HomeMy WebLinkAboutAgenda - 02-25-2025; 8-g - Fiscal Year 2024-25 Budget Amendment #6 1
ORD-2025-006
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 20, 2025
Action Agenda
Item No. 8-g
SUBJECT: Fiscal Year 2024-25 Budget Amendment #6
DEPARTMENT: County Manager's Office
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153
Summary
PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year
2024-25.
BACKGROUND:
Environment, Agriculture, Parks & Recreation (DEAPR)
1. The Recreation Division of DEAPR has exceeded the projected revenue for its concessions
budget. Given the higher than anticipated demand for concessions, the department needs
additional funds to operate the Soccer.com concession stand for the rest of the fiscal year.
This budget amendment provides for the receipt of these additional funds in the General
Fund to support a $20,000 increase in operating expenses for the Soccer.com concession
stand.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 6: DIVERSE AND VIBRANT ECONOMY
OBJECTIVE 1. Provide family-oriented and inclusive programming or other cultural
events for residents and visitors.
2. DEAPR requests $10,000 in additional funds to proceed with the Perry Hills Mini Park
construction. The project now requires removal of six inches of soil and replacement with
"ABC" stone. Two layers of specially-engineered Geo Tech fabric is also needed to handle
the traffic. Staff proposes moving $10,000 from the Twin Creeks project into the Perry Hills
Mini Park project. This budget amendment provides for the transfer of $10,000 from the
Twin Creeks project to the Perry Hills Mini Park project by amending each project's capital
project ordinance.
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Twin Creeks Park Construction (-$10,000) - Project#20003
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Interest on Investments $39,963 $0 $39,963
Sales Tax $600 $0 $600
Alternative Financing $570,000 ($10,000) $560,000
NCDOT Funding $550,000 $0 $550,000
2001 Bonds $429,457 $0 $429,457
Total Project Funding $1,590,020 ($10,000) $1,580,020
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Twin Peaks Park Construction Expenditures $1,590,020 ($10,000) $1,580,020
Total Costs $1,590,020 ($10,000) $1,580,020
Perry Hills MiniPark ($10,000) - Project# 20047
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Alternative Financing $310,000 $10,000 $320,000
Total Project Funding $310,000 $10,000 $320,000
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Perry Hills MiniPark Construction Expenditures $310,000 $10,000 $320,000
Total Costs $310,000 $10,000 $320,000
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 7. Invest in services and programs that improve the health and quality of
life of the community (e.g., recreation and public open spaces, arts, etc.)
Department on Aging
3. The Department on Aging has received $18,267 in donations. These additional funds will
be used toward upgrades to the sound systems at the Seymour and Passmore Centers
This budget amendment provides for the receipt and use of these funds within the General
Fund.
4. The Department on Aging has received additional revenue for the Seniors' Health
Insurance Information Program (SHIIP), totaling $10,882, to be used for staffing and
program supplies related to the Volunteer Connect 55+ Senior Health Insurance
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Information Program. This budget amendment provides for the receipt of these donated
funds in the following Grant Project Ordinance, outside of the General Fund:
SHIIP Funds ($10,882) - Project# 71151
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
SHIP Fund Grant $43,769 $10,882 $54,651
Total Project Funding $43,769 $10,882 $54,651
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
SHIP Fund Expenditures $43,769 $10,882 $54,651
Total Costs $43,769 $10,882 $54,651
5. The Department on Aging has received additional donated revenue for the Medicare
Improvement for Patients and Providers Act(MIPPA), totaling $4,317 to be used for staffing
and program supplies related to the Volunteer Connect 55+ Senior Health Insurance
Information Program. This budget amendment provides for the receipt of these donated
funds in the following Grant Project Ordinance, outside of the General Fund:
MIPPA Funds ($4,317) - Project# 71152
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
MIPPA Fund Grant $43,656 $4,317 $47,973
Total Project Funding $43,656 $4,317 $47,973
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
MIPPA Fund Expenditures $43,656 $4,317 $47,973
Total Costs $43,656 $4,317 $47,973
6. The Department on Aging has received notification of $12,160 in additional funding from
the Central Pines Regional Council for the NC Family Caregiver Support Program. These
additional funds along with the Master Aging Plan Multi-year Grant project funds will be
used to increase the full-time equivalent (FTE) for the Human Services Coordinator from
.75 to 1.0 through June 30, 2025 for the expansion of the Respite Program and Dementia
Friendly Community Initiative. This budget amendment provides for the receipt of these
additional funds in the General Fund to support the .25 additional FTE.
