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Home My WebLink AboutAgenda - 02-11-2025; 1 - Boards and Commissions – Annual Work Plan Summaries 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 11, 2025 Action Agenda Item No. 1 SUBJECT: Boards and Commissions — Annual Work Plan Summaries DEPARTMENT: Board of Commissioners ATTACHMENT(S): INFORMATION CONTACT: Annual Work Plan Summaries Clerk's Office, 919-245-2130 PURPOSE: To receive brief presentations from representatives from the first group of County boards and commissions on their annual work plans and provide feedback and/or direction. Presentations from the second group of boards and commissions on their annual work plan summaries is scheduled for the Board's March 11, 2025 work session. BACKGROUND: Each year the Board of County Commissioners (BOCC) requests that internal boards and commissions complete reports on the activities each board has conducted over the past year and a plan for future activities consistent with the goals and objectives of the BOCC. The Chairs or other board representatives make presentations to the BOCC to share the information in their written report. A second group of work plan presentations is scheduled for the March 11, 2025 work session. Boards and commissions presenting at this meeting: Board Name Representative(s) Presenting Orange County Parks and Recreation Council Natalie Ziemba Historic Preservation Commission Art Menius Agricultural Preservation Board Michael Hughes Commission for the Environment Regina Baratta Orange Unified Transportation Board Michael Hughes Animal Services Advisory Board Allan Polak Human Relations Commission Jemm Merritt Affordable Housing Advisory Board Lynn Nilssen Orange County Housing Authority Board Alice Mahood Board of Social Services Jane Garrett FINANCIAL IMPACT: There is no financial impact associated with this item. ALIGNMENT WITH STRATEGIC PLAN: There are no Orange County Strategic Plan Goals applicable to this item. RECOMMENDATION(S): The Manager recommends the Board review the annual work plan summaries from the boards and commissions and provide feedback and/or direction. 2 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN Board/Commission Name: Parks and Recreation Council Report Period: January 2024-December 2024 The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Person to address the BOCC and contact information: Natalie Ziemba, Chair (natalieziemba@yahoo.com) Primary County Staff Contact Person: David Stancil, DEAPR Director (dstancil@orangecountync.gov) How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Regular meetings are the first Wednesday of each month (except for January and July), plus a biennial joint town/county advisory board meeting. Members also participate in semi-annual Intergovernmental Parks Work Group meetings. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Council serves as the advisory board for provision of parks facilities and recreation programs. It shall suggest policies, within its powers and responsibilities as stated in Article 26 of the Code of Ordinances. The Council shall consult with and advise the Board of Commissioners and staff in matters affecting recreation policies and programs, advise on the acquisition of parkland and lands for recreation programs, and advise on long-range planning for recreation and parks, including the development of plans, studies and reports. What are your Board/Commission's most important accomplishments? The Council was the lead advisory board for the Parks and Recreation Element of 3 the County Comprehensive Plan and worked with staff to develop the Parks and Recreation Master Plan 2030, adopted by the BOCC in November 2014. The Council has in past annually reviewed Outside Agency funding requests, scoring and evaluating applications proposing to provide parks or recreation services. In addition, the PRC began receiving regular reports and providing feedback on Mountains to Sea Trail progress in 2019, parks design and construction projects, and receives quarterly updates on Recreation programs and activities from staff. The PRC has also advised the Board and staff on a variety of topics, including: • Advise on planning, design and construction of new park facilities. • Review construction/opening plans for Blackwood Farm Park and other new facilities • Provide feedback on Lands Legacy Action Plans as relates to new parks and public open space • Hearing from local residents about community recreation or park facility needs, developing recommendations regarding same as needed • Capital funding recommendations for parks/open space (Capital Investment Plan) • Sponsor of the annual Nature of Orange Photography Contest • Periodic site visits to County parks, including one meeting on site per year • Review and feedback on recreation and athletic programs • Receives feedback and presentations from community groups and residents on suggested amenities and future facility desires. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Participated in the Perry Hills Mini-Park design project • Assists in Great Trais State Coalition events and hikes (including Year of the Trail hikes and promotions in 2023) • Serve as Mountains to Sea Trail (MST)Advisory/Steering Committee (quarterly review/reports) • Co-sponsor, "Nature of Orange" Photography Contest • Review of Outside Agency funding recommendations (recreation) • (Biennial) Joint county/town P&R advisory boards meeting • Support for department functions and special events • Review of annual Capital Investment Plan proposal for parks • Receive report and provide feedback on Recreation and Athletics programs • Receive annual report on Parks and Trails facilities • Prepare Annual Report and Work Plan for BOCC • Receive requests from county residents and organizations for local recreation facility needs, and develop recommendations for the BOCC 4 Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. The PRC also was the lead advisory board in the creation of the Parks and Recreation Master Plan 2030. (Goal 5) The PRC was the lead advisory board for the Parks and Recreation Element of the Comprehensive Plan, and regularly reviews progress toward the Comprehensive Plan goals" The PRC reviews, as needed, site plans for major subdivision applications in the county's jurisdiction and as needed makes recommendations on potential land dedication for parks and open space. (Goal 5) The Council reviews plans and advises on new park construction and openings (such as Perry Hills MiniPark, Blackwood Farm Park, Hollow Rock Nature Park), and participates in park master planning efforts. The Council also has reviewed and advised on the upcoming Trails Plan effort. (Goal 6) Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? Some members of the PRC also sit on other advisory boards, such as the Commission for the Environment and the Orange United Transportation Board. The Council also has a member on the semiannual Intergovernmental Parks Work Group and has in the past shared information with the Board of Health on opportunities for linking healthy lifestyles and parks. The PRC biennially meets with its sister advisory boards in the three towns, with the next session coming in 2025. The Council has also advised and reviewed information from the Historic Preservation Commission, Orange County Sportsplex, the Town of Hillsborough, Fairview Community Watch, the Occoneechee Tribal Council and the Alliance for Historic Hillsborough (River Park), among others. Identify any activities this board/commission expects to carry out in 2025 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). A major activity for 2025 will be serving as the Steering Committee for the County Trails Plan. A consultant has been selected, and the project is anticipated to begin in February 2025. This effort will look at current and planned future trails, existing 5 trails plans in both the rural areas and the towns, and explore gaps, interconnections and needs for the future. The Council also hopes to participate in the parallel Bicycle and Pedestrian Plan effort with the OUT Board and Transportation. Having participated in the design and master plan for the Perry Hills MiniPark, the Council plans to continue receiving updates and providing feedback as the project finalizes construction. In a similar vein, as plans begin to come together for the next phase of Blackwood Farm Park, the PRC anticipates reviewing and advising on these activities. As identified in 2023, the Council reviewed the "Issue for Further Study" from the adopted P&R Master Plan about examining the need for a public pool or water feature. Recent conversations have identified the potential for a "splash pad" at Fairview Park. The Council will be meeting with Fairview community residents about the long-term plans for Fairview Park and the interest and viability of such an amenity as the potential answer. Several other amenities are proposed at various park locations, and the Council plans to continue to advise on this list. A picnic shelter with outdoor classroom has been proposed for Phase III of development at Blackwood Farm Park, and the Council would also like to see native planting and pollinator friendly habitat efforts accompany this initiative. A mountain bike skills course is being finalized at Little River Regional Park and is expected to open in 2025, and the Council is staying apprised on that project. Pickleball/tennis courts are being constructed at Fairview Park, and there is a scheduled expansion at the Soccer.Com Center in the existing CIP for which planning needs to begin in 2025. The Council would also like to stay informed on and begin the process of review and preliminary advice on the scheduled replacement/renovation of the Central Recreation Center. Finally, the PRC plans to continue to help promote activities toward trail recreation and development, and advise on the efforts with the "Great Trails State Coalition," of which the County is a member. The Council would like to sponsor quarterly or semiannual public hikes at our parks. Continued review and advice on the Mountains to Sea Trail progress, along with the 2025 Nature of Orange photography contest, is projected. