Loading...
HomeMy WebLinkAboutAgenda - 01-21-2025 ; 8-a - Minutes 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 21, 2025 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (under separate cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: November 19, 2024 Business Meeting Attachment 2: December 2, 2024 Business Meeting Attachment 3: December 10, 2024 Business Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. ALIGNMENT WITH STRATEGIC PLAN: There are no Orange County Strategic Plan Goals applicable to this item. RECOMMENDATION(S): The Manager recommends that the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 November 19, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, 9 November 19, 2024, at 7:00 p.m. at the Southern Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Sally Greene 12 and Commissioners Amy Fowler, Jean Hamilton, Earl McKee, Phyllis Portie-Ascott, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Travis Myren, Interim Deputy County Manager 17 Caitlin Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be 18 identified appropriately below) 19 20 Chair Bedford called the meeting to order at 7:01 p.m. All commissioners were present. 21 22 1. Additions or Changes to the Agenda 23 There were no changes to the agenda. 24 25 2. Public Comments (Limited to One Hour) 26 a. Matters not on the Printed Agenda 27 There was no one signed up to speak. 28 29 b. Matters on the Printed Agenda 30 (These matters will be considered when the Board addresses that item on the agenda below.) 31 32 3. Announcements, Petitions and Comments by Board Members 33 Commissioner Portie-Ascott said she recently attended the NCACC Legislative 34 Conference. She described the process for setting goals and how they align with Orange 35 County's priorities. She suggested organizing the county's goals within the framework used by 36 the NCACC. 37 Commissioner Fowler thanked Commissioner Richards for her service on the Board. 38 She said she attended a DCHC-MPO meeting where they discussed their workplan and wildlife 39 corridors. She said that the Transportation Director presented the county's Short Range 40 Transportation Plan, the Safe Routes to School Plan, and the Transportation Multi-Modal Plan. 41 She said that she also attended a Justice United meeting where they were advocating for 42 increased funds for home repairs, as well as looking to increase the number of reentry and 43 permanent supportive housing. 44 Vice-Chair Greene thanked Commissioner Richards for her service on the Board. She 45 said she attended a Habitat for Humanity event earlier in the day celebrating their 40th 46 anniversary. She said she attended the GoTriangle special meeting to work on the strategic 47 plan. 48 Commissioner Richards said that the Orange County Partnership for Young Children is 49 updating their strategic plan, and they do this every five years. She said they have graduate 50 students working with them. She said she attended the Jordan Lake One Water meeting on 51 November 141h and said that on December 121h they are having their annual stakeholder 2 1 meeting. She said it is a once-a-year meeting, and all municipalities are represented from the 2 region. She said that she hopes the county continues to participate. She said the project across 3 from Southern Village on 15-501 has 120 acres and that the developer is working with the 4 Triangle Land Conservancy to make 80 acres an environmental park. She said they are looking 5 for funding to preserve the land. She said it could be a model for working with developers on 6 how to conserve land. She said she attended the ABC Board meeting, and they were thankful 7 for the Board of Commissioners approving the changes they requested to salaries and stipends. 8 Commissioner Hamilton said she attended an event honoring Dr. Harold Russell through 9 the Chapel Hill Historical Society. She highlighted his accomplishments and service to the 10 community. She said on November 11th she attended the Orange County Veterans Day 11 program. She said on November 14th she also attended the Justice United meeting. She said 12 that she attended an Advisory Board on Aging meeting. She said they reviewed the legislative 13 priorities of seniors, and she will be bringing those back to the commissioners for their 14 consideration. 15 Commissioner McKee said he attended a Boy Scout troop meeting the previous day. He 16 said they asked good questions about being a commissioner and they had a good conversation 17 about being engaged in the community. He said he received a call from the Orange County 18 Board of Education, and they said they were unaware that the Orange County Board of 19 Commissioners previously had a discussion of how the bond funding could be spent. He said 20 the superintendent only received the draft yesterday and that communication needs to be 21 improved because they need to be in close collaboration. 22 Chair Bedford said that it also sounds like recent school collaboration notes needed to 23 be shared as well. 24 25 4. Proclamations/ Resolutions/ Special Presentations 26 a. Resolution of Commendation for Commissioner Anna Richards 27 The Board approved a resolution commending Commissioner Anna Richards for her service to 28 Orange County. 29 30 BACKGROUND: After 3 years of service as a member of the Orange County Board of 31 Commissioners, Commissioner Anna Richards will step down from her position on December 2, 32 2024. The Orange County Board of Commissioners would like to thank Commissioner Richards 33 for her hard work, dedication, and exemplary service to the residents of Orange County, and 34 wish her and her family the very best in their future endeavors. 35 36 Chair Bedford introduced the item. 37 The commissioners read the following proclamation in turn: 38 39 ORANGE COUNTY BOARD OF COMMISSIONERS 40 41 RESOLUTION OF COMMENDATION 42 FOR 43 COMMISSIONER ANNA RICHARDS 44 45 WHEREAS, Anna Richards was appointed to the Board of County Commissioners in 46 September 2021, and the residents of Orange County elected her 2022; and 47 48 WHEREAS, Commissioner Richards has served the residents of Orange County regardless 49 of geographic location faithfully and with honor, integrity, and distinction for the 50 past three years; and 51 3 1 WHEREAS, Commissioner Richards was integral in the creation of the Climate Action Plan, 2 the Strategic Plan, and the drafting of the 2050 land use plan, documents that will 3 provide a guide for future County leaders as they address affordable housing, 4 economic development, education, and environmental concerns; and 5 6 WHEREAS, Commissioner Richards took special interest in the needs of youth and in social 7 and racial justice, and advocated for the people of Orange County as a 8 representative to NACo (National Association of County Commissioners); and 9 10 WHEREAS, Commissioner Richards shared her talent for leadership and public service 11 through her work on numerous boards and commissions, including the Alcoholic 12 Beverage Control Board, Burlington Graham Metropolitan Planning Organization 13 Transportation Advisory Committee, Jordan Lake One Water Coalition, County 14 Behavioral Health Task Force, Orange County Partnership for Young Children 15 Board of Directors, Visitors Bureau Advisory Board, Family Success Alliance 16 Advisory Council, Justice Advisory Council, Chamber for a Greater Chapel Hill- 17 Carrboro Board of Directors, Triangle Area Rural Planning Organization 18 (TARPO) Transportation Advisory Committee, Intergovernmental Parks Work 19 Group, Legislative Issues Work Group, and the Strategic Communications Work 20 Group, among others; and 21 22 WHEREAS, Commissioner Richards was recognized by The Chamber for a Greater Chapel 23 Hill-Carrboro with its 2023 Public-Private Partnership Award; 24 25 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners 26 officially commends Anna Richards for her hard work, dedication, and exemplary 27 service to the people of Orange County, and wishes her and her family the very 28 best in their future endeavors. 29 30 BE IT FURTHER RESOLVED that this resolution be presented to Anna Richards and that the 31 Resolution be spread upon the minutes of this meeting. 32 33 This the 19th day of November, 2024. 34 35 A motion was made by Commissioner Portie-Ascott, seconded by Commissioner 36 Hamilton, to approve the resolution commending Commissioner Anna Richards for her service 37 to the residents of Orange County. 38 39 VOTE: UNANIMOUS 40 41 Chair Bedford shared a memory of meeting with Commissioner Richards in 2018 and 42 encouraging her to run for the Board of County Commissioners. She said she had run and lost 43 in 2016 and was thinking about running again. She said that Commissioner Richards was the 44 president of the NAACP at that time. She said that she suggested that Commissioner Richards 45 run for commissioner and at that time, she was a strong no but said that as everyone can see, 46 she changed her mind and did an incredible job for the people of Orange County. 47 Commissioner McKee said that when they appointed her to the Board in 2021, they 48 knew they had made a good decision, but they actually hit a home run. He said he had enjoyed 49 working with her. 50 Commissioner Hamilton said Commissioner Richards brings intelligence and awareness 51 to issues that allows her to ask the right questions. She said when they made the appointment, 4 1 they were looking for someone who would work with everyone. She said that Commissioner 2 Richards has been wonderful and will be missed. 3 Commissioner Portie-Ascott thanked Commissioner Richards for her advice and the 4 example she set in starting out as a new commissioner. 5 Commissioner Fowler said that she shares everyone's sentiments. She said that 6 Commissioner Richards has contributed deeply to the conversations. She said the community 7 might not know how engaged Commissioner Richards has been and how important she has 8 been in making this a better county. 9 Vice-Chair Greene said she has been working hard since day one, and she really 10 appreciated working with her. 11 Chair Bedford said she remembers telling Commissioner Richards was doing so much 12 she jokingly told her that she was making the rest of the Board look bad. 13 Commissioner Richards said it was her honor to serve on the Board. She said she 14 never thought she would run for elected office, and that she always thought of herself as an 15 activist and an advocate. She said she had a number of people encourage her to put her name 16 in the hat and it has been a very rich experience. She said that she appreciates the 17 commissioners and said that she is proud of the Board. She said that the collegiality of the 18 commissioners to not hold grudges and to disagree considerately is exemplary of why so many 19 things got done. She thanked the staff for their assistance. She said they put up with her 20 inquisitiveness and lots of questions. She said that her husband was there to support her, and 21 he always does and that is what allows her to do all she does. She expressed the hope that 22 they are making a difference. She said that she knew there were more great things to come 23 from the Board. 24 25 5. Public Hearings 26 a. Public Hearing on 2023 Consolidated Annual Performance Report (CAPER) for the 27 HOME Investment Partnerships (HOME) Program 28 The Board held a public hearing on the draft Consolidated Annual Performance Report 29 (CAPER) for the HOME Investment Partnerships (HOME) Program. 30 31 BACKGROUND: Each year, Orange County reports on activities undertaken with funds from 32 the U.S. Department of Housing and Urban Development through the HOME Program. This 33 annual report, called the Consolidated Annual Performance Report (CAPER), documents the 34 progress towards implementing the priorities and activities identified in the Annual Action Plan. 35 During the 2023 CAPER period (July 1, 2023 through June 30, 2024), the County had available 36 approximately $442,802.32 in HOME funds, plus $96,636.28 in matching funds contributed by 37 the Towns of Chapel Hill, Carrboro, and Hillsborough, as well as the County, equaling a total of 38 $539,438.60 for eligible housing activities. The County spent $137,096.90 of these available 39 funds on the provision of tenant-based rental assistance. 40 41 Orange County must hold a public hearing to obtain residents' comments and feedback on the 42 Consolidated Annual Performance Report (CAPER). Members of the public may also submit 43 comments during the public comment period (November 9 — November 23, 2024) to Aaron 44 Cohen, Community Development Manager, by email (acohen(a�.orangecountync.gov), by mail 45 (PO Box 8181, Hillsborough, NC 27278) or by telephone (919-886-3574). 46 47 Blake Rosser made the following presentation: 48 49 5 1 Slide #1 i ORANGE COUNTY 0 HOUSING DEPARTMENT Public Hearing— 2023 CAPER for HOME Program November 19, 2024 2 3 Slide #2 Consolidated Annual Performance Report ` ORANGE COUh,JTY O HOUSING DEPARTMENT 4 5 Slide #3 Orange County HOME Consortium had over$539,000 from July 2023—June 2024 $429,496.00 Program Incom $13,306.32 • $96„636.28 Total $539,438.60 ORANGE COUNTY 5 41� HOUSING DEPARTMENT 6 1 A motion was made by Chair Bedford, seconded by Vice-Chair Greene, to open the 2 public hearing. 3 4 VOTE: UNANIMOUS 5 6 PUBLIC COMMENTS: 7 There was no one signed up to speak. 8 9 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to close the 10 public hearing. 11 12 VOTE: UNANIMOUS 13 14 Commissioner Fowler said in a previous year they had approved rental construction for 15 CASA and PeeWee. She asked if that would occur in future years due to the need for planning. 16 Blake Rosser said yes. 17 Commissioner Fowler said it seemed that primarily what occurred this year was rental 18 assistance. 19 Blake Rosser said yes. 20 21 6. Regular Agenda 22 a. Transportation Multimodal Plan 23 The Board approved the Orange County Transportation Multimodal Plan (TMP). 24 25 BACKGROUND: WSP as the consultant and Orange County have completed the County's 26 TMP. The Plan focuses on the unincorporated portions of Orange County and consolidates all 27 approved transportation related plans, projects, and programs into a single plan. WSP 28 conducted a public involvement summary (Attachment 1) in accordance with the approved 29 scope of work. 30 31 Public Involvement: 32 • Website launch (April 3, 2024) 33 • Promotional outreach (April 9, 2024) 34 • Public survey (April 9 — May 3, 2024): https://www.surveyhero.com/c/OrangeCtvTMP 35 Public Meetings (April 23 and 25, 2024) 36 37 WSP also created a unique County specific prioritization methodology (Attachment 2) to help 38 organize all the projects and determine — analytically — in what order the projects should be 39 pursued. This unique Orange County Prioritization honors the goals and objectives documented 40 in the approved plans like the two (2) Metropolitan Transportation Plans and three (3) 41 Comprehensive Transportation Plans in Orange County. It also takes into account those 42 documented in locally adopted plans like the County's Strategic Plan, and Access Management 43 Plans. 44 45 Methodology: 46 • Bike/Ped Prioritization — Residential/Employment Density, Access to Schools, Points of 47 Interest, Recreational Spaces, Bus Stops, Connect Disjointed Parts 48 • Transit Prioritization — Increase local service, increase reginal service, Improve access to 49 jobs/schools, Areas of high density, Points of interest, Access to hospitals 7 1 • Highway Modernization/Mobility— Improve access and connectivity, manage congestion, 2 Improve Fright movement 3 • Other Criteria influencing Prioritization — Environmental Justice, Safety, Cost, 4 Multimobility 5 6 OCTS staff worked with local town staff to ensure the TMP is focused on the unincorporated 7 portions of the County. The OCTS Director presented the Plan on July 10, 2024 and August 19, 8 2024 to the Orange Unified Transportation (OUTBoard) and collected feedback. All feedback 9 has been incorporated into the Plan. Transportation Advisory Services (TAS) and the OUTBoard 10 recommend the County's TMP be approved by the Board of County Commissioners. 11 12 TAS Action: 13 October 17, 2024— Unanimous approval recommendation 14 15 OUTBoard Action: 16 October 21, 2024— Unanimous approval recommendation 17 18 Nishith Trivedi, Transportation Director, made the following presentation: 19 20 Slide #1 ORANGE COUNTY NORTH CAROLINA Orange County Transportation Multimodal Plan 21 22 23 8 1 Slide #2 Outline 1. Background 1. Transportation Multimodal Plan 2. Planning Process 1. Analysis 2. Public Engagement 3. Plan 1. Recommendations 4. Action 2 2 3 4 Slide #3 Background - Initial Consolidation ArcGIS Transportation Projects Open mM.pMe— E.1 Det— JOB—p —Share 95 purn. 'Muasuie "'I,...i..,, • 9 6 9) V � ; Legend - 4 County Boundary STIP t�•_ 7� Ad®pted FY 2018-2027 Submitted r42020-2029 - ~'• 1 1P Considered PY2020-2029 L CTP OCHC MPO Nodos ® Bika,Ped Grada 5eparadan, _ Bike/Ped Grsde Separation. Recommended µ . Orange County Transportation Projects Map (link) Single source for all transportation related: • Plans, Policies, Programs • Development Review Process • Local and regional multimodal planning • Piedmont and Triangle • Region C and Division 7 5 3 9 1 Slide #4 Background - Scope and Purpose Scope:The unincorporated portions of Orange County, _ including: - All locally(Town &County),regionally (MPO&RPO),and State(NCDOT) transportation related plans,policies and programs. Purpose:Consolidate into a single Comprehensive Transportation Plan 71 .--c�>•"c..r... retro �. Alexa Kennedy Shivang Shelat ""� 2 3 Nishith Trivedi said the two consultants from WSP, Alexa Kennedy and Shivang Shelat, 4 were present. 5 6 Slide #5 Background - Schedule and Process 1 2124 November December'.January February March April 'May lune Juk Augusr October Kickoff and Project Setup Data Collection _ Consolidation of Projects _ I Opportunities Analysis Pubbc Engagement Prioritization Methodotogy Prioritizaban Table Final Report IdentifyConstitute the Core - plans N - :all relevairt Technical Team(CTT) for inclusion to -TIVIP Prepare data to Develop priontization Consolidate andi calculate prioritzation 40 methodology low Scores .. ..ct nd. i Prepare final report —E-Erf........M—- 7 s 10 1 Slide #6 Planning Process - Analysis 140 Total Bike/Ped Projects 31 Total Transit Projects • r•awrn.�^%•� k _-___ TrmN[\anil Pra$e b --------------------------------_-_ W • ___ K+1 ___ _ O aS P wn � .av nu. .�1.� s. —gra nate wscmaw R.EMJ ® EM r III!g Baa M q11 CM 40_ \ [5...?. Y� Op 11[77 "--��0Ci -W IIe0u9h� C� H ' —CiNL�I N illsbarDu�t15+11 i� C X75;; Durham ' > -Durham �:86J 15 ®v � {86i 2➢Sj r 5q l Chapel Hill y�r P Car[6plo Chapel fill!