HomeMy WebLinkAboutAgenda - 05-05-2004-3ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 5, 2004
Action Agenda
Item No. 3
SUBJECT: Advance Approval of 2004-05 Chapel Hill-Carrboro City Schools and Orange
County Schools Capital Project Ordinances
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1, CHCCS Capital Project
Ordinances
Mobile Classrooms
Technology
Attachment 2, OCS Capital Project
Ordinances
HVAC Replacements
• Flooring
Replacements
Attachment 3. March 24, 2004
Memorandum from Steve
Scroggs
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve advance funding for certain capital project ordinances for fiscal year
2004-05 for Chapel Hill-Carrboro City Schools (CHCCS) and Orange County Schools (OCS) in
order for work to be completed aver the summer months while school is not in session.
BACKGROUND: Both CHCCS and OCS are currently developing their long-range Capital
Investment Plans (CIP) far the period 2004-14, On May 20, 2004, County staff expect to
present bath plans to the Board of County Commissioners (BOCC). Both school systems
recently identified a small number of projects whose timelines require work to occur over the
summer months while school is not in session.
In order for the school systems to plan and award bids for such projects, there must be
assurance that the Board of County Commissioners plan to appropriate monies to the project
for the upcoming 2004-05 fiscal year, The chart below outlines specific pay-as-you-go funded
projects that the schools have requested:
Amount
Chapel Hill-Carrboro City Schools Requested
Mobile Classrooms (8 units for CHHS
and ECHHS; 2 units for Scroggs
Elementa $736,000
Technolo Pro'ects $300,000
Total Chapel Hill-Carrboro City Schools
Request for Advance Funding $1,036,000
Orange County Schools Amount
Requested
Floor Re lacement $325,000
HVAC Re lacement $240,000
Total Orange County Schools Request
for Advance Funding
$565,000
FINANCIAL IMPACT: Pay-as-you-go funds would be available in the 2004-05 school capital
funding plan to cover the cast of the projects outlined in the chart above, and would be
appropriated by means of the accompanying capital project ordinances.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached CHCCS and QCS capital project ordinances for fiscal year 2004-05.
Mobile Classrooms
Chapel Bill-Carrboro City Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 1.3.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized provides funds for the purchase of mobile classrooms.
Section 2. The officers of the County are het°eby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2003-04
FY 2004-OS Through rY
2004-OS
Sales Tax SO $0 50
Impact Fees 5941,823 $736,000 $1,677,823
PSBP 50 $0 SO
1992 Band Funds $0 $0 50
1997 Bond Funds 50 $0 50
O[her SO $0 $0
Total Funding $941,823 5736,000 $1,677,823
Section 4. The following amount is appropriated for this project:
Through FY
2003-04
FY 2004-05 Through FY
2004-05
Plannin /Arch/En in $0 $0 $0
Land/Assoc Fees $0 $0 $0
Construction $941,823 $736,000 $1,677,823
E ui ment/Furnishin s $0 $0 $0
Outer $0 $0 $0
Contin enc $0 $0 $0
Total Costs $941,823 $736,000 $1,677,823
Section 5. This ordinance remains in effect from .July 1, 2001 until June .30, 2005
Adopted this 5th day of May 2004.
Technology `t
Chapel Hill-Carrboro City Schools
Capital Project Ordinance
Project Number 64-880-7111
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1.The project authorized provides funds to upgrade instructional technology and other
systems throughout the district, Proceeds from the Schools' portion of the one-half
cent sales taxes and transfers from completed projects within the District finance
this project.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated tc complete this project:
Through
FY 2003-04
FY 2004-05 Through FY
2004-05
Sales Tax 7,258,439 300,000 7,558,439
Im act Fees 0 0 0
PSBF 449,083 0 449,063
raps er rom omp e e
Projects
1,000,000
0
1,000,000
Transfer from East Chapel
Hill Hi h Addition Savin s
74,180
0
74,180
Transfer from Scroggs
Elementary School
Construction Savings
175,820
0
175,820
Total Pro'ect Fundin 8,957,502 300,000 9,257,502
Section 4.The following amount is appropriated far this project:
Through
FY 2002-03
FY 2003-04 Through FY
2003-04
Plannin /Arch/En in 0 0 0
Land/Assoc Fees 0 0 0
Construction 0 0 0
E ui ment/Furnishin s 8,957,502 300,000 9,257,502
Other 0 0 0
Contin enc 0 0 0
Total 8,957,502 300,000 9,257,502
Section 5. This ordinance supersedes all previous Technology Capital Project Ordinances for
the Chapel Hill-Carrboro City Schools,
Section 6. This ordinance, originally adopted June 29, 1992, shall remain in effect until .June
30, 2005.