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • The demand on the County's existing soccer fields and tennis/pickleball 6 courts continues to be a concern raised to the Council and staff on a regular basis. While the new tennis/pickleball courts at Fairview will help address this, other courts exist and could be made available to meet demand. In particular, the Council notes the 14 tennis courts that exist at Orange High and Cedar Ridge High. It is our understanding these courts have been largely unavailable for public use since the pandemic. Allowing these courts to come back into public use during specified timeframes that do not conflict with school uses would be desirable. Moving ahead with the expansion of the Soccer.com Center and Millhouse Road Park (soccer center) would also help address the paucity of public soccer fields in central and northern Orange County. The Council understand the many financial constraints the County is faced with but would encourage finding a way to increase the soccer field inventory in the next three to five years. • The need for indoor recreation and gymnasium space also continues to be a major concern, and the Council is appreciative of the acknowledgment of this in the CIP. The County's Ione recreation center, the Central Rec Center on West Tryon Street in Hillsborough, is now 67 years old, and the Council hopes that the new project can stay on track to meet the significant demand that exists for indoor gym space. The current Central Rec Center continues to be "maxed out" in terms of space, with the County unable to serve the existing demand from our residents. We encourage the planning for the new center to continue to take into consideration not just the replacement of the 1957 facility but needed additional space to accommodate existing and future demand. • As noted in last year's plan, and mentioned above, there are many opportunities for facility sharing with the Orange County Schools. This topic has been discussed at length in years past, with efforts undertaken to attempt to address the potential. In many counties in North Carolina there is a robust system of facility sharing between school needs and public recreation needs. With the passage of the Schools Bond, the Council would like to suggest that future school planning/construction (and existing facilities) look for ways to make these facilities available for public usage. • In a similar vein, the potential for the County and towns to work together on new joint parks and facilities is more appropriate than ever before. There are scheduled projects in the CIP that offer the opportunity to pursue joint initiatives. • The County is receiving increased interest in nature programs at our parks, both from partner organizations and individuals. The County should look to ramp up its nature programming to meet this demand, and such programs would have the double benefit of being cost-neutral and improving the community's health and quality of life. 7 • Opportunities to increase art and natural beauty within our parks and preserves continues to exist. This could include incorporating art in parks and creating more areas of natural beauty and pollinator-friendly habitat in our important open spaces. 8 NAME OF BOARD/COMMISSION: Historic Preservation Commission Report Period: 2024 ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS ANNUAL REPORT /WORK PLAN FOR THE COUNTY COMMISSIONERS Board/Commission Name: Historic Preservation Commission (HPC) Person to address the BOCC at Retreat (if requested) and contact information: Chair: Art Menius (443) 605-4355 email: art artmenius.com Primary County Staff Contact: Department of Environment, Agriculture, Parks and Recreation Peter Sandbeck (Cultural Resources Coordinator): 245-2517 psandbeck@orangecountync.gov How many times per month does this commission meet, including any special meetings and sub-committee meetings? Regular meeting: one each month (4th Wednesday) Brief Statement of Commission's Assigned Charge and Responsibilities. The Historic Preservation Commission (HPC) is charged with the identification, inventory and protection of architectural and archaeological sites in the County, with publishing and/or offering online records of this inventory and advising the Board of County Commissioners on matters pertaining to historic preservation. The HPC is also charged with providing guidance and a forum for public comments on National Register nominations and administering the Local Landmark Program. What are your Commission's most important accomplishments? • National Register Nomination Projects: 1. Strayhorn House: initiated a project to list this important Carrboro landmark, built 1879 for former slaves Toney and Nellie Strayhorn, on the National Register. Formed partnership with Preservation Chapel Hill to help obtain funding for project. Project consultant submitted the draft nomination to the State Historic Preservation Office in November, 2024, with approval expected in 2025. 2. Andrews House: initiated a project to prepare a National Register nomination for this remarkable Modernist house in Chapel Hill Township, built in 1968 and now owned by daughter of the original owner. House was designed by a student of Frank Lloyd Wright and built by prominent local Black stone artisans Alf and Willis Barbee. 3. Ridge Road School: In February 2024, the Ridge Road School was officially listed on the National Register, marking the successful completion of a two-year effort. The two-room schoolhouse was built in 1932 to serve the Black children of the Ridge Road community, north of Hillsborough. • Initiated the HPC's first historic preservation easement project: worked with Lands Legacy program on project to accept proposed donation of an historic preservation easement for the Henry Calvin Andrews House, a mid-19th century log house and farmstead in Bingham Township, as part of a County project to place a land conservation easement on the property. 9 • Landmark evaluation process update: members worked on revising and updating the HPC's evaluation criteria to make the landmark process more inclusive and open for non-traditional historic resources associated with underrepresented communities. • Enhanced educational opportunities for HPC members: members attended educational field trips to learn more about the diverse historic resources in the county. Four HPC members also attended a day-long training workshop held by the State Historic Preservation Office. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Submits annual report of all preservation activities to the State Historic Preservation Office to meet federal requirements needed to maintain the County's status as Certified Local Government. This allows the County to apply for federal grants for historic preservation activities • Partners with local history groups to hold/assist in producing educational and informational programs that encourage and promote historic preservation as a tool to preserve and enhance community character and embrace a more inclusive view of history. • Administers the Orange County Historic Landmark Program, including reviews of proposed restoration work or additions through Certificates of Appropriateness. • Promotes the use of National Register designation projects as a way to highlight significant historic and archaeological resources, working in partnership with the Lands Legacy Program. • Annual review of Outside Agency grant applications from non-profit organizations seeking county funding assistance for historical or cultural programs and projects. • Conducts reviews of proposed new public infrastructure projects that might have an impact on historic resources, including cell towers, pipelines and transportation projects> Describe this commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Goal Two: Promote an interactive and transparent system of governance that reflects community values. Priority 7: Improve intra-and intergovernmental coordination, cooperation and collaboration. • The HPC and the Town of Hillsborough worked together to establish a joint review process for projects affecting cultural resources. The HPC has entered into discussion with several owners of historic properties in various ETJ's to explore the feasibility of designating historic landmarks in the ETJ's through the process of interlocal agreements. • The HPC is partnering with the Orange County Human Relations Commission (HRC) on a joint project to develop a commemorative marker for the burial ground for enslaved workers at the Blackwood Farm