® '�' �� - r 3 4 Slide #7 Planning Process - Analysis 52 Total Highway Projects dare M44ane.r ^ .,fdS;AM �+ r Chapel 7 5 6 Slide • : Planning Process — Engagement Give Us Yourinput! Help Us If dnh p+ ItK•Or+q C nlr lr+mportat Mnhnn trial Ler Sham ro Ihn ghAa du anunl tie f plum oluuhhr lr+nsparulnnin theyou had$100 dollars to&pan cl,how much would urinrci p+IMed+mar airhecnunlyyou spend on the three types of transportation I f improvements included in the TMP? Use ten sticker dots(one d ot=$101 and place them MML LCAVIS AGNOMW CUMN 11—dqA1,015 in I he boxes below to show how you would VA a prioritizethe funding. wan"'""M S— IOCAItlM .R�r� 0 0 ,. Have any Oddlitionall comments?Write them on a stidde nate and place them below. ll \. r Slide #9 Prioritization Bike Ped Scote 25% 3 20Y 23% reslderlti I and Access to Bus Connect employmem Sl�ooh �tetest Spaces Stops Disjointed parts Population and Sahuul,within 7; ��+ Partes within Y, Bus stops within Travel Distance CommerUal/ employment n+ilERetail mile Y,mile Ratio NB/B .Pop+Emp within POi within Y, Retail/Comm./ Projects<1 Ye mik: mile Gvic locations mile.NB/B within K mile distance ratio Transit Store 269'0 129E 21% 21% 11% S% Mae Access to Hospitals %of protect %ot project Employment+ Population POIs m Orange Hospitals and within County outside County Higher Ed density County other medical faUlYties Emp Den wiihm Ed.tnsWtuhons Pop Den within POI within 34 Hosp.,other mile wltttm Y4 mile 'fe mile mile medltal faulrtles within K mlk: 12 Slide #10 Prioritization Process Change in Volume/Change in � 43M -access Capacity Volume-Total_rlow � Connectivity Capad'ty=FSAP_E u f0etweren FVB and FYNBJ t/1 }• Relative change in VC ratios Maalmum of all AB and tp 50"16 Manage Congestion Between FYB and FYNB BA AM and PM VOCE 3 t 1' values Q improve Freigh[movem� Change In Truck Vol Truck Vol= '' fBatween FYB and F"YNRJ CV HM UT+-SUT For Ncw Roadways,the Build Volumes and VC Ratios werrc sc pau atcly rsormalixed and redistributed within the rest of the list. Maxlmerm pwalbla roadway acorn will 6a 100 Modemixation/Intersection Score M Manage Congestion movement 409'0 409'0 20'Y� Average volume at Average V/C ratio Average Truck AADT at Lthe location fTRM at the location [he Bowdon 2020 BYNB) (TRM 2©20 BYNB) (TRM Z020'BYN B) Average metric far Intersection=metrJe for all legs/number of legs Average metric for segment=E(length of subsegment x metric of suhsegment)/Total length of segment Maximum possible roadway score will be II00 4 Slide Prioritization e . Process Additional Calculation try Survey BPw Bike-Ped _• y Roadway Weight 0. Mile 1-1)+Stop /mile Multim dal lip....out.of proitu 1' ifor roadway projects) 30% 'Severity multiplier:No Injury or Unknown=1,Possible injury=2,Suspected Minor Injury=d, Suspected Serious Injury=7,Killed=10 **Multimodal Multiplier:Road=0,bike or ped=1,bike and ped=Z �Average TDI scores were adjusted considering the minimum score in the list as 0. For projects longer than 1 mile,the metrics will be'per mile'. Applied • projects s•- • Orange County's • •• -• areas 13 1 Slide #12 Results 1 New Grady&arm SP-411 Bute Ped Orange Grove Rd School PdElfin Blvd 34% 82% 71996 ©2 Morgan Pd to Old NC Orange Grove Pd to BP-406 Bike Ped Oakdale Dr 86 Turner End Dv 384L 69% 1(7196 3 School Bus W's BP-423 Bate Ped Holman Or/School Pd NC 86 Garage Pd 40% 44% 83% 4 OP-345 Bike Ped US 70A SChurto"St Morelanda Dr 5916 231E 53% ©1 TO-Wo Tram Watermne DT Old NC 86 NC 86 69% 77% 161% 2 TP-615 TTa-sit Hampton Pointe Wahnart Pariang Lot NC 86 60. 81% 145% 3 Dawntowrw TR-@ZY 7iare[ I-40 Hakborough UNC 76% SA 736% 1 Hwy- New I=atgn/ Lake Hogan Farm:Pd Liika Mogan Farm Pd North of Legends Oil WK1enma Ert Way 85% 6016 145% a 86 Interchange In[•2D7 lnrmsecuien IntercMnge 7796 60% T37X 5 Orange Middle School Orange High School SP-429 Bike Ded Sidewalk entrance Dol 40% 33% 74% Top 10 out of 220 ©range County specific projects Includes Safe Routes to School and Short-Range Transit Plan 2 1z 3 4 Slide #13 Action t Manager recommends the BOCC approve the TMP 5 1s 6 Commissioner Richards asked how long it takes for a project to come to fruition if it is a 7 top priority. 14 1 Nishith Trivedi said he could not give a clear answer to that question. He said that 2 projects are worked on by component and by phase. 3 Chair Bedford said that at the MPO meeting she attended, it was discussed that our 4 district has funds for projects, but the amount keeps dropping. She said that the transportation 5 needs in western North Carolina will take priority. 6 Commissioner McKee said that the damage in the western part of the state is extensive 7 and that he believes almost all funds would be directed to repairing roads and bridges in that 8 part of the state. He said that shortly after joining the Board, he sat on the TARPO board. He 9 said that they did some trading of points to get paved shoulders. He said there was a 3-year 10 delay between the assignment of points and work starting. He said there were other widening 11 projects that spanned 5 years. 12 Chair Bedford said they adopted the points for SPOT 7, but they probably won't get any 13 projects. 14 Nishith Trivedi said the draft STIP comes out in January and that we start SPOT 8 after 15 that. 16 Chair Bedford said only 2 people came to one public engagement, and around 100 17 people did the survey. She referred to page 85 of the agenda item which showed the 18 methodology for determining points. She said that the range was consistent between scoring 19 groups. She asked if the three were weighted and averaged to get the combined score. 20 Shivang Shelat said that was correct. 21 Chair Bedford said it seemed balanced. She said sometimes it seems like people who 22 want bike and pedestrian projects turn out more. 23 Nishith Trivedi said public engagement is the most challenging part of the work. He said 24 that they have worked with their partners and gone out into the community to reach people. 25 Commissioner Hamilton complimented Nishith Trivedi on their public engagement 26 efforts. She said that public engagement is a challenge across government. 27 Nishith Trivedi said that WSP assisted with the public engagement outreach. 28 Chair Bedford said the process and results seem logical. She said it is helpful to be able 29 to prioritize. 30 Commissioner Fowler said it is overwhelming to see how many wants and needs the 31 county has, but she complimented Nishith Trivedi on staff's effort to put it all together and 32 prioritize. She said hopefully they will be able to get all the projects. 33 34 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 35 approve the Orange County Transportation Multimodal Plan. 36 37 VOTE: UNANIMOUS 38 39 7. Reports 40 a. Report on Detention Center Operational and Staffing Assessment 41 The Board received the findings and recommendations from the Detention Center Operational 42 and Staffing Assessment. 43 44 BACKGROUND: In response to a petition from Commissioner Anna Richards, the County 45 retained Matrix Consulting Group to conduct an independent, objective, and comprehensive 46 staffing and efficiency analysis of the Orange County Detention Center. 47 48 The scope of the assessment included: 49 • an analysis of current detention operations, including workload and service level 50 objectives, 51 • a review of the intake and release processes, 15 1 . a comparison of current service levels to emergent best practices, 2 . a review of the fixed post staffing plan, and 3 • an analysis of current staffing needs based on the current Detention Center population. 4 5 The study noted six (6) key findings following the analysis: 6 7 • The Sheriff's Office should continue the transition to an operational model that conforms 8 to a podular remote designed facility rather than the linear indirect supervision module 9 used in the prior facility. 10 • Robust policies and procedures are in place, but staff lack staff awareness and 11 understanding of those policies and procedures. 12 • No detainee programs/services or in-person visitation is currently provided. 13 • Detainees are able to use tablets to increase video visitation opportunities. 14 • The facility lacks formalized minimum staffing levels. 15 • Staff have a limited understanding of booking and release functions and processes. 16 17 The report contains 38 recommendations to help address the key findings and other potential 18 issues identified by the consultant. In total, the staffing analysis recommends that one (1) 19 additional position be added to the Detention Center. The study recommends adding an 20 administrative position or Business Officer to perform administrative functions such as 21 purchasing, accounting, and budgeting, which would allow command staff to focus on Detention 22 Center operations rather than administrative duties. This addition would increase the total 23 authorized full time equivalent employees in the Detention Center from 58 to 59. This additional 24 position can be accommodated using vacant position authority in other areas of the Sheriff's 25 Office. 26 27 Recommended Staffing Summary 28 Current Classification Budgeted Recommended Change Major 1 1 0 Captain 1 1 0 Lieutenant 1 1 0 Sergeant 4 4 0 Corporal 4 5 1 Detention Officer 36 34 -2 Transport Officer 4 5 1 Maintenance Tech (Laundry) 1 1 0 Administrative Assistant 1 1 0 Jail Cook Supervisor 1 1 0 Jail Cook 4 4 0 Business Officer 0 1 1 Total 58 59 1 29 30 16 1 The report also recommends: 2 3 • Creating a distinct budget for the Detention Center. Detention Center operational costs 4 are currently grouped with the rest of the Sheriff's Office operations. The Budget Office 5 is working with the Sheriff's Office to create a discrete Detention Center division for the 6 FY 2025-26 Budget. 7 • Implementing in-person visitation. The Sheriff's Office indicates that in-person visition 8 will begin in December on Sundays from 1:00 PM to 4:00 PM. 9 • Implementing detainee programming in partnership with the Criminal Justice Resource 10 Department. 11 • Creating a station for two (2) housing officer posts in the housing area to supervise the 12 housing units, conduct well being checks, and facilitate detainee movement from 13 housing. This will require the installation of detention appropriate furniture and fixtures. 14 A budget for these improvements is under development. 15 • Authorizing a total of 39 Detention Officer positions for Detention Center and Transport 16 Team. The current budget includes sufficient position authority to accommodate this 17 recommendation. 18 19 Travis Myren, County Manager, introduced the item and reviewed information from the 20 abstract. 21 22 Aaron Baggarly from Matrix Consulting made the following presentation: 23 24 Slide #1 Detention Center Assessment matrix ORANGE COUNTY,NORTH CAROLINA consulting group 25 26 27 17 1 Slide #2 1. Goads of the Study 2. Approach AGENDA Detention Center staffing 3. Key Findings and Operational Analysis 4. Key Recommendations 5. Discussion matrix consulting group 2 3 4 Slide #3 Study Goals 1 Assessment of detention center 4 Revise the fixed post staffing plan operations. and incorporate net annual work hours. 2 Review intake,transfer,and release 5 Draft and final reports that included processes. analysis,findings,and recommendations. 3 Identified staffing needs to increase programming and inmate services. matrix 5 consulting group 6 Aaron Baggarly discussed the goals that they have completed in the slide above. He 7 said they met with several departments throughout the process. 8 9 18 1 Slide #4 Evaluation Approach 1 Interviewed staff from Sheriff's Office, 3 Identified chokepoints and issues Criminal Justice Resource Department, with current operations,processes, and the County. and approaches. 2 Observed operations in the detention 4 Iterative and interactive process with center. interim deliverables prior to the draft and final report. matrix consulting group 2 3 Aaron Baggarly said they interviewed staff in the detention center. 4 5 Slide #5 Key Findings • Opening of a new detention center has necessitated new operational philosophy. • Robust policy/procedures in place in the S.O. but limited training and implementation- Limited detainee program/services and no in-person visitation. • Successful implementation of detainee tablet program. • Booking and release functions are the primary role of the Sergeant. • Overtime utilization is limited. matrix 6 consulting group 7 Aaron Baggarly said that the change to a modern facility is a good time to reset and see 8 what is needed from a staffing perspective. He said that the sergeant being over booking and 9 release creates some backup and there could be some changes there for efficiency. 10 11 19 1 Slide #6 Recommendations — Operational (1) • Implement policy/procedure training program. • Refine roles of Captain and Lieutenant classifications. • Develop desk manuals for all positions/posts. • Refine approaches to overtime budgeting, tracking, and management. matrix 2 consulting group 3 Aaron Baggarly said the Sheriff's office is in the process of updating their policies and 4 procedures. 5 6 Slide #7 Recommendations — Operational (2) • Create the position of Administrative Assistant III or Business Officer I. • Revise and refine Detention Center Sergeant and Corporal classification roles, responsibilities, and create job description. • Maintain 12-hour shift schedule and modify to reduce frequency of switching between nights and days. • Establish a minimum staffing level. matrix: 7 consulting group 8 Aaron Baggarly said they suggested the Detention Center invest in a body scanner for 9 more efficient scanning of detained individuals that are coming into the facility. He said that 10 contraband is becoming more of an issue across the country. 11 12 20 1 Slide #8 Recommendations — Programs/Services • Implement in-person visitation program (scheduled for 12/1). • Provide detainee programs,with an initial goal of 10-hours of weekly programming. • Expand outdoor recreation programming. matrix 2 consulting grou;� 3 Aaron Baggarly said that in-person visitation provides a lot of positive benefits. 4 5 Slide #9 Recommendations — Fixed Post Staffing Plan Implement the following fixed posts (ideal staffing). Night ShiftControl Tower ( V Housing Officer(2) J J Booking J J Release J J Programs Rover Relief Rover J J Corporal/Sergeant J J matrix 6 consulting group 7 8 9 21 1 Slide #10 Recommendations -Staffing Minimum staffing is 7 on days and 5 on nights and includes either a Sergeant or Corporal. • Increase Transport Team to 5 staff to include relief. • Incorporate overhire policy to account for staff turnover. Total of 39 officers needed for Jail and Transport operations. Maintain current allocation of 4 Corporals and 4 Sergeants. matrix C 075u17C, gr[iu(i 2 3 Aaron Baggarly said this is the ideal and minimal staffing levels that are recommended 4 and what the total staffing needs are based on. 5 6 Slide #11 7 Discussion matrix cunst,iu,,q Urauu 8 9 Chair Bedford asked for clarification on the number of corporals. 10 Aaron Baggarly said there are four for the detention center and one for transportation. 11 Commissioner Fowler asked the average length of stay. 12 Aaron Baggarly said that they did not look into that. 13 Tim Jones, Investigator with the Sheriff's Office, said it was normally 2 weeks to a 14 month. He said the average stay for a homicide is 2.5 to 3 years. 15 Commissioner Hamilton asked if there were any level of detainees that would change 16 the minimum staffing levels. 17 Aaron Baggarly said they did not specifically look at that, but he said that if the number 18 dropped down to 20 or 30, there could be an opportunity to decrease staffing. He said if the 22 1 detention center reached capacity, they would have to consider adding another post in the 2 housing units and that would influence the budget. 3 Commissioner McKee said that was his question as well. He asked how the workload 4 would change for detention officers if the jail population increased. 5 Aaron Baggarly said the primary workload that influences the staffing need is the intake 6 release/transfer component. He said that when it comes to buildings, there would be more traffic 7 in the intake/release area. He said that all housing units are operating but they are not full. He 8 said there would be more inmate movement and traffic so that would increase the workload. He 9 said that for in-person visitation there is limited capacity. He said the way they structure the 10 staffing plan includes flexibility for changes in the workload. He said that there are days in the 11 week where there may be more people coming through the court system. 12 Commissioner McKee said he wants to make sure that they do not understaff the facility. 13 Aaron Baggarly said that bareboned is not ideal, but the staffing plan has some elasticity 14 to account for an increase in inmates. 15 Commissioner Richards asked for confirmation that there is one women's housing unit. 16 Aaron Baggarly said that is correct. 17 Commissioner Richards asked if it is full and if there might be a need for a second 18 housing unit. 19 Sheriff Charles Blackwood said that is a difficult question to answer with certainty. He 20 said that they have not historically reached that point. He said the number of female detainees 21 has gone up and said that the number of female detainees has increased across the state. He 22 said that he was in a meeting where they talked about how they are different in Orange County. 23 He said that some rural counties have 500 people in their jails. He said that Orange County 24 courts have first appearances every day, he said they work to release the ones that need to be 25 out. He said that they are fortunate that their numbers are low. He said he appreciates the 26 opportunity to work with the consultant. 27 Commissioner Richards asked if there are operational differences for female inmates for 28 safety reasons. 29 Sheriff Blackwood said that there have been more female detention officers working 30 across the facility and the inmates respond favorably. 31 Aaron Baggarly said that they have a policy that there is always a female detention 32 officer on duty. 33 Commissioner Portie-Ascott asked how detention programming is offered with inmates 34 staying at the facility for 2 weeks to years. 35 Sheriff Blackwood said the problem they have in programming is moving the individuals 36 from the cells to the program areas and outside instructors coming into the secured areas 37 require oversight and staffing. He said almost all classrooms are behind secure doors, with one 38 not behind closed doors. He said if they have a small group in that unsecured room, they will 39 need oversight. He said that peer support and mental wellness are very important. He said they 40 have a goal to release a better person than they might have been when first detained. He said 41 that they would be happy to answer any questions. 42 Commissioner Fowler said she appreciated the workflow and strategic 43 recommendations. She said that the programming and the introduction of services seem to be 44 the most critical when they are focusing on rehabilitation. She said that if they want them to be 45 part of society then they need to be humanizing and she said that she agrees with the evidence- 46 based success of teaching soft skills, employability skills, and other skills that will help them be 47 on the right track for release. She said that exercise is critical to mental health. She said she 48 hopes they can find ways to give them more in-person visitation. 