HomeMy WebLinkAboutMinutes 12-02-2024 - Business Meeting 1
APPROVED 1/21/25
MINUTES
ORANGE COUNTY
BOARD OF COMMISSIONERS
BUSINESS MEETING
December 2, 2024
7:00 p.m.
The Orange County Board of Commissioners met for a Business Meeting on Monday,
December 2, 2024, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC.
COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Jean Hamilton
and Commissioners Marilyn Carter, Amy Fowler, Sally Greene, Earl McKee, and Phyllis Portie-
Ascott
COUNTY COMMISSIONERS ABSENT:
COUNTY ATTORNEYS PRESENT: John Roberts
COUNTY STAFF PRESENT: County Manager Travis Myren, Interim Deputy County Manager
Caitlin Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be
identified appropriately below)
Chair Bedford called the meeting to order at 7:01 p.m. All commissioners were present.
Oaths of Office for Board Members
NC State Representative Allen Buansi administered the oath to Commissioner-Elect
Marilyn Carter.
NC State Representative Renee Price administered the oath to Commissioner Amy
Fowler.
District Court Judge Joal Broun administered the oath to Commissioner Jean Hamilton.
District Court Judge Joal Broun administered the oath to Commissioner Phyllis Portie-
Ascott.
Board Organization
a. Election of Board of Commissioners' Chair and Vice-Chair
Vote for Chair of the Board of Commissioners:
7 votes cast for Jamezetta Bedford (Commissioner Bedford, Commissioner Carter,
Commissioner Fowler, Commissioner Greene, Commissioner Hamilton, Commissioner McKee)
Jamezetta Bedford was re-elected Chair of the Board of Commissioners.
Vote for Vice-Chair of the Board of Commissioners:
7 votes cast for Jean Hamilton (Commissioner Bedford, Commissioner Carter,
Commissioner Fowler, Commissioner Greene, Commissioner Hamilton, Commissioner McKee)
Jean Hamilton was elected the Vice-Chair of the Board of Commissioners.
b. Designation of Voting Delegates and Alternates for all NCACC and NACo Meetings for
Calendar Year December 1, 2024-2025
Commissioner Portie-Ascott volunteered to serve as the voting delegate for NCACC. The
Commissioners agreed by consensus.
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Commissioner Carter volunteered to serve as the voting delegate for NACo. The
Commissioners agreed by consensus.
Commissioner Greene volunteered to serve as the alternate voting delegate for NCACC.
The Commissioners agreed by consensus.
Vice-Chair Hamilton volunteered to serve as the alternate voting delegate for NACo. The
Commissioners agreed by consensus.
1. Additions or Changes to the Agenda
Chair Bedford dispensed with reading the public charge.
2. Public Comments (Limited to One Hour)
a. Matters not on the Printed Agenda
None.
b. Matters on the Printed Agenda
(These matters will be considered when the Board addresses that item on the agenda below.)
3. Announcements, Petitions and Comments by Board Members
Commissioner Portie-Ascott said she is honored to continue serving the people of Orange
County. She said this is a special moment for her and appreciates all of those who have inspired
and supported her along the way. She said their belief in her reminds her why service is so
important. She said they have taught her the values of perseverance and compassion. She
thanked her campaign manager and her team of volunteers and donors. She said she will
continue to work for the continued shared vision for Orange County.
Commissioner McKee congratulated Commissioner Carter on her election to the Board
and to those commissioners who were re-elected. He thanked members of the community that
do service and do not get a lot of credit or recognition. He said at disaster sites, there are
oftentimes volunteers wearing hats with logos. He said the Caldwell Hunting Club goes above
and beyond to help with disaster recovery. He said they hold an annual hunt to serve Wounded
Warriors, and this year focused on the Vietnam Veterans. He said they have been at hurricane
sites in the mountains and down east and they continue to keep this an ongoing effort. He said
he wanted to recognize them because he wanted to make sure people knew they exist.
Commissioner Greene congratulated Commissioner Carter on her election and other
commissioners on their re-election.
Chair Bedford asked the Board to read a piece on Abolition Day.
The Board members read the following in turn:
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Der;ernber6-Abolition day
cannot be cheered without grieving the
profound suffering that made such freedom
Yipnecessary. And the Supreme Court's 1857 bred
Scott w. ScrJford derision had already declared
that the Negro, whether enslaved or free, "had
no rights which the white man was bound to
respect."
Abolition Day,Deoennber 6,isa dafto rnournthe
lives stolen, to acknowledge the generational
trauma inflicted,and to confront the complicity
' of a nation built on the backs of enslaved people.
It is our oollective responsibility to ensure that
lam AndrewVVVn ,Circ itludr,UJ it�dstatesCaurtofApp..k, the stories of those who endured thishorror are
4°1circuit told—not as a footnote in history but as an
Friday; December 6, marks AbcVrtrorl Day in unrelenting indictment of a system driven by
Arnerica-159 years since the ratification of the greed and dehumanization.
13th Amendment, which legally abolished So: How do we reckon with a history that
slavery in this country. It is not a day for
celebration but a day of recleaning—a day to continues to shape the present? How do we
confront, with unflinching honesty; the moral confront the remnants of slavery that persist in
horror oftheinstitutionof slavery and the nation systemic inequities? Abolition Day is not just
that allowed it to flourish for centuries. about the past—it is about the unfinished work
of justice.