Park; this is envisioned as a prototype for a larger effort to commemorate the many other such burial grounds across the county—most now unmarked. Goal Three: Implement planning and economic development policies which create a balanced, dynamic local economy, and which promote diversity, sustainable growth and enhanced revenue while embracing community values. • The HPC's major activities (Historic Landmarks, historic resource inventory and mapping and education/public programs) provide support and input for a range of planning and heritage tourism initiatives that help ensure that historic preservation becomes more inclusive and is integrated into the county's planning process to protect historic resources. -2 - 10 • When completed, the Historic Resources Book will have a positive impact on cultural resource and heritage tourism in the county. The promotion and sales of the new book can be used to highlight our many historic resources and sites of cultural significance. Goal Five: Create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands and sustainable energy for present and future generations. Priority 15: Complete stewardship and management plans for Lands Legacy. • The HPC has been actively involved in the stabilization and ongoing preservation work of the historic buildings at the County's park sites, with a special focus on Blackwood Farm Park. The collective expertise of HPC members and staff are of great value in helping the County preserve its important historic structures parks and elsewhere. Identify any activities this commission expects to carry out in 2025 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities? • Ridge Road School Preservation: obtain funding through outside grants and from the county to assist the property owners in a project carry out essential preservation work to stabilize the exterior of this historic two-room Black school. • Continue to increase diversity in the Landmark and National Register Programs: The HPC will focus on designating additional diverse historic resources for Landmark and National Register programs (No fiscal impact—already budgeted in the Lands Legacy budget) • Commemorative Marker for the Burial Ground for Enslaved Workers at Blackwood Farm Park: The HPC is partnering with the OC Human Relations Commission on a project to establish a permanent stone marker(s) at the burial ground. This will be a prototype for a planned larger effort to identify and protect other unmarked rural burial grounds. • Historic Resources Book Project: Working with book designers and production editor on final selection of 500-plus photo illustrations and developing captions. Book design work is scheduled to begin in early 2025. (No fiscal impact—county share budgeted in past years) • Increase awareness of Archaeological Resources: The HPC will pursue educational and landmark/National Register designation projects to raise public awareness about archaeological resources, with an Indian sites and features (No fiscal impact) • Old Courthouse Preservation Project: the HPC advises on the upcoming project to preserve and restore the Old Orange County Courthouse. Architect selection is now underway, under supervision of AMS staff, with planning work to be carried out in FY 2025-26. HPC members will help review/advise throughout the project (C/P Funds already approved for planning). • North Carolina Celebration of the USA 250th Anniversary: The HPC is continuing to participate in the local planning process for the 250th anniversary of the American Revolution in 2025-2026, under the leadership of the Chapel Hill/Orange County Visitors Bureau. (No fiscal impact during planning stages) What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? Abandoned Black burial grounds: There are numerous abandoned informal Black burial grounds scattered across the county, many of which contain the burials of those who were -3 - 11 enslaved. These are often unmarked or poorly marked and known only to neighboring landowners, genealogists or elderly descendants of those buried in these sacred places. The HPC will seek funding for a project to identify, research, and protect these burial grounds, using a variety of tools including surveying/marking boundaries, fencing, and permanent interpretive markers. • Establish a small grant program to help preserve endangered rural historic resources: The HPC seeks funding to establish a small-scale grant program to assist owners with essential preservation work. Numerous endangered rural historic cemeteries and structures, such as old schoolhouses and outbuildings, merit preservation or protection or they will soon be lost. The HPC will pursue grant funding to help start this program, with some level of County funding, to address the following resources: • Abandoned Black burial grounds • Historic Black schoolhouses • Historic farm buildings County historic marker program: The HPC plans to move forward to explore the feasibility and costs of a county-wide historic and cultural marker program, modeled on similar programs in other areas that utilize both physical markers and/or map-driven web sites and/or phone apps. A marker program is a way to provide accurate historical content in an accessible/interactive format about cultural resources, places and people of significance to our local communities, especially the underrepresented. This should be developed in collaboration with our partners in local government. (No fiscal impact at this time) - 4 - 12 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: January 2024 — December 2024 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN FOR THE COUNTY COMMISSIONERS Board/Commission Name: Agricultural Preservation Board (APB) Person to address the BOCC at work session- if applicable- and contact information: Michael Hughes, Chair: (919) 270-6462 or mmh mmhpe.com Primary County Staff Contact: Peter Sandbeck, DEAPR staff support How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Once every other month, on the third Wednesdays of January, March, May, July, September and November. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Agricultural Preservation Board's mission is "to encourage the voluntary preservation of farmland from non-farm development, recognizing the importance of agriculture to the economic and cultural life of the county." The Agricultural Preservation Board (APB) serves as the County's advisory board for agricultural issues and administers the Voluntary Farmland Protection Program. The APB advises the Board of Commissioners on agricultural development and farmland preservation, sustainable agriculture, emerging trends in agriculture, and other initiatives to help ensure that farming continues to be a viable activity here. The APB makes recommendations on proposed Voluntary Agricultural Districts (VAD) and Enhanced Voluntary Agricultural Districts (EVAD). The APB is responsible for preparing and updating the Countywide Agricultural Development and Farmland Protection Plan, and the implementation of the agricultural sections of the Orange County Comprehensive Plan, Natural and Cultural Systems Element (in conjunction with other agricultural agencies). What are your Board/Commission's most important accomplishments? • In 2024, the APB reviewed and recommended approval for 4 additional farms as Voluntary Agricultural District and Enhanced Voluntary Agricultural District farms, adding 145 acres to these programs after being approved by the BOCC. This increased the total enrollment in both programs to 17,578 acres on 155 farms throughout the County (14,864 in VAD and 2,714 in EVAD). • The APB's Farmland Preservation Subcommittee has completed a two-year project to assess the state of farming and farmland preservation in the county. The sub- committee has prepared a draft of a new Agricultural Viability and Farmland Stewardship Plan for Orange County, to update and enhance our existing 2009 plan. 1 13 • Co-hosted (with the Extension Service and the Soil and Water Conservation Service), a well-attended Farm Succession Planning workshop that provided information and strategies to help farm owners make plans to prepare for the future of their farm businesses and farmland. • Hosted another successful annual VAD breakfast and educational program, attended by approximately 66 farm owners. • Assisted farm owners with enrollment in the Century Farm Program. • Continued installing new road signs to identify farms enrolled in the Voluntary Agricultural District programs, as well as to recognize participating farmers and increase program visibility. • Assisted Economic Development in reviewing and evaluating new applications for the Ag Economic Development Grant Program; three members of the APB serve on the grant review committee. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Reviews and approves applications from farmers seeking to participate in the VAD/EVAD program, every other month. • Hosts an annual breakfast for VAD landowners to recognize their efforts to preserve agriculture and to provide them with current educational information through presentations and programs. