Loading...
HomeMy WebLinkAboutAgenda - 02-04-2025; 8-e - Schools Adequate Public Facilities Ordinance (SAPFO) – Approval of Membership and Capacity Numbers 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 4, 2025 Action Agenda Item No. 8-e SUBJECT: Schools Adequate Public Facilities Ordinance (SAPFO) — Approval of Membership and Capacity Numbers DEPARTMENT: Planning and Inspections ATTACHMENT(S): INFORMATION CONTACT: 1. Chapel Hill-Carrboro City Schools and Orange Perdita Holtz, Deputy Director, 919-245- County Schools: SAPFO Capacity Calculation 2578 and Change Request Form (Includes Student Cy Stober, Director, 919-245-2592 Membership) for Elementary, Middle, and High School Levels 2. Chart Depicting LOS, Capacity, Membership, and Capacity Updates PURPOSE: To consider approval of the November 15, 2024 membership and capacity numbers for both school districts (Chapel Hill-Carrboro City Schools and Orange County Schools) which will be used in developing 10-year student membership projections and the 2025 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the SAPFO MOUs (Memoranda of Understanding), the Board of County Commissioners shall approve the school districts' November 15th membership and capacity numbers within 15 school days after receiving the numbers from the school districts. Chapel Hill-Carrboro City Schools (CHCCS) submitted their membership and capacity numbers in accordance with the MOU. Orange County Schools (OCS) was delayed this year and its signed forms were submitted on January 17, 2025. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The capacity calculations have been updated this year as follows: • Space used by Pre-K programs has been accounted for. • CHCCS updated capacity figures with those calculated in the Facilities Needs Assessment conducted by Woolpert, Inc. • OCS updated capacity figures using NC Department of Public Instruction (DPI) capacity formulas. The chart in Attachment 2 shows the Capacity and Membership provided by the school systems for each school level in both school districts and the increase (or decrease) over the November 15, 2023 membership. It also shows the Allowable Maximum Level of Service (LOS), as was agreed upon as part of the SAPFO MOU process, and the Actual LOS based on November 15, 2024 membership numbers. The capacity updates discussed above are also shown in Attachment 2. 2 The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each SAPFO partner. The annual SAPFOTAC report will be available in spring 2025. The CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. FINANCIAL IMPACT: There is no financial impact in approving the membership and capacity forms. Precise financial impacts in membership and capacity changes cannot be determined at this time, but changes in projected growth in student membership for the next ten years are expected to result in changes in future operating and capital budget requests. ALIGNMENT WITH STRATEGIC PLAN: There are no Orange County Strategic Plan Goals applicable to this item. RECOMMENDATION(S): The Manager recommends the Board approve the November 15, 2024 Membership and Capacity numbers as submitted by each school district. 3 Schools Adequate Public f f Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year:November 15,2024-November 14,2025 Capacity and Membership Submittal Date: November 15,2024 Elenicatan, Square 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Justillication Membership Percenta-V of Requested Requested Requested Requested Requested Footnote# (referenced Capacity/Level School Feet capacitY Capacity Capacity Capacity capacit� school i ear) of ScrN ice Carrboro 60,832 518 518 518 51.8 500 482 96.4% Ephesus 66,952 436 436 436 436 493 359 72.8% Estes Hills 56,299 516 516 516 516 500 323 64.6% FP Graham 66,689 522 522 522 522 542 510 94.1% Glenwood 50,764 412 412 412 412 400 385 96.3% McDougle 98,000 548 548 548 548 5371 477 88.8% Monis Grove 90,221 568 568 568 568 519 377 72.6% Northside 99,5011 568 568 568 568 523 395 75.5% Rashkis 95,729 568 568 568 568 486 433 89.1% Scroggs 911,980 558 558 558 558 482 384 