Slavery in America was not an isolated historical
Just as the Holocaust is remembered as a
anomaly—it was a calculated, systemic atrocity, warning against the depths of human cruelty,so
deeply entrenched in the foundations of this too must slavery be etched into the oonscience
country. It robbed millions of their freedom,
exploited their bodies, shattered families, and of this nation. To forget, to minimize, or to
built the wealth and power of a nation on the campartrnentalize its horrors is to risk
backs of human suffering.To reflex on slavery is perpetuating its legacy in subtler forms.
to indict a system that cornmodified human Abolition Day is not a moment for comfort but
beings, stripping them of dignity and humanity
for accountability, for grappling with a history
that still reverberatesin the lives of millions.
far profit and power. It is to stare into the abyss
of a society t hat enshrinedbrutalityintoIawand Aswereflecton this day let usrecognizethatthe
justified it with atwisted moral oarnpass. abolition of slavery was not the end of the
Yes, we celebrate Juneteenth for the joyous story—it was the beginning of along, unfinished
moment when the enslaved in Texas learned of struggle for true equality and justice. Honoring
their freedom—an occasion of jubilation that this day with the gravity it deserves is not just an
act of remembrance; it is a moral imperative.
honors the resilience, resistance, and humanity Only by confronting this dark chapter of our
of African Americans. But Juneteenth
celebrations cannot bear the weight of 246 years history can we begin to build a future where the
of unimagi nab lecFuelty.That'sbecausefreedom dignity�and humanity of every person are truly
upheld.
Vice-Chair Hamilton said she is honored to continue to serve the residents of Orange
County. She thanked other Board members for voting for her to be Vice-Chair. She thanked voters
and those who supported her campaign, county staff, and her family. She congratulated
Commissioner Carter for her election to the Board.
Commissioner Fowler also congratulated other Board members on their respective
elections and re-elections. She said she is looking forward to working with everyone on the Board.
She said that she attended a Board of Health meeting, a Climate Council meeting, and two others
since the last meeting. She also thanked those who helped with her campaign and her family for
her support. She said that she was pleased to hear from OCS that they will be able to add more
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solar panels than expected because the cost of solar has come down and it can serve as a battery
backup if ever necessary.
Commissioner Carter thanked Board members for their warm welcome. She said she is
looking forward to working with them. She thanked the Orange County community for trusting her
to serve, and said she is here to serve everyone. She thanked her husband and daughters for
their support, as well as her close friends who traveled here to celebrate tonight. She said she is
honored to be following Commissioner Anna Richards. She said she accomplished many things
during her time on the Board and leaves big shoes to fill. She also thanked county staff for their
help so far in helping get her up to speed. She said she attended a dedication of a bench in
memory of John Blackfeather Jeffries and Lynette Jeffries. She said that they were honored for
their work in preserving and educating about the Occaneechi Indian Tribe. She said that she was
honored to be given a ceremonial tobacco that is to be sprinkled when visiting a place of
reverence. She said that she attended the DCHC-MPO training and a Justice United Assembly
and heard about home preservation and re-entry housing. She said she will be attending the
Essentials of County Government course soon as well.
4. Proclamations/ Resolutions/Special Presentations
None.
5. Public Hearings
None.
6. Regular Agenda
a. Orange County Global Agreement for Capital
The Board approved the Orange County Global Agreement for Capital and authorized the County
Manager to sign.
BACKGROUND: On June 20, 2023, the Board of County Commissioners and GoTriangle, in
collaboration with the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization and
member jurisdictions, adopted a new governance (Attachment 1) for the Transit Tax following
revisions to the Interlocal Implementation Agreement. A key component of the governance is the
Comprehensive Participation Agreement, which provides each member with a voting seat on the
Staff Work Group (SWG). It also requires all members to sign a Global Agreement for both capital
and operating projects identified in the Annual Work Program. The agreement outlines the
following responsibilities for each member (e.g. participating parties or implementation partners):
1.04 Responsibilities of Participant Parties and Implementation Partners
The Participant Parties shall:
a) Designate staff to serve on the SWG if identified as a member in the Governance Interlocal
Agreement (ILA);
b) Negotiate and execute Global Capital and/or Operating Agreements for any project, using
the Work Program Project Code as a unique identifier; and
c) Receive allocated Local Transit Funding Sources as outlined in the Orange County Multi-
Year Transit Vision Plan,for Implementation Elements identified within the Orange County
Transit Annual Work Program, in accordance with the agreements established in (b).
Each member also agreed that these Global Agreements must be completed before funds are
distributed or projects are initiated (Article IV, Section 4.02). This governance framework
enhances accountability among agencies (e.g., GoTriangle, Chapel Hill Transit) and local
governments, ensuring timely and transparent delivery of projects. Furthermore, it addresses
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updates to the 2023 Interlocal Agreement, which removes the allocation of specific transit tax
reimbursement percentages for individual agencies or parties (Attachment 2).