49 Chair Bedford asked who makes up the jail population. 50 Tim Jones said about 90% are pre-trial and their cases have not been disposed of. He 51 said they do house state misdemeanor confinement detainees, and they have been to court and 23 1 found guilty or pled guilty for a misdemeanor. He said that the NC Sheriff's Association agreed 2 to house those folks for the NC Department of Corrections. He said they can be there for up to 3 two years. He said that these are usually the habitual DWI folks. He said they house pre-trial 4 federal inmates, but that population is currently zero. 5 Chair Bedford asked if the detainees had been denied bail. 6 Tim Jones said that they either have been charged with something that the judge did not 7 set a bond for, or they are given a bond they cannot make. He said that the higher bonds are 8 usually for several failure to appears, which causes the bond to increase. 9 Commissioner Portie-Ascott said she was pleased to see that in-person visitation was 10 starting up again. 11 Vice-Chair Greene agreed with Commissioner Portie-Ascott. She said that the 12 suggested changes for the shift work seem like they will be very good for the employees. 13 Commissioner Richards thanked the Sheriff and Matrix Consulting for their work and 14 being open to change. She said that when the county built a new facility, it meant that it would 15 operate differently. She said that separating the detention center budget from the Sheriff's Office 16 budget would be helpful. She said that having desk manuals for each role will be helpful and 17 will create efficiencies. She said having a road map for staffing will help during budget planning. 18 Commissioner Hamilton said that having the consultant's outside help is beneficial. She 19 asked if there are detention center programming models from other counties or states and 20 encouraged them to look into that. 21 Commissioner McKee said he is pleased that the facility is not at capacity. He said that it 22 speaks well to the programs and policies that Orange County and Orange County Sheriff's 23 Office have put in place. He said that it is important that when detainees are released that the 24 county has done everything possible to make them successful. 25 Chair Bedford said that the Sheriff's Office is an elected and difficult job. She said that 26 she knows it is hard to work in a detention center and law enforcement. She discussed the 27 importance of continual training for employees. She petitioned for the County Manager to 28 research the cost of a body scanner and see if there is available funding to purchase it in the 29 current fiscal year. She said that she supports separating the detention center budget from the 30 Sheriff's Office budget. She supported freeing up the business officer so they can do more 31 administrative work. She said she thought the outdoor space was small and that not that many 32 people could use it at any one time. She said that getting more than just a staffing study from 33 the consultant is helpful. She said having more programming is better for the detainees and 34 their families. 35 36 PUBLIC COMMENTS: 37 Ashley Nissler said she represents the Orange County Justice Project NC. She thanked 38 Commissioner Richards for starting this conversation and that having the in-person visitation is 39 great and she hopes it will be successful. She said they also support having more 40 programming. She said whatever result comes for the detainee, the services provided in the 41 detention facility will set them on a positive path. 42 43 8. Consent Agenda 44 45 • Removal of Any Items from Consent Agenda 46 • Approval of Remaining Consent Agenda 47 • Discussion and Approval of the Items Removed from the Consent Agenda 48 49 A motion was made by Commissioner Hamilton, seconded by Commissioner McKee, to 50 approve the consent agenda. 51 24 1 VOTE: UNANIMOUS 2 a. Minutes 3 The Board approved the draft minutes for the October 15, 2024 BOCC Meeting as submitted by 4 the Clerk to the Board. 5 b. Native American Heritage Month Proclamation 6 The Board approved a proclamation recognizing November 2024 as Native American Heritage 7 Month. 8 c. Interlocal Agreement Renewal — Hollow Rock Nature Park 9 The Board approved the renewal of the Hollow Rock Nature Park Interlocal Agreement with 10 Durham County and the Town of Chapel Hill. 11 d. Fiscal Year 2024-25 Budget Amendment#3 12 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year 13 2024-25. 14 e. Approval of Motorola Solutions, Inc. Contract for Bi-directional Antenna Systems in 15 K-12 Schools — Phase 2 16 The Board approved a contract with Motorola Solutions, Inc. for the second phase of 17 installations of bi-directional antenna systems within K-12 public schools. 18 f. Procurement of Replacement Radio Infrastructure for Fire and EMS Paging and 19 Approval of Budget Amendment#3-A 20 The Board approved the purchase of replacement radio system infrastructure for Fire and 21 Emergency Medical Services (EMS) paging and to approve Budget Amendment#3-A. 22 g. Sportsplex Ice Rink Cooling Tower and Chiller Replacement Contract Award and 23 Approval of Budget Amendment #3-B 24 The Board: 25 1) Approved the county entering into a construction contract with Brady Services, Inc. for 26 the construction of the Sportsplex Ice Rink Chiller and Cooling Tower Replacement; and 27 2) Authorized the County Manager to execute the Agreement, subject to final review by 28 the County Attorney, and any subsequent amendments for contingent and unforeseen 29 requirements up to the approved budget amount on behalf of the Board. 30 3) Approved Budget Amendment#3-B. 31 h. Boards and Commissions —Appointments 32 The Board approved the Boards and Commissions appointments as reviewed and discussed 33 during the November 12, 2024 Work Session. 34 35 Commissioner McKee petitioned staff to investigate the cost of adding monitors in the 36 Southern Human Services Meeting Room to improve presentation visibility. 37 Laura Jensen said that staff investigated this in 2023, and it was not within the budget, 38 but that staff would update the figures and see if it is feasible. 39 Commissioner McKee said it is difficult to view and listen to the presentation as they 40 must turn away from the speaker to take a closer look at the information. 41 42 9. County Manager's Report 43 Travis Myren said it was his pleasure to work with Commissioner Richards. He said 44 there is a potential recount of the supreme court race, and he will submit a budget amendment 45 to the Board. 46 47 10. County Attorney's Report 48 John Roberts congratulated Commissioner Richards for her service on the Board. He 49 said there was a protest filed with the Board of Elections, but it was filed after the deadline, and 50 it will go to the NC Board of Elections for review. He said the General Assembly overturned one 25 1 of the Governor's vetoes and he anticipates they will revisit more on the following day. He said 2 he will keep the Board updated. 3 11. Appointments 4 None. 5 6 12. Information Items 7 • November 7, 2024 BOCC Meeting Follow-up Actions List 8 • Memorandum - Update on UNC Cogeneration Facility/Air Quality Permit Modification 9 • Memorandum - American Rescue Plan Act Update and Financial Report- First Quarter 10 FY 2024-25 11 12 13. Closed Session 13 14 A motion was made by Chair Bedford and seconded by Commissioner Hamilton to enter 15 in to closed session at 8:39 p.m. for the purposes listed below: 16 17 "To discuss the County's position and to instruct the County Manager and County Attorney on 18 the negotiating position regarding the terms of a contract to purchase real property," NCGS § 19 143-318.11(a)(5); and for the approval of closed session minutes. 20 21 VOTE: UNANIMOUS 22 23 RECONVENE INTO REGULAR SESSION 24 25 A motion was made by Commissioner McKee seconded by Commissioner Fowler, to 26 reconvene into regular session at 9:11 p.m. 27 28 VOTE: UNANIMOUS 29 30 Adjournment 31 32 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 33 adjourn the meeting at 9:11 p.m. 34 35 36 Jamezetta Bedford, Chair 37 38 39 Submitted for approval by Laura Jensen, Clerk to the Board Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 December 2, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Monday, 9 December 2, 2024, at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 1 1 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Jean Hamilton 12 and Commissioners Marilyn Carter, Amy Fowler, Sally Greene, Earl McKee, and Phyllis Portie- 13 Ascott 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Travis Myren, Interim Deputy County Manager 17 Caitlin Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be 18 identified appropriately below) 19 20 Chair Bedford called the meeting to order at 7:01 p.m. All commissioners were present. 21 22 Oaths of Office for Board Members 23 24 NC State Representative Allen Buansi administered the oath to Commissioner-Elect 25 Marilyn Carter. 26 NC State Representative Renee Price administered the oath to Commissioner Amy 27 Fowler. 28 District Court Judge Joal Broun administered the oath to Commissioner Jean Hamilton. 29 District Court Judge Joal Broun administered the oath to Commissioner Phyllis Portie- 30 Ascott. 31 32 Board Organization 33 a. Election of Board of Commissioners' Chair and Vice-Chair 34 35 Vote for Chair of the Board of Commissioners: 36 7 votes cast for Jamezetta Bedford (Commissioner Bedford, Commissioner Carter, 37 Commissioner Fowler, Commissioner Greene, Commissioner Hamilton, Commissioner McKee) 38 39 Jamezetta Bedford was re-elected Chair of the Board of Commissioners. 40 41 Vote for Vice-Chair of the Board of Commissioners: 42 7 votes cast for Jean Hamilton (Commissioner Bedford, Commissioner Carter, 43 Commissioner Fowler, Commissioner Greene, Commissioner Hamilton, Commissioner McKee) 44 45 Jean Hamilton was elected the Vice-Chair of the Board of Commissioners. 46 47 b. Designation of Voting Delegates and Alternates for all NCACC and NACo Meetings for 48 Calendar Year December 1, 2024-2025 49 Commissioner Portie-Ascott volunteered to serve as the voting delegate for NCACC. The 50 Commissioners agreed by consensus. 2 1 Commissioner Carter volunteered to serve as the voting delegate for NACo. The 2 Commissioners agreed by consensus. 3 Commissioner Greene volunteered to serve as the alternate voting delegate for NCACC. 4 The Commissioners agreed by consensus. 5 Vice-Chair Hamilton volunteered to serve as the alternate voting delegate for NACo. The 6 Commissioners agreed by consensus. 7 8 1. Additions or Changes to the Agenda 9 Chair Bedford dispensed with reading the public charge. 10 11 2. Public Comments (Limited to One Hour) 12 a. Matters not on the Printed Agenda 13 None. 14 15 b. Matters on the Printed Agenda 16 (These matters will be considered when the Board addresses that item on the agenda below.) 17 18 3. Announcements, Petitions and Comments by Board Members 19 Commissioner Portie-Ascott said she is honored to continue serving the people of Orange 20 County. She said this is a special moment for her and appreciates all of those who have inspired 21 and supported her along the way. She said their belief in her reminds her why service is so 22 important. She said they have taught her the values of perseverance and compassion. She 23 thanked her campaign manager and her team of volunteers and donors. She said she will 24 continue to work for the continued shared vision for Orange County. 25 Commissioner McKee congratulated Commissioner Carter on her election to the Board 26 and to those commissioners who were re-elected. He thanked members of the community that 27 do service and do not get a lot of credit or recognition. He said at disaster sites, there are 28 oftentimes volunteers wearing hats with logos. He said the Caldwell Hunting Club goes above 29 and beyond to help with disaster recovery. He said they hold an annual hunt to serve Wounded 30 Warriors, and this year focused on the Vietnam Veterans. He said they have been at hurricane 31 sites in the mountains and down east and they continue to keep this an ongoing effort. He said 32 he wanted to recognize them because he wanted to make sure people knew they exist. 33 Commissioner Greene congratulated Commissioner Carter on her election and other 34 commissioners on their re-election. 35 Chair Bedford asked the Board to read a piece on Abolition Day. 36 The Board members read the following in turn: 37 3 DBDernber6-AboRio n day cannot be cheered without grieving the profound suffering that made such freedom necessary. And the Supreme Court's 1853 Dred a 1. Scott w. Srnford decision had already declared that the Negro, whether enslaved or free, "had no rights which the white man was bound to i.g respell" Abolition Day,Deoennber 6,is a day to mourn the lives stolen, to acknowledge the generational trauma inflicted,and to confront the complicity of a nation built on the backs of enslaved people. It is our colledive responsibility to ensure that J2 rnes And rew wen n,Cimuitludge,united states Cn rtofAppeah, the stories of those who endured this horror are 4°1circuit told—not as a footnote in history but as an Friday; December 6, marks Abohtrcrl Day in unrelenting indictment of a system driven by America-159 years since the ratification of the greed and dehumanization. 13th Amendment, which legally abolished So: How do we reckon with a history that slavery in this country. It is not a day for celebration but a day of reckoning—a day to continues to shape the present?How do we confront, with unflinching honesty, the moral confront the remnants of slavery tha= persist in horror ofthe institution of slavery and the nation systemic inequities? Abolition Day is not just that allowed it to flourish for centuries. about the past—it is about the unfinished work of justice. Slavery in America was not an isolded historical Just as the Holocaust is remembered as a anomaly—it was a calculated, systemic atrocity, warning against the depths of human cruelty, so deeply entrenched in the foundations of this too must slavery be etched into the conscience country. It robbed millions of their freedom, exploited their bodies, shattered families, and of this nation. To forget, to minimize, or to built the wealth and power of a ndion on the cornpartrnentalize its horrors is to risk backs of human suffering.To reflect on slavery is perpetuating its legacy in subtler forms. to indict a system that cornmodified human Abolition Day is not a moment for comfort but beings, stripping them of dignity and humanity for acoountability, for grappling with a history that still reverberates in the lives of millions. far profit and power. It is to stare into the abyss of a society t hat en sh ri ne d b rutal ity i nto I aw an d Aswerefledonthis day let usrecognizethatthe justified it with atwisted moral compass. abolition of slavery was not the end of the Yes, we celebrate Juneteenth for the joyous dory—it was the beginning of along, unfinished moment when the enslaved in Texas learned of struggle for true equality and justice. Honoring their freedom—an occasion of jubilation that this day with the gravity it deserves is not just an act of remembrance; it is a moral imperative. honors the resilience, resistance, and humanity Only by confronting this dark chapter of our of African Americans. But Juneteenth celebrations cannot bear the weight of 246 years history can we begin to build a future where the of unimaginab lecFuelty.That'sbecausefreedom dignity�and humanity of every person are truly 1 upheld. 2 Vice-Chair Hamilton said she is honored to continue to serve the residents of Orange 3 County. She thanked other Board members for voting for her to be Vice-Chair. She thanked voters 4 and those who supported her campaign, county staff, and her family. She congratulated 5 Commissioner Carter for her election to the Board. 6 Commissioner Fowler also congratulated other Board members on their respective 7 elections and re-elections. She said she is looking forward to working with everyone on the Board. 8 She said that she attended a Board of Health meeting, a Climate Council meeting, and two others 9 since the last meeting. She also thanked those who helped with her campaign and her family for 10 her support. She said that she was pleased to hear from OCS that they will be able to add more 4 1 solar panels than expected because the cost of solar has come down and it can serve as a battery 2 backup if ever necessary. 3 Commissioner Carter thanked Board members for their warm welcome. She said she is 4 looking forward to working with them. She thanked the Orange County community for trusting her 5 to serve, and said she is here to serve everyone. She thanked her husband and daughters for 6 their support, as well as her close friends who traveled here to celebrate tonight. She said she is 7 honored to be following Commissioner Anna Richards. She said she accomplished many things 8 during her time on the Board and leaves big shoes to fill. She also thanked county staff for their 9 help so far in helping get her up to speed. She said she attended a dedication of a bench in 10 memory of John Blackfeather Jeffries and Lynette Jeffries. She said that they were honored for 11 their work in preserving and educating about the Occaneechi Indian Tribe. She said that she was 12 honored to be given a ceremonial tobacco that is to be sprinkled when visiting a place of 13 reverence. She said that she attended the DCHC-MPO training and a Justice United Assembly 14 and heard about home preservation and re-entry housing. She said she will be attending the 15 Essentials of County Government course soon as well. 16 17 4. Proclamations/ Resolutions/ Special Presentations 18 None. 19 20 5. Public Hearings 21 None. 22 23 6. Regular Agenda 24 a. Orange County Global Agreement for Capital 25 The Board approved the Orange County Global Agreement for Capital and authorized the County 26 Manager to sign. 27 28 BACKGROUND: On June 20, 2023, the Board of County Commissioners and GoTriangle, in 29 collaboration with the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization and 30 member jurisdictions, adopted a new governance (Attachment 1) for the Transit Tax following 31 revisions to the Interlocal Implementation Agreement. A key component of the governance is the 32 Comprehensive Participation Agreement, which provides each member with a voting seat on the 33 Staff Work Group (SWG). It also requires all members to sign a Global Agreement for both capital 34 and operating projects identified in the Annual Work Program. The agreement outlines the 35 following responsibilities for each member (e.g. participating parties or implementation partners): 36 37 1.04 Responsibilities of Participant Parties and Implementation Partners 38 The Participant Parties shall: 39 a) Designate staff to serve on the SWG if identified as a member in the Governance Interlocal 40 Agreement (ILA); 41 b) Negotiate and execute Global Capital and/or Operating Agreements for any project, using 42 the Work Program Project Code as a unique identifier; and 43 c) Receive allocated Local Transit Funding Sources as outlined in the Orange County Multi- 44 Year Transit Vision Plan,for Implementation Elements identified within the Orange County 45 Transit Annual Work Program, in accordance with the agreements established in (b). 