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. • The APB promotes, reviews and recommends new Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts that help protect farmland (Comp Plan, Natural and Cultural Systems Goal 2). • The Board oversees the creation implementation of a long-term plan for agricultural development and farmland protection; a new draft update of this plan was completed in 2024. (Goal 2, Goal 5). • The APB makes recommendations on goals and objectives for the triennial Lands Legacy Action Plan (Goal 8). Identify any activities this board/commission expects to carry out in 2025 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities. • Complete the APB's major project to update the County's existing Agricultural Development and Farmland Protection Plan, last produced in 2009; the new plan, Agricultural Viability and Farmland Stewardship Plan for Orange County, is envisioned as a "living" document, to be updated and revised on a regular basis. • Provide input for the current Land Use Plan 2050 update process; communicate with the BOCC and the Planning Department staff to ensure that farm viability and farmland protection/preservation are fully represented in the final vision plan. • Develop new educational efforts to help inform residents about the importance of 2 14 a vibrant, thriving local farm economy, allowing farmers to remain in business and thus preserving farmland and supporting local food production/food security. • Continue to collaborate and communicate with the Planning Department and the BOCC in matters relating to agriculture. • Continue to promote and recommend Voluntary Agricultural Districts and Enhanced Voluntary Agricultural Districts. • Support continuation of the successful Farm-to-Table Event for about 300 local 4th graders, held annually at Blackwood Farm Park. • Enroll additional farm owners in the Century Farm Program through assistance with applications and deed research. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? • The APB believes that the ongoing loss of prime agricultural land is a significant threat to the future of agriculture in the County. Farmland continues to be developed at an alarming rate due to rising land prices. Existing farmers find it increasingly hard to justify staying in business, while the cost of establishing a new farm is prohibitive for younger farmers. As a result, farmland throughout the county is being taken out of production and converted to residential use, which requires expanded use of County services at additional taxpayer cost. The APB's new draft Agricultural Viability and Farmland Stewardship Plan proposes a wide range of strategies to enable the County to address the loss of farmland and enhance the economic sustainability of farming for both traditional and small-scale/intensive farms. The APB will present recommendations to the BOCC in early 2025. • Agritourism continues to be an important way for farm owners to maintain their farms and diversify. More than half of County farmers/landowners responding to the APB's 2023 survey indicated that they would consider agritourism as a means of expanding or enhancing their agricultural business. The APB supports policies to increase new agritourism opportunities to enhance/diversify farm income and attract visitors. • The average age of our farmers continues to increase. Our "senior" farmers control a large percentage of our open farmland. Their retirement will result in a significant decline in active farm acreage over the next decade. The APB's 2023 farm survey revealed that the majority of farmers/landowners plan to leave their farms to a family member, but many don't have a transition plan/estate plan. The APB will increase efforts to educate farmers/landowners about transition and estate planning, and also increase educational outreach efforts to inform landowners about conservation easements including those available through the Lands Legacy Program. • There is growing need for new local or regional processing facilities and cooperative marketing opportunities to enable our smaller producers to supply larger-scale customers, including local universities and schools—thus allowing them to grow and compete with larger corporate producers and enhance local food security. The majority of the new farm operations being started in the County are small market farms, where crops are grown intensively on smaller parcels, to be sold locally at markets. These farmers will thrive if they can aggregate produce for larger buyers. 3 15 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN Board/Commission Name: Commission for the Environment Report Period: January 2024-December 2024 The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Person to address the BOCC and contact information: Regina Baratta Primary County Staff Contact Person: Christian Hirni, Wesley Poole, David Stancil- Director, DEAPR How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The board meets once per month (2nd Monday). No meeting is held during the month of July. Committees meet as needed during regular meetings. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. Purpose: to advise the BOCC on matters affecting the environment, with particular emphasis on environmental protection and enhancement. Other duties include: • Perform special studies/projects on environmental issues as requested by BOCC • Recommend environmental initiatives to the BOCC, especially of local importance • Study changes in environmental science and environmental regulations in the pursuit of the CFE's duties • Educate the public and local officials on environmental issues What are your Board/Commission's most important accomplishments? • Provided ranking and comments to the BOCC for five cycles of the Climate Action Fund program (2020, 2021, 2022, 2023, and 2024) • CFE member joined the Orange County Climate Council 16 • Reviewed and submitted recommendations for the two cycles of Climate Action Tax Grant application for Chapel Hill-Carrboro Schools (2022 and 2023) • Provided input on updates to the Lands Legacy Action Plan (2017 and 2023) • Reviewed and provided recommendations for the Orange County Climate Action Plan (2023) • Created a draft No Net Loss Canopy Policy for Orange County Government, currently under staff review (2023) • By request of the BOCC through a citizen concern, conducted research of local electric utilities allocation/distribution of "solar credits, and provided a letter to the BOCC describing differences between utilities, and the need to continue support of expanding solar in the County (2022) • Participated and provided several booths/educational activities for both the Carrboro Earth Day and Hillsborough Earth Evening celebrations (2022, 2023, and 2024) • Reviewed and submitted recommendation for Piedmont Wildlife Center Outside Agency Funding Request Application (2022, 2023, and 2024) • Re-assigned subcommittee for County Right of Way Task force, with two CFE volunteers to serve and promote the new committee (2022) • As directed by the BOCC, provided comments and recommendations regarding a large development proposal in Efland (Efland Station 2021) • Signed Resolution of Support for the Eno New Hope Landscape Conservation Plan (2021) • Ranked and submitted preferences of first recipients for the first distribution of Climate Action Tax Funds FY2019-20. Ranking Funds for FY 2020-21 will proceed through December 2020/January 2021. • Planned and presented the 2019 State of the Environment report at the2019 Environmental Summit (reports were previously completed in 2000, 2002, 2004, 2009, and 2014) • Prepared resolutions for BOCC consideration concerning: Anti-Idling Campaign, Support for Carbon Fee and Dividend legislation, Request for NC to Divest from Fossil Fuel Corporations, Roadside Wildflower Conservation (2018) • Developed recommendations for the County's Climate Change Program scoring system (2019) • Requested the BOCC consider joining the Global Covenant of Mayors and Chairs organization concerned with global climate change (2018) • Wrote a series of climate change articles (2017) • Developed and posted a Facebook page (2017) • Edited and recommended a renewable energy resolution to the BOCC (2017) • Recruited UNC capstone students to assist with the 2019 State of the Environment report (2017) • Made recommendations to BOCC on UDO amendment to flexible subdivisions (2016) • Initiated a series of newspaper articles on environmental issues featured 17 previously in the Orange County State of the Environment report (2015-16) • Made recommendations to BOCC on 2016 bond package, the use of pesticides at County facilities, and incentives for energy efficient construction (2015) • Commented to Planning Bd. on proposed changes to impervious surface rules (2015) • Provided ideas for Public Services Announcements for County radio spots (2015) • Collaborated with others on energy conservation and mgmt. projects (2015-16) • Convened previous Orange County Environmental Summits (2005, 2009, 2014, 2019) • Made recommendations to BOCC on food waste and solid waste tax district (2014) • Worked with Orange County Schools to introduce local environmental indicators into middle and high school science curricula (2004, 2009, 2014) • Hosted a Solid Waste Forum with the Chapel Hill Sustainability Committee (2013) • Co-sponsored The Nature of Orange photography contest (2012 - 2024) • Advocated for '/2 cent sales tax referendum for Triangle Region public transit (2012) • Compiled annotated bibliography of the effects of forestry on water quality (2012) • Developed sustainable landscaping and forest management policies for