At the November 14, 2023 Business meeting, the Board of Commissioners approved Orange
County's Global Agreement (Attachment 3) covering all operating projects for Orange County
Transportation Services funded by the transit tax. Orange County currently has two (2) capital
projects requiring a Global Agreement (Attachment 4) for reimbursement:
1. Procurement of five (5) mobility-on-demand electric vehicles, and
2. Implementation of TripSpark (formerly Trapeze), a platform consolidating all transit
management technologies into one (1) system.
Information is attached and a presentation at the meeting will summarize the 2023 Transit Tax
Interlocal Implementation Agreement and Governance, as approved by the respective partners.
Orange County Transportation Services requests the approval of Global Agreement for Capital
projects (Attachment 4) and authorize County Manager to sign.
Nishith Trivedi, Transportation Director, introduced the item and made the following
presentation:
Slide #1
ORANGE COUNTY
NORTH CAROLINA
Orange County
Global Agreement - Capital
6
Slide #2
Outline
1. Background
1. Transit(tax) Plan and Implementation
2. 2023 Update—Interlocal Implementation Agreement(ILA)
2. New Governance
1. Comprehensive Participation Agreement
2. Financial Policy and Procedures
3. Work Program Schedule and Amendments
4. SWG By-Laws
3. Accountability
1. Project Sponsors
2. Global Agreements
4. Action
2
Slide #3
Background — Plan and Implement
Plan Implement
II �, Ln
�`
way - -
m&
a. a
orange county 0-9.C.—t,
transit plan update T—it Pl—FY25 Annual Wo kP-9—
e1 DCHC X DCHC
• Multi-Year Vision Annual Budget Ordinance
• All Capital, and Operating FY Capital, and Operating
• Transit Equity Administration
ADOPTED BY ORANGE COUNTY
NORTH CAROLINA Triangle
3
Nishith Trivedi said that the Board of County Commissioners and GoTriangle are the
adopting agencies.
7
Slide #4
Background — Plan and Implement
BoardsAdvisory Decision Makers
O :.. . BOCC
CountyL 6—
County Lead Action
•All projects •' •Project Sponsor
•Full update 2-4 •Annual Project •Project Sheet •Quarterly
years •Amended (AWP) Reimbursements
Quarterly •Progress
Reports
Improved Local (project sponsor)Accountability
a
Nishith Trivedi said that in June 2023 Orange County became the Staff Workgroup
Administrators. He said they act as an advisory board. He said the update is more about local
accountability. He said that every individual project sponsor is now more accountable in each step
of drafting, creating, amending, and submitting it for approval. He said that it is no longer just a
division of monies.
Slide #5
New Governance
ATKI N S ORANGE COUNTY
��
® Member of theSNC-L—Lin Group NORTH CAROLINA
Purpose:
• Create a clear, operationally efficient governance structure that ensures that
Durham&Orange Counties'priorities are funded and implemented with the County
transit taxes and fees.
• Form new levels of accountability, which includes development of an equitable set
of processes, seeking to gain further community trust.
• 15 Elected Official&Staff Listening Sessions
• 1 Elected Official Workshop
• 5 Staff Workshops—some involved all partners(e.g. towns)
• Several Formal/informal Legal Reviews
• Which ultimately enabled the successful adoption of 2 NEW Transit Governance
Interlocal Agreements for each Durham and Orange Counties
s
Nishith Trivedi said that Atkins was the consulting firm and Durham and Orange Counties
have both been through the update and new governance process.
8
Slide #6
New Governance — ILA Updated
"'^a1tG°ema a March 2023 ILA
Inlerlmlpgmnmenr Operating and Capital Funding
Between
nrenge[aun,y Agreement (e.g., Global Agreements)
Durban-sTapelHill{awbdreMeemin,11 nPlanningGrganl=t- required for funding.
•al Percentages no longer applies
geuarthydangle Brylon PubllC lrensppnat2pn Au[hpdry
Yhis Interbml Agreement Ithe"PgrcemenYl,is entered imo this y�daya(�(Lr[�023,W and
betwren Orange County,North❑nitro,a publk body poli[k and corporate of Me dateol NPM
camllnaf here lnaher"Orange Wuntsx'I,Durhamihapel XIII{errboro Metmpalilan Planning
D,ganbadon,ametmpallbn plennlrg arganimlbnlMrelneXer'nCHC MPp'dr"MPD'I and Beseamh October 2013 ILA
Triangle Regional Publk Transportation Authodly d/b/a GoTrlangle,a publk body tmlidc and mM,,w
of the 6ta,eo NMh Camlioe;each iMF.idually referred 1.as a'N rV and c0H.W IV life e m #7.) The Plan provides that all funding
h-1.e,",he themes';
W,tnessetb: for bus services will be appropriated
Wbereas.O.W0.ht,,DCXC MPOard Wrangle,all el which hayespeddc roles In the on the baes of the following
lmplementatkn Or publtt transit I^the Orerpe—W area,have determined that It Is In their ben
interen ro coordinate public mntlt pla"ning,NMI,&eayanskn,and mmtrudkn;and percentages: 64% of such funds to
Wh,,,'GaT"'"gle1,,regknal pudk uensponatkn—Wityc,,ted In e—da ,fh the CHT, 24
prm I—t of rv.C.6.5 I6 IM et seq.by mrlmrrcn[resdlutbn Pf Durha m.Or M Wak
e ceUMies °/ of such funds to TTA, and
°
enddulylnmrPpratldaaabodym,WrateandpWI,andyeslecl dh the ge—olP.w ietfonhi" 12°/ of such funds to OPT. The use of
N CG.S.Chapier LWA p Cte 26:antl °
Wlrereas.DCKK mtD is the Metropolitan Pbnning0,ganiiatten for the Durhem{hapel NlllCertllnro these bus services funds shall be
Urbanized 4rea,eslaNlsned pursuant l0 23 U.gC.l3a et sap.aM ieoognlxetl uMer the laws o+tNdh
[am1lydpunwntMNC•G.S,236-2nnd;and limited to support of new bus services
—ereaa,nrenge[npnrylsabndypollkenam�nret."eatedw"bdl.mryoretepmyemse"°""`" above and beyond the exiting transit
N[.GS]63A�31;antl
Whlea Gn*da�l.D[�[MPDadGra�a[Henry.ame�nther.,araPanie=,nanag.emem,ignetl system services in place at tome of
In 2Dlfi dIM"pereement seR ne PaM 111 Dnde stand nv df the Panles as la the Xpce and
fnntent oltheFWrclal Pbn'wMrh defined[Wecrea6on of["e Tn nAll Tax❑¢1ricL and the adoption of the local '/$ cent sales
Wheaeaa,GoT—en.hi.CG thercgionel publk,ransporbtbn autbdty that adminieteK,he Triangle tax in November 2012.