46 47 Each member also agreed that these Global Agreements must be completed before funds are 48 distributed or projects are initiated (Article IV, Section 4.02). This governance framework 49 enhances accountability among agencies (e.g., GoTriangle, Chapel Hill Transit) and local 50 governments, ensuring timely and transparent delivery of projects. Furthermore, it addresses 5 1 updates to the 2023 Interlocal Agreement, which removes the allocation of specific transit tax 2 reimbursement percentages for individual agencies or parties (Attachment 2). 3 4 At the November 14, 2023 Business meeting, the Board of Commissioners approved Orange 5 County's Global Agreement (Attachment 3) covering all operating projects for Orange County 6 Transportation Services funded by the transit tax. Orange County currently has two (2) capital 7 projects requiring a Global Agreement (Attachment 4) for reimbursement: 8 9 1. Procurement of five (5) mobility-on-demand electric vehicles, and 10 2. Implementation of TripSpark (formerly Trapeze), a platform consolidating all transit 11 management technologies into one (1) system. 12 13 Information is attached and a presentation at the meeting will summarize the 2023 Transit Tax 14 Interlocal Implementation Agreement and Governance, as approved by the respective partners. 15 Orange County Transportation Services requests the approval of Global Agreement for Capital 16 projects (Attachment 4) and authorize County Manager to sign. 17 18 Nishith Trivedi, Transportation Director, introduced the item and made the following 19 presentation: 20 21 Slide #1 ORANGE COUNTY NORTH CAROLINA Orange County Global Agreement - Capital 22 23 24 25 6 1 Slide #2 Outline 1. Background 1. Transit(tax) Plan and Implementation 2. 2023 Update—Interlocal Implementation Agreement(ILA) 2. New Governance 1. Comprehensive Participation Agreement 2. Financial Policy and Procedures 3. Work Program Schedule and Amendments 4. SWG By-Laws 3. Accountability 1. Project Sponsors 2. Global Agreements 4. Action 2 2 3 4 Slide #3 Background — Plan and Implement Plan Implement 1 orange County a Orange County transit plan update Transit Plan FY25 Annual Work Program PCHC w !i�'a DCHC • Multi-Year Vision • Annual Budget Ordinance • All Capital, and Operating FY Capital, and Operating • Transit Equity Administration ADOPTED BY ORANGE COUNTY NORTH CAROLINA. Triangle 5 3 6 Nishith Trivedi said that the Board of County Commissioners and GoTriangle are the 7 adopting agencies. 8 9 7 1 Slide #4 Background — Plan and Implement Advisory Boards Decision Makers • OUTBoard County Lead Action •All projects *' • •Project Sponsor Full update 2.4 .Annual Project Project Sheet •Quarterly years .Amended (AWP) Reimbursements Quarterly •Progress Reports ® f� Improved Local(project sponsor)Accountability 2 a 3 Nishith Trivedi said that in June 2023 Orange County became the Staff Workgroup 4 Administrators. He said they act as an advisory board. He said the update is more about local 5 accountability. He said that every individual project sponsor is now more accountable in each step 6 of drafting, creating, amending, and submitting it for approval. He said that it is no longer just a 7 division of monies. 8 9 Slide #5 New Governance 7WATiK I N s ORANGE COUNTY NORTH CAROLINA Purpose: • create a clear, operationally efficient governance structure that ensures that Durham& Orange Counties'priorities are funded and implemented with the County transit taxes and fees. • Form new levels of accountability, which includes development of an equitable set of processes, seeking to gain further community trust. 15 Elected official&Staff Listening Sessions • 1 Elected Official Workshop • 5 Staff workshops—some involved all partners(e.g.towns) • Several Formal/Informal Legal Reviews • Which ultimately enabled the successful adoption of 2 NEW Transit Governance Interlocal Agreements for each Durham and Orange Counties 10 11 Nishith Trivedi said that Atkins was the consulting firm and Durham and Orange Counties 12 have both been through the update and new governance process. 8 1 Slide #6 New Governance — ILA Updated en,=It March 2023 ILA IMerkvY Aher.mrnr k [n Operating and Capital Funding Agreement (e.g., Global Agreements) required for funding. "....�.�.�.■ryaoril r'ubNc 3ranwrtY;on.unMo.�,v • Percentages no longer applies Thn�Me.ix.l.�rr,.,em[iet'+"rcme�l'I.I.rMered�moiw,sy, J.y ar y.�[Lv'�]F3.Iry and he[ween or.rKe[antf.eortn Cua&.r,ap.4lk bogy goY[k owpara,.of[be,eYe of Marek i.ro4u fner9knha'M.ryt COw'rtv'1.Pwha�9p9F 1,bF(anparp Mnrapakan Nanrrd October 2013 ILA I.yrg.r".yaM AMi'era^+u�rul..�wl[�,Iry yRda WT.wfl+.s pW✓e FtM pYrv..M cmlwr+fa »y kae on mlW:.unwd Ywb .rc.d d.,a�,�.na niknnea.attrdee #7.)The Plan provides that all funding for bus services will be appropriated Mrirv.a�Onn3•faw.nlyr.CKn[MIY]aMf_irl.rg4.dloaWJrhlum,pnrh rob.w[b on the baes of the following M:: �a .n rd ry3iKloan.n'e+lKparpa[m,ntp uw,ba..e.vnnundlhY len•+,nw b..[ a`ras,W.��„r. '94=.. I,..�.•„an,.4 b a� percentages: 64% of such funds to CHT, 24% of such funds to TTA, and anstansor r.e.�s lffk603.elaq.weave .war nvruwbKn.W+m.nawalnwuMk. .roduef+uw.9a'--1 bedf I-.+.,+v^^ft”—n enw..,.n[avb- 1'`�6/p of such funds to OPT. The use of MCG 5.CMytr]S'Ja+.e44]f�aM wn•r,.,.DC1K WO 11 ft M„,•pwn.n rang oW�far tn.a,rf—ch ,]HM4. — these bus services funds shall be Lktw..ud 6m+,rilaHMN vorloa.A la 23 u.3C IM 0 f aM r..rW-.i 1M1+..,of— [crawinrlwn[voMa.GSr3rn3aas;am limited to support of new bus services Whnrax Warp[quMy bappdr pvWk=.d awwr.,.mtb snnA Ue cmpor.[eµwars ss[MU.n above and beyond the exiting transit ,Mx.9...carrk*k.acwc Mro.rd a.�.tor,nn.,m .tbars,...a.ek.ta.n.areeirent^�ned system services in place at tome of moan[rt�re-r�grceme^t unir�rmrn 4r.Mwlw'4.aeia�a�ge Divx vynre;.r tv vrre xane.na afi. ,r a •� the adoption of the local % cent sales M9.er..,.g•rrt.�r>r.e[.su.e.e�v.�.l we4 i.,n.ur.,.[lo«r no�nr[h.[,a.wsa.cwe*,fir tax in November 2012. aaa Msv.a prryano fa Y:GGS.[63f0;sM 2 3 Nishith Trivedi discussed how the program was previously broken up and now each city 4 is more accountable. 5 6 Slide #7 New Governance — Financial P & P •'•�°1.DIM3 Operating Fund Balance and Liquidity Policy and Guidelines nn..rcw vaa:rk.wd yuldelYns • Billing, Payment and Reimbursement Policy and Guidelines • Debt Policy and Guidelines Reviewed by SWG = Approved by BOCC and Go Triangle • Increased Cost of Existing Services(ICES) • Carryover Policy • Bus Operating Cost Per Hour Policy • operating Fund Balance—90 days n unrestricted a.n.ao.w eer�.aneu,vl�rPoa...aw1 _ Capital Fund Balance—5%of 10-year rolling ................._. . horizon c�nrc�,.i.w e.wva•wrv,..e c•knw, _.................. .._. _--------..__..-- ...3 Or.rR Ls.lMhNb�FgM�rr•rd�Wv�4+l1YIkY and Pddr4rca...._......�..�_ Crwdearwa. 4 nru wi.T d 6•LAne. .._........�...�..��F ....................... ------------ ------ Mrn d[alal CidAY�Asr.iraa PC[11,........-............... .�......m....�.....—...a—.....—......e......,..9 enopnYin3 ival.•r�our.W ky_......_....__......_......._..............._......._......._......_...... _........1. Uibk A:G Td.r*k Fv ,WP ki ift. u.fro-reArrne]..._......................._................. .1i 7 7 8 Nishith Trivedi said that there were new documents that were created to help with 9 transparency, accountability, and project delivery. 10 9 1 Slide #8 New Governance — Annual Work Program Or—County Tmnsit Work N—m Amendment P.1k Minor and Major Amendments to Annual Pny��.�PPpea PAF^—„=,.,.­0WA _�__ Work Program County TmvuN ked KnxY s Wf meY neN m rtwtr dm,{es[p in[slope or buden for eppaed IXmee p�T. ,n ewe Ppa,mmpkm[mne=km K:maaa�rmm�m^ �.nn^d mM„ No amendment required for changes within nem.n anPlwFk we,k Proeram.e.mr�wy[m.u[.metr,[r rea.Perru eraa�coy^n ren,e.^,nei same Budget Ordinance Operating vs TramrtIVIAWY Work Pmaram ImpkmmLbm tlrrten6(I.[.,aettement Mnadf of p[dermanc[w r[p�rtlne F wmldnxm�� n�wppPnYK.pP�e[y�.P.,.m.er epKe a Capital ry�nd,ti.mPu^umr rsnme wxr..e.ere impee,[nme,n e4nwnia P.eleu xPernenmay dxe aetl a.dare rw me p«rrnv Y°.as Nartl m.an amrw�Wert ero-oam m be encanLertl ana unci aver m. . Removal of projects zubvea°mr wok P.aa,ambw'aer n.[w�+vs.�d me.[dw=,Fxr,..bvcti<se=Fa+•a.,e e.u�.[db[a.. aaK,dmem aewesYs;Yvu�sYs>tmPw be sPmm�neamNe sws mmweera Pv^amaa�e coo-my • Quarterly Schedule T,.K.aneua1 °,,,r.m.m °m m a o en Per^^K ax^da [^ P,bi; •^nn Roles and Responsibilities of SW G amendm[rt�[e„u. Administrator and Lead Agencies Id 1° WakPmaam ammdmenr,e are. ^., YAP,.K Fkm • Public review of all amendments—21 days ten. M aneMment NPI reauires a 4sruiee between budaN«aea,m appwMlaru but reauuss a Wadwna 30%Nane[tosapen wG9anMm br°mlMSNwltoaba Nan 3354.dOP. b. [Juges eemmtlem[e finmYulassumpYbnssuppeeLLr.Meapplletle V.bY h•pmn tlrt Bea rot M.e a s�IFom impen en Newerak'I remmea gmJW,e F•evq Wad v dearveE m henP mar[rMn aerc a[.eenr I1%1 ors.Ne Ik aFthe Pke. c tTegesm re°atwt reewre,gmslw perfo-mwue an lmpkmeetatbn demeen eWwgedK Ne apPi°abk we,k P.oprn•: d. ClwgnanFmdmeemumblmlM 51-lappnrn MPhercnGboneMneMSPgrwrvnMnfumrt Fecr yewe. i MyaNer Banff Na dunraY mee[rmP Pl Ne mtnla Pl•,�oi M,mhrenr lsa AEap PmmdmeM. 1. Tly Wloy q W kpow"am[ndm[K 9f[nanee"I b[Ckisfitd K Mepr an,wYdf4eM1. Fpre,eR reques[etl mhe added Ye tlse Wert Pregam b.PPr°Ye[t rcaaeaed mbe rennpved horn rheWgk Prpaam. c Wgesmemadwtedfinmeulaaumptcnsxuppwagtne applkffik Wert Prapam NNdees noe.P;P,divm mP.a an Ne PKean,ee,nee w e.Penanme Tareott,wud b germed m b[ 2 8 3 Nishith Trivedi said the program is updated on an annual basis and there are public review 4 periods for all amendments. 5 6 Slide #9 New Governance — CPA & Global Agreements QKXNU CQUI TY HW151IC03LFK ILLIMNI aalcncRATIO.'ACKE MILI1 1.04 Responsibilities of Participant Parties and f-PARI K.IP.A 110E MAA W.N 1"I I m pi eme ntation Partners n.mr•n TFLk 5TrGO%TKX_MEriTERUK.CL.acREE>IFNY(H.A)RARTIMs: The Participant Parties shall, a) Designate staff to serve on the SWG if identified as RES FE TA11L1(d,C RE41C33 it PUBLIC rRLN°MSRT 4T10ti#ITRORrr1" I c.Trusvl,, rTrH.orI nAPrr.RHLC.ARTCROROtaTROPOr-T", a member in the Governance Interlocal Agreement 191-IL3'i'LiG ORGXN]ZAr10.\'C CIIC MM-)•mad C017in Or OKLNU t"Orman (ILA); b) Negotiate and execute Global, Capital and/or Ih,rutr.:tiurcK4,PEL11M.IOWN OFt,UK )RRu.IOWN0r Operating Agreements For any project, using the H1J1AR4801't1H.amICm'OFWRANT Work Program Project Code as a unique identifier ae Pai Yf[a eawrnyen•rw..... rrvm aT,Parvrr'1 and Awl Pm,1-eTll to rh[r[oae dm wu6 c) Receive allocated Local Transit Funding Sources as outlined in the Orange County Multi-Year Transit nuLEaa��aT7o�P.aRnus: Vision Plan,for Implementation Elements identified TUJLNGLE r(OMM Or c.mrR`JntTS(`FKOG'F mad UNATRsm Or within the Orange County Transit Annual Work NORTH CAROLINA.C HMEL Hai.1"T:tiC Cb p.1 HA-1 As nrvearaadwfarwe Pal MM 121-21LePJ&FFQf sm=reemem,.r_ ha Program, in accordance with the agreements M1erPor.r[rb «mYa/rblyddramF.r established in(b). un,z'ssT.rlr� 5511ERL0.dw Pa-1. Ap��and rbc kpk 'U,.m?—,b— 4.02 Implementation.An Operating or Capital Project h—t-d °--,­—>-y-— P- 1—tm = •m Funding Agreement shall be required to support each 0—ft Capon•r .'hd,r tlere­d u,vm,bev A ewrcu mal Nor of rFev camua[mw,t daaaedam[wbwamdrvmo Qrwdp�amaa�apr�a implementation element submitted by each project sponsor identified in the Orange County Transit Annual R'HERTAS.m ur,h de Ckmgr cdmn•Trmpr NWr.S'ra lipde Pim.ihr C­Rarmar dpdrs=amrrca®•rrmavrca.ramrn,rd��lxrr r Work Program f-C,woawt� ILA')mlw.on m awn—".—Ra m[sw[Irnx-n °11E<0rma cmmy 7_1 Num-Yca 53a,m Pim by md,e p mr cung Com,y 7n1.1 irmul Mart Pf.F—and NIIERISigned and Sealed by Participating Partners _p.roar-ff.;­ft a k.C- rLALP,rM=,td I pl[ .bad (e.g.,Project Sponsors, Implementing Parties) PatmrTc,and runTr4 mr SHY:uTra cdmauaws ace rcraam>Eaaar mr�wwP aad 7 mglnu p n®m P n ofrheChacBe Cmmrc irmvr aruul tl'mt P wyim—A r1 8 Commissioner Carter asked they will review the structure of the capital agreement as well 9 as the two reimbursement items during the presentation. 10 Nishith Trivedi said they are reviewing a template and how that will be implemented. 10 1 Commissioner Carter asked if the template has already been adopted or if they will be 2 considering that tonight. 3 Nishith Trivedi said that he is asking for approval of the agreement tonight so that the 4 county manager can sign off on the document. He said that for GoTriangle to be authorized to 5 provide funds for any project, they need a signed global agreement and adopted project. 6 Commissioner Portie-Ascott asked for clarification on the funding. 7 Nishith Trivedi said the funds are from Article 43 sales tax from the county, but it is held 8 by GoTriangle. He said that once project funds are spent by the county, they can submit a request 9 back for funding from GoTriangle, but these agreements must be in place. 10 11 Slide #10 New Governance — SWG By-Laws �t�rs.tba orrxtrnceeaEncaTs Voting representation on SWG ORXNrE STATf 11ORkLNC GROUP • 11—includes all 4 towns in County • 7=Quorum 'RT"L"`AIM 2 non-voting—UNC and CPRC rer�•f,m.sr�:>�mati br eesrmv,'�r�v.tiar�Mrrerrdear All meetings are Public per N.C.G.S. 143-318 mr sun' • June 2023-Durham and Orange County n,rt r tr_.mnO n took over lead roles :tmdrmnfmnT­ca.­trl,i m ¢alr tie mpkv,rnDe-ef 0e(,nia (:—,Tana,ShJ It"rn i',uw Nan eaabinLM el,Oh SWG fa rtr IDlbnm¢FTyrW'�s ra<enrwwrr mr a,.,a�r etaou,nr ad n,mirroa,nnoa.,tm+orwr amrr car-, Tan n ylWtl-Tea t'ruw Pba as AeTwxl a rbr 7a,wn Gv,emwce]oDnh APamnN Bei+-rrn Ratak Tnaarlr Puber7rwpomnan Once, IALan (L,Pr]}till dm-61 4&ILm P,%uwT(krmwa- Ce'aerr fomrv:. MewM,Amrd ionleeILa M1ha rc,rn%d br tl%mrtt peen Y,arL6.'n`3 T.,errt,e a+mreeed ahiwn rote,o de,tha,Fe Camn•Baatl afCamm,ru-na.,tir Pt nrcb Tnargk TtmLr Traaspmarcm i:nBm,r:,GeTrurEk)Bead of Tn.— .mdintUnh—CLpl ItRCanI-llnvq iva K—Chrawitan.DOM .'M1 Scud m,Lar tlmuoem.Ywrrap ,Nhea-LW m ax ILA mhredao Ne-pletwme-uA stomp,mmrarmre a(uk,gWM Io rM Ckmrr C_ TI-u IlyduAt it t'm-Pk—While—)"r.t',u-Nan, Tornraa I[we-1<ut"p,-Nm ae kart etm'dan�[ax and tttau-tnd cGnnrn ro" + F•` iris go"""'Dash of(k,aluea,mn'.Grn,app a adfLt DIL�--Clap:Ift11 Catbero\keryaL,-Naatip OArmvati-(MRC ARO!. T.pip.,.6 ffiA,raam%oG,wrc so tie(ince Caw Soad ar C-mus•,omsavd(.Taxark'r B-d of Tro fadw A. lT—n1 0."mL F,apram Te pepre and<e,,yyeytax wit--•,<,[aw amW poprn•rel%tn-urplenennoon °lilt th s,pr Ca¢n-innwr SlWlrl"tin l'»ron Ihao Toa:wmn:,trxM amnaW cb,ax.,,!Biba defmNra.rqp wr FmmrW Pobnn,c Nxnsar:,o M Nm,:naww„.f.,snit v,r,rrane,x-nd a< arx-„aux nw,pa,arampt ewnr,.(,rrr,„urt<.,na rbrn n+mrw.pel 12 tam o}I<eapol,rm aw ur Mr uaa Mnc loo 10 13 14 Slide #11 Accountability — Project Sponsor GLOBAL OPERATING FUNDING AGREEMENT FOR OPERATIONS AND ADM.INISTRAPON ORANGE COUNTY TRANSIT FY2025 This Global Operating Frmd'rg Agreeman CAgrearrievil"I is made by and between Research Tnarge Regions)Pubic Tmnspata q;,AL4 d6ta BeTw a rGoTnargle)as the admnistiator rd Bre Triagh Taz D,strid Orange cnrrny rCruny' oregwrg may collectively be referred to as'Paidim.' WH€R€AS,the Paries to Agreement.who have or may have sperAc riles the ' SWG Voting Member/Project implementation al public transtl and the support of public transit,ritrastructum in the Ora Sponsor County aura,nave delennined that i9,s nt their best,nf&rest aria the best interest s>1 ane constituerns they represent to°°ordinate future public transit planning,landing,expansmn • Orange County and construction;and • Chapel Hill • 'Carrboro GLOBAL CAPITALFUNDINGAGRFOAFKT FOR CAPITAL INFRASTRUCTURE Hillsborough ORANGE COUNTY TRANSIT FY 2025 • Mebane This Global Capital Funding Agreement C'AgneemenY)is made by and behv Researc Triangle Regional Pu"I”TrarrSportation Ae administrator of th Tdangle lax Oisldm,... Orange County('Implementing Parry') OrangeCwnty('CquntSA').The foregwng mayW WHEREAS the Pallas to Agreement,who have w may have spmffc roles in the implementation of public transit and the support of public transit infrastructure In the Orange County area,have determined that it is In their best interest and the best interest of the constituents they represent to coordinate future public transit planning,dunding,expansion and construction,and Exhibit A=Project Sheets 15 " 11 1 Slide #12 Accountability — Project Sheet - Operating IQOVEST. FY 2025 F4 START DATE Ou.L.Tnmit Werk Plan fal 2014 1IXrlrfiSO Requ.tt Farm [rtJP CM Op....and/ar C.pltal $ 152.696 holrtl elle RM—ti%AP holm[arlf.H tS.a Trrah eaH—d aperal.le Tut 0—ft C—tv Nse xtar 5 352.6% MaGilliy On OurnaM N�TX.IX TriyrE. AI024 $ 5.4..35. TrXOSremAr,On Yrri.[K f .I.t'+rc 5 ],132,931 Tstlleerd Stall W. .*—tedc—WW loo M.Wlad0apsu tori .ax 5 Iu12S NrA fumw�atxe $ hpie60!¢vlpl1paltkW Met hebW—MV 9f l.e WOOM the ata leer he auda the pndta desrlption.I die t72025vimt r1w MuhilitY an Ormond rsr m•va-VansrlxAlt'r Wlflt samrtlaY resttwHiPn.p NIaAa[¢salhir rdTk9es to ssrYce rural antl arWnarras Iha 1focuses spr¢i4ia I"Pn underserved and E--mo-,J--Cornm-hofConan!.—I.access—b—oras&� as {A.",th,.5aturd-)1-9sm 5 Pao Cd 1,W—Pramrnta M 0"at,I and I I is kpgr in tM 2022 T—a%in OpdN If—20UP1 t501 T-Revenue FYYS FW6 I FM I FY2JF I FM fm O range Ca rty Tra ns It Ta? 352,5961 36L514 1 370,552 1 3798151 369,311 399,0»4 iOther Rnrerru. Eedt"I State Other SNMaMI Other :.OP91JI"CCWM FY25 FY2i FY21 FYI@ FY29 FY30 Growth Fartm 250% 250% 250% 250% 250% 2.50% So k.,V&Fringes Coror.cn 1 9u.UPerati— Estfinetod H—% 7¢73 3,072 3.072 3072 3,072 7,072 Cast per Maur its 119 121 124 127 130 Us..Md Op.rana9 Cost 352,6% 36%514 370562 379,81S 339 T.1 599044 Ws teases Park&Rlde L.O. Od., Cleher SuMataF 995 4Pereh— $52.596 351.514 370557 379,815 $99 32 399.444 Other 4Oescnbel -�Other ID—,br) 0d—(Desf r,bel _ MAL OPM7M48 COSFS ss ss 14 52 379 ns 599 D" 12 2 3 4 12 1 Slide #13 Accountability — Project Sheet - Capital _K13UESF. rT x015 Fr SilIR1 o67E ®nal.T-4t W-k Ptah wl 2025 =07pa1 Paquasi Fe rrn TWlprmfeet tar! Ope..V.,aradfar Gpital 5 Ilaate Rceuestiq N4jnt CONlR 12ratlFr T.—It Eow wd ow.r v/Tat Wap Tear S 12hx4 ua—Dw 4nd replace M Gsl engr lav Wikii lHe�MiS�edGlroalykOYE r`F2P'!6 S Eumrule:irr s - hlllrpaledU tOde fgi—ted Cornpkelen Nath TvavAihalsth*Ad4pCelt 21 7� 35ase rear $ 2.6,667 Cumela've s 1,457,145 pryjeet a4eelPltpafrScaPa 6rterbakwawrwwad V.