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Home My WebLink AboutORD-2025-006-Fiscal Year 2024-25 Budget Amendment #6 oRD-2025 - 006/3 4z! , a/o � ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : February 20 , 2025 Action Agenda Item No . 8 - g SUBJECT : Fiscal Year 2024 -25 Budget Amendment #6 DEPARTMENT : County Manager' s Office ATTACHMENT ( S ) : INFORMATION CONTACT : Attachment 1 . Year-to - Date Budget Kirk Vaughn , ( 919 ) 245 -2153 Summary PURPOSE : To approve budget , grant , and capital project ordinance amendments for Fiscal Year 2024 -25 . BACKGROUND : Environment, Agriculture , Parks & Recreation ( DEAPR ) 1 . The Recreation Division of DEAPR has exceeded the projected revenue for its concessions budget . Given the higher than anticipated demand for concessions , the department needs additional funds to operate the Soccer . com concession stand for the rest of the fiscal year . This budget amendment provides for the receipt of these additional funds in the General Fund to support a $ 20 , 000 increase in operating expenses for the Soccer . com concession stand . ALIGNMENT WITH STRATEGIC PLAN : This item supports : • GOAL 6 : DIVERSE AND VIBRANT ECONOMY OBJECTIVE 1 . Provide family- oriented and inclusive programming or other cultural events for residents and visitors . 2 . DEAPR requests $ 10 , 000 in additional funds to proceed with the Perry Hills Mini Park construction . The project now requires removal of six inches of soil and replacement with "ABC " stone . Two layers of specially- engineered Geo Tech fabric is also needed to handle the traffic . Staff proposes moving $ 10 , 000 from the Twin Creeks project into the Perry Hills Mini Park project . This budget amendment provides for the transfer of $ 10 , 000 from the Twin Creeks project to the Perry Hills Mini Park project by amending each project ' s capital project ordinance . Twin Creeks Park Construction (-$10, 000) - Project # 20003 Revenues for this project : Current FY 2024 -25 FY 2024 -25 FY 2024-25 Amendment Revised Interest on Investments $ 39 , 963 $0 $ 39 , 963 Sales Tax $600 $ 0 $600 Alternative Financing $ 570 , 000 ($ % 000) $ 560 , 000 NCDOT Funding $ 550 , 000 $ 0 $ 550 , 000 2001 Bonds $4291457 $0 $429 , 457 Total Project Funding $ 11590 , 020 ( $ 10 , 000) $ 1 , 580 ,020 Appropriated for this project : Current FY 2024-25 FY 2024-25 FY 2024 -25 Amendment Revised Twin Peaks Park Construction Expenditures $ 1 $ 90 , 020 ( $ 10 , 000 ) $ 1 , 580 , 020 Total Costs $ 1 , 590 , 020 ( $ 10 )000 ) $ 1 ,580 ,020 Perry Hills MiniPark ($ 10, 000) - Project # 20047 Revenues for this project : Current FY 2024 -25 FY 2024-25 FY 2024-25 Amendment Revised Alternative Financing $ 310 , 000 $ 10 , 000 $ 3201000 Total Project Funding $310 , 000 $ 10 , 000 $ 320 ,000 Appropriated for this project : Current FY 2024-25 FY 2024-25 FY 2024 -25 Amendment Revised Perry Hills MiniPark Construction Expenditures $310 , 000 $ 10 , 000 $ 3201000 Total Costs $310 ,000 $ 10 , 000 $320 , 000 ALIGNMENT WITH STRATEGIC PLAN : This item supports : • GOAL 2 : HEALTHY COMMUNITY OBJECTIVE 7 . Invest in services and programs that improve the health and quality of life of the community (e . g . , recreation and public open spaces , arts , etc . ) Department on Aging 3 . The Department on Aging has received $ 18 , 267 in donations . These additional funds will be used toward upgrades to the sound systems at the Seymour and Passmore Centers This budget amendment provides for the receipt and use of these funds within the General Fund . 4 . The Department on Aging has received additional revenue for the Seniors ' Health Insurance Information Program ( SHIIP ) , totaling $ 10 , 882 , to be used for staffing and program supplies related to the Volunteer Connect 55 + Senior Health Insurance Information Program . This budget amendment provides for the receipt of these donated funds in the following Grant Project Ordinance , outside of the General Fund : SHIIP Funds ($ 10, 882) - Project # 71151 Revenues for this project : Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised SHIIP Fund Grant $431769 $ 10 , 882 $ 54 , 651 Total Project Funding $43 , 769 $ % 882 $ 540651 Appropriated for this project : Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised SHIP Fund Expenditures $43 , 769 $ 10 , 882 $54 , 651 Total Costs $43 ,769 $ 10 , 882 $54 , 651 5 . The Department on Aging has received additional donated revenue for the Medicare Improvement for Patients and Providers Act ( MIPPA) , totaling $4 , 317 to be used for staffing and program supplies related to the Volunteer Connect 55 + Senior Health Insurance Information Program . This budget amendment provides for the receipt of these donated funds in the following Grant Project Ordinance , outside of the General Fund : MIPPA Funds ($4, 317) - Project # 71152 Revenues for this project : Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised MIPPA Fund Grant $43 , 656 $4 , 317 $47 , 973 Total Project Funding $439656 $4,317 $47 , 973 Appropriated for this project : Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised MIPPA Fund Expenditures $43 , 656 $4 , 317 $47 , 973 Total Costs $43 , 656 $4 ,317 $47 , 973 6 . The Department on Aging has received notification of $ 12 , 160 in additional funding from the Central Pines Regional Council for the NC Family Caregiver Support Program . These additional funds along with the Master Aging Plan Multi -year Grant project funds will be used to increase the full-time equivalent ( FTE ) for the Human Services Coordinator from . 