T..Dlndn pursuant ro N.GG.S 20SSOB;and
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Nishith Trivedi discussed how the program was previously broken up and now each city
is more accountable.
Slide #7
New Governance — Financial P & P
Tde°gk Tee Uhhkt Operating Fund Balance and Liquidity Policy
Or-, T—it
and Guidelines
Nna 61 Pdkies and Gudelines
• Billing, Payment and Reimbursement Policy
and Guidelines
• Debt Policy and Guidelines
• Reviewed by SWG
• Approved by BOCC and Go Triangle
• increased Cost of Existing Services(ICES)
• Carryover Policy
• Bus Operating Cost Per Hour Policy
• Operating Fund Balance—90 days
cnnfnD2s unrestricted
One-0-Ar,,I.nd I)e6—end J,mine &,.dG1idx,i her,......._._.............. : Capital Fund Balance—5%D of 10-year rolling
Fund Feb—end bgdddy Policy 2 horizon
N«d"..
Nar6e Gpinl Pled eahnm Pogry antl Gudehrles ...._.........
....—..______Z
Pr«ed.. 3
OreW—.y TrelNk t1Oi l&PW—ehd AeNlhrevenaeM PakV eM..deer............,._.,.....,.....e
G.�inee: a
.ke Miry em Cutltle6........................._..._..,._.._._._,....................._......I._......................—...6
Deb pdiq 6
Inuresed CostdfaMkg Servkez IIRSh_.___.___._.__.__._...._____._..._.._.___....__._..._.__9
CurYdeaPtltry ._. ......_..._._.......__._.....----..._........_._._.....12
GPnel Si
nperering
Due Gpereting[ortpea 11—Ivdky...._..._....................__.__ _..._..._.-__..._..._..._._.12
Pd6Mt A:GTde,Wes'wevrinl Pdkies6Nmeduree IferrNrffC ,_........................_..........
13
7
Nishith Trivedi said that there were new documents that were created to help with
transparency, accountability, and project delivery.
9
Slide #8
New Governance — Annual Work Program
0n Coantr Transit Wok PoaramAmendmaedPolky • Minor and Major Amendments to Annual
ipa�a ron.d.wio"dma.�a cwmy r,a"ra.M�a work nroaw..prciea wp".pn a"d o,e"e. Work Program
Cnrnry Taeud 4H exerry staff may reed m matr ceanxes to the xope or budget foe eppoved Orange
^.�tmn d.n W We n„em np me�.aa al ma�;mad�nrr mwem Maap m„ No amendment required for changes within
rr an.pakabaw�yD.ax,em.a.,^.,,.gab.^K.m<agar<nmDaKnme,onraCeunhrn^ea.^n.aE
wor�,am., am ne<�bpxiYtDmDDxm DfDm,mand e.ndememmatnem«a amem same Budget Ordinance-Operating vs
iransrt MrwY work Droxram impkmeMatlm ekmeMs G.e..aQleement pemM of eMomuncerc repprtlrix
menlsl.xnamiN rmtltlnsurrouensdutsuppe2,le appleaNe Weh Prrgrem.er srepn elwMr Capital
fuidry empuntster hrture prcpsmmed i.mpemm,eWn ekmems.helesi spmmn mry Ym neN er dnlre
fp tise,Pe<a„�N.,Nte,at<d m a"ann,W Wpa P—t¢pe mtumaxred a�,.�d¢re.m a . Removal of projects
spbcep�eM Wph p.wnm bpdeet*he ppx�n aid nraed,.es,p.r"awrythaedia•er e2 pnll"ed bebw
�m do d.ae A,�b p d�e,nbm,pNm�s�mrom.�er <.aa�e�.n Quarterly Schedule
�• R"Nwk Dmdam.m dw °^ ems •ro°°•^^ -^^° ,�ti,�d Roles and Responsibilities of SWG
Administrator and Lead Agencies
I.t,,a lwlm wwknmt,am ammdme^,atmar�,—1,a d—I'd Public review of all amendments-21 days
mod.