—wd Vm 040E IM-bra dotW ,*�4v.r0—in IAe PFZM VILA A., Oranpe Transq shore d 9Re dpTrrariile level byyrryl bus serateH.6eTrraryl'r rHll carve as Prplert saansmr ps thesersevv buses wl I replaceeai4t•nE buses Shat have rea5 hep its usetut IIh.TNerehss bean as Nrcnau eFina neepaner cost hpma�ntala�rlh4h nn•Irspe�a1ra Ins arils reducaran mnNab+Yiky aah,d rhaurrgarstspon i—dmthe Fart nplaerrrmrd plan Tan tr65Rlate FY25 I FY26 M7 FY26 FM FYSa �rarr eCaerdyTrahSit T4aRNRnlx! 216.6671 215,333 1 236,34.7 1 243.7211 253,4691 263,602 GetIH 6CVCMIe Fed;ral Slate Otnrr 1abFptd Olher _ _ _ _ _ TOTAL REVENUE 216A67 225-333 234",347 24 721 25 9 2 CAMA1 COSTS FY2S FY26 FY27 SY29 FY29 FY30 PI--o OEs�pr CGntbaeti0n Eapi Palarel 216,667 225,333 234,347 243,721 753,469 263,606 tend•Night cfw" Ott., TOM CAPPAt CA615 21 3 2 7 21 721 26 606 Fiscal Quarter and Fiscal Year Fiscal Quarter and Fiscal Year End Bean Planning Design Construction Equipment Land-Right of Way 2 Other 13 3 4 13 1 Slide #14 Accountability - Grange County Capital REQUEST R FY 2024 FY START DATE Orange Transit Work Plan Jul 2023 Request Form Total Projact cost Operating and/or Capital $ 2op,0Op ProName Requesting Agency Project Contact Orange Transft Estimated Operating Cost Orange County Transportation FY 2024/Base Year' $ 200,Oo0 Trapeze Services Mshith Trivedi FY 2025 $ C.—*.va is 200.000 Estimated Start Date Estimated Completion Notes Orange Transit Estimated Capital Cost Jan-24 Jun-24 Software transition to mirror other transit provider FY 2024/Base Year' $ Cumula[rve $ - Project Descrlptlan/Scope Enter below a summary of the project that may later he used as the project description In the FY 2024 Work Plan. Converting Ecotane to Trapeze to Improve data quality,service,and Coordination with other transit providers in the County and region. REQUEST a FY 2024 FY START DATE Orange Transit Work Plan iui rocs Request Form Total Protect Coit Operating and/or Capital S 2513,00o Project Name Re wstin P-act Contact Orange Transit Estirrratad.Operating Cost Basi Year $ 250,000 Mobility on Demand Orange Cmunty 7ranspvMation Nishith Tuvedi FY 2016 $ 250'0'0 Services Cumulative $ 250,000 Estimated Start Date Estimated Completion Notes Orery<e Transit Estimated Capital Cost Jo1-23 Jun-24 One time capital purrhase for 5 vans Base Year 5 250,000 Cumuiativo $ 150,000 Project GascriptJonf9copa Enter below a summary of the project that may later be used as the project description in the FY 2024 Work Pian. Purchase 5 EV or Hyluid minivans for Mobility-on•oemand transit service February 20, 2024 — FY24 AWP Q3 Amendment 2 14 3 Nishith Trivedi said Orange County has two current projects they are seeking 4 implementation for. 5 6 Slide #15 Action The Manager recommends that the Board approve and authorize the County Manager to sign the Global Agreement for Capital 7 A 14 1 Vice-Chair Hamilton relayed her understanding of the process and asked for any 2 clarification or corrections on where she might be mistaken. She also asked who decides the 3 structure to determine where the projects come from. 4 Nishith Trivedi said the Transit Plan lays out all the projects and that the Annual Work 5 Program identifies the projects that will be completed in the next year. He said the Annual Work 6 Program is like a one-year budget. 7 Vice-Chair Hamilton asked if the Global Agreement is for projects completed in the past 8 year. 9 Nishith Trivedi said the reimbursements are done quarterly. 10 Vice-Chair Hamilton asked if the towns within Orange County are included in the Orange 11 County plan. 12 Nishith Trivedi said yes. 13 Chair Bedford said the staff working group informs the priority projects in the Annual Work 14 Program and then that will be approved by the BOCC. 15 Commissioner Greene asked how a software platform is capital. 16 Nishith Trivedi said that operating funds do not carryover, but capital does, and the work 17 was not yet finished so it was amended to capital to carryover for the following year. 18 Travis Myren said everything in the plan can be called capital because it is not financed 19 using debt. 20 Commissioner Fowler pointed out that a page in the agreement mentions "City of Orange" 21 instead of"County." 22 Commissioner Carter asked if the Board could expect to see the template completed for 23 projects as they approve. 24 Nishith Trivedi said no, and they will see more details later. He said this request is for 25 approval so that the manager can sign off and the county can request the funds from GoTriangle. 26 He said they reviewed the details in February and that he can send those out for further 27 information. 28 Commissioner Portie-Ascott asked about the period of 17 years and asked if they 29 reviewed and approved annually. 30 Nishith Trivedi said the Annual Work Plan is done every year. 31 32 A motion was made by Commissioner Hamilton, seconded by Commissioner Greene, to 33 approve and authorize the County Manager to sign the Global Agreement for Capital (Attachment 34 4). 35 36 VOTE: UNANIMOUS 37 38 7. Reports 39 None. 40 41 8. Consent Agenda 42 43 • Removal of Any Items from Consent Agenda 44 • Approval of Remaining Consent Agenda 45 • Discussion and Approval of the Items Removed from the Consent Agenda 46 47 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 48 approve the consent agenda. 49 50 VOTE: UNANIMOUS 51 15 1 a. Minutes— None. 2 b. Motor Vehicle Property Tax Releases/Refunds 3 The Board adopted a resolution to release motor vehicle property tax values for four(4)taxpayers 4 with a total of four (4) bills that will result in a reduction of revenue. 5 c. Property Tax Releases/Refunds 6 The Board adopted a resolution to release property tax values for four (4) taxpayers with a total 7 of four (4) bills that will result in a reduction of revenue. 8 d. Late Applications for Property Tax Exemption/Exclusion 9 The Board approved eleven (11) untimely applications for exemption/exclusion from ad valorem 10 taxation for eleven (11) bills for the 2024 tax year. 11 e. Authorization to Utilize Construction Manager at Risk for the Orange County Crisis 12 Diversion Facility Project 13 The Board authorized the use of the Construction Manager at Risk (CMAR) project delivery 14 method for the Orange County Crisis Diversion Facility construction project. 15 f. Approval of Addendums to Orange County Transportation Services (OCTS) On-Call 16 Professional Services Contract with WSP 17 The Board approved Addendums to the Orange County Transportation Services (OCTS) On-Call 18 Professional Services Contract with WSP. 19 g. Procurement of Public Safety Communications Console Backup Radio Equipment 20 The Board approved the purchase of console backup radio equipment for the Primary Public 21 Safety Answering Point (PSAP). 22 23 9. County Manager's Report 24 Travis Myren congratulated the Board members. He said the work with the low-barrier 25 housing workgroup will get started in January and they will initiate that with a community forum 26 held with Alliance. 27 Chair Bedford asked for that item to be sent to Justice United as well. 28 29 10. County Attorney's Report 30 John Roberts said the Senate voted to override the Governor's veto of the bill that included 31 Planning and Elections Law changes. He said that Commissioner Portie Ascott has asked for 32 more information, and he said he will be looking at the elections law changes in detail on 33 Wednesday and will report to the Board on any impacts in Orange County. 34 35 11. *Appointments 36 None. 37 38 12. Information Items 39 40 • November 19, 2024 BOCC Meeting Follow-up Actions List 41 • Tax Collector's Report— Numerical Analysis 42 • Tax Collector's Report— Measure of Enforced Collections 43 • Tax Collector's Report— Foreclosure Chart and History 44 • Tax Assessor's Report— Releases/Refunds under$100 45 • Memorandum — Formation of a Focused Work Group to Address Low-Barrier 46 Housing Needs and Opportunities 47 48 16 1 13. Closed Session 2 3 A motion was made by Chair Bedford, seconded by Commissioner Fowler, to enter into 4 Closed Session pursuant to G.S. § 143-318.11(a)(3) "to consult with an attorney retained by the 5 Board in order to preserve the attorney-client privilege between the attorney and the Board, and 6 to receive information on Crouch v. Orange County" and for the approval of Closed Session 7 minutes at 8:14 pm. 8 9 RECONVENE INTO REGULAR SESSION 10 11 A motion was made by Vice-Chair Hamilton, seconded by Commissioner McKee, to 12 reconvene into regular session at 9:25 p.m. 13 14 VOTE: UNANIMOUS 15 16 Adjournment 17 18 A motion was made by Commissioner Fowler, seconded by Vice-Chair Hamilton, to 19 adjourn the meeting at 9:25 p.m. 20 21 VOTE: UNANIMOUS 22 23 24 Jamezetta Bedford, Chair 25 26 27 Recorded by Tara May, Deputy Clerk to the Board 28 29 Submitted for approval by Laura Jensen, Clerk to the Board Attachment 3 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 December 10, 2024 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, 9 December 10, 2024, at 7:00 p.m. at the Southern Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Jamezetta Bedford, Vice-Chair Jean Hamilton, 12 and Commissioners Marilyn Carter, Amy Fowler, Sally Greene, Earl McKee (arrived at 7:05 13 p.m.), and Phyllis Portie-Ascott 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Travis Myren, Interim Deputy County Manager 17 Caitlin Fenhagen, and Clerk to the Board Laura Jensen. (All other staff members will be 18 identified appropriately below) 19 20 Chair Bedford called the meeting to order at 7:00 p.m. All commissioners were present, 21 except for Commissioner McKee. 22 23 1. Additions or Changes to the Agenda 24 There were no changes to the agenda. 25 26 2. Public Comments (Limited to One Hour) 27 a. Matters not on the Printed Agenda 28 Chair Bedford dispensed with reading the public charge. 29 30 NC Representative Ren6e Price discussed the recent installation of a bench along the 31 River Walk in Hillsborough in memory of John "Blackfeather" Jeffries, which was previously 32 approved by the Board of Commissioners. She thanked the Orange County staff who were 33 involved in installing and later helping with the unveiling ceremony. She said the event was 34 really community oriented. 35 36 b. Matters on the Printed Agenda 37 (These matters will be considered when the Board addresses that item on the agenda below.) 38 39 3. Announcements, Petitions and Comments by Board Members 40 Commissioner Portie-Ascott said she attended the Cooperative Extension Leadership 41 meeting. She said that this year for the first time, Cooperative Extension hosted Kids Voting 42 and had over 747 students participated. She said that they will pack bags for community 43 members in Western NC on December 14th and are accepting volunteers. She said that on 44 January 13th at 5:30pm, the livestock agent will meet with farmers to hear their needs. She said 45 the Ag Summit is on February 10th. She said she attended the RTP Regional Partnership 46 meeting, and she expressed gratitude for Steve Brantley's guidance during the meeting. She 47 said they continue to work toward a Bio-Economy in NC. She said that 18,000 veterans are 48 entering the workforce annually, they are looking into recruiting veterans. She also attended the 49 "From Campaigning from Governing" class and will be attending the Essentials of Government 50 class. She also participated in the holiday parage. 51 2 1 Commissioner McKee arrived at 7:05 p.m. 2 3 Commissioner Greene said she attended the Hillsborough Holiday Parade. She said she 4 attended the Central Pines meeting to celebrate the end of the year and recognize employees 5 that have worked so hard throughout the year. 6 Commissioner Fowler said she attended an all-day DCHC-CAMP combined meeting on 7 rail. She said she learned about the differences between commuter and passenger rail. She 8 said they are governed by two different agencies with different rules and different funding 9 sources. She said the DCHC is focusing on passenger rail as a means to pursue a basic spine 10 that could be used for commuter rail in the future. 11 Chair Bedford wished everyone happy holidays and thanked Orange County staff. She 12 said that Eric Hallman and Sue Ellsworth, with the Piedmont Food Processing Center, were 13 honored with the Golden Whisk award. 14 Vice-Chair Hamilton wished everyone happy holidays. She said that she is on the board 15 of Alliance Health, and they met on December 5t". She said there is a reorganization of the 16 Consumer and Family Advisory Council. She said that the Board voted to approve the changes 17 that were recommended. She said it will now have representation from all counties and with 18 these changes, there will be additional subcommittees created for the counties. She said they 19 will need more volunteers for these subcommittees. She said there are six Orange County 20 residents that are represented on the CFACT committee. She said she thinks they will need to 21 monitor the change and see if it is working. 22 Commissioner McKee recognized staff for all of the work they have done in 2024 and 23 wished everyone happy holidays. 24 Commissioner Carter wished everyone happy holidays. She said she will volunteer at 25 the DSS Toy Chest on December 13. She said she will meet with 10 departments in December 26 as part of her orientation. 27 28 4. Proclamations/ Resolutions/ Special Presentations 29 None. 30 31 5. Public Hearings 32 a. Public Hearing for 2025-2029 Consolidated Plan for Housing and Community 33 Development Needs 34 The Board held a public hearing to receive preliminary comments from the public on current 35 housing and community development needs in Orange County. 36 37 BACKGROUND: The Consolidated Plan is designed to help states and local jurisdictions 38 assess their affordable housing and community development needs and market conditions, and 39 to make data-driven, place-based investment decisions. The consolidated planning process 40 serves as the framework for a community-wide dialogue to identify housing and community 41 development priorities that align and focus funding from the US Department of Housing and 42 Urban Development's Community Planning and Development (CPD) formula block grant 43 programs. For the Orange County HOME Consortium, those programs are the Community 44 Development Block Grant (CDBG) Program, operated by Town of Chapel Hill, and the HOME 45 Investment Partnerships (HOME) Program, operated by Orange County's Housing Department. 46 The steps are as follows: 47 48 Consultation and Citizen Participation. Through the Consolidated Plan (often called the 49 "Con Plan"), grantee jurisdictions engage the community, both in the process of 50 developing and reviewing the proposed plan, and as partners and stakeholders in the 51 implementation of CPD programs. By consulting and collaborating with other public and 3 1 private entities, grantees can align and coordinate community development programs 2 with a range of other plans, programs and resources to achieve greater impact. 3 4 The Consolidated Plan. The Consolidated Plan, which may have a duration of between 3 5 and 5 years, describes the jurisdiction's community development priorities and multiyear 6 goals based on an assessment of housing and community development needs, an 7 analysis of housing and economic market conditions and available resources. Orange 8 County's 2020-2025 Consolidated Plan is attached for example/reference purposes. 9 10 The Annual Action Plan. The Consolidated Plan is carried out through Annual Action 11 Plans, which provide a concise summary of the actions, activities, and the specific 12 federal and non-federal resources that will be used each year to address the priority 13 needs and specific goals identified by the Consolidated Plan. 14 15 Consolidated Annual Performance and Evaluation Report (CAPER). In the CAPER, 16 grantees report on accomplishments and progress toward Consolidated Plan goals in 17 the prior year. 18 19 Orange County is currently in the "Consultation and Citizen Participation" phase of the planning 20 process, which includes at least two (2) public hearings. The first public hearing, being held on 21 December 10, 2024, is a preliminary hearing designed to receive public input on current housing 22 and community development needs before the Plan is drafted. A second public hearing will 23 occur in spring 2025 after a draft of the Plan has been published. 24 25 The eligible activities for CPD block grant programs are: 26 27 • Development of new units 28 • Acquisition of existing units 29 • Preservation/rehabilitation of existing units 30 • Homebuyer assistance 31 • Tenant-Based Rental Assistance 32 • Program Planning and Capacity-Building 33 • Grant administration 34 35 The allocation amounts for each program are variable, but are approximately $400,000 36 annually. In FY 2024, Orange County was allocated $367,000 for its HOME program 37 (representing a decrease from recent levels), while Town of Chapel Hill was allocated $422,000 38 for its CDBG program. 39 40 Applicant (subgrant recipient) eligibility for each program is based on a project that fits one of 41 the above eligible activities plus serving residents at 80%Area Median Income (AMI) and below. 42 The HOME Consortium evaluates all projects and crafts all plans with the goal of affirmatively 43 furthering Fair Housing. 44 45 The past expenditures on HOME activities are as follows: 46 47 4 Year Rental Homebuyer Rehab. Acquisition Grant TOTAL Assistance Assistance Admin. FY20-21 $96,497 $110,000 $37,476 $243,973 FY21-22 $111,113 $161,000 $60,905 $40,839 $37,476 $411,333 FY22-23� $142,188 $493,923 $9,825 $645,936 FY23-24 $128,275 $8,822 $137,097 Ad TOTAL q $478,073 $764,923 $60,905 $40,839 $93,599 $1,438,339 1 Past agencies funded are as follows: 2 Activity [Agency Habitat for Humanity Homebuyer AssistanceCommunity Home Trust Community Empowerment Fund Rehabilitation M Rebuilding Together of the Triangle Acquisition EMPOWERment, Inc. N Tenant-Based Rental Assistance Orange County Partnership to End Homelessness (OCPEH) 3 4 5 Blake Rosser made the following presentation: 6 7 Slide #1 ORANGE COUNTY HOUSING DEPARTMENT Public Hearing- HOME Consortium 2025-2029 Consolidated Plan. December 10, 2024 8 5 1 Slide #2 A chance to guide housing investment for next 5 years... Identify housing and community development priorities Priorities direct funding from CPD block grant programs Orange County: HOME Investment Partnership Chapel Hill: Community Development Block Grant(COBG) Consists of 4 Phases Consultation & Citizen Participation Consolidated Plan Annual Action Plan (AAP) Consolidated Annual Performance Report(CAPER) )ORANGE COUNTY ► HOUSING DEPARTMENT 2 3 Blake Rosser said that each program is about $400,000 per year but depends on the 4 federal budget. 5 6 Slide #3 Central Pines Regional Council consulting on Plan development • Regional planning council that serves 48 local governments Serves counties of Chatham, Durham, Johnson, Moore, Lee, Orange, Person, Wake Formerly Triangle J Council of Governments (TJCQG) r.4 �i CENTRAL PINES �'"1Of,ANGE COU PjTY REGIONAL COUNCIL � HOUSING DEPARTMENT 7 8 Blake Rosser said that Hunter Phillips, a representative from Central Pines Regional 9 Council (CPRC) was present. He said that CPRC has been leading the public engagement 10 process. 