75 to 1 . 0 through June 30 , 2025 for the expansion of the Respite Program and Dementia Friendly Community Initiative . This budget amendment provides for the receipt of these additional funds in the General Fund to support the . 25 additional FTE . 7 . The Master Aging Plan Multi-year Grant project received $ 3 , 513 in Handy Helper contributions and $ 18 , 003 in R Place (a social engagement program based on the Respite for All model ) contributions within the Master Aging Plan ( MAP ) project . These donated funds , which are individual contributions toward MAP initiatives include cost share contributions from families benefiting from the Home Helpers Guide projects . The expenditures include costs associated with the Handy Helpers Program such as constructing ramps and home modifications for the eligible County residents . Staff plans to provide an update and discuss the Master Aging Fund with the Board in the spring . This budget amendment provides for the receipt of these funds in the Multi -year Grant Fund , outside of the General Fund , and amends the following Project Ordinance : Master Aging Plan ($21, 516) - Project # 71099 Revenues for this project : Current FY 2024 -25 FY 2024-25 FY 2024-25 Amendment Revised Donations $ 1 , 162 , 151 $21 , 516 $ 1 , 183 , 667 Total Project Funding $ 11162J51 $ 21 , 516 $ 1 , 183 ,667 Appropriated for this project : Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Master Aging Plan Expenditures $ 1 , 162 , 151 $21 , 516 $ 1 , 183 , 667 Total Costs $ 1 , 162 , 151 $210516 $ 1 , 183 ,667 ALIGNMENT WITH STRATEGIC PLAN : This item supports : • GOAL 2 : HEALTHY COMMUNITY OBJECTIVE 7 . Invest in services and programs that improve the health and quality of life of the community (e . g . , recreation and public open spaces , arts , etc . ) i i I Emergency Services 8 . Orange County Emergency Services has received additional grant funds totaling $ 54 , 073 from the N . C . Department of Crime Control and Public Safety related to the Emergency Management Performance Grant awards . The department plans to use these funds to assist in maintaining the comprehensive Emergency Management Program . Specifically , these funds will go towards contract services to revise the Orange County Emergency Operations Plan , training , and education to support of emergency management and response personnel , and equipment acquisition to address response gaps . This budget amendment provides for the receipt in the Multi -Year Grant Fund , outside of the General Fund , and amends the following grant project ordinance : i Emergency Management Performance Grant ($54, 073) - Project # 71049 Revenues for this project : Current FY 2024 -25 FY 2024-25 FY 2024-25 Amendment Revised Grant Funding $676 , 416 $ 541073 $ 730 , 489 j Total Project Funding $676 ,416 $54, 073 $730 ,489 j Appropriated for this project : Current FY 2024 -25 FY 2024-25 FY 2024-25 Amendment Revised EM Performance Grant $676 , 416 $ 54 , 073 $730 , 489 Total Costs $676 ,416 $54, 073 $730 ,489 9 . Emergency Services has received approval from the State E911 Board to draw down $ 195 , 105 in remaining fund balance per the E911 policy to fully expend all Fund Balance in order to be eligible for funding reconsideration . The County has received the 911 Board ' s funding reconsideration to support the Public Safety Software Enhancements Capital Project for the Computer Aided Dispatch ( CAD ) system and integration between public safety software systems . The drawdown of fund balance will be used to replace the voice logging recorder that records all telephone and radio transmissions within the primary 911 center, as required by State records retention statutes , and also additional E911 eligible equipment . This budget amendment allocates $ 195 , 105 in fund balance and appropriates the expense of $ 195 , 105 within the E911 Fund . ALIGNMENT WITH STRATEGIC PLAN : This item supports : • GOAL 2 : HEALTHY COMMUNITY OBJECTIVE 6 . Provide sustainable , equitable , and high -quality community safety and emergency services to meet the community' s evolving needs . Animal Services 10 . Animal Services is proposing to use $ 2 , 000 in donated funds to cover the additional medical costs for adoptable pets housed by Animal Services . These donated funds are from the Community Giving Fund . This budget amendment provides for the receipt and use of these funds , consistent with the intent of the donations . ALIGNMENT WITH STRATEGIC PLAN : This item supports : • GOAL 2 : HEALTHY COMMUNITY OBJECTIVE 7 . Invest in services and programs that improve health of life for the community . Finance & Administrative Services 11 . The Finance & Administrative Services Department requests an additional $ 15 , 000 for increased audit costs . Mauldin & Jenkins , the audit firm , worked through additional statement reconciliations resulting from a software error that has since been corrected . Staff proposes to appropriate $ 15 , 000 from General Fund Fund Balance to cover this additional cost . FINANCIAL IMPACT : These amendments will increase the authorization of the General Fund by $ 67 , 427 , the Grants Fund by $ 90 , 788 and the Emergency Telephone Fund by $ 195 , 105 . RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget , grant , and capital project ordinance amendments for Fiscal Year 2024-25 . i i I I f i i S 1 s S i ppf$ I { i