amnNnimt Iwl nyuirn a bwkr between budeN polrwn¢apprpprlatlwu but rc¢Wres a.iefstlwne]ilAcheMrlpa geten appr¢pnatgn brprolecriM WEte pelm5,aan 515ddpp,
b.(]mrrces en eny rdep,etl bnan<W eaumprbu,uPoerNRde appli<ede Wark Drepem Net does
mr Farx a siCniRcent imtixt an me werYl rexnue er eepeMxure Ia.ernA wM<A is deflicd m
hemmore,M�raye proem UM err Me tJe rf pla";
c coves^rep¢rtne re¢wrcmmts fa pe�pemanCe en mplemen,at+¢n demortsdWw¢ed n
the appl,ab4 wph p.vnm,-
d-Owryes inluMineempuntsl�IM$25nOmin lmpkrnen[e,mnekmenh pgrenariedin fNure
Nsul yeah.
E.MypMV Mn{e,aN dpesrut maetam•vl Ne mtrie ola�i !Ammdmenl¢e Map
lanmbnent
2. The xDllOw Work Dropam emMd-.fCFWbf"I Ix d—led.Meg.
eixnd',sanu.
1 6me,e<t rryus,etl to M etlded,a the We-k prexram
b.MprD,eRrc¢iNSKd mpe rmwved hpm,h<WDrk prprmm.
Wryesmsmadepledfinws4lassumpt'enswPoerdnelbe aPolkeble NbrM Prepam Mee does
heer.:�xmnt impe<s pn,np we.ax nen„e w eaPondn¢n rwrart,when a dauw,m b<
8
Nishith Trivedi said the program is updated on an annual basis and there are public review
periods for all amendments.
Slide #9
New Governance — CPA & Global Agreements
ORAWGECO"WIRANSIICo.31PREHE.NSIA-E P.ARnQBAno.NAGREE EE3T 1.04 Responsibilities of Participant Parties and
("PARnr7P-AnON AGREEMENT-) Implementation Partners
Between
TRANSIT GOVERNANCE E%TERLOCAL AGREEMENT(ELA)PARTIES: The Participant Parties shall:
RESEARCH IRLAICLE REGIONAL PUBLIC 7RANSPORTA7ION ALTHORITT a) Designate staff to serve on the SWG if identified as
("G•Liangle"1,DIRELCM CHAPEL®S,CARRBORO NEEFROPOLRIN a member in the Governance Interlocal Agreement
PLANNLNG ORGA.NEZATION("DCHC MPG").nnd('OL'NT1'OF ORANGE("Ong, (ILA),
C...W'/
Ana b) Negotiate and execute Global Capital and/or
Th.TOM\OF CHAPEL HHI.TOMS OF CARRORRO,TOMSOF Operating Agreements for any project, using the
ffiI.ISBOROrcH and CITY OF AEWLM Work Program Project Code as a unique identifier-,
(Al Pardee C.H.&'el.W—Led,o herein a e"Patios") and
And Pale,m Hfx heramrdinare Nith c) Receive allocated Local Transit Funding Sources
L\EPLEMENTATIOF P.AR'fiSTItS: as outlined in the Orange County Multi-Year Transit
Vision Plan,for Implementation Elements identified
TRIANGLE JCOI'YCH OF GOVEIL-N)tE-NTS('TJCOG"),and I1-n-E STIT OT within the Orange County Transit Annual Work
NORTH C_AROLLNA,CHAPEL HILL("INC Cbapet MR-E
Asy�,pN,,.an,mnmepa„aer rL< gh,p«ffirp,¢;to ee¢en„ha„hu Program, in accordance with the agreements
mc.rporaop the termspf,his dec¢men, established in(b).
MTDTSSETH;
MBERTAs.d,PN,i¢ n ,mm,rT1m mn P._naz<aa 4.02 Implementation.An Operating or Capital Project
3-WKdX.1e,.Pb]iC a timPlr> 1- dPubh=Q-I fiaem><a-Pp - Funding Agreement shall be required to support each
Orange Comty rhn h—de,amimd iris in their hest m—and mat of then cod—Is to
mord-.f—,publics 1phm g-dmdingg ezpm.,and conswc, and implementation element submitted by each project
WHEREAS i.-j na vhdbeO,ang,C-,yT,mei,MWn-YearVis ?I''ha sponsor identified in the Orange County Transit Annual
Gm ILA Pat.,9 WLb,o,ge(n t.T—uG ,—,L.M-1A,— Work Program
r Go e Harm ILA•)w,cream,a gee man nv_forme impkm<nddana,he orange
Co-y Treocd MWd-Y V..Plan by artd m,mgh me O,,W Cm Tmw,A..W
M'orh Pommy and
MIEEREAs.,beG^,ILA bh= 'h'SmffW k gC Wp(SWU'). Signed and Sealed by Participating Partners
dnfenffrp dinaa,ref—m Cp, a-APm,ie,am,.Impl—any (e.g., Project Sponsors, Implementing Parties)
Paces.aM charged the SWG pith oomdtpa,n,g aW,ec diug,be plammg and
vnp[emetnxicm aspects of,be Orar<pe Comfy Trawl An Wa Pogrom'and 9
Commissioner Carter asked they will review the structure of the capital agreement as well
as the two reimbursement items during the presentation.
