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Home My WebLink AboutAgenda - 05-18-2004-5kORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 18, 2004 Action Agenda , , Item No. __„___~ SUBJECT: Acceptance of Emergency Management Grant Program Funding DEPARTMENT: Emergency Management ATTACHMENT(S): Grant Application Grant Agreement PUBLIC HEARING: (YIN) No INFORMATION CONTACT: Rod Visser, ext 2308 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hilt 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To receive a grant from the State Emergency Management Agency to help support the County program. BACKGROUND: The State provides grants to local governments to help support the local emergency management programs, The grant is based on the county population and a share of the program cost. Counties with over 200,000 population are eligible fora 100% matching cast grant based on certain emergency management functions, Counties with less than 200,000 population are eligible fora 50% match, The grants are awarded each year and may vary depending on the federal funding available, Staff pursued applying for the grant as part of the budget process for FY 2003-04 and the County was awarded a grant in the amount of $18,304,26, The County received $19,048,75 in 2002-03, $19,289 in 2001-02, and $20,334 in 2000-01. The grant applied for this year will be approximately the same amount as last year, The final amount will be determined after the State receives all the applications, FINANCIAL IMPACT: The grant produces funds that will offset a portion of the casts for salary and benefits of the existing Emergency Management Specialist position included in the FY 2004-05 departmental budget. The anticipated grant revenue will be included in the recommended Orange County 2004-05 budget, RECOMMENDATION(S): The Manager recommends that the Board accept the grant and atathorize the Manager to sign the grant award. z NORTH CAROLINA LOCAL GOVERNMENT APPLICATION FOR FUNDING i.t Official Agency Name: 1,2 Address: 1.3 Population: Year-round Orange County Emergency Management PO Box 8181, Hillsborough, NC 27278 1914 New Hope Church Road, Chapel Hill, NC 27514 118,227 1..4 Population: Seasonal (if applicable): LOCAL EMERGENCY MANAGEMENT STAFF BUDGET 2.1 Indicate actual percent of time devoted to Emergency Management activities, Please do not include EMS, 9-1-1, Fire Marshal, Safety activities, etc. 2.2 Time 3.1 Salary 3.2 Benefits EM Program Manager (Name) Nick Waters 25 87,630 15,350 Other Staff (Name -Title) a. EM Specialist Eric Griffin 90 41,085 12,169 b. Deputy Director /Fire Marshal Mike Tapp 20 58,880 12,080 c. Deputy Director / Gwen 20 62,890 17,014 Communications Snowden d.. Deputy Director /EMS Kent McKenzie 20 55,250 16,125 e. Administrative Assistant III Tammy Comar 15 37,960 9,371 $256,068 $66,759 3 NORTH CAROLINA LOCAL GOVERNMENT APPLICATION FOR FFY 2004 FUNDING (Continued) 3.3 Travel: 4.1 FOR STATE USE ONLY Subsistence & Transportation $2,000 Approv Salary Benefits Total Coord.. a.. b.. a, 3.4 All Other: d. Rental 400 Travel All Other Postage 1,750 Total ALLOCATION Office Supplies 1,000 Coord, a. Telephone 11,200 b. c. Utilities 500 d. Travel Other (Specify) 1,500 All Other Uniforms and Total departmental supplies ', Total 3.4* $16,350 TOTAL ALLOCATION $ *Does NOT include amount shown in 3.3 (Travel) EM Form 66 (Rev.. Q1/Q1) Verification of percent of times devoted to Emergency Management Activities. Signature of Area Coordinator ~l FEDERAL/STATE/LOCAL FY2004 EMGP AGREEMENT AGENCY: Orange County Emergency Management This is to certify that the above named agency agrees to successfully complete the activities below in full partnership with the North Carolina Division of Emergency Management and the Federal Emergency Management Agency. The appropriate Branch Manager and/or Area Coordinator will review the progress of this agreement quarterly with the local Emergency Management Coordinator.. This report will also be the basis for continued funding during this fiscal year. Please list in priority the Emergency Management activities you will work on or complete this fiscal year.. However, you are requested to complete the following activity: 2004.1 Each funded jurisdiction shall formulate/complete your County Capability Assessment of Readiness (CAR) tool; 2004.2 Sign additional local governments to the County Mutual Aid Agreement or as necessary update your current County Mutual Aid Agreement; send in new or updated agreement by Mav 31, 2004; 2004.3 At a mihimum, at least one person from each funded jurisdiction should attend the Fall Emergency Management Association Conference. Attendance of all local EM staff at both the Spring and Fall conferences is encouraged, but not required; 2004.4 Each funded Emergency Management is required