Adopted this fifth day of May 2004,
HVAC Upgrades and Improvements
Orange County Schools
Capital Project Ordinance
Be it ordained by the Qrange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted,
Section 1.The project authorized provides funds for on-going maintenance of the HVAC
systems, Proceeds from the Schools' portion of the one-half cent sales taxes
finance this project.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
roug
2003-04
FY 2004-05 roug
2004-05
Sales Tax $107,902 $240,000 $347,902
Im act Fees $0 $0 $0
PSBF $0 $0 $0
1992 Band Funds $0 $0 $0
1997 Bond Funds $0 $0 $0
Alternative Financin $0 $0 $0
Total Fundin $107,902 $240,000 $347,902
Section 4.The following amount is appropriated for this project:
Through FY
2003-04
FY 2004-05 Through FY
2004-05
Plannin /Arch/En in $0 $0 $0
Land/Assoc Fees $0 $0 0
Construction $0 $0 $0
E ui ment/Furnishin s $0 $0 $0
Other $107,902 $240,000 $347,902
Contin enc $0 $0 $0
Total Costs $107,902 $240,000 $347,902
Section 5. This ordinance remains in effect from July 1, 2002 until June 30, 2005,
Adapted this 5th day of May 2004.
Flooring Replacement G
Orange County Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant tc Section
13,2 of Chapter 159 of the General Statutes of North Carolina, the fallowing capital project is
hereby adopted,
Section 1.The project authorized provides funds for the replacement of carpet with the at all
sites to improve indoor air quality as outlined in the Orange County Schools
Strategic Plan, Proceeds from the Schools' portion of the one-half cent sales taxes
finance this project,
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein,
Section 3.The following revenue is anticipated to complete this project:
roug
2003-04
FY 2004-05 roug
2004-05
Sales Tax $54,000 $325,000 $379,000
Im act Fees $0 $0 $0
PSBF $0 $0 $0
1992 Bond Funds $0 $0 $0
1997 Bond Funds $0 $0 $0
rans ers rom
Com leted Projects
$0
$0
$0
Total Fundin $54,000 $325,000 $379,000
Section 4.The following amount is appropriated for this project:
Through FY
2003-04
FY 2004-05 Through FY
2004-05
Plannin /Arch/En in $0 $0 $0
Land/Assoc Fees $0 $0 $0
Construction $0 $0 $0
E ui ment/Furnishin $0 $0 $0
Other $54,000 $325,000 $379,000
Contin enc $0 $0 $0
Total Costs 54,000 325,000 $379,OD0
Section 5. This ordinance remains in effect from July 1, 2002 until June 30, 2005,
Adopted this 5th day of May 2004.
Chapel Hill - Carrboro City Schools
Lincoln Center, Merritt Mill Road
Chapel Hill, NC 27516
Telephone: (919) 967-8211
Fax: (919) 933-458Q
Neil Pedersen, Superintendent Nettie Goilins-Hart, Assistant
Superintendent for Instructional Services
Ray Reitr, Chief Technology Officer Stephen A. Scroggs, Assistant
Superintendent for Support Services
To: Neil G. Pedersen
Superintendent
From: Stephen A. Scr°oggs
Assistant Superintendent for Support Services
Re: Approval in Advance for CIP Projects
Date: Mazch 24, 2004
Included is a proposal to the Board of Education for advance approval of Capital
Investment Plan projects. If approved, then a request for funding from the Board of
County Conunissioners would be made. This request is made at the recommendation of
Tolm Linlc, the County Manager. The purpose is to identify projects that must be
completed during the summer and where funding would be required before the adoption
of the CIP. The County Manager also informed the administration that the CIP format
might change, thus delaying possible adoption of the plan. The projects needing advanced
approval are listed below.
Mobiles for Higb Sebools
Included in the dishicYs 2003-13 Capital Investment Plan was $620,000 to buy mobile
classrooms in year 2004-05. These funds will support the purchase and installation of the
8 mobile units scheduled for CHHS and ECHHS. It is important that this year's mobile
classrooms be ordered as soon as possible. Site preparation and delivery dates for the
mobiles are always concerns that should be addressed at the earliest time. In order to
proceed with the project, County Commissioner approval of the $620,000 is required.
While these funds will be included in the 2004-14 CIl', this year's CIP may not be
reviewed by the Conunissioners until late spring or summer.
Mobiles for Scroggs
Depending on the Board's action concerning overcrowding at Scroggs Elementary,
advance approval for the mobiles would also be required. The memorandum from Mr.
Scroggs details the funding required to move existing units or to install new units. The
cost ranges from $85,000 to $I 16,000. This item was not included in the 200.3-2013 CIP
but would be included in the 2004-2014 CII'. Any delay in CIl' funding would negatively
affect an already tight installation schedule.
Technology
CIP funding is required to implement planned upgrades to the district's technology
infrastructure and provide students and staff with access to appropriate instructional and
administrative technology. This funding is the primary resource supporting the district's
current technology plamiing and systems analysis activities. In addition to providing
teachers and students with computers, this project supports the upgrading of computer
networks, video networks, telephone systems, and the infrastructure (hubs, routers,
switches, etc.) that comrect these systems. These upgrades are norn~ally completed during
the summer when disruptions are minimal. The funding requested for this project is
$.300,000,
Mr. Scroggs and Mr. Mullin will be present to answer any questions you may have,.
Resolution 1: Be it, therefore, resolved that the Board of Education requests
funding for the following C]P projects.
1) Mobiles at CHHS and ECHHS $620,000
2) Mobiles at Scroggs $116,000
3) Teclnology $300,000
Resolution 2: Be it, therefore, resolved that the Board of Education requests
funding for following CIP projects.
1) Mobiles at CHHS azid ECHHS $620,000
2) Teclnology $.300,000