79.7% Scawell 52,896 450 450 450 450 333 393 118.0% Total 828.8621 5,6641 5,6641 5,6641 5.6641 5,3151 4,518 85.0%6 Special Note(s): I For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facih(ics Task Force rc%iew and 2003 Planners and School Representati%c Technical Advisory Committee Report. These capacities will remain effective until chanucd by(1)the School CIP or(2)an am ended,.ersion of this form that is certified b}'the BOCC. Justification: Capacity update resulting from Woolpert study. C p tya dem ship tificatio \�, _ u erinten t Date BOCC Chair Date 4 Schools Adequate Public Facilities Ordinance (SAPFO) Capacity, Membership and Change Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year:November 15, 2024-November 14.2425 Capacity and Membership Submittal Date: November 15,2024 Squ re 14120-2021 2021-2022 2022-2023 2023-2024 2024-2025 JUSIffiCaliOn Membership 'Middle School Requested e Feet Capacity ischoolFootnote# Culbreth 122,467 774 774 774 774 775 635 82% McDougle 136,221 732 732 732 732 772 658 85% Phillips 109,498 706 706 706 706 734 600 82% Smith 128,764 732 732 732 732 712 763 107% Total 496.9901 2,944 2,9441 2.944 _194412,99-31 12,6561 88.7% Special Note(s): L For the November 15,200-'base year the Board accepted the superintendent-certitied capacities as pan of the School Facilities']ask Force review and 2003 Planners and School Representative Technical Advisory Cotnntittce Report. These capacities will remain effective until chantled by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity update resulting from Woolpert study. C p city nd a ship Cer ification: �,_ upe3nten'Wlpnt Date BOCC Chair Date 5 SchoolsOrdinance Request Form School District: Chapel Hill-Carrboro City Schools SAPFO CAPS Year:November 15,2024-November 14,2025 Capacity and Membership Submittal Date: November 15,2024 Square 2020-2021 2021-2022 2022-2023 2023-2024 2024-202"5 Justification Mernbership Percentage of Hi.h School 1Requested Requested Requested Requested RequestQd (referenced Capacityll-evel Capacity Capacity Capacity Capacity Capacity schoolvear) of Service Carrboro 148,023 8011 800 800 800 851 893 105% Chapel Hill 241,111 1,520 1,620 1,620 1,620 1;535 1,606 105% East Chapel Hill 259,869 1,515 1,515 1,515 1,515" 1,275 1,419 111% Phoenix Acad. 5,207 40 40 40 40 40 40 100% Total 654,2101 3,8751 3.9751 3,9751 329751 3.7011 1 3,9581 106-9% Special Note(s): 1. For the November 15,2002 base year the Board accepted the superintendent-certified capacities as part of the School Facilities Task Forcc rcvic-,and 2003 Planners and School Repres'entauve Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this Form that is certified by the BOCC. Justification: Capacity update resulting from Woolpert study. a city !Membership Certi+f- ation: Superint ndent Date BOCC Chair Date 6 2024-25 SAPFO Grade Total Students KI 657 1 667 2 783 3 750 4 802 5 859 6 866 7 846 8 944 9 1025 10 1020 11 970 12 943 Grand Tot 11,132 PreK 256 uperin ndent Date 7 . . ls Adequate Public Facilities r (SAPFO) Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15 2024- November 14 2025 Capacity and Membership Submittal Date: November 15 2024 Elementary Square 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 of Justification School Feet Requested Requested Requested Requested Requested Footnote# (referenced Capacity/Level Capacity Capacity Capacity Capacity Capacity ii of Central 52,492 428 428 428 428 438 267 61.0% Efland Cheeks 64,316 455 455 455 455 476 514 108.0% Grady Brown 74,016 490 490 490 490 496 403 81.3% Hillsborough 51,106 420 420 420 420 463 437 94.4% New Hope 100,164 526 526 526 526 553 523 94.6% Pathways 85,282 540 540 540 540 452 329 72.8% River Park 70,812 502 502 502 502 551 521 94.6% Total 498,1881 0 3,3611 3.361 3,,361 3.429 +-2,994 87.3% Special Note(s): 1. For the November 15, 2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: Capacity update resulting from use of NCDPI Capacity Formulas Capacity and Membership Certification: PAW Danielle Jon an 17,202516:06 EST) Jan 17,2025 Superintendent Date BOCC Chair Date 8 Schools • (SAPFO) Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 15 2024- November 14 2025 Capacity and Membership Submittal Date: November 15 2024 Square 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Justification of Middle School Feet Requested Requested Requested Requested Requested Footnote# (referenced Capacity/Level Capacity Capacity Capacity Capacity Capacity ii of A.L. Stanback 136,000 740 740 740 740 844 649 76.9% Orange Middle 107,620 726 726 726 726 676 519 76.8% Gravelly Hill 123,000 700 700 700 700 775 414 53.4% Total 1 366,6201 2,1661 2,1661 2,1661 2,1661 2,2951 1 1,5821 68.9% Special Note(s): 1. For the November 15, 2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2) an amended version of this form that is certified by the BOCC. Justification: Capacity update resulting from use of NCDPI Capacity Formulas Capacity and Membership Certification: Danielle Jo an 17,2025 16:06 EST) Jan 17,2025 Superintendent Date BOCC Chair Date 9 Schools r (SAPFO) Capacity, Membership and Change Request Form School District: Oran e Countv Schools SAPFO CAPS Year: November 15 2024- November 14 2025 Capacity and Membership Submittal Date: November 15 2024 Square 2020-2021 2021-2022 2022-2023 2023-2024 2024-2025 Jusfification of High School Capacity Capacity Capacity Capacity Capacity ii of Cedar Ridge 206,900 1,000 1,500 1,500 1,500 1,328 1,150 86.6%0 Orange 213,509 1,399 1,399 1,399 1,399 1,310 1,173 89.5% Partnership 6,600 40 40 40 40 64 46 71.9% Total 427,0091 2.439 2.6939 2 939 2,939 2 702 2.369 80.6% Special Note(s): 1. For the November 15, 2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2) an amended version of this form that is certified by the BOCC. Change to Partnership Academy to reflect updated capacity for new facility (moved in SY23-24). Capacity and Membership Certification: Danielle Jon an 17,202.516:06 E5-r� J an 17,2025 Superintendent Date BOCC Chair Date 10 SAPFOr CHCS Membership and Capacity Form Jan25 Factored Final Audit Report 2025-01-17 Created: 2025-01-17 By: Katharine McCune[Katharine.McCune a@orange.k12.nc.us] Statu s: 5 ig n ed Transaction ID: CBJCHBCAABAAhMIjaHgMp3nitcTrKmQAIDFdz6 TFIe- "SAPFO OCS Membership and Capacity Form Jan25 Factored" History Document created by Katharine McCune (Katharine.McCune@orange.kl2.nc.us) 2025-01-17-9:00:12 PM GMT-IP address: 152.22.100.25 'r Document emailed to Danielle Jones (danielle.jones@orange.kl2.nc.us)for signature 2025-01-17-9:05:31 PM GMT Email dewed by Danielle Jones (danielle.jones@orange.kl2.nc.us) 2025-01-17-9:05:40 PM GMT-IP address:66.102.8.130 by Document e-signed by Danielle Jones (danielle.jones@orange.kl2.nc.us) Signature Date: 2025-01-17-9:06:03 PM GMT-Time Source: server-IP address: 152.22.9923 Q Agreement completed. 2025-01-17-9:06:03 PM GMT Adobe Acrobat Sign 11 Attachment 2 School LOS, Capacity, Membership, and Capacity Updates Chapel Hill/Carrboro School District Orange Coun School District Allowable Maximum Allowable Maximum LOS (per MOU) Actual 2024-25 LOS LOS (per MOU) Actual 2024-25 LOS Elementary 105% 85.0% 105% 87.3% Middle 107% 1 88.7% 107% 68.9% High 110% 1 106.9% 110% 80.6% Chapel HilUCarrboro School District Orange ounty School District Capacity Capacity Nov. 15 Change Capacity Capacity Nov. 15 Change At 100% 2024 At 100% At MOU Prior Year from At MOU 2024 Prior Year from LOS Membership Prior LOS Membership Prior LOS* Maximum* Membership Year LOSA Maximum^ Membership Year Elementary 5,315 5,581 4,518 4,575 (57) 3,429 3,626 2,994 3,055 (61) Middle 2,993 3,203 2,656 2,716 (60) 2,295 2,564 1,582 1,579 3 High 3,701 4,071 3,958 3,974 (16) 2,702 2,946 2,369 2,382 (13) * Updated to reflect results of Woolpert, Inc. study. Updated using NCDPI capacity formulas 12 Capacity Updates Chapel Hill/Carrboro School District Oran a County School District Woolpert Former NCDPI Former Capacity Capacity Difference Capacity Capacity Difference Calculation Calculation Formula Calculation Calculation Elementary 5,315 5,664 (349) 3,429 3,361 68 Middle 2,993 2,944 49 2,295 2,166 129 High 3,701 3,975 (274) 2,702* 2,939 (237) *Includes capacity increase of 24 for the Partnership Academy.