7. The Master Aging Plan Multi-year Grant project received $3,513 in Handy Helper
contributions and $18,003 in R Place (a social engagement program based on the Respite
for All model) contributions within the Master Aging Plan (MAP) project. These donated
funds, which are individual contributions toward MAP initiatives include cost share
contributions from families benefiting from the Home Helpers Guide projects. The
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expenditures include costs associated with the Handy Helpers Program such as
constructing ramps and home modifications for the eligible County residents. Staff plans to
provide an update and discuss the Master Aging Fund with the Board in the spring. This
budget amendment provides for the receipt of these funds in the Multi-year Grant Fund,
outside of the General Fund, and amends the following Project Ordinance:
Master Aging Plan ($21,516) - Project# 71099
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Donations $1,162,151 $21,516 $1,183,667
Total Project Funding $1,162,151 $21,516 $1,183,667
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Master Aging Plan Expenditures $1,162,151 $21,516 $1,183,667
Total Costs $1,162,151 $21,516 $1,183,667
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 7. Invest in services and programs that improve the health and quality of
life of the community (e.g., recreation and public open spaces, arts, etc.)
Emergency Services
8. Orange County Emergency Services has received additional grant funds totaling $54,073
from the N.C. Department of Crime Control and Public Safety related to the Emergency
Management Performance Grant awards. The department plans to use these funds to
assist in maintaining the comprehensive Emergency Management Program. Specifically,
these funds will go towards contract services to revise the Orange County Emergency
Operations Plan, training, and education to support of emergency management and
response personnel, and equipment acquisition to address response gaps. This budget
amendment provides for the receipt in the Multi-Year Grant Fund, outside of the General
Fund, and amends the following grant project ordinance:
Emergency Management Performance Grant($54,073) - Project# 71049
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Grant Funding $676,416 $54,073 $730,489
Total Project Funding $676,416 $54,073 $730,489
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Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
EM Performance Grant $676,416 $54,073 $730,489
Total Costs $676,416 $54,073 $730,489
9. Emergency Services has received approval from the State E911 Board to draw down
$195,105 in remaining fund balance per the E911 policy to fully expend all Fund Balance
in order to be eligible for funding reconsideration. The County has received the 911 Board's
funding reconsideration to support the Public Safety Software Enhancements Capital
Project for the Computer Aided Dispatch (CAD) system and integration between public
safety software systems. The drawdown of fund balance will be used to replace the voice
logging recorder that records all telephone and radio transmissions within the primary 911
center, as required by State records retention statutes, and also additional E911 eligible
equipment. This budget amendment allocates $195,105 in fund balance and appropriates
the expense of$195,105 within the E911 Fund.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 6. Provide sustainable, equitable, and high-quality community safety and
emergency services to meet the community's evolving needs.
Animal Services
10.Animal Services is proposing to use $2,000 in donated funds to cover the additional
medical costs for adoptable pets housed by Animal Services. These donated funds are
from the Community Giving Fund. This budget amendment provides for the receipt and
use of these funds, consistent with the intent of the donations.
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 7. Invest in services and programs that improve health of life for the
community.
Finance & Administrative Services
11.The Finance & Administrative Services Department requests an additional $15,000 for
increased audit costs. Mauldin & Jenkins, the audit firm, worked through additional
statement reconciliations resulting from a software error that has since been corrected.
Staff proposes to appropriate $15,000 from General Fund Fund Balance to cover this
additional cost.
FINANCIAL IMPACT: These amendments will increase the authorization of the General Fund by
$67,427, the Grants Fund by $90,788 and the Emergency Telephone Fund by $195,105.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2024-25.
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Year-To-Date Budget Summary
Fiscal Year 2024-25
Emergency
Fund Budget Summary General Fund Grants Fund Telephone
Fund
Original Budget Revenue $286,304,076 $282,000 $428,404
Interfund Transfer Revenue $1,006,039
Fund Balance Appropiation $7,100,000
Total Original Budget $294,410,115 $282,000 $428,404
Additional Revenue Received Through
Budget Amendment#6 (February 20, 2025)
Grant Funds $492,782 $688,918 $423,311
Non Grant Funds $180,498 $21,516
Additional Interfund Transfer Revenue $143,779 $24,760
Additional Fund Balance Appropriation $356,586 $845,236
Total Amended Budget $295,583,760 $1,017,194 $1,696,951
Dollar Change in 2024-25 Approved Budget $1,173,645 $735,194 $1,268,547
Change in 2024-25 Approved Budget 0.40%1 260.71%1 296.11%