between INC DOT and the Town of Hillsborough. 4 She said the town has long-term ownership and maintenance of the train station, platform, and 5 site. She said the original timeframe of the agreement was seven years, but that the agreement 6 could be extended. She said the town will cover the cost of building the proposed town offices. 7 8 Slide #5 Project Background PERSPECTIVE FROM DROP-OFF IL 9 10 11 Slide #6 Project Background vl I 12 13 Stephanie Trueblood described the amenities of the new train station. 29 1 Slide #7 Project Background SOLAR PANELS I DAYLIGHTING I HtGH-EFRCIENCY MECHANICAL I STORMWATER MANAGEMENT 5ECTION THROUGH BOARD ROOM-SUSTAIN ABILITY FEATURES 2 3 Stephanie Trueblood described the environmentally friendly building aspects of the 4 building. She said that there will be a trail constructed to connect the town to the train station. 5 Commissioner Portie-Ascott said that five acres have been set aside for affordable 6 housing. She asked for more details. 7 Matt Efird continued the presentation: 8 9 Slide #8 Potential Uses 1 • Bubble map shows potential connectivity network and " ad'" uses —totaling 9.64 p g TN.Yf SJO RELYpYG acres P7l6ENQR Wd iA� • 5.7 acres residential 1 ON ST. • 3.2 acres commercial ,�••••�_ •�. �+ • .74 acres civic use t •.a=4 ~• + �+ �'u�IRUIYMrfiRlll r • Optionally, commercial and • t" /]`. residential may combine in mixed-use projects 10 11 Matt Efird said the 20 acres will include other site developments. He said that some of 12 the civic use might include additional transportation items or arts-oriented items. He said that it 30 1 will be a transportation hub. He said no formal decisions have been made and neither board has 2 voted on anything. 3 Nishith Trivedi, Transportation Director, said that there grant funds available. 4 Kathleen Ferguson said that she had recently been to Capitol Hill and the representatives 5 warned that if the funds had yet to be received, not to count on them. She asked if those funds 6 can be counted on at this time. 7 Nishith Trivedi said the current appropriations are January and February of next year. He 8 said that he is unsure if it will be in the next authorization bill. 9 Kathleen Ferguson said that she would be interested in hearing more about that. 10 Nishith Trivedi said what they expect at this time is one hopefully and then they see. 11 Kathleen Ferguson asked if there was a plan B. 12 Nishith Trivedi said that depends on the next authorization bill. 13 Kathleen Ferguson asked if the birth and marriage rates compete well because that is 14 apparently something Washington is looking at. 15 Mayor Bell asked what the vision is. 16 Nishith Trivedi said the vision is to be a regional multi-mobility hub. He described some 17 of the potential stakeholders. He said hopefully stakeholders become shareholders. He said the 18 train station would be part of the southeast regional corridor and connect Raleigh to Charlotte and 19 this would be a federal project. 20 Meaghun Darab asked if the center would include opportunities for private transportation 21 companies to also be included. 22 Nishitih Trivedi said yes. 23 Commissioner Greene asked if GoTriangle will participate. 24 Nishitih Trivedi said yes. 25 Commissioner Greene said that the MPOs will know if funds are available. 26 Nishitih Trivedi said there will eventually have to be another transportation authorization 27 bill. He said as one expires there must be another one. 28 Matt Efird said that this is not the only source of funding for the multi-mobility hub. He said 29 they are also working through the STIP process, and it may be in a transit workplan in the future. 30 Kathleen Fergeson said that she confirmed with both senators that they are very much in 31 favor of economic development. 32 Katie Murray,Arts Commission Director, said there are still a lot of questions about an arts 33 facility, but they are doing a potential feasibility study. She said that there is a major need for 34 community performing arts space. She described the benefits to the community of having a 35 purpose-built community arts space. 36 Matt Efird said that the complications with both conversations are figuring out who goes 37 first. He said this is the chance for both boards to see the same information and begin discussions. 38 39 31 1 Slide #9 Potential Uses �*iz IS • What about the rest of the r property? 19.6 - 4.7 - 9.6 = d �\ IS PeRI(V!G SAkCES 6.26 acres left 'p RASH hN[?NFO`r ttiNG sTAritSly • The remainingspace is needed r1 COS1EC1gN r� TON p ffff �.rQ. +``PASSENGER Al1O- � •^ \�Jli : Y �:'-may _ _ • FIK1 \ for streets, sidewalks, ,OMSTNENT MRRNGSPACES \- landscaping, buffers, f - �:PARpNGSp�Fi stormwater management, etc. • And —each development pad R / ; will need to preserve space for �«• U _ fi ANordebl `1 yLMK gNxdable parking, landscape, circulation, d, MUE.• j 1 Pete Housing end/o1 Market S etc. n.�_ ] 9]e Rete Housing GOLD NNE WAY _ •/-t.74x A - ——--� IV 2 3 4 Slide #10 aIff +�I rURE jr t Potential Uses f r� '' N W,T om"" • What do you mean by Civic �'' ! . N ION `'r W10E5 use? 7r INY A NT 's' iS PFRMwG SA1CF5 1• .: • There are multiple partnership ON ANASH IVg]gEEYt1IMC. options for the board{s} to "k A �� V Tl r =v� N p,,35E consider, including transit hub eoN 4TRCCT and arts/performing arts .:RFRWNG SPATES -. H�•TAeE � space • Town staff has been working .- `.. �! NYWNPNguc sYREer _ ! with County staff on a r 1.06 Afl deble ~ '^ potential RAISE/BUILDend/n,Me�ke! f Pete Mousing end/o�Markel application to support atransit GqO hub MIE WAY _- _ � ./.i.76 a< :.