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HomeMy WebLinkAboutAgenda - 02-25-2025; 8-c - Orange County Fiscal Year 2025 Q3 Annual Work Program Amendment for Transit 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 20, 2025 Action Agenda Item No. 8-c SUBJECT: Orange County Fiscal Year 2025 Q3 Annual Work Program Amendment for Transit DEPARTMENT: Orange County Transportation Services (OCTS) ATTACHMENT(S): INFORMATION CONTACT: 1. FY25 Q3 AWP Amendment Nishith Trivedi, Transportation Director, 919-245-2007 PURPOSE: To approve a Fiscal Year 2025 Q3 Annual Work Program Amendment for transit. BACKGROUND: The Town of Chapel Hill is requesting an amendment to the Fiscal Year 2025 (FY25) Annual Work Plan to implement critical pedestrian safety improvements along Martin Luther King, Jr. Boulevard. Specifically, the proposal includes the installation of crosswalks and Americans with Disabilities Act (ADA) enhancements at two key transit stops along this heavily traveled corridor. Martin Luther King, Jr. Boulevard is a major transit and commuter route, making safe pedestrian crossings essential for the well-being of Chapel Hill Transit passengers and other pedestrians. Previous installations of crosswalks equipped with Rectangular Rapid-Flashing Beacons (RRFBs) along this corridor have demonstrated high motorist compliance. This success has been further reinforced through patrol and enforcement efforts led by the Chapel Hill Police Department, underscoring the effectiveness of these safety measures. The proposed improvements will build upon these past successes, providing additional safe crossing options for pedestrians navigating this busy thoroughfare. By enhancing accessibility and visibility at transit stops, the project aims to support the town's ongoing commitment to pedestrian safety, accessibility, and equitable transportation infrastructure. SWG Action: • December 16, 2024 — Released for 21-day public comment period o No comments received • January 17, 2025 — Recommended Board of County Commissioners approve the Amendment FINANCIAL IMPACT: A total of $17,000 from FY25 Transit Tax fund balance will go to Chapel Hill transit as reimbursement for capital expenses. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 4: MULTI-MODAL TRANSPORTATION 2 OBJECTIVE 2. Increase community awareness of all modes of transportation including transit, bike and pedestrian, vehicle, and all other modes. OBJECTIVE 3. Support road projects that address congestion and reduce commute time using the County's Complete Streets policy. OBJECTIVE 4. Coordinate transit investments with municipal and county land use planning to reduce vehicle miles travelled and to provide more equitable access to shopping, employment, medical centers, college campuses, etc. OBJECTIVE 6. Update transportation related plans to provide more multi-modal options including rural Orange County. RECOMMENDATION(S): The Manager recommends the Board approve the FY25 Q3 Annual Work Program Amendment (Attachment 1). 3 C' lel 11 Irlinsit DATE: November 27, 2024 TO: Orange County Staff Working Group FROM: Caroline Dwyer, Chapel Hill Transit RE: Requested Amendments to FY25 Orange County Annual Transit Workplan REQUEST SUMMARY The Town of Chapel Hill is requesting the following amendment to the FY 2025 Orange County Annual Transit Workplan for Q3, as further described in this memo. This amendment increases FY25 Orange County Annual Transit Workplan capital expenditures by $17,000.00. TYPE PROJECT DESCRIPTION ID AMOUNT NOTES New Crosswalk Install RRFB -protected N/A $17,000.00 Project budget Capital and ADA crosswalk to better-serve transit includes a 15% Project improvements stops near Town Hall, following contingency. for transit the North Street intersection stops on improvements. Project includes Martin Luther building two (2) new curb ramps King, Jr. Blvd. with ADA pads at new crosswalk location; installing one (1) RRFB; producing and installing sidewalk and median signage; acquiring and installing rubberized modular medians; installing lane bollards; and installing pavement markings and shark's teeth. NET FINANCIAL IMPACT $17,000.00 NEED We are requesting to amend the FY25 Annual Transit Workplan to allocate capital funding for crosswalk and ADA improvements serving two transit stops on Martin Luther King, Jr. Blvd. Prior installation of numerous crosswalks that are protected with rectangular rapid-flashing beacons on MLK Jr. Boulevard provide evidence that motorist compliance is high, that Chapel Hill Police Department provide patrol and enforcement, and that Chapel Hill Transit patrons and all other pedestrians are given safer ways to cross a busy five-lane road. SUMMARY OF PROJECT REQUEST FY25 Q3 New Capital Project: Crosswalk and ADA improvements for transit stops on Martin Luther King, Jr. Blvd. at Town Hall Project Cost: $17,000 Fiscal impact on FY25 Orange County Annual Transit Work Plan budget: $17,000.00 405 Martin Luther King Junior Blvd. Chapel Hill, NC 27514 1 www.chtransit.org 4 REQUEST If FY 2025 FY START DATE Orange Transit Work Plan Jan 2025 Project Amendment Request Form Operating and/or Capital Type of Amendment Minor O Major 0 Minor Amendments: a.An amendment that requires a transfer between budget ordinance appropriations but requires less than a 20%change to a project appropriation for projects equal to or less than $250,000; b.Changes to any adopted financial