Nishith Trivedi said they are reviewing a template and how that will be implemented.
10
Commissioner Carter asked if the template has already been adopted or if they will be
considering that tonight.
Nishith Trivedi said that he is asking for approval of the agreement tonight so that the
county manager can sign off on the document. He said that for GoTriangle to be authorized to
provide funds for any project, they need a signed global agreement and adopted project.
Commissioner Portie-Ascott asked for clarification on the funding.
Nishith Trivedi said the funds are from Article 43 sales tax from the county, but it is held
by GoTriangle. He said that once project funds are spent by the county, they can submit a request
back for funding from GoTriangle, but these agreements must be in place.
Slide #10
New Governance — SWG By-Laws
asTanS A.0 oPRRaTL�GPR«iptvvc Voting representation on SWG
011 STAFF A'ORLTIGGROUP 11—includes all 4towns in County
• T=Quorum
2 non-voting—UNC and CPRC
T^dg• mE�r- 4� 5�"' ` "^�ama�^��n All meetings are Public per N.C.G.S. 143-318
• June 2023-Durham and Orange County
took over lead roles
Haack In dfi,Tvavl Gmamxr ImmlYll A¢evmnt(Gmmare RA)fm Ne
,c,li mab-deI,OratEr C'uu,Trmsrl Mull-Yml'v Nm rml1i er on sur.
kaer Sgewmgpapmn:
T•nvielu ebe apomr plm,I,vearry]rmmunea arpens of rbe dmpe Ceums
T—aMull V.-Play u dceoN meM Trmur Gmrmmcr 1-1 4
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Slide #11
Accountability — Project Sponsor
GLOBAL OPERATING FUMING AGREEMENT
FOR OPERATIONS AND ADMINISTRATION
ORANGE COUNTY TRANSIT FY2112L
This Global Operuting Funding Agreemem CAgreeirei m made by and between
Research Triangle Regimal Public TranspMa keM9�db'af»idapp a CGnTriarigle)as
I.ad.nistraeor of the Triangle Tax Dislrin Orange County)'County' regdng may
collectively be referred to as'Parlies.'
WHEREAS,the Parties to Agreement,who have or may have specific roles the SWG Voting Member/Project
implementation of public transit and the support of publicbansd mhaslructum in Me Ora .SpOn50T
County area.haven detenninetl that d is in their best Interest grid the best intarest of the
constituents they represent to coordinate future public transit planning,funding.expansion • Orange County
andoonshaetinn.and Chapel Hill
• Carrboro
GLOBAL CAPITALFUNDINGAGREFNIENT FOR
CAPITAL INFRASTRUCTURE Hillsborough
ORANGE COUNTY TRANSIT FY 2(125 Mebane
This Global Capital Funding Agreement C'A9leemenY)is rt.do by and between Resea
Triangle Regional Audit TranslaodaI,Hal s
admi trator of the Triangle Tax Disbin,a Orange County('Implementlitg Parry')
Orange County('County').Theforegeini Trayo0
WHEREAS the Parties to Agreement,who have or may have specific roles in the
implementation of public transit and the support of public transit infrastructure in the Orange
County area,have determined that it is N their best interest and the best interest of the
constituents they represent to coordinate future public transit planning,funding,expansion
and construction,and
Exhibit A=Project Sheets
11
Slide #12
Accountability — Project Sheet - Operating
1�'ggK[■ FY 2025 Al STW WTs
ora.rtp rramFt Werk Pl.. kul 2024
2aaPR1a Ret}uest Form 7pW P C.0
OP6ral ina an dlor CRppal S 992,ON
haMtlY.rtr .laun[kIF A[e.s3` hHla ranlAet nralt6e insR Wmrtetivper.tYlaLLt
Oro�ye C.uaty Bess rear 5 352.a96
Moailiry on l3sman. n,aFillr Triyrd Ay 7.26 5 %"m
Treasaaru�oe slr3�us
(umplal^.e 5 7,251431
[ftlnrYN 91.R�Y 9are.3edlA.tPtra.a Claltl OIYIae TeaMk 67aT11rldeliPkal lbR
lul•33 W.
ax k
Cumu at..e 5
hued.eeerfptlen(Smpe ratty bekL aMrw otu*pma-Thrt m4 LR&he—d h3 the WNk OmA"t a In tke FT la25 VV4&"a.
MDhi pity Ori VlTaa.S a m•e�trV rmpt xrviee W Ittl xmr say rtllrVatrra.J3.11r P➢A a[[tl5•E1!lehntl t.xrvl[!rtlrak rod YrGa rtta5.Pra?KIT0Cu3tl
spec'�ee Ily or,onderserved and OmronTarlb]lusher[ommun�M ok[orlcnn areas la xctls to urhm.rles belays a srrek ISlpadeY th.0 Saturday)from 9 em
-5pn•[Droplets kmp'ementat Dn DI pryase arre II as rpW wd..the ZOZ]lranskt plan UpdHs{t,-7pppTrlal
T-R!•aefAre FM FY26 FY27 1 "n I Fr29 F3'SR
O*nReCounTVTranskt7a% 352,696 352.514 1 370,552 1 3798151 389.311 399,04a
Other R--.