to update the local Emergency Operation Plan (EOP) and to include specific planning for "weapons of mass destruction". Grant funds are available through the NC Division of Emergency Management to assist with hiring contract planners to aid local governments in the accomplishment of this task, Your updated EOP to include the completed Weapons of Mass Destruction Annex should be sent to the Division of Emergency Management by September 30.2004; 2004,5 Each funded jurisdiction should conduct a training assessment to determine the types of training needed to further develop and maintain a quality Emergency Management Program in thatjurisdiction. Training requirements should be coordinated through the NC Division of Emergency Management's Branch Offices and the Logistics Section. Your completed training needs assessment document should be sent to the Division of Emergency Management, Logistics Section Training Branch by Mav 31, 2004; 2004.6 Each funded jurisdiction should plan for and participate in a minimum of two disaster exercises annually. Exercises should include multiple local and/or state agencies, and may take the form of a table-top or a functional activity. Exercise activity should be coordinated with your appropriate Branch Office; and the Division's Logistic Section Training ranch, including details and dates of your exercises; 2004.7 During the fiscal year each funded jurisdiction is required to test your satellite telephone by contacting your appropriate NC Division of Emergency Management's Branch Office the first and last Fridays of each month; 2004.8 During this fiscal year, each funded jurisdiction is required to work on the formation of a Local Emergency Planning Committee (LEPC). The LEPC should be County of Regional; 2004,9 Each funded jurisdiction shall work on the formation of an Unmet Needs Committee. Your appropriate Branch Office will work with you to establish this committee; and 2004..10 Each funded jurisdiction is required to send in the EM-43 Emergency Event Form to advise the Division's Communication Officer of events such as, Hazardous Materials Spills, Property Damage, Injuries and / or Deaths, Relocation of a ;minimum of 10 Residents, Opening of Shelter(s), and Terrorism related activities.. NOTE: Each funded jurisdiction should begin preparatory review of existing capabilities as guided by the FEMA developed Local Capability Assessment for Readiness. No scores will be assessed in the first year, but local governments should begin the process of evaluation and learn the details of the Local CAR tool. Plans will be to formally score the Local CAR in the 2004 federal fiscal year. PLEASE LIST ANY NEW ACTIVITIES. O Completed Community Assessment For Readiness planning project for State Emergenry Management to determine our readiness level for preparedness, response and recovery missions O Assembled an exercise design planning group to determine training exercise needs and develop exercises to meet those needs. All emergency response agencies with/n the county are represented including public health and the hospital O Completed terrorism assessment study required by Department of Homeland Security to determine equipment, training, exercise and planning needs including a comprehensive threat assessment O Organized Citizen Corps council group composed ofinembers ofinjury prevention programs to coordinate programs, assist in grant cooperation, enjoy benefits of economies of scale, and prevent duplication of effort Coordinated Public Information Olficer course held in February with Z6 attendees O Began county public information planning group O Assisted planning department with Hazard Mitigation Plan revisions. Secured extension of deadline until March 04. O Coordinated Community Emergency Response Team triining in February O Coordinated Conb'nu/ty of Operations Planning project. Completed in Ianuary O Performed two emergency preparedness talks to groups- O Participated in Chapel Hil! Halloween planning and response O Completed 73 page All Hazards Guide. Copies to be printed and•distributed to libraries and public buildings in municipalit/es and Orange county O Provided two terrorism awareness training to Te%communicatorgroup from around the state O Monitored federal and state legislation for impacts on emergency management O Attended Fal/ conference O Attended Homeland Security rnnference May 7th EM Form 66A (Rev. 01/01) Assistance from the Division of Emergency Management or the Federal Emergency Management Agency to Complete this agreement will be made available to encourage each jurisdiction to participate in a Comprehensive Emergency Management program. Signature of Local Emergency Management Coordinator Signature of Local Finance Officer Signature of Local Chief Executive Officer EM FORM 66a (Rev. Ot/01)