11 12 6 1 Slide #4 We are currently in consultation phase • 15t phase consists of two public hearings Preliminary hearing—tonight—designed to receive public input on current housing and community development needs before Plan is drafted 21d Hearing receives comments on draft plan after development in spring 2025 Allocation amounts: approximately $400,000 per year for each program Eligibility: Projects serving residents at 80%ANSI and below for one of the following activities: Development,Acquisition,Rehabilitation, Homebuyer Assistance, Rental Assistance,Planning,Administration n ORANGE COUNTY HOUSING DEPARTMENT 2 3 Blake Rosser said that his is the first of two required public hearings. 4 5 Slide #5 Performance during current ConPlan has been inconsistent � m $96,497 $110,004 $37,476 $243973 $111,113 $161,000 $60,905 $40,839 $37,476 $411,333 $142,188 $493,923 $9,825 $645,936 $128,275 $8,822 $137,087 $478,073 $764,923 $60,905 $49,839 $93,599 M nORANGE COUNTY O I-IOUSING DEPARTMENT 6 7 Blake Rosser said this chart displays historical spending. 8 9 1 Slide #6 Funding has been concentrated in six agencies Homebuyer Habitat for Humanity Assistance Community Horne Trust Community Empowerment Fund Rebuilding Together of the Triangle EMPOWERment,Inc. Orange County Partnership to End Homelessness(OCPEH) n ORANGECOUNTY �► HOUSING DEPARTMENT 2 3 4 Slide #7 Questions;' - Blake Rosser, Housing Director 919-245-2492 • brosser@orangecountync.gov n ORANGECOUNTY Q HOUSING DEPARTMENT 5 6 Commissioner Portie-Ascott asked what activities Housing had done in support of the 7 project since the summer. 8 Blake Rosser said that they worked with Central Pines for the kickoff, started the public 9 engagement planning, began hosting Central Pines at various meetings in the area, and 10 developed a survey. 11 Commissioner Portie-Ascott asked if the survey collection has ended. 12 Blake Rosser said it has not ended. 13 Hunter Phillps of CPRC, said there is no firm end date. He anticipates it will end in 14 February or March when they plan to finalize the plan. 15 Commissioner Portie-Ascott asked when the community will see the new data. 8 1 Blake Rosser said it would be around March and that he sent the old, consolidated plan 2 out for reference only. 3 Commissioner Portie-Ascott asked what kind of questions they are asking the 4 community. 5 Hunter Phillips said demographic information, if they live and/or work in Orange County, 6 where they work, what needs they have in the community, and priority rankings. He said they 7 hope to have three or four priority rankings. 8 Commissioner Portie-Ascott asked how they will ensure that they are hearing from 9 voices that accurately reflect the community. 10 Hunter Philips said that they are working on this now. He said that he has spoken with 11 Justice United and got some strategies from them. He said that there will be in-person 12 engagements, as well. 13 Blake Rosser said the OC Affordable Housing Coalition is working with the Jackson 14 Center, the Rogers Eubanks Neighborhood Association, and the Efland Cheek Community 15 Center now. 16 Commissioner Portie-Ascott asked if there was activity in northern Orange County. 17 Blake Rosser said they are working in Cedar Grove. 18 Chair Bedford said some of the commissioners are members of the northern branch of 19 the NAACP and the southern NAACP and would be glad to help facilitate and get links into the 20 newsletters. 21 Commissioner Carter said that the gap analysis for the homeless population included in 22 the abstract was from 2019. She asked if there will be information on a more recent gap 23 analysis presented later in the meeting. 24 Blake Rosser said it is not a comprehensive gap analysis but that he will present some 25 data on the gaps later tonight. 26 Commissioner Carter said that the Housing Needs Assessment refers to data from 2015. 27 She asked if more recent data, from after 2020, would be used. 28 Blake Rosser said that they will be using the most recent data available. 29 Commissioner Carter asked if the participating organizations will also be organizations 30 that provide this type of housing. 31 Blake Rosser said that was a good suggestion, and that working with the Chamber of 32 Commerce was already on the list. 33 Commissioner Carter asked when the next point in time homelessness count would be 34 taken. 35 Blake Rosser said it occurs every January and he has data that will show additional 36 detail and updates to data later tonight. 37 Chair Bedford said that the nationwide point in time survey is in January of every year. 38 She asked how much money remains from the prior years. 39 Blake Rosser said they are working on that, and they are getting close to reconciliation 40 and hope to have it within a month or two. 41 Commissioner Fowler said that would have already been appropriated. 42 Blake Rosser said yes. 43 Chair Bedford said it would maybe give a clue to if there are delays or if projects can be 44 sped up. She said it would be nice just to have an idea. 45 Blake Rosser said it does expire at some point. He said that agencies will come to them 46 and update them with timelines. He said that they sometimes ask to amend the project and that 47 would have to come before the Board. 48 Chair Bedford said that they will go into this at the retreat. She asked if this funding could 49 be used for the issue that Justice United brought back and could it be used for maintenance of 50 existing units. 51 Blake Rosser said it could be. 9 1 Chair Bedford asked if this would be an Orange County decision only or if it had to go 2 through the partners. 3 Blake Rosser said that the Consortium members must agree through the local 4 government affordable housing collaborative and that is made up of one elected official from 5 each government partner. 6 7 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 8 open the public hearing. 9 10 VOTE: UNANIMOUS 11 12 PUBLIC COMMENTS: 13 Delores Bailey, Executive Director of EMPOWERment, Inc., said it is difficult for 14 providers to help, but that they know and are committed to doing so. She said EMPOWERment 15 will open the Peach apartment building in March or April 2025. She said the Peach apartment 16 building will serve those at 30% AMI or below, and that the building is 70% complete. She said 17 that EMPOWERment wanted to move into NOAH, or "naturally occurring affordable rental 18 housing." She said that is housing, which is already affordable, but has no government money 19 invested in it. She said that they were approached with three units, one in Carrboro and two 20 were in Chapel Hill. She said that they would promise not to displace anyone. She described 21 the property in Carrboro, which is 9.4 acres with 10 two-bedroom homes on the property. She 22 said the intent was to buy it, invest in it, and then expand. She said it was a great location and 23 where Carrboro wanted to expand, but they could not afford the property. She said that is why 24 funding is so important. She said they are out there, doing the work. 25 26 A motion was made by Commissioner McKee, seconded by Vice-Chair Hamilton, to 27 close the public hearing. 28 29 VOTE: UNANIMOUS 30 31 6. Regular Agenda 32 a. Authorize Notification Regarding Potential Change in Student Prosection Methodology 33 Used by the Schools Adequate Public Facilities Ordinance Technical Advisory 34 Committee 35 The Board authorized staff to provide notice to the parties of the Student Adequate Public 36 Facilities Ordinance Memorandum of Understanding (SAPFO MOU) that the student projection 37 methodology will be changed to either the one employed by the Operational Research and 38 Education Laboratory (OREd) or Carolina Demography and invite comment from the parties. 39 40 BACKGROUND: Each year, a staff committee comprised of representatives from the County, 41 the Towns of Chapel Hill and Carborro, Chapel Hill-Carrboro City Schools, and Orange County 42 Schools prepares and transmits a report on student growth projections. This committee is 43 known as the Schools Adequate Public Facilities Ordinance Technical Advisory Committee 44 (SAPFOTAC). The projections are compared to school capacity in an effort to predict when new 45 school facilities might be needed. If the projections indicate a need for more school capacity, 46 the County may plan to add capacity through the County's ten year Capital Investment Plan. 47 48 The MOU contains a provision that authorizes the Board of Commissioners to change student 49 projection methodology. The MOU requires the County to notifiy the other parties of a change to 50 the methodology no later than February 1. 51 10 1 The original SAPFO projection methodology relies on capacity calculations that do not take into 2 consideration the existence of Pre-Kindergarten classrooms and the lower capacities for some 3 specialized classroom functions such as exceptional children classrooms. When Woolpert, Inc. 4 completed Long Range (School) Facilities Optimization Plan, those deficiencies were corrected. 5 6 On the student projection part of the analysis, the current SAPFO projections use a series of 7 five different mathematical formulas that all rely on history to predict future growth. Attachment 8 1 describes each of those formulas. While this methodology has accurately measured growth in 9 the past, it would not quickly reflect significant policy changes or development that is 10 inconsistent with past growth trends. For example, the existing models would not pick up a very 11 large development that generates a high quantity of students until those students start 12 presenting in classrooms, and even then, a three, five, or ten year average would only begin 13 reflecting those increases over time. Similarly, a significant policy change like growth in 14 educational options outside of a traditional public school setting may reduce projected student 15 growth and space needs in a single year rather than over time. 16 17 Over the past year, the School Capital Needs Workgroup and the SAPFOTAC discussed 18 making improvements to the Schools Adequate Public Facilities Ordinance (SAPFO) 19 enrollment projection and capacity determination process. The Committee is 20 recommending a change to the projection methodology consistent with the terms of the 21 MOU. 22 23 The County has already worked with the Operational Research and Education Laboratory 24 (OREd) from NC State University and Woolpert, Inc. consultants respectively to review a 25 different projection methodology and to update school capacity. The OREd projection model, 26 described in Attachment 2, utilizes land-use and future residential development projections 27 directly in its ten-year enrollment projections. It determines the student generation rates of 28 specific neighborhoods and makes estimates of generation rates of future developments 29 based on similar existing neighborhoods. This methodology increases the predictive nature 30 of the projections as they are based on approved development and student generation 31 rates rather than historic growth rates. 32 33 Following the suggestion of Chapel Hill-Carrboro City Schools staff, the County has also 34 conferred with Carolina Demography from UNC-Chapel Hill about its student projection 35 methodology that was recently used in Wake County Schools. The methodology and 36 assumptions are described in Attachment 3 which is an excerpt from the Wake County 37 student projection analysis. The Carolina Demography methodology uses a variety of 38 factors including birth rates, the number and type of building permits issued, migration, 39 population structure and change, and losses to charter schools and private schools. 40 41 Staff is recommending that the Board authorize staff to provide notice to the parties to the 42 MOU that the existing student projection methodology will be replaced by either the OREd 43 or Carolina Demography projection methodology and to invite comment from the parties. 44 The Board of Commissioners would make a final decision on which methodology is used in 45 April of 2025. 46 47 Travis Myren, County Manager, made the following presentation: 48 49 11 1 Slide #1 Agenda Item 6-a ORANGE COUNTY N0R`I71-I CAROLINA Notice of Change to Student Projection Methodology December 10, 2024 2 3 4 Slide #2 Purpose • To authorize staff to provide notice to the parties of the School Adequate Public Facilities Ordinance Memorandum of Understanding (5APFO MOU)that the student projection methodology will be changed to either the one employed by the Operational Research and Education Laboratory(OREd)or Carolina Demography and invite comment from the parties. • The SAPFO MOU requires the County to provide notice of proposed changes to the parties by February 1. • The Board of Commissioners will make a final decision on which methodology is used moving forward in April 2025. ORANGE COUNTY 2 NORTH CAROLINA 5 6 7 12 1 Slide #3 Context • Schools Adequate Public Facility Ordinance—Memorandum of Understanding — (SAPFO MOU) — Chapel Hill,Carrboro, Hillsborough, School Districts,and Orange County — Originally intended for two purposes: Align adequate school rapacity with development • Serve as a ten-year capita!planning Yo©1 to predict the need for crew capacity(or identify future excess capacity) Capital Planning Tool—annual report to inform Capital Investment Plan(CIP) • School capacities are certified annually • Student projections are updated annually — Board may change student projection methodology and must provide notice to the parties by February 1 ORANGE COUNTY 3 NORTH C.AROLIIVA 2 3 4 Slide #4 Context • Schools Adequate Public Facility Ordinance—Memorandum of Understanding — (SAPFO MOU) — Utilization calculated by dividing membership by capacity CHCCS Elementary Utilization Example: 4,518 studentsY5,315 capacity=85.0%utilisation — Assigns a maximum capacity for each elementary(105%), middle(107%),and high school (110%)and measures current utilization against that benchmark (flaqPelHifllCarrborosdraalDistrid Oran eCourrfvschr'alDisfrict Aowable Ma�mum ke wl 2024.25 LOS dowable Nkimum kettw12024.25 LOS LOS(per MOU) LOS(per NIOU) Elemerrtan- 105% 85.0°6 105% 86.7% 1.lfiddle 1 107% 88.70 1 107% 66.0% Imp 110°0 106Ya 1 110% 88.5% ORANGE COUNTY 4 NORTH CAROLINA 5 6 7 13 1 Slide #5 Context • Schools Adequate Public Facility Ordinance—Memorandum of Understanding (SAPFO MOU) Applies a series of formulas to create 10-year projection of utilization No need triggered unless allowable maximum is achieved CHCCS Student Proledens 0)(4) Y1x al.l. 61311 1111.I7 1017-11 ill 21l M. ME! I= =1 11HS 70" mw 1A1 ID3.1 A" 11411 6141 617-01 11}11 9k3 I,til 1W 11. 1:16 wut 1; 16Y oS', 1405 Id7,r [qf 1131 111' I!k 171 16Yt X1.— 1151 1,'!96 r17] 4"T I?E 'eLJ 116' Ira LPYV Ju'I 'C ros rr,.^1 117'. +7P 109 1119 J61t 19!1 160: ICL IG'J II't 15ur`v;r. IJiI 1'96 IOE1 1)m IBIP l96 3967 I@9 Ip6 IItC 1.A 4'.'X61 ilp' +!': I]: i•m 1'C 17'6 111 17F 4IIt 411, nd IIB 11N 401 IW 111 •br ekhrllM 40 N k 1 1 1 1 IefLeMe5 lDn SI1ARI ARI IWI 5161 SAN IAF I AW I.W AW I nN IW W AW 5.61, AW AW AIF SAN AAN d1g16n1ro]IWp aMllllpri1104108 :6Y Q! 131 Ip 19. pit 7'I 13, IIV 11011 IIJSII 111J, 1CI 1,lV Jf" !6'6! IIFII IIll IIWI IIS l 117r1•pldNnbtin L1211 1 dfLY¢kbtl•1 OA IF1101 ,'r _mn INIS um ift I Im 112J III 113111� ill IIIIIIJ IlmIll I 1 I ! In nn�x!nw K'< v1++ k55 9t!< I 0664 N7A 1. 07.74 /th pS'1 msh 4rmld5eru 7614 1yb4 N04 7304 VS4 71.54 716\ 7161 71T 11'h lIdWQIM01YAt 471'1 1 4 1 1176 4 •1. •1111 it it r.11L d11S .w�...Lh.�...�..�,.,�..,...•..ewr..i.,..r.�..b,o.i..�...,�..a,.«v,..W� 1[m�arrveuaxpn au;m _..rrnle�� 1,...,...«.,,..•..,,.�.om..xla,..>d.....,..,.�.«,,.br.w�.:«o .11m„emensa.yr�,s .. .,r ..1=+nwax..........aram. 2 3 4 Slide #6 Context It Schools Adequate Public Facility Ordinance—Memorandum of Understanding (SAPF❑Ml Why make changes? — Capacity Deficiencies • Did not account for capacity used for Pre-K classrooms • Did not recognize capacity constraints in specialized classrooms • Capacity deficiencies addressed tfirouph Woolpert.Inc.and follow-up work with Districts Student Projection Methodology Formulas rely on history to predict future growth • Linear,Sen-year average 3,5,and 10 year codon grade advancement rates with 1%annual elementary growth • Word not respond to system shocks—rapid simultaneous development,new charter school,expanded vouchers s ORA TG cas NGE OUN�TNiR Y 5 6 7 14 1 Slide #7 2 Alternatives — Operational Research and Education Laboratory(OREd)from NC State University Utilizes land-use approvals and future residential development projections Determines the student generation rates of specific neighborhoods and makes estimates of generation rates of future developments based on similar existing neighborhoods R; January 2024 Report c w9I Ys Enlminnn ro.�lw e1�De t wr4 rM�. 20 3.21 3-24 2654 I 202638 20 6-21 T D!• 30 203631 631-35 503533 563]-Sl p.. M nr5 E1am9mary UbooF4(K-5) C-iel El"Or"ry 428 291 ---265 285 290 293 305 316 334 342 347 354 en.,,,,Caaaks EWm-.., 451 Grady 8—Elemw6ary 490 1 406 402414 418 419 415 417 416 412 414 414 HIIII19r9ugh Ek—.,Aary 4v 437 437 am 417 437 437 Ne,Hope Elemeawy526 627 S is _ 510 - 522 528 578 544 618 331-- PaBt,8p4 Ebm611Gry 548 312 315 307 305 30B 301 292 284 266 281 204 1 Capeclty Legend Rlvw Park Elementary 592_ Totals 3381 3055 NM2- 3035 3074 7708 3117 3157 1 3154 1 3173 132041 3271 <96°!0 Middle SCtloola(6.8) 1 95%-100"!a A L Stanback L11ddN 740 633539 633 655 644 662 663 670 676 696 6918 Gravely Hill 700 411 406 463 _ 476 - 6q0 624 682 $76 693 616 627 orai LBddM 725 535 I 630 547 662 641 644 640 _. 542. .. 636 - 634. Totals 2746 7519 1515 1649 IM4 1684 1731 1785 1790 1606 1845 1863 High 9.h-1.(96121 _ CA1dar Ridge High 1500 1117 � 6138 1172 1143 1157 _ 1174 1173 _ 1220 1250 1266 1312 Or"High 1398 1222 _ 1279 1180 1191 1253 1265 1295 1334 1365 1377 Parinwsi Academy i 42 42 _.J 42 42 42 Totals 2939 1 2317 1 2415 2394 2378 2452 7481 2510 2588 7557 Z5l4 7774 '�. z41or1i.e f i11r�,.e.rn aty4Mm TOW 5488 7018 7035 7076 7133 7257 7321 7432 7560 7838 7730 7854 1ron54..ral;.51x9 u9«.uy 3 4 5 Slide #8 Alternatives — Carolina Demography from UNC-Chapel Hill Starts with grade progression formula that emphasizes most recent years Integrates data on birth rates,the number and type of building permits issued, migration, losses to charter schools and private schools Wake County Example fable S.F:6al li'CP55 Ear99®am Pr6jecti.99s by Grade if 1h a AD.N Gam. 292: 2023 2024 2025 M. 3017 2023 2029 2030 .11 203a b33 Caaaa—.11 K IO,OW 11.053 11,716 11.578 12.III 12,113 11.092 .2.262 11.