the administration of County-owned facilities (2010) List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Co-sponsor "Nature of Orange" Photography Contest • Liaison to Intergovernmental Parks Work Group • Review and comment on environmental issues (e.g., anti-idling efforts, fracking, biosolids application, water pollution, air quality, forest mgmt.) and other issues assigned by the BOCC • Identify priorities for the Lands Legacy Action Plan (natural areas and wildlife habitat) • Conduct special studies pertaining to Orange County environment (e.g., energy efficiency/sustainability, forestry effects on water quality, herbicides and native flora) • Conduct environmental education outreach events (e.g., Earth Evening) Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. BOCC Goal Five: Create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands and sustainable energy for present and future generations. • Presented findings and recommendations to BOCC on selected environmental 18 issues: 1) roadside wildflower preservation; 2) effects of forest mgmt. on water quality; 3) effects of herbicides on roadside native plant habitat; 4) potential effects of hydraulic fracturing ("fracking") in Orange County; 5) need for 100% renewable energy in Orange County (BOCC Priorities #1 and #12) Stayed abreast of ongoing and developing env. issues of importance to the County, such as Falls & Jordan Lake nutrient mgmt. rules, reducing commercial food waste in solid waste stream, and permitting of biosolids on farmland (Priorities #12 and #16) Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? As needed. Members of this commission are also on the Planning Board and the Intergovernmental Parks Work Group. Identify any activities this board/commission expects to carry out in 2025 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • State of the Environment Report 2025 • Provide support to Climate Action Plan implementation • The CFE will review and rank grant applications for the sixth cycle of the County Climate Action Grant • Involvement with the development of the update Land Use Element of the Comprehensive Plan • Progression of policies and programs that promote tree canopy retention and reforestation in alignment with the Climate Action Plan • Introduction of an Invasive Species Management Policy • Advocate for the incorporation of the Eno-New Hope Landscape Connectivity (Triangle Connectivity Cooperative) Report in future County documents and plans • Continue to support the Upper Neuse River Basin Association (UNRBA) and their approach to solving water quality issues in the Falls Lake Watershed 19 What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? - Advocate for the reestablishment of the full Community Climate Action Grant Funds - Support the Sustainability Office heat mitigation efforts - The CFE would like to review and comment on County rezoning requests, as soon as the information is available to DEAPR staff 20 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN Board/Commission Name: Orange Unified Transportation Board (OUTBoard) Report Period: January 2024-December 2024 The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Person to address the BOCC and contact information: Michael Hughes — OUTBoard Chair Primary County Staff Contact Person: Nishith Trivedi, Transportation Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? • 1 meeting per month. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. 1. The OUT Board is charged with advising the Board of County Commissioners (BOCC) on the planning and programming of transportation infrastructure improvements and other County transportation planning initiatives, as directed by the Board. 2. Upon request, OUTBoard may advise other boards regarding transportation. What are your Board/Commission's most important accomplishments? 1. Recommend BOCC expand County Transit service area ten miles outside County boundary. 2. Recommend and receive a Youth Delegate on the OUTBoard. 3. Initiated and complete the 2024 Safe Routes to School Update, Transportation Multimodal Plan and Short-Range Transit Plan, latter two funded by Durham-Chapel Hill-Carrboro Metropolitan Planning Organization. 4. Initiated the County's first Bicycle and Pedestrian Plan funded by Durham-Chapel Hill- Carrboro Metropolitan Planning Organization 5. Initiated the Design and Engineering of the Orange Grove Road Sidewalk, reimbursed by North Carolina Department of Transportation (NCDOT) State Transportation Improvement Program (STIP) 6. Obtained a Municipal Agreement from NCDOT for professional engineering services. 21 7. Recommended the US 70 Multimodal Corridor Study be approved by BOCC 8. Directly assisted with all public engagement initiatives for the Transportation Multimodal Plan, Short-Range Transit Plan, DCHC MPO's Coordinated Human Service Plan and others by facilitating outreach efforts and participating in workshops and pop-up events. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. 1. Continue improving coordination, collaboration, and comprehensive transportation planning with local, regional, state, and federal agencies. 2. Continue improving upon countywide multimodal safety assessment and determine unique ways Orange County can help MPOs meet NCDOT's safety performance measures and targets. 3. Continue pursuing all funding sources for County transportation priorities and track status of project implementation. 4. Continue monitoring locally and regionally adopted plans for amendments. 5. NCDOT's bi-annual STIP i. 1st year, recommend to BOCC Orange County's transportation priorities for MPO/RPO SPOT consideration. ii. 2nd year, provide comments on the draft STIP 6. Regularly review NCDOT implemented projects and MPO/RPO activities. i. Quarterly review Small Projects Program for non-STIP funding. ii. Discuss any OCPT and TAS activities. 7. BOCC initiatives as assigned. 8. OUTBoard membership, offices and other items assigned by the BOCC. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Priority 6: Develop plan and tools to improve how County and citizens communicate with each other; foster two-way exchange. • Regularly update Transportation Planning and OUTBoard website • Publish online all public meeting notices issued by local, regional, and state agencies related to transportation plan and projects in the County Priority 20: Support transit, pedestrian, and bicycle facilities and other alternatives to the single passenger automobile. • Ensure transit, bicycle, and pedestrian facilities are addressed in each transportation plan, project, and program. • Quarterly discuss County transit activities with OCPT and TAS. • Participate in addressing bicycle. Sidewalk, and pedestrian safety for Safe Routes for schools and residents in Orange County • Actively participate in states SPOT/STIP process as well as MPO/RPO activities ensuring multimodal issues are addressed. 22 Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? • Upon request, OUTBoard may advise other boards regarding transportation. Identify any activities this board/commission expects to carry out in 2025 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). 1. Continue expanding all transit services as approved in adopted plans and investigate more ways of addressing rural transit needs. 2. Continue pursuing the Regional Multimodal Hub in Hillsborough 3. Implementation of the complete street and vision policy through innovation. 4. Participated in all aspects transit grants analysis, and recommendations to support transit services and funding to non-urbanized areas. 5. Continue implementing all adopted Transportation Plans to help meet County's Strategic Plan goal and objectives. 6. Advance the County's Transit and Transportation Dashboards to help meet State and Federal performance measures and targets. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? 1. Prepare for the uncertainty of any new Transportation Authorization Bill when the current Infrastructure Investment and Jobs Act expires. 2. Monitor connectivity and infrastructural changes with the local jurisdictions, surrounding counties, regional agencies, and along utility easements to create a more comprehensive multimodal transportation system. 3. Work with NCDOT to promote funding of multimodal projects in rural areas to a greater degree. 4. Promote alternative transportation modes during peak hours via public-private partnerships through programs like TDM, innovative Pas, Business Development and other best practices across the country. 5. Improve transportation planning process by encouraging local schools and other public agencies to be more involved through public engagement. 6. Pursue alternative means of addressing local match and local administration requirements for non-highway projects when plausible options exist for rural, low- density areas of the County; at the same time, encourage municipal partners to pursue similar options in urbanized, higher-density municipal areas. 7. Expand ways we can reach more people to increase public participation in the planning process and update the Department Public Involvement Plan with lessons learned and best practices across the Country. 