HomeMy WebLinkAboutAgenda - 05-18-2004-5gORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 18, 2004
Action Agen~a
Item No. ~-c __
ECT: Bid Award: Mid-Size Tractor & Attachments for Recreation
DEPARTMENT: Purchasing/Recreation & Parks
PUBLIC HEARING: (Y/N)
No
ATTACHMENT(S):
Bid Tabulation
INFORMATION CONTACT:
Pam Jones, 245-2652
Lori Taft, 245-2673
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider awarding a bid to Byrd Tractor Co. of Burlington, North Carolina far a
mid-size tractor with hydrostatic drive and attachments to be used by Recreation & Parks,
BACKGROUND: On December 1, 2003, the BOCC approved a plan to purchase equipment
and vehicle for County departments for fiscal year 2003-04. The approved plan included
$39,600 far amid-size hydrostatic drive tractor and attachments, The tractor will be utilized for
multiple uses at both the County's parks and ball fields, The attachments will provide
capabilities that Recreation and Parks does not currently possess. The attachments identified
for purchase are:
• 4 in 1 bucket for handling material
detachable backhoe
• 72" rotary cutter for mowing
care aerator
• 2-3 cubic yard spreader/dresser for materials such as lime, fertilizer, soil, sand, etc.
The equipment proposed by the responsive low bidder is adiesel-fueled John Deere model,
The manufacturer indicates that the equipment can be operated on a biodiesel fuel mixture.
Specifications were developed and informal bid number 1375 was solicited. The bid call was
sent to seven potential bidders, and four bidders responded, Byrd Tractor of Burlington, NC
submitted the lowest bid that was responsive at a total delivered cost of $41,326.
FINANCIAL IMPACT: While the approved Equipment and Vehicles Capital Project Ordinance
includes $39,600 far the tractor and attachment purchase, there are sufficient funds realized
through savings from other equipment and vehicle purchases to cover the additional $1,726
needed to meet the lowest bid,
RECOMMENDATION(S): The Manager recommends that the Board award bid number 1375
to Byrd Tractor of Burlington, North Carolina at a total delivered cast of $41,326; and authorize
the Purchasing Director to execute the necessary paperwork..
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