Fedwal
State
Othn
5uht.t.l Other - -
OPUATMG COS% Ftl25 "26 rvp "28 FV29 W30
Grwdh lactprs 2150% 1.50% 2.50% 250% 2501f 2.50%
Satary&Fhn2es
Conar.cts
r Bus Oprrations:
at—ted odors 3072 3072 7072 3072 5.072 30072
C.st per pour i15 118 121 124 117 130
Fstirnaled Operating Cost 352 696 361.514 370552 979SIS 399,311 399.064
I bus Leases
Park&Rrde Lean
Other
Other
5uhtvtal-5us Operations 552.596 "51.514 370552 579,5L5 589-523 599,044
Other l0esc n be)
00er{0esc r�L.I
Gd—I lksk:r i hrl
Tg7nl dP'yulr-B0 C4515 35x 9b 51a 52 37 T5 M;1311 12
12
Slide #13
Accountability — Project Sheet - Capital
[ Fy 2025 FT SiaR71241E
0-1;Trpnsit Werk Plan 1W 2025
22Uo— Peq.—F.— [a.l P.j.*C.st
0".,i nC an dla r Ca pits! 5
%— Requatiry ft—a -.idCea[wY Uwp T.Wt[06wLt409,*4'{Cwt
Oeec rna' 1
VMi[I[a[qure.lignartl rtplagement 6pT..ante lac HeikealHekea8lalY•pMk ar[ _�.]C26 3
WMwp1ed 51wt DM. hH—d Cpwpk0m Man 0,.—TrwdlWk.MrdC."C—
lW-21 26P Sase Yea 5 2L6,667
14M64>t]rplun/5Ga[4' [Mn bdpwwwvueggT 00M w.iesl dillm rk—b.I da tl'cp k t4eaR rt kl Me FM 2025%h krk.
Wam[[ GeT -.4k..I.—.sw -appnegr.s th—n7—VnlI rcWw ex�se•n[b. tMt lyrerc hd ito
usd W Ilf.*he•e h.s been a.•nc reau of�a-menance con br ma�rrL Inlrq h4�m'leape rah c Ic and a.Munn en�e•ei-ab.i N yeh cle p..chau reere515 eerrespend[q the fleet
'eprann.e.K plan
Tae Reperwe FV25 -6 —7 Mit "29 FYN
O.anye County T--;t Tax Revco.. 216,667 225.333 234,347 243.72E 253,469 263,WS
oche.Revenue
Federal
sure
othrr
S.bto.l of her
TOTAL REVENUE 216,667 22 33 2 7 24 721 253 9 .31506
CAPaAL COSTS FV2S FY26 FV27 Ma FY29 FY30
plann'n6
DIP
'C—t—tl—
eq.Ip rq 226.667 225933 234.347 243.7I1 253.469 263.606
'le rd•912h2 0 Way
Deter
TOTAL CAPMAL 03M M721 z 606
Fiscal Quarter and Fiscal Year Fecal Quarter and Fiscal Year End
Basin
Planning
Design
Construction
Equipment
Land•Right of Way
Other 13
13
Slide #14
Accountability - Orange County Capital
REQUEST JF FY 2024 FY START DATE
Orange Transh Work Plan Jul 2023
Request Form Total Project C—t
Operating and/or Capital $ 200,000
Project Name Requesi Agency Project Contact Oran a Transit Estimated O er Ing Cost
Orange County Transportation FY 2024/Base Year' $ 20o,00o
Trapeze Services Ni sh ith Trive di FY 2025 5
Cumulatre $ 200.000
Estimated Start Date Estl in ated Cam p letio n Notes Orange Translt Estimated CapitalCost
!an•24 lun•24 Software transition to mirror other transit provider FY 2024/Base Year' $
Cumulative $
Project Descrlptlon/Scapa Enter below a summary of the project that may later be used as the project description In the FY 2024 Work Plan.
Converting EcoLane to Trapeze to improve data quality,service,and coordination with other transit providers in the County and region.
REQUEST* FY 2024 FY START DATE
Orange Transit Work Plan Jul 2025
Request Farm Total Project Ca:e
Operating and/or Capital $ zso,000
Pra ect Name Re uestin ho ect Contact Oransp Transit Estimated Opai Corr
Base Year S 250, 0
Mobility an Demand Orange County Transportation 00
Services Nish ith Livedi FY 2026 $ 250,000
Cumulative S 250,000
Estimated Start Date Estimated Completion Notes Orar ge Transit Estimated Capital Cast
Ju1-23 Jun-24 One time capital purchase for 5 vans Base Year 5 250,000
Cumulative $ 250,000
Project Dercription/Scope Enter Ilex a wmmary of the project that may later be usad as the project dasedptlon in the FY 2.024 Work Plan.
Purchase 5 EV or Hybrid minivans tOr MObilil On•Demand transit service
February 20, 2024 — FY24 AW P Q3 Amendment
14
Nishith Trivedi said Orange County has two current projects they are seeking
implementation for.