�• ', - ------ 5 - -5 6 7 32 1 Slide #11 Potential Uses 1xv • How big are those - �\ } development pads? What could go there? • M..W NN II MM! 0 Multifamily-271 units and ground floor retail - with structured parking—3 acre site Medical Office—25k sqft with surface parking—2.8 acres 2 3 4 Slide #12 Potential Uses r.. • How big are those w development pads? What could go there? u Retail/Office—9k sqft with surface parking-1.13 acres Mixed Use—23k sqft retail/office,94 residential units with surface parking—2.65 acres 5 6 7 33 1 Slide #13 Development Constraints and Variables • Parking • Residential uses require 1.4-2 parking spaces per unit,commercial uses requirements vary by use • Parking spaces require 270-300 sf of space each,exclusive of drive aisles and buffers—lots of new impervious surface • Structured parking yields more parking per acre, but costs significantly more ($28k/space for structured parking vs. $2,500 for surface parking) • Opportunities for shared parking in new development exists, but there are a lot of potential uses(train station,transit hub, residential, commercial, etc.)— some may have complimentary high-use times,others may conflict • Potential RTP Train Station could mean significantly more parking needed 2 3 4 Slide #14 Development Constraints and Variables • Utilities • Depending on the mix of uses,some water and sewer capacity constraints may exist that limit the size and scope of development • Stormwater—on-site treatment and containment may take up a significant portion of developable property • Infrastructure Depending on disposition of property,town may be on the hook for site preparation,street network,etc. • Disposition Method • Open sale, RFP for master developer or site developers,ground lease, etc. 5 6 7 34 1 Slide #15 Next Steps • Train Station • NCRR PE approval, permitting, construction design, bidding, etc. • Hillsborough Station TOD • Market study—what land is worth to developers, what likely uses are attractive • More detailed site planning for road network, utilities, stormwater management • Property disposition options and likely ROI for the town • Civic Uses • Discussion with Town/County boards on support for transit hub and/or arts/performing arts space 2 3 Commissioner Carter asked if there is any idea on the likelihood of the RTP train station. 4 Matt Efird said that the idea is gaining momentum and is quickly becoming one of DOT's 5 top priorities. 6 Nishith Trivedi said that is part of the rail that goes from D.C. to Raleigh then south to 7 Columbia, SC. He said there is another that goes Raliegh to Charlotte. He said the RTP station 8 would be the one that goes south. 9 Commissioner Carter asked if in theory they would be part of the RTP station. 10 Nishith Trivedi said yes and that is why they are trying to get the NCRR involved. 11 Commissioner Carter asked if the two proposed civic uses are compatible with each other. 12 Stephanie Trueblood said that staff sees them as compatible uses, but they have not had 13 formal discussions. She said the train service to RTP shows a future use of 10 trains a day, which 14 will function more as commuter rail. She said that will affect the use and needs in the train station. 15 16 6. Update on Crisis Diversion Facility 17 The County is negotiating with a local developer to purchase a property near UNC Hospital's 18 Hillsborough campus to build a one-story, 22,000-square-foot Crisis Diversion Facility. The 19 property has already been zoned for hospital use as part of a larger approved master plan, and a 20 preliminary site plan has been provided to the Town of Hillsborough for its review. The facility will 21 house 12 bays for behavioral health urgent care services and 16 beds for facility-based crisis 22 services. The County has partnered with CPL, a leading architecture firm, to design the facility. A 23 construction manager at risk will be used for procurement, with the County issuing a request for 24 qualifications (RFQ) on January 7, 2025 and a final selection to be made in March 2025. The 25 facility is currently in the design phase, and construction documents are expected to be submitted 26 for permitting by August 2025. Construction will begin in October 2025, and the facility is expected 27 to open in November 2026. 28 29 The Boards can discuss issues related to this item as necessary, and staff will be available at the 30 meeting. 31 35 1 Alan Dorman, Asset Management Services Director, gave an update on the crisis 2 diversion facility. 3 Kathleen Ferguson asked if observations about the Wellstone Facility were incorporated 4 into the design. 5 Caitlin Fenhagen said that facility had been discussed with the co-chair on the Behavioral 6 Health Taskforce, Tony Marimpietri, and those conversations had been incorporated into the plan. 7 Kathleen Ferguson asked what happened to an older property that was being considered. 8 Alan Dorman said it did not work out. 9 Chair Bedford said that the new property being considered is a good location. 10 11 Prior to adjournment, the Boards of Commissioners of both the town and county discussed 12 the pros and cons of the meeting format. 13 14 Adjournment 15 16 As there were no further items on the agenda to discuss, the meeting was adjourned at 17 9:58 p.m. 18 19 VOTE: UNANIMOUS 20 21 Jamezetta Bedford, Chair 22 23 24 Submitted for approval by Laura Jensen, Clerk to the Board