— 12.384 12.145 12..T 1.450 1 IL624 81.416 Ia.HS Ia.1M 11,198 17,565 1a.5s9 ]2,134 12,717 MTbl 12,945 12,Deb 1..92 14,261 la.Dae D. 12,363 12.5!6 11231 19.349 12.817 12,413 12.979 13,043 13.1[M 4,401 3 MI90 t1.476 13.091 II.677 12.457 12.457 12.31D 12.030 12.907 12.7112 11060 13.135 1.139 I 11.399 11.TBT 11.653 12,Tee 11.138 12,621 12.19 12,IIT 13.111 11.1 12,967 13,2" 1.436 5 11,Tfi6 11,7114 II,9T5 11,312 12,145 13,M1 12,111 12,124 12,b14 13,393 13,99 13,161 I,IST 11,116 Il,TOT It.598 11,181 41,101 /1,119 11,912 12,791 12.191 12,131 12,92 13.213 7 12,913 IIAW Il,711 11,674 11,947 11,Till 12,120 11,993 12.x45 12,892 12,151 11,JtN k,:M1 1 12,b1T 12,400 12,221 11,— /1,— 12,125 11,DSD 12,605 12,In .,.T. ]Y,— 12.011 443 9 14.b.*" 1d,054 14,.77 14,241 14.,015 19,032 14,258 14,361 14,410 14,171 15,431 15,439 1- 10 IJ,335 1 1 ,676 1a,818 41J 3,101 12,19 1a,806 13,107 12,121 a,826 13,N. 118 11 12.628 W.197 12.314 13.021 62.151 12.483 12,290 12.183 12.— 12,201 12,061 12.569 -62tl 13 12,012 12.571 12.809 12.263 22.113 13,JB2 12.024 11.91 11.753 12.09 11,863 12.506 63 iw4 I.IIT 109.D9b 183.302 let.239 111,3889 1..139 164.362 180,94 815,273 190.238 Sia.351 Y Coup -354 1,581 ASD �/3 844 860 931 1_592 1.492 2,ct0 1.961 2.121 %ZI,_ -0.4% I'M 0.396 -0.096 0.694 O.4% I.6F 0.91 1.21.. 1.29E 1.2% 1.2% S91rtiag 11 2026.—1.1—its—forecast to—5tcaddy.largely d—to for f---d lncrea-In birth cW—.—d because mass offbe cbaaer5 p-jaded w-pati ellrollme9l will largely be at f1d1 capacity by 11189. 1 ORANGE COUNTY 8 NORTH CAROLINA 6 7 8 9 10 15 1 Slide #9 Recommendation • To authorize staff to provide notice to the parties of the School Adequate Public Facilities Ordinance Memorandum of Understanding (SAPFO MOU)that the student projection methodology will be changed to either the one employed by the Operational Research and Education Laboratory (OREd)or Carolina Demography and invite comment from the parties. • The SAPFO MOU requires the County to provide notice of proposed changes to the parties by February 1. • The Board of Commissioners will make a final decision on which methodology is used moving forward in April 2025. GRANGE COUNTY 9 1:l 11L I t i cC:AROLTNA 2 3 Commissioner Fowler said it sounded reasonable. She asked if Wake is using one of 4 these methods and how their experience has been. 5 Travis Myren said Wake used the Carolina Demography method, but that staff has not 6 yet spoken with Wake County. 7 Vice-Chair Hamilton said this is long overdue and using these methodologies will allow 8 the schools to have a consistent capacity measure across different uses. She said they will be 9 using the most accurate numbers that they can. She said she liked that the "shocks to the 10 system" could be gathered via the model. 11 Commissioner Carter asked if the models anticipate the charter and private school 12 impacts. 13 Travis Myren said the Carolina Demography model specifically mentions the losses to 14 private schools. 15 Commissioner Portie-Ascott asked for clarification about development being suspended. 16 Travis Myren said that in the MOU, there is a section that states when a development is 17 proposed, the schools need to certify that there is adequate capacity. He said then theoretically 18 the local government would not approve the development to go forward. He said that has not 19 happened in practice. He said it is on paper, but potentially difficult to enforce. 20 Commissioner Greene said that when SAPFO was created, that was the way it was 21 supposed to work. She said that the intent was not for it to be a choke on development but was 22 to spur new schools. She said that was what happened in the 1990s. She said that the intent 23 was to keep an eye on how development was going, so as developments came on line, the 24 schools would know to build a new school. 25 Chair Bedford said between 1973 and 1993, no new schools were built in Chapel Hill 26 Carrboro City Schools. She said in that year, schools like Ephesus Elementary School that had 27 a capacity of 475 had 734 students, and lunch began at 9:30 a.m. She said the SAPFO 28 agreement came from that experience, so that there were parameters for building new schools. 29 She said that when there was a need for Carrboro High School the MOU was not enforced 30 because everyone was moving forward with the right intent. She said it is a planning tool. 16 1 Commissioner Fowler said there has been the opposite problem the last few years, 2 particularly with the population in elementary schools going down. She was wondering if the 3 schools might use this for other purposes, like consolidation. She said she had also thought 4 about how it could open up opportunities for more pre-K programming. She said that pre-K can 5 improve scores later on. She said she would like to explore the potential of increased pre-K 6 opportunities. 7 Travis Myren said that was a good idea. 8 9 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 10 authorize staff to provide notice to the parties of the Student Adequate Public Facilities 11 Ordinance Memorandum of Understanding (SAPFO MOU) that the student projection 12 methodology will be changed to either the one employed by OREd or Carolina Demography and 13 to invite comment from the parties. 14 15 VOTE: UNANIMOUS 16 17 b. Community Climate Action Grant (CCAG) — FY 2024-25 Project Selection 18 The Board: 19 1. Received the grant project funding recommendations from the Commission for the 20 Environment (CFE) and the overall scores and comments from the CFE and Human 21 Relations Commission (HRC) for the FY 2024-25 Orange County Community Climate 22 Action Grant Program; and 23 2. Approved funding for the recommended Community Climate Action Grant projects for 24 FY 2024-25. 25 26 BACKGROUND: As part of the FY 2019-20 budget, the Orange County Board of 27 Commissioners (BOCC) established the Orange County Climate Action Fund to accelerate 28 climate change mitigation efforts within the County. This initiative was motivated in part by the 29 Board's ambitious climate goals, including a full transition to 100% renewable energy by 2050. 30 The recently adopted Climate Action Plan establishes additional climate goals and outlines the 31 actions and strategies that will enable Orange County to achieve these objectives, including the 32 Community Climate Action Grant. 33 34 For the FY 2024-25 funding cycle, $262,500 was allocated to general applicants to support 35 climate action projects designed to benefit Orange County residents both socially and 36 financially. The Board did not approve any climate funding for schools this year. In alignment 37 with the Board of Commissioners' direction, the selection process for awarding funds was 38 conducted through the Community Climate Action Grant program. 39 40 The Community Climate Action grant program received twenty-five (25) applications in this 41 round from a variety of applicants representing nonprofits, small businesses and public 42 organizations whose total requests added up to $1,151,873. Grant applications were completed 43 over the summer and reviewed by both the Commission for the Environment (CFE) and the 44 Human Relations Commission (HRC) in fall 2024. Each of these Commissions voted to forward 45 their final scoring and comments to the BOCC. 46 47 The following is a rank-order summary table of the combined project scoring and 48 recommendations for funding. More details on each project are available in Attachment 1. 49 17 Total otal Applicant Amount mended Score Rank Project Name Project Summary Requeste (out Name d Funding of level 26) Trees for the Shade for Planting of 260 native trees and Triangle Schools distribution of 2,600 seedlings across 13 schools in Orange County, prioritizing schools in rural, 1 underserved areas $50,000 $50,000 22.1 Habitat for Rooftop Solar on Rooftop solar on 14 newly 2 Humanity Habitat Homes constructed Habitat Homes $100,000 $50,000 21.7 Empowerme Peach Elecrical panel box and labor for solar nt Apartments installation project 3 Solar Project $19,800 $19,800 20.9 Eno River Nature Based Conversion of 14.2-acre agricultural Association Solutions at the field to Piedmont prairie and Confluence reforestation of an 8.6-acre Natural Area agricultural field. Includes purchase of equipment such as a $45,000 4 tractor. $67,600 $22,600 20.5 SolarEquity St.Joseph's CME 23.4-kW solar array on the roof of St. Church Solar Joseph's CME Church 5 Project $78,251 $50,000 19.1 Urban Orange County Installation of sustainable stormwater Sustainability Green management measures in historically Solutions Infrastructure underserved communities utilizing Workforce public HS teachers and students in a Development certified green infrastructure training Program program to implement these 6 measures $71,000 $58,100 18.6 Red Hawk Farm Renewable Hire consulting firm to provide Farm Energy engineering and design services for a Infrastructure REAP grant to install solar on farm; replace single phase with 3-phase 7 power to enable solar installation $100,000 $0 18.2 Town of Extended E-bike maintenance and management Chapel Hill Service and Key services to offer free e-bike pilot Equipment for E- program in Chapel Hill;funds will Bike Pilot supplement federal funding received Program for this program to help it operate for 8 an additional six months $57,165 $0 18.1 Community Electrify 5 CHT Replacement of gas water heaters Home Trust homes with with electric water heaters &gas water heaters furnace/electric air conditioners with and heat pumps electric heat pumps for 5 homes in 9 Community Home Trust inventory $110,000 $0 17.8 18 RecoTotal m Applicant Amount mended Score Rank Project Name Project Summary Requeste (out Name d Funding of level 26) Endswell The First Carbon Installation of a 40-kW solar array Neutral Funeral 10 Home $15,000 $0 17.6 Town of Sustainable Purchase of e-bikes, safety Carrboro Transportation equipment, and storage to allow Pilot Town employees to replace most low- cargo trips within two miles of each town building and a portion of trips 11 beyond two miles $49,620 $0 17.5 Jubilee Cob Outdoor Construction of cob outdoor Healing Farm Classroom and classroom and adjacent food forest 12 Food Forest $34,625 $12,000 17.2 Eno River Compost Compost monitor for Eno River Farmers' Monitor Farmers' Market 13 Market $4,800 $0 16.6 Town of LED Lighting Purchase and installation of new LED Chapel Hill Upgrade for light fixtures to replace the existing, Hargraves less efficient metal halide fixtures at Community the Hargraves Community Center Center outdoor basketball court 13 Basketball Court $35,000 $0 16.6 Carolina 1. Video 1. Production of bilingual videos on Advocates for Vignettes of climate health to be used in clinical Climate, Climate Health practice; 2. Planning for solar arrays Health and Principles in to offset energy costs through Equity Clinical Practice; renewable energy credits for 2. Solar Arrays medically high-risk patients and Energy Offsets for Medically High- 15 Risk Residents $64,850 $0 15.2 Parker Farm Carbon Transition 60 acres of intensively and Vineyard Sequestration tilled row-cropped tobacco into through Pasture permanent pasturelands for 16 Establishment regenerative grazing $39,085 $0 15.1 Town of Enhancing Installation of two rain gardens in Dr. Carrboro Resilience and Martin Luther King,Jr. Park to Biodiversity: manage stormwater runoff, enhance Rain Gardens at local biodiversity, and contribute to Dr. Martin education and outreach Luther King,Jr. 17 Park $50,000 $0 14.7 19 RecoTotal m Applicant Amount mended Score Rank Project Name Project Summary Requeste (out Name d Funding of level 26) One Soil Electric Vehicle Electric vehicle and EV charger for Farm and EV Charger produce delivery for Produce 18 Delivery $50,000 $0 14.7 The The ArtsCenter Installation of NFRC UV ray blocking ArtsCenter Energy Efficiency films on all eastern and western 19 Initiative exposure windows $10,000 $0 14.3 Kolibri Farm Cultivation, Purchase of multiple electric Cooking and appliances for kitchen, powered by Community solar array, as well as seeds, mower 20 and drill for community garden $60,077 $0 14.0 Spring Crest Solar Well Pump Installation of solar well in remote Farms System area to reduce GHG and provide 21 water for cattle $18,000 $0 12.4 Blawesome Sun Smart: Installation of cold storage protective Functional structure around existing cold storage Shade Structure unit to enhance its functionality and for Energy- energy efficiency Efficient Cold 22 Storage $15,000 $0 11.9 The The ArtsCenter Installation of 20' x 30'pollinator ArtsCenter Sustainable garden,two commercial grade rain Landscape barrels, a tri-section compost bin and 23 Project bird feeding station $33,000 $0 11.2 Botanist and Rural Electric Installation of a 2 port Level 2 EV Barrel Vehicle Charging charging station at a commercial site 24 Station in Cedar Grove $12,000 $0 9.8 Fiori Hill - Floating Purchase floating wetlands and plants Homeowner' Wetlands in Fiori as part of SCM designed to sequester s Association Hill SCM/Koi carbon, reduce algal growth, and Pond eliminate the need for an aeration 25 system $7,000 $0 9.0 Total Requested: Total: $1,151,873 $262,50 0 1 2 Amy Eckberg, Sustainability Projects Manager, made the following presentation: 3 4 20 1 Slide #1 ORANGE COUNTY NORTH CAROLINA Community Climate Action Grant (CCAG) Project Selection FY24-25 December 10, 2024 2 3 4 Slide #2 CCAG Background • '/cent property tax for climate action approved beginning in FY 19-20 • First year projects run by County entities • FY20-21 and future projects open to community through grant program • Scoring and eligibility guidelines created by the BOCC • Projects prioritized with social justice and racial equity benefits • Community focus 5 6 Amy Eckberg said this program was created to accelerate climate mitigation actions in 7 Orange County. She said that the first year did not have an application process. 8 9 Slide #3 CCAG Eligibility Guidelines • Non-profits, public entities, and small businesses • All funds spent in Orange County • Must have legal standing to receive funds • Ongoing projects eligible if expanding or accelerating • Replacement and repair projects are eligible if not likely to be funded within 5 years 10 21 1 Slide #4 COAG Scoring Criteria • 26-point scale • Social Justice and Racial Equity (6pts) • GH+G emissions reduced (4 pts) • Efficient use of Funds (4 pts) • Capacity of Applicant (3 pts) • Local Economic Development (3 pts) • Amount and Duration of Engagement (3 pts) • Time to complete (3 pts) "All applications are reviewed and scored by the Commission for the Environment and the Human Relations Commission 2 3 4 Slide #5 FY 24-25 CCAG — Timeline Summer2024 CCAG Fall 2024 December CFE and 2024 2025 Application HRC Rocc Projects Period Review Approval Begin! open -A L 5 6 Amy Eckberg said the grants closed in August after a two-month application opening. 7 She said that projects are anticipated to begin in January 2025 after approval tonight. 8 9 Slide #6 22 New This Year • Extensive community outreach ��� �D � Community Climate Action Grant Program New Signage rz..,..rl,nba.m.e,.e ne,..naaanrom aP Appkations must Promoted at Ag Summit bereceived by "'r84to"" August 16,2024. Targeted email list pvulM mya'[tlm Ih,XLtlY • 25 applications! Olt • Wide variety of projects—solar, "° -^ '�°°�'" "` LED lights, prairie restoration, tree plantings at schools, community gardens and green infrastructure stormwater projects involving youth • CCAG"Success Stories"page continues to grow on website — Projects highlighted in each addition of our Climate Connection newsletter] • $1.1 million in grant funding requested ($262,500 available) 1 2 Amy Eckberg said she presented at the Ag Summit and there was an increase in farm 3 applications. She said this is the most applications they have ever received. 4 5 Slide #7 Advisory Board Recommendations: • 7 projects recommended for full/partial funding • Partial funding determined based on: • Scalability of project • Projects that had multiple, separate components • Projects that could utilize other funding sources 6 7 8 9 23 1 Slide #8 trees forthe Shoda for Sch..I. Plant Ing of 260 native ewes and TH—Ule drat ributlon of 2,600 seedlings across 13 —hook Ir,Ore ngu County,prFordt it Fng sC h_19 fn rural,Ynd.-.- d atilt $5[R,®DB $50,ODe 12.1 Habitat far Raottop Solar on Rooftop solar on 14 newly constructed HumanilY Wa6ital Ho mcc Ha4itat Ho mss 5ioo,aoo 55o.00n 2i.1 Empowerment Peach Apartments E1—rival panel bold and labor formdar S,a lar P,OJ— Inat al lotion",.1est $19,50(T 519,bUa 2(].9 Eno River Nature Based Cenrersian of ib.2•eero agrleaYtural ffeldto Assaclatlan Sal,tlans et the PI'adrnont prattle and reiuestatlon o7 an C.M.ucncr Nstu til 8,6-acre sgrlcun.-I(I.W.I- 1-d-Area purchase Of eq.Ip-.—such as a S—.o t eae. 56,+.404 52.!.600 10.5 5elar€qul'ty 52.i,,,ph'. M. 2a.4-kW molar array an the roof of St. Church Snlir los.ph'a LME Church 5 Pr j. $18,251 550,-0 19.1 Urban ©range County Insea lletian Df sustainable slormwat.r 5ustaina bYl ity Green nageement m n h--a l ly nd SoYutf9ns Infrastructure crsdcorn n+clGs utigzing pu Wlc WOrkf.-. HS t.aehers and students irl at certified O.velopm.nt gre.n infra straetu re[raining program to 6 Program Implement these measures $71,000 $58.100 16.9 Red Hawk Farm Farm Renewable Hlre ronsultfngflrm to provide e-ho` ...g Energy .and design-i— a REAP grant to Infrastrunure Install solar On farm;replace s/ngle ph.— RI,3-phi se power tD enable solar 7 ".all.I— ;100000 SD 18.3 Town aF Chapel Extended S.—t. E-blke maintenan and management HIII and Key Equipment i.-I—tO offs fr...-blke pilot program for E-alk.Pleat In Chapel HIP;funds will supplement P ragram federal funding received farthls program _help R operate far an eddltFanal sex a .Mhs 551,165 S. 19.1 CommunRy Electrify 5 CHT Replacement of gas water heaters with Home Trust homes with water 1-1,water heaters&gas heaton and heat furnace/electric err-div-with pumps .I.etrte heat pumps far 5 homes in 9 Community Home Trust Inventory $110,000 $0 17.6 E ndsw All The First Cateran Hata llataon of a 4C-kW solar array Neut til Fungal 10 Home 515 Oa6 $a 11-6 TD n of Sgstslni ble Porth- at rblkrs,safety equipment,inp Ce rrbarO Tra nsportatlon storage tO allow Town employees to P11- replace most tow ergo trips within two miles of each torn building and a portlon 1 Y e+f x rips b.yond two-4— $49,620 50 17.5 2 3 4 24 1 Slide #9 Jubl,ee Heading Gob.—d"'I, Construxtlon of cob outdoor classroom and Farm SCI...room.nd ..4Jwcont food fvroat 12 Food Forest 934.825 S12.000 17.2 :no R.1-1 Comp—Mgnftor C.-pbPY mgnlL'orfof enq Rlv�r Pa rmera� Farmers' Market 13 Market $4.290 I— of Chapel um LEO Llghrting Pha arld ta 6nellatlnn of nwlw LEO light WIII upgrecle for flstures La replace the a—ting,I_. Ha rg =. efficient motet halltle fixtures at the Cgmmun it, Cenxcr Hargraves Cgmrn nitp Cenxer q tdoor asketba a3 Bll Court basket ba l7 court u 33 v99 C•foHna 1.-dee—8—te► 1.PICdMcxlen o1 bilin glsal pldav,.On Climatf AdptXaxea Pqr of Climate MealcAl healxh to her ua ed In c'llnfcal practice;2. Cllma[:.Health Principle.In Pla nnlrvg for sol.r.'ray.to off— orgy a,d OR.MY Ctl.I..P P—1—2. wta thrvvgh ren bla energy srs4lta for _I.r Arrays and rnocid ally high-risk patients. Cnorgy Cff.ata for Medle illy HICK-1.1, RasldanYs is se4,gso Parker Farm Ca rho. Tra nsl[fnn BQ.rtesofIniensloelytilledraw.