assumptions supporting the applicable Work Program that does not have a significant impact on the overall revenue or expenditure forecast,which Is defined to be no more than a one percent(1%)over the life of the plan; c.Changes in reporting requirements for performance on implementation elements authorized in the applicable Work Program; d.Changes In funding amounts less than$250,000 for implementation elements programmed in future fiscal years; e.Any other change that does not meet any of the criteria of a Minor Amendment is a Major Amendment. Major Amendments are required when: a.A project requested to be added to the Work Plan b.A project requested to be removed from the Work Plan c.Changes to any adopted financial assumptions supporting the applicable Work Program that does have a significant impact on the overall revenue or expenditure forecast,which is defined to be over one percent(1%)over the life of the plan; d.Changes in scope for implementation elements programmed in current and future fiscal years; e.Any amendment that requires a transfer of funds between capital or operating funding categories f.Any change that requires a change in budgeted reserves or fund balance. These definitions are based on the Orange County Transit Work Plan Amendment Policy Update,which gives more clarity to the definitions without changing their meaning. New/Amended Project Name Requesting Agency Project Contact Orange Transit Estimated Operating Cost Crosswalk and ADA improvements for Caroline Dwyer Base Year transit stops on Martin Luther King,Jr. Chapel Hill Transit FY 2025 Blvd. cdwver@townofchaoelhill.org Cumulative Estimated Start Date Estimated Completion Notes Orange Transit Estimated Capital Cost Jan-25 Feb-25 Base Year $ 17,000 Cumulative Project Description/Scope Enter below a summary of the project amendment and impact on approved plan. Relocate RRFB-protected crosswalk to better-serve transit stops near Town Hall,following the North Street intersection improvements.Project includes building two(2)new curb ramps with ADA pads at new crosswalk location;relocating one(1)RRFB;producing and installing sidewalk and median signage;acquiring and installing rubberized modular medians;installing lane bollards;and installing pavement markings and sharks teeth 1.Enter Orange Transit Project ID(s)to Increase Appropriation Project ID Project Category Amount Recurring Amount Notes Crosswalk and ADA improvements for Capital $17,000 New project transit stops on TOTAL $ 17,000 2.Orange Transit Project ID(s)to Reduce Project ID Project AppropriationAmount Recurring Amount Notes Category TOTAL 3.Impact on Transit Plan Project Costs From above,indicate whether amounts impact operating or capital budgets in Orange rt ear Transit Plan. Estimated Operating Cost RecurCurenrinYg $ Estimated Capital Cost Base Year $17,000 Cumulative 4. Is this project Operating,Capital or Both? Operating ❑ Capital 0 Both O S. What is the timeframe for the request?Are you requesting a full year of funds or a partial year to be annualized in future fiscal years? We anticpate requesting all funds prior to the end of FY25 6 The expected outcome is a safer pedestrian environment that reduces the distance Chapel HillTransit and other bus system patrons must walk to and from bus stops,providing a rectangular rapid flashing beacon protected crosswalk that is actived with the push of a button.This project will be designed and built to look like the other five RRFB-protected crosswalks nearby on MLK Boulevard, 7.List any other relevant information not addressed. This project is needed to meet NCDOT design standards following intersection improvements at North and N.Columbia Streets.The existing crosswalk and RRFB are too close to the new signalized intersection.The curb ramps are required for a relocated crosswalk maintaining safe crossing conditions at a busy bus stop serving multiple transit routes. 8.Please enter estimated appropriations to support expenses.Enter FY 2024 and the estimated annualized cost in FY 2025 using the 2.5%growth factor,if applicable.The spreadsheet will calculate 2026 and beyond by 2.5%.If your project is not expected to have recurring costs in FY 2026 and/or beyond,delete the calculation(s)in columns E-H. 5 Cost Break Down of Project Request OPERATING COSTS FY25 FY26 FY27 FY28 FY29 FY30 FY31 Growth Factors 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% 2.50% Salary&Fringes - - - Contracts - - - - Bus Operations: Estimated Hours - - - - - Cost per Hour Estimated Operating Cost - - - - - - - Bus Leases - - - - - Park&Ride Lease - - - - - Other - - - - - Other - - - - - Subtotal:Bus Operations - - - - - - - Other(Describe) - - - - - Other Des( cribe) - - - - - TOTAL OPERATING COSTS - - - - - - 9.Please enter estimated appropriations to support contractual commitments and other expenses related to proposed capital projects. CAPITAL COSTS FY25 FY26 FY27 FY28 FY29 FY30 FY31 Planning Design - Construction $ 14,700.00 Equipment Land-Right of Way Other(15%contingency) $ 2,300.00 TOTAL CAPITAL COSTS $ 17,000.00 - - - - Assumptions for Costs and Revenues Above: Vendor quote given for$14,700.Unspent contigency will return to OCPT fund balance 10.Please state any assumption(s)used to calculate the capital and operating dollars and revenues shown above.(include details) Capital funding cost estimate is based on bids received for this work from qualified contractors.