Slide #15
Action
The Manager recommends that the Board approve and authorize the County
Manager to sign the Global Agreement for Capital
14
14
Vice-Chair Hamilton relayed her understanding of the process and asked for any
clarification or corrections on where she might be mistaken. She also asked who decides the
structure to determine where the projects come from.
Nishith Trivedi said the Transit Plan lays out all the projects and that the Annual Work
Program identifies the projects that will be completed in the next year. He said the Annual Work
Program is like a one-year budget.
Vice-Chair Hamilton asked if the Global Agreement is for projects completed in the past
year.
Nishith Trivedi said the reimbursements are done quarterly.
Vice-Chair Hamilton asked if the towns within Orange County are included in the Orange
County plan.
Nishith Trivedi said yes.
Chair Bedford said the staff working group informs the priority projects in the Annual Work
Program and then that will be approved by the BOCC.
Commissioner Greene asked how a software platform is capital.
Nishith Trivedi said that operating funds do not carryover, but capital does, and the work
was not yet finished so it was amended to capital to carryover for the following year.
Travis Myren said everything in the plan can be called capital because it is not financed
using debt.
Commissioner Fowler pointed out that a page in the agreement mentions "City of Orange"
instead of"County."
Commissioner Carter asked if the Board could expect to see the template completed for
projects as they approve.
Nishith Trivedi said no, and they will see more details later. He said this request is for
approval so that the manager can sign off and the county can request the funds from GoTriangle.
He said they reviewed the details in February and that he can send those out for further
information.
Commissioner Portie-Ascott asked about the period of 17 years and asked if they
reviewed and approved annually.
Nishith Trivedi said the Annual Work Plan is done every year.
A motion was made by Commissioner Hamilton, seconded by Commissioner Greene, to
approve and authorize the County Manager to sign the Global Agreement for Capital (Attachment
4).
VOTE: UNANIMOUS
7. Reports
None.
8. Consent Agenda
• Removal of Any Items from Consent Agenda
• Approval of Remaining Consent Agenda
• Discussion and Approval of the Items Removed from the Consent Agenda
A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to
approve the consent agenda.
VOTE: UNANIMOUS
15
a. Minutes — None.
b. Motor Vehicle Property Tax Releases/Refunds
The Board adopted a resolution to release motor vehicle property tax values for four(4)taxpayers
with a total of four (4) bills that will result in a reduction of revenue.
c. Property Tax Releases/Refunds
The Board adopted a resolution to release property tax values for four (4) taxpayers with a total
of four (4) bills that will result in a reduction of revenue.
d. Late Applications for Property Tax Exemption/Exclusion
The Board approved eleven (11) untimely applications for exemption/exclusion from ad valorem
taxation for eleven (11) bills for the 2024 tax year.
e. Authorization to Utilize Construction Manager at Risk for the Orange County Crisis
Diversion Facility Project
The Board authorized the use of the Construction Manager at Risk (CMAR) project delivery
method for the Orange County Crisis Diversion Facility construction project.
f. Approval of Addendums to Orange County Transportation Services (OCTS) On-Call
Professional Services Contract with WSP
The Board approved Addendums to the Orange County Transportation Services (OCTS) On-Call
Professional Services Contract with WSP.
g. Procurement of Public Safety Communications Console Backup Radio Equipment
The Board approved the purchase of console backup radio equipment for the Primary Public
Safety Answering Point (PSAP).
9. County Manager's Report
Travis Myren congratulated the Board members. He said the work with the low-barrier
housing workgroup will get started in January and they will initiate that with a community forum
held with Alliance.
Chair Bedford asked for that item to be sent to Justice United as well.
10. County Attorney's Report
John Roberts said the Senate voted to override the Governor's veto of the bill that included
Planning and Elections Law changes. He said that Commissioner Portie Ascott has asked for
more information, and he said he will be looking at the elections law changes in detail on
Wednesday and will report to the Board on any impacts in Orange County.
11. *Appointments
None.
12. Information Items
• November 19, 2024 BOCC Meeting Follow-up Actions List
• Tax Collector's Report— Numerical Analysis
• Tax Collector's Report— Measure of Enforced Collections
• Tax Collector's Report— Foreclosure Chart and History
• Tax Assessor's Report— Releases/Refunds under$100
• Memorandum — Formation of a Focused Work Group to Address Low-Barrier
Housing Needs and Opportunities
16
13. Closed Session
A motion was made by Chair Bedford, seconded by Commissioner Fowler, to enter into
Closed Session pursuant to G.S. § 143-318.11(a)(3) "to consult with an attorney retained by the
Board in order to preserve the attorney-client privilege between the attorney and the Board, and
to receive information on Crouch v. Orange County" and for the approval of Closed Session
minutes at 8:14 pm.
RECONVENE INTO REGULAR SESSION
A motion was made by Vice-Chair Hamilton, seconded by Commissioner McKee, to
reconvene into regular session at 9:25 p.m.
VOTE: UNANIMOUS
Adjournment
A motion was made by Commissioner Fowler, seconded by Vice-Chair Hamilton, to
adjourn the meeting at 9:25 p.m.
VOTE: UNANIMOUS
Jamezetta Bedford, Chair
Recorded by Tara May, Deputy Clerk to the Board
Submitted for approval by Laura Jensen, Clerk to the Board