23 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN Board/Commission Name:Animal Services Advisory Board Report Period:January 2024-December 2024 The Board of County Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for,this form. Person to address the BOCC and contact information:Allan Polak,ASAB Chair and/or Debby Hill,ASAB Vice Chair Primary County Staff Contact Person:Tiani Stamey,Animal Services Assistant Director/Interim Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The ASAB meets monthly on the third Wednesday from 18:30 to 20:00 except for the months of July and December.These meetings are open to the public who are invited to present their concerns or challenges with animals in the community. Three(3)ASAB members serve on the Animal Services Hearing Panel Pool,which hears appeals of dangerous dog declarations or other ordinance laws enforced by OCAS. One ASAB member chairs the appeal hearings, comprised of three members of the Panel Pool, convened under the Unified Animal Ordinance. Three(3) members of the ASAB serve on the review sub-committee for the Pat Sanford Animal Welfare Award. Every fall,the sub-committee reviews applications and makes a selection based upon award criteria. In 2024,the$500 award was given to Independent Animal Rescue in order to assist with the spay and neuter of community cats. As needed,the ASAB creates task forces to examine specific issues which have been brought to its attention and require in-depth fact-gathering or analysis. In 2024, a task force was created to review the discrepancies between the Orange County Board of County Commissioners Advisory Board Policy and the Animal Services Advisory Board Policies and Procedures.The ASAB agreed on specific changes to the ASAB Policies and Procedures and forwarded them to the county attorney for consideration. In addition, a task force prepared a Hearing Panel procedural summary to ensure that all appeals are heard in a consistent way. It was submitted to the county attorney to confirm that it adheres to 24 Orange County and North Carolina ordinances. Finally, a task force was created to determine if Youth Delegates would be a beneficial addition to the Advisory Board.This task force will present its report to the ASAB for discussion and vote early in 2025. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The ASAB is a sounding board for policy issues raised by residents or identified by the BOCC.These residents are referred to the ASAB through multiple communication strategies as the critical first step in any consideration of stakeholder concerns, before proposing an item to the BOCC. (For example in 2024, a resident communicated her concern about a dog attack by speaking at two of our meetings as an agenda item and during the three-minute open forum.) Also integral to this responsibility is receiving feedback from the board members who serve on the Animal Services Hearing Panel Pool.The hearing panel is responsible for overseeing citizen interactions with OCAS in declaring a pet dog as dangerous in response to aggressive behavior, or other appeal processes such as denial of a kennel permit or chronic public nuisance. Finally,the ASAB is concerned with the human side of animal welfare issues.A fundamental value for the ASAB is the concept of One Health,the relationship of animals to public health, safety,the environment, and community welfare. One ASAB member must also serve as veterinarian for the Orange County Board of Health, spanning a critical bridge between human and animal health challenges in an area marked by enhanced concerns of zoonotic diseases. What are your Board/Commission's most important accomplishments? Throughout the year, the Animal Services Advisory Board collaborated with the Animal Services Director to provide feedback on the state of the Advisory Board.This effort aimed to ensure the board's activities aligned with organizational goals while addressing the evolving needs of the community. A key initiative was enhancing the consistency and fairness of dangerous dog appeal hearings.The ASAB developed a standardized document and script to guide hearing panels, ensuring clear processes and uniformity across all proceedings. The ASAB played a vital role in addressing a significant public health and safety issue by supporting the closure of the Buckhorn Flea Market. Known for selling unhealthy animals,the market posed substantial risks to the community.This achievement highlighted the board's commitment to protecting both public health and animal welfare. 25 Community engagement remained a priority throughout 2024.The ASAB welcomed input from numerous residents who attended meetings to share their concerns and priorities.These interactions helped inform board decisions and reinforced its role as a conduit for public feedback on critical animal welfare issues. Finally,the ASAB partnered with staff to review applications for the annual Pat Sanford Award.This process honored organizations making exceptional contributions to animal welfare, showcasing the board's dedication to recognizing excellence in the field. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Support the annual Clear-the Shelters adoption event in person and collectively in the community. • ASAB members attend and provide dessert for the Animal Services Holiday Potluck Party. • Support and volunteer(ASAB member)at scheduled rabies vaccination clinics. Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. Sup_port._and encoura e animal adoption initiatives. • Provide professional photography of shelter animals to promote adoptions • Personally promote animals via word of mouth, social media, and other methods of information relay Sup_port_and encourage com_munit focused initiatives • Low cost rabies vaccine and microchip clinics for community • Provide volunteer services toward disaster co-location sheltering Promote an Interactive and Engaging System of Governance that Reflects Community Values • Serve as a sounding board for stakeholder concerns about animal issues and animal related policies. • Support the Clear-the-Shelter Adoption Event in September 2024. • Support the Veterinary Assistance and Community Spay/Neuter Programs to provide equitable services and keep pets with families. Advisory-Board Roles and Responsibilities • Provide a setting for stakeholder communication about various animal-related concerns. • Sustain the ASAB by meeting and answering questions from candidates for board vacancies, making recommendations to the BOCC,and conducting orientations for new members. • Worked toward an effective succession of ASAB members on the Animal Services Hearing Panel Pool. • Support the Pat Sanford Animal Welfare Grant and participated in the application review panel. 26 Describe the collaboration relationship(s)this particular board has with other advisory boards and commissions? Dr. Lee Pickett, an ASAB member, serves on the Orange County Board of Health as the veterinarian representative from the ASAB. Identify any activities this board/commission expects to carry out in 2025 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact(i.e.,funding, staff time,other resources)associated with these proposed activities(please list). Youth delegates. Continue to support ocas in efforts and continue as sounding board What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address,or wishes to bring to the Commissioners'attention? Managing Pet Overpopulation:The ASAB supports Animal Services in providing free spay and neuter services to the community, a critical initiative for managing pet overpopulation. Following the loss of the primary vendor, SNAP-NC,Animal Services has faced challenges in identifying alternative low-cost sterilization options, including partnerships with veterinary clinics. ASAB Vacancies and Other Deliverables:The ASAB reviews applications for the annual Pat Sanford Animal Welfare Award, reviews outside agency funding applications, and provides other deliverables as needed.The board assists the BOCC in ensuring that ASAB vacancies are filled in an effective manner and new members are oriented in a timely manner. In this pursuit, care and effort will be given to diversity and making the ASAB a more representative body. 27 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/WORK PLAN Board/Commission Name: Human Relations Commission Report Period: January 2024 - December 2024 Person to address the BOCC and contact information: Jemm Merritt merrittiemm(d)-gmail.com 516-851-3209 Primary County Staff Contact Person: Paul Slack How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The Human Relations Commission meets once a month. Any special or sub-committee meetings are scheduled on an as-needed basis. Brief Statement of Board/Commission's Assigned Charge and Responsibilities: The Human Relations Commission is responsible for promoting mutual understanding, respect, and fair treatment among all people in Orange County. It advises the Board of County Commissioners on matters of human rights, conducts events to raise awareness, and collaborates with various community stakeholders to address human rights concerns. What are your Board/Commission's most important accomplishments? In 2024, we made significant progress in strengthening community ties through events and initiatives such as the annual Mildred Council Community Dinner and the annual Pauli Murray Awards. These events continue to honor local activists and bridge gaps within our diverse community. Additionally, our ongoing collaboration with other advisory boards, such as the Preservation Committee, led to the development of a tribute for 28 enslaved people who once lived and supported Orange County, marking an important step towards acknowledging and honoring our shared history. List of Specific Tasks, Events, or Functions Performed or Sponsored Annually: Organizing and hosting the annual Mildred Council Community Dinner Coordinating and hosting the Pauli Murray Awards ceremony Development and implementation of a community survey to identify and address local issues Collaboration with the Preservation Committee to honor enslaved people with a commemorative headstone Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable: The Commission aligns its goals with the Board of County Commissioners' priority of fostering community engagement and inclusivity. By organizing community events like the Pauli Murray Awards and the Mildred Council Community Dinner, we create safe spaces for residents to connect and share their experiences. Our current work with the Preservation Committee on a tribute to enslaved individuals reflects our commitment to preserving and acknowledging the county's history. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions: The Human Relations Commission has been in regular collaboration with the Preservation Committee to honor the legacy of enslaved people in Orange County. This partnership aims to bring awareness to historical injustices and foster a deeper connection within our community. Our collaborative efforts extend to other commissions as we strive to address shared goals of inclusivity, acknowledgment, and community well-being. Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list): For the remainder of 2024, the Committee plans to: 29 Finalize and administer a community survey to bridge identified gaps and improve engagement. Collaborate with the Preservation Committee to install a headstone tribute, which will be followed by a short commemorative ceremony. Continue organizing the annual Mildred Council Community Dinner and the annual Pauli Murray Awards. Fiscal challenges include the limited funds for planned events, which may impact our ability to fully realize some of these initiatives. We may seek additional funding or support to ensure these key activities can continue successfully. What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address or wishes to bring to the Commissioners' attention? One key concern is the potential shortage of funds for our planned events. Despite our efforts to secure resources, current budget constraints may limit our capacity to fully execute activities such as community outreach events and the headstone tribute ceremony. We hope to work closely with the Board of Commissioners to address these financial limitations and continue fostering a strong, inclusive community. Additionally, the political climate is a focal point that the Commission will focus on in the upcoming year. 30 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN Board/Commission Name: Affordable Housing Advisory Board (AHAB) Report Period: January 2024-December 2024 The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Person to address the BOCC and contact information: Lynn Nilssen <lynn.a.nilssen@gmail.com> Primary County Staff Contact Person: Aaron Rimmler-Cohen acohen@orangecountync.gov How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? The Affordable Housing Advisory Board meets once per month. Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Board advises the Board of County Commissioners regarding prioritizing housing needs, assessing project proposals, publicizing the county's housing objectives, monitoring the progress of local housing programs, exploring new funding opportunities, and increasing the community's awareness of the need for attractive, affordable housing. What are your Board/Commission's most important accomplishments? The Board assessed the Capital Improvement Plan (CIP) recipients for the first$5 million tranche of affordable housing investments.The board also researched the last 20 years of affordable housing investments to inform a future report on County affordable housing investment lessons learned. 31 List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. The Board: • Assesses affordable housing projects and proposals to support Orange County staff • Identifies best practices of surrounding areas • Visits existing affordable housing developments • Meets with advocates, developers, and other affordable housing stakeholders • Hosts an annual community gathering to inform the public about existing affordable housing projects and opportunities • Identifies gaps in Orange County's affordable housing system Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. The Board: • Awarded CASA$825,000 for development of three (3)24-unit residential buildings and one community building in Hillsborough . Units will be used for households at or below 30%-60 %AMI, as well as$733,500 for the development of a thirty-two (32) unit apartment building in Chapel Hill that will provide affordable housing for households earning less than 30%of the Area Median Income(AMI). • Awarded EmPOWERment, Inc.$500,000 for the acquisition of an existing rental property, which consists of eight(8)affordable housing units in Chapel Hill, NC.This project is for individuals earning between 30%-60%of the Area Median Income (AMI).Awarded $825,000 for the acquisition often (10)single-family homes located off Homestead Road community in Chapel Hill. Conveyed three (3) parcels in support of these projects. • Awarded Habitat for Humanity of Orange County$800,000 for the development of site infrastructure in contribution to the delivery of seventy-six(76) needed new units ofhousing in Orange County. Of these units, sixty-four(64)will be affordable Habitat homes sold to first-time homebuyers earning from 30%-80%of AMI. • Awarded Pee Wee Homes$166,500 for the development of three (3) residences targeting Orange County community members who have experienced chronic homelessness or are currently homeless and have incomes below 30%AMI. • Awarded Community Housing Partners$950,000 for the redevelopment of fifty-four(54) affordable rental units serving households earning from below 30%up to 80%AMI.Trinity Court will be comprised of twenty(20)two-bedroom,twenty(20)three bedroom, and fourteen (14)one-bedroom units in Chapel Hill. 32 • Awarded Community Home Trust$900,000 for the development of twenty-one (21) townhomes, earmarked for individuals and families earning 65%-80%AMI in Chapel Hill. Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? The Board met with or attended meetings hosted by: • Orange County Planning Department • Orange County Housing Authority Board Identify any activities this board/commission expects to carry out in 2025 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). The Board expects to: • Publish research findings • Host an annual community meeting • Meet with Orange County staff, relevant boards and commissions, and community partners to identify ways to improve efficiency and efficacy, including: o Orange County Human Relations Commission o Justice United o Central Pines Regional Council o Orange County Housing Authority Board o Outside Agencies supported by Orange County Community Development. • Review the Capital Improvement Plan Scoring Matrix • Review the Orange County Consolidated Plan for Housing and Urban Development (HUD) What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? The Board wishes to emphasize the importance of repair and rehabilitation as an efficient and effective way to support the affordable housing supply in Orange County, and highlight that these projects were not funded through the Capital Improvement Plan (CIP)as a result of the scoring matrix. 33 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN Board/Commission Name: Orange County Housing Authority Board Report Period: January 2024-December 2024 The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Person to address the BOCC and contact information: Alice Mahood, Chair (alimahood@gmail.com) Primary County Staff Contact Person: Blake Rosser, Housing Director How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? 1 x/month Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The OCHA Board is a federally-mandated advisory board that governs the compliance,fiscal viability and strategic planning of the county's Housing Authority.They possess ultimate decision-making power over all Housing Authority programs(chiefly the Housing Choice Voucher program). What are your Board/Commission's most important accomplishments? October Meet-and-Greet Convened Resident Advisory Board for the first time, bringing us into HUD compliance "High Performer"on 2023 SEMAP PHA 5-Year Plan List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. Annual Meet-and-Greet 34 Newsletter twice per year Participation in landlord roundtables quarterly Meet with Affordable Housing Advisory Board Describe this board's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. • 1 Ensure a community network of basic human services and infrastructure that maintains, protects, and promotes the well-being of all county residents • 2 Implement planning and economic development policies which create a balanced, dynamic local economy, and which promote diversity, sustainable growth, and enhanced revenue while embracing community values • 3 Promote an interactive and engaging system of governance that reflects community values • 4 Invest in quality County facilities, a diverse work force, and technology to achieve a high performing County government • 5 Create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands, and sustainable energy for present and future generations • 6 Ensure a high quality of life and lifelong learning that champions diversity, education at all levels, libraries, parks, recreation, and animal welfare • -Filled all board vacancies, including with 2 program participants... Goal 3 • -Worked to fulfill goal toward affordable housing and reducing homelessness in county (Increased voucher utilization from 630 to 660, issued primarily to those experiencing homelessness)... Goal 1 • -Working with client to pursue homeownership... Goal 1 • -Having 8-10 clients "graduate" from program (begin earning so much income that they no longer need subsidy)... Goal 1 • -Coming up with incentivized repair programs for landlords, in order to improve living conditions for residents... Goals 1, 2 • -Amended Waitlist prioritizations... Goals 1, 6 Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? Affordable Housing Advisory Board Orange Co. Partnership to End Homelessness (OCPEH) Leadership Team -Staff connects between boards to share updates and inform of feedback. -HCV program collaborates with OCPEH with its waitlist referral and Move On initiative, which issues vouchers to clients utilizing various transitional housing options. This helps them transition from homelessness to subsidized 35 housing without case management supports. Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). • Family Self-Sufficiency program — net zero impact, as program participation comes with funding for extra staff, as well as operations o Goals 1, 6 • Complete Homeownership transition for client — no fiscal impact o Goal • Open waitlist — no fiscal impact o Goal • Project-Based Vouchers — no fiscal impact o Goals 1, 2, 6 What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? The lack of affordable housing inventory for voucher holders continues to be the major obstacle to achieving our mission of providing stable, dignified housing. Our board is interested in exploring all possible options for increasing inventory, including development of Greene Tract properties and intercounty collaboration for affordable housing projects. A new potential challenge in 2025 is a rumored decrease in HUD funding based on the incoming administration, which could directly impact how many vouchers we are able to operate. 36 ORANGE COUNTY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN Board/Commission Name: Social Services Board Report Period: January 2024-December 2024 The Board of Commissioners appreciates the dedication of all the volunteers on their boards and commissions and welcomes input from various boards and commissions throughout the year. Please complete the following information, limited to the front and back of this form. Other background materials may be provided as a supplement to, but not as a substitute for, this form. Person to address the BOCC and contact information: Jane Garrett Primary County Staff Contact Person: Lindsey Shewmaker How many times per month does this board/commission meet, including any special meetings and sub-committee meetings? Once per month Brief Statement of Board/Commission's Assigned Charge and Responsibilities. The Social Services Board: • hires the county social services director; • determines the director's salary (subject to approval of the board of county commissioners); • advises and consults with the director; • evaluates the director's job performance; • dismisses the director if his or her job performance is unsatisfactory or if his or her personal conduct is unacceptable; • appoints the fifth member of the social services board; • assists the county social services director in planning the department's proposed budget; • establishes county policies for public assistance and social services programs (consistent with applicable federal and state laws, regulations, and policies); • advises county and municipal authorities on the development of policies and plans designed to improve social conditions in the community; and • carries out other duties and responsibilities as assigned by the General Assembly, the state Social Services Commission, the state Department of Health and Human Services, and the board of county commissioners. 37 What are your Board/Commission's most important accomplishments? • 2024-25 budget approval • Policy formation and approval • Continued oversight for programs of human services • Hired a new DSS Director List of Specific Tasks, Events, or Functions Performed or Sponsored Annually. • Budget approval including review of relevant outside agency applications • Policy review and development • Evaluation of the DSS Director Describe this board/commission's activities/accomplishments in carrying out BOCC goal(s)/priorities, if applicable. • Budget approval • Policy formation and approval for programs supporting BOCC Goal 1 • Oversight for programs of human services Describe the collaboration relationship(s) this particular board has with other advisory boards and commissions? The Board does not currently meet with other advisory Boards although staff collaborate with other human services departments. Identify any activities this board/commission expects to carry out in 2024 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff time, other resources) associated with these proposed activities (please list). The Board of Social Services will continue to oversee operations of the Department of Social Services as staff carry out programs of human services. (Goal 1, Priority 4) The majority of the budget for Social Services relates to this goal. 38 What are the concerns or emerging issues your board has identified for the upcoming year that it plans to address, or wishes to bring to the Commissioners' attention? 1. Behavioral Health Access for Protective Services For children in DSS custody, the new Child and Family Services Specialty Plan was awarded to Blue Cross Blue Shield NC and is expected to roll out in 2025. This will transition health care management for youth in foster care to one managed care plan statewide. There continues to be difficulty finding appropriate placements for children in DSS custody, particularly teenage youth and children with complex behavioral health challenges. We will continue our local recruitment efforts, continue to prioritize kinship placement and support, and continue to focus on programming that supports and keeps families intact to avoid entry into the foster care system. We currently partner with Alliance Healthcare for our Adult Protective Services and Adult Guardianship cases with Medicaid coverage. We will expand our collaboration with Alliance Healthcare in 2025 to have a dedicated Alliance liaison for Adult Services. We also plan to start holding a regular Adult Protection Multidisciplinary Team meeting to work collaboratively with other community partners in addressing challenges seen with this vulnerable population. 2. Child Care Subsidy Access In September of 2024 DSS had to implement a waiting list for working families to receive child care subsidy. In October 2024, the Board of County Commissioners approved more than $700,000 to allow more families to receive child care subsidy. Staff have continued removing children from the waiting list and will spend most of those appropriated funds this year if trends continue. Additional County funds will be needed to maintain this service level moving into FY2025-26 unless additional State funds are made available. 3. Community Involvement and Engagement DSS is focused on building and expanding community engagement over the next year. We plan to hold community engagement sessions throughout the county to provide staff with opportunities to share agency information, encourage program participation, and gain input from the public regarding access to programs and services. In addition to the community engagement sessions, DSS plans to initiate an annual Human Services Forum. The forum will be held in collaboration with other county departments and local human services agencies, non-profit organizations, government officials, and community leaders. This will provide a platform for community-wide discussion of various human services issues 39 affecting the residents of Orange County. With the opening of the Drakeford Complex and the subsequent relocation of the NC Works Career Center (operated by DSS), staff are more logistically aligned with the business community and job seekers. The location of this facility enhances ready access to employment and training services, as well as other public assistance programs to residents of Carrboro and Chapel Hill. The Board of Social Services is concerned with the numbers of Orange County residents in need of services and potential impacts on vulnerable and disenfranchised residents. The Board and staff are concerned about potential impacts to human services funding and programs at the national level. The Board wants to be certain that the critical programs and services provided by the Department of Social Services can continue to operate and that residents of Orange County are able to access the services they need.