- nd Vlney.rd sequeest ration rgpped tobacco Into permanent through Pasture pasturelands for regenerative grazing 16 Esta bush went s39 Das Su 15.1 Town of Enhancing Installation of two ra In gardens In Or. Carrboro ft_flience and Marten 6uth�r King,Ar,Park to man.g. Olg[liversit y:F in stgrmwator r off.,enhance lata, Q.,den.at Or. blvd M.rs My,and contribute to ed....to. Martin�L.rther King., and..t—.ch 19 Jr.Park $5v Gbt] a 14.7 .no.-F—m Eleetrfc Vehlc le and Elect ric vehicle and Ev charger IF—pr d,ca. EVCharger for delivery R8 Prseduca Orllyery S!10.000 so 14.7 The Arts Cantor The AW.Center Installatdon W NFftC UV ray blocking f{Irns Energy Efffcleney all..stun and western eatpasur. 39 1nitlat{ve wind— S19 000 49 14.3 Kolibrl Farm Gulx lvation, Purchase of multiple alectrlc so pllan tea for y Cooking wnd kRsh:n,pvw:red bsvkwr arrw y,a.well e• Community ems, ower and dnFl for svmmvntry 20 g.rdenm 4;60.077 O 14.0 Spring Crest Solar Wall Pump IASIIa liar ion d solar walk in rvmvte area to Farms Syatern reduc.GHG and provide water for cattle 21 $1g.o09 SQ 12.4 6liw asoma SLIry SmeiS: In Stall►'[Yon of told S rage piot"tivif Fu national Shade strueture arvu ntl exi.Hng cold storage unit Structure for enhance its functlgne lny end energy Energy-Efilclent afflcfcncy 22 Cvld Star. $15,000 11,9 2 3 4 5 6 25 1 Slide #10 Thal A—Canter The Ar.Ccntcr YnsfallaLivn eF 2D"a 30"PvllYnatvr g.w—, Sustainable two rommarcial grade rain barrels,a tn- 6.andswpc Pr jcct socilvn cvmpvst bin and bird fmnding 23 station 533,000 so 11.2 Botanist and Rural Elc—" nstall aLlon of i 2 port Laval 2 EV charging 8arrai Vahle le Charging statlen at a enm merelal xlte 1n Cedar Crewe 24 statlon s12 OOiI $O 9.9 Floti Hlfl- FloaVn,Wotla nds Purchase El—Vt ,wetlands and plants as tfamwwnarl fn Flan IKf10 Part of sCM dmlgnad is aaquaatcr carYaan, Aasac.Iathan SCM/Kai Pans) reduce adaal utrawth,and ellmEr.atc the 2R —Id tar•R aeralien aYatam �jq.U00 SU 9.0 Total Raquastad+ Teaal: — $1."Z.673 1 5262-5— 2 3 4 Slide #11 2024 Project Highlights +u Club Nova Community garden Urban Sustainability Solutions Using green infrastructure to control stormwater and working I with©range County schools to provide workforce development Binkley Baptist Church New solar installation Habitat for Humanity Solar installations inIsr t Weaver Grove — "`- community 5 26 1 Commissioner Greene noted that the score for Jubilee Healing Farm was 17.2 and was 2 behind several others. She asked how it received funding. 3 Chair Bedford said when she read it, it seemed that it did not meet the scalability. 4 Amy Eckberg said that it is being partially funded. She said the food forest is being 5 funded. She said that the commission liked the nature-based aspect and wanted to provide 6 funding to farms. She said that the Red Hawk Farm project was not able to be parsed out and 7 funded at a lower level. She said some projects scored higher but would not suit the partial 8 funding. She said at $100,000, it would have taken too much from others for this year. 9 Commissioner Fowler asked about the urban sustainability solutions and how they 10 mitigate storm water and reduce GhGs. 11 Amy Eckberg said they are planting native plants which have a double impact of 12 mitigating the stormwater and sequestering carbon simultaneously. 13 Commissioner Carter asked about the projects that are solar array oriented. She said 14 that St. Josephs and Endswell have different capacities. She asked for more details because 15 with this one, it seems that the impact of delivery was less than the cost, that it seemed 16 inverted. 17 Amy Eckberg said that the commission felt that Endswell was serving the business 18 rather than the community. She said that the St. Joseph's project was for the benefit of the 19 community. 20 Vice-Chair Hamilton asked if the greenhouse gas emission mitigation should have more 21 points. She said that capacity is either you have it, or you do not; she wondered if that should 22 be scored. 23 Commissioner Fowler said it seemed odd that it only received 4 points. She said that 24 she does appreciate social justice and education scoring but since this is specifically for climate 25 and greenhouse gas emissions mitigation, she agreed that the focus should be on what the 26 funding was originally intended for. 27 Chair Bedford said these suggestions could be incorporated into future projects. 28 29 A motion was made by Chair Bedford, seconded by Vice-Chair Hamilton, to approve 30 funding for the recommended Community Climate Action Grant projects for FY 2024-25. 31 32 VOTE: UNANIMOUS 33 34 c. Amendment to the Network Development Agreement for Broadband Deployment with 35 Lumos to Extend the Project Deadlines 36 The Board approved an amendment to the 2022 Lumos contract to extend the project 37 completion deadline of the Lumos broadband deployment so that all 6,370 unserved and 38 underserved homes contained in the original agreement are served by December 31, 2025, 39 instead of December 31, 2024. 40 41 BACKGROUND: In June 2022, the Board of Commissioners finalized an agreement with 42 Lumos Fiber (formerly known as North State Communications Advanced Services, LLC) to 43 deploy a fiber optic broadband network to 6,370 unserved locations in Orange County. 44 Unserved locations are defined by State law as locations that do not have access to internet 45 service that provides speeds of 25 megabits per second (Mbps) download and 3 Mbps upload. 46 The statutory authority under which the County is authorized to make grants for broadband 47 deployment only allows those grant funds to be used to serve unserved locations. 48 49 The County funded this public-private partnership with a $10 million grant using American 50 Rescue Plan Act (ARPA) funds. Payments of the grant funds to Lumos are based on 51 performance. Lumos was paid a $1 million start up payment following approval of the contract. 27 1 The first benchmark of passing 3,000 homes was also achieved which triggered the second 2 benchmark payment of $3 million. Releasing the final benchmark payment of $6 million is 3 contingent on the company passing all 6,370 homes as detailed in the agreement. The original 4 deadline to serve these homes was December 31, 2024. 5 6 During spring 2024, Lumos began experiencing delays due to construction and budget issues, 7 and much of the construction activity on the project slowed considerably. Those issues were 8 resolved, and construction resumed in earnest in late summer 2024. However, those delays did 9 have an impact on the overall project schedule. Under the original agreement, all 6,370 10 unserved and underserved homes identified were to have service available by December 31, 11 2024. The delays experienced in the spring have pushed final project completion into 2025. 12 This amendment establishes a new deadline of December 31, 2025 to serve all homes 13 identified in the original agreement and to receive the final benchmark payment of$6 million. 14 15 The County has complied with the first ARPA deadline by committing ARPA funding through the 16 contract with Lumos by December 31, 2024. The final deadline to spend the ARPA funding is 17 December 31, 2026, so this contract amendment does not jeopardize the availability of ARPA 18 funding. 19 20 To date, Lumos has installed 407.5 route miles of fiber in Orange County. This network is 21 available to 13,964 total homes including 3,236 previously unserved and underserved homes 22 contained in the agreement. Lumos expects an additional 900 unserved and underserved 23 homes will be added in December 2024, an additional 750 homes will be added in the first 24 quarter of 2025, and the final 1,484 contracted homes are expected to have service available 25 upon successful completion of the project by December 2025. 26 27 The original Lumos project did not reach all of the unserved and underserved homes in the 28 County. These areas have been referred to as doughnut holes where approximately 600 29 unserved and underserved homes are located. The County has consulted with the North 30 Carolina Division of Broadband and Digital Equity, and the most likely funding solution to serve 31 those homes will be through the Broadband Equity and Deployment (BEAD) Program which has 32 the goal of reaching 100% of unserved and underserved homes. The funding process for the 33 BEAD program is expected to begin in Fall of 2025. County staff will provide updates as more 34 details become available. 35 36 Robert Reynolds, Chief Information Officer, reviewed the background information for the 37 item and made the following presentation: 38 39 Slide #1 Lumos Broadband Project ORANGE COUNTY NOW114 CAROLINA I 40 28 1 Slide #2 2 y IProject Details at a Glance • County funded public-private partnership with a$10 million " �` y American Rescue Plan Act(ARPA)grant began in Apri12022 • Project goat istoconneet6,370unserved/underserved addresses in the County.Payments of grantfunds to Lumas are based on performance • Lumos paid$1 million upon contact approval • First benchmark of passing 3,000 homes achieved and iF. Lumos paid$3 million as per contract A � 1 • Final benchmark payment of$6 mitlion is contingenton Lumos passing all 6,370 homes as detailed in the agreement.The original deadline to serve these homes was December 31,2024 • Delays experienced in the spring have pushed final project completion into 2025. The proposed amendment establishes a new deadline of Decamber3l,2025,to serve all homes identified in the original agreement. � w r •� 3 .. _ %IIhN5.I ARM,4 5 Slide #3 6 Project Progress - (cam �l Lumos hes instalted407.5 3,236 previously unserved and The project continues... route miles of fiber in Orange underserved homes now Additi...i900unserved County connected -., homes lay December 2024 • Additional750 homes in first quarter of 2025 • Final 1.434contracted i homes upon suocessfut project camptemn in December 2025 7 8 Robert Reynolds said the project continues as they try to find solutions to address the 9 remaining unserved homes, and they have a goal of final completion by December 2025. 10 29 1 Slide #4 2 Orange County FTTP Project Schedule(6370 HHs) Nnx Al Nun JI Mw]1 Itec TI M.v 15 4><r,]5 AL Grrctrc Newvi RgslRmp Ramp. Clicra OSP Sw Sure Enpnnrg Nrca C� Edtwquwtlr Er9rremy 9evpr Eq.wwrp E.q�rp orrce.� aanr{r�..wm E•tarww Grara [33+Fa aam c«E, --- or mom 5wHYeem Eprvirp Enw ma{iwm Enp..reno _ � IIIIIII'1- cpw iwnnd Wer65yaq Caww,iwm _ Cmmacul f+wa PcerMm E^Vrmn9 - Grata{ E—T— Project Schedule 3 4 Chair Bedford asked about the "doughnut holes" in service. 5 Robert Reynolds referred to slide #3. He said that the service "doughnut holes" are in 6 the light blue areas. He said that they are trying to get the information to the state so that their 7 information matches the county's and no one is left out. 8 Chair Bedford said that they had hoped to be able to work on the doughnut holes by this 9 point, but they are experiencing a year delay. She said that there may be a need to find a "Plan 10 C" after they hear from the state because they are committed to extend service to all of Orange 11 County. 12 Commissioner McKee said that many homes that were not unserved or underserved are 13 also being picked up due to the fiber laid by Lumos. He said he is constantly getting called 14 about people needing service, and he sends their information to Lumos. He said that the odd 15 thing about donut holes is they have homes served on either end of the boundaries but not in 16 the middle. He said that there is a willingness by Lumos to serve the entire county. 17 Commissioner Portie-Ascott asked if there are any issues from extending the contract. 18 Robert Reynolds said he does not think there are any downsides. He said he speaks to 19 many residents about the impact of not having fiber internet service. He said he is committed to 20 getting as many people as possible connected. He said it may take a couple of years, but they 21 are working towards that goal. 22 Commissioner Greene said that there is time pressure on Lumos to get the work done. 23 She said she knows they have run into unexpected challenges. 24 Vice-Chair Hamilton asked if Lumos could not fulfill the contract, how would Orange 25 County spend the funds to make sure they are compliant. 26 Travis Myren said that they can solicit a different vendor if Lumos is unable to complete 27 the project. 28 Robert Reynolds said that the two main challenges that Lumos faced were hitting heavy 29 rock and then cost overruns due to trying to work around the rock. 30 1 Commissioner McKee said that there were also requirements that NCDOT had for 2 Lumos which complicated their projects. He said there were also structural changes at Lumos. 3 He said that many counties are also competing for installation crews and materials for this type 4 of work. He said that not being served due to being in a doughnut hole or because the existing 5 service is slow is an equity issue. 6 Commissioner Fowler said they need to do whatever they can to incentivize service 7 expansion. 8 9 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 10 approve the amendment and authorize the Manager to execute the amendment and any other 11 related documents. 12 13 VOTE: UNANIMOUS 14 15 Commissioner Carter said she has heard from residents that now have internet service, 16 that this has been life changing for families. She thanked all those that worked on the project. 17 18 At this point in the meeting, the Board decided to take up item 7-a so Housing staff could depart. 19 20 7. Reports 21 a. Oranqe County Partnership to End Homelessness — Data Report 22 The Board will receive an overview of the work of the Orange County Partnership to End 23 Homelessness (OCPEH), including updated system level data about homelessness in Orange 24 County submitted to the United States Department of Housing and Urban Development (HUD) 25 earlier this year, as well as obstacles and successes. 26 27 BACKGROUND: The Orange County Partnership to End Homelessness (OCPEH) was 28 created in 2005 to coordinate funding and activities to end homelessness in Orange County. 29 OCPEH is jointly funded by Orange County (39.5%) and the Towns of Carrboro (14.3%), Chapel 30 Hill (39.7%), and Hillsborough (6.5%). 31 32 Overview 33 This year has seen a series of transitions as the community recovered from the COVID 19 34 pandemic in several ways. COVID-era relief funding has been exhausted. Community partners 35 have experienced reductions in grant and small donor revenue which has resulted in diminished 36 program capacity at a time when community need remains high. This period has also 37 highlighted the importance of local and regional collaboration to address the rise of 38 homelessness. 39 40 The Orange County Partnership to End Homelessness (OCPEH) uses a variety of funding 41 sources to support community-level planning, coordination and evaluation efforts. Funders 42 include federal and local government, foundations, and private partners. 43 44 Challenges 45 Orange County has seen a significant increase in Fair Market Rents leading to over half of the 46 rental households in this community being cost-burdened. Compounding the rental pressures 47 are the expiration of COVID-era Emergency Housing Assistance (EHA) funds. New eligibility 48 criteria and benefit caps have increased demand on the homeless system and increases in first- 49 time homelessness. While emergency shelter capacity has increased in 2023 and served more 50 people than ever before, the need for emergency shelter during inclement weather outstripped 51 shelter capacity. Like many communities, Orange County has also seen the loss of institutional 31 1 knowledge through staff turnover both internally and with local partners, as well loss of non-local 2 and non-HUD funding, such as the Victims of Crime Act which supported domestic violence and 3 sexual assault programming. 4 5 Successes 6 As a small Continuum of Care, OCPEH expanded its impact by partnering with other local 7 homeless systems on federal funding opportunities. County government has increased its 8 commitment to address system needs and prioritized funding for two (2) main drivers of inequity 9 in the current system by investing in Permanent Supportive Housing expansion and funding for 10 Bridge Housing for this current year. 11 12 County and local governments have also supported the expansion of life-saving inclement 13 weather sheltering with plans for greater collaboration and capacity in 2024 and 2025. OCPEH 14 has also leveraged Managed Care Organization (Alliance Health) funding to address a 15 homeless system gap. OCPEH continues to perform well during federal funding competitions, 16 increasing the funding that is available for homeless system services. 17 18 The Road Ahead 19 North Carolina's decision to expand Medicaid opens new opportunities to provide housing and 20 related supports to more people experiencing homelessness in this community. Homeless 21 system partners will need training and support to be able to utilize these funds (e.g. with Alliance 22 Health's various housing-related programs). OCPEH continues to work with regional partners to 23 identify and recruit providers to Orange County to address system gaps. 24 25 OCPEH has been increasing engagement with people with direct knowledge of the local 26 homeless system in system design, planning, and assessment, and will continue this focus in 27 the year to come. This includes the recently initiated Technical Assistance through the local 28 HUD office, as well as a collaborative Youth Homeless Systems Initiative grant that is being 29 coordinated by Central Pines Regional Council. 30 31 This overview of the Partnership's efforts serves as a basis for more in-depth discussion of 32 OCPEH planned for a spring 2025 Board of Commissioners'work session. 33 34 Blake Rosser, Housing Director, introduced Homelessness Program Manager Danielle 35 Butler, who recently joined the Housing Department. Blake Rosser made the following 36 presentation: 37 38 Slide #1 ORANGE COUNTY Q HOUSING DEPARTMENT Orange County Partnership to End Homelessness (OCPEH)Data Report December 10,2024 39 32 1 Slide #2 A year of transitions • COVID-Era funding is exhausted • Reduced programming capacity in both OC;PEH and local partners • Personnel • Need remains as high as ever • New program (Bridge Housing), and hopes for more in the near future (Permanent Supportive Housing) nORANGE COUNTY HOUSING DEPARTMENT 2 3 4 Slide #3 OCPEH has multiple funding streams USHousing and urban O"Anpment REthroughOrange (HUD) OQEH Cantora Chapel Hill Hillsborough County Homeless Other Cest4aring (143%) 439.7%) (6.5%) (39.5%) funds sources ConlinuumofCare staff 2.65 533,935 $94,212 515,425 $93,737 $21,749 ConlinuumoTCareoperations n/a $12,507 $34,722 $SAS $34,547 $2,150 SOHRAO staff 4.0 WAN $113,349 $18SS8 $112,778 SOHRAO operations n/a $5,774 $16,031 $$625 $15,950 $S,OOO Rapid Rehousing staff 03 $4,648 $12,902 $2,113 512,838 5202,650 $94,506 'Rapid Rehousing rental assistance n/a 528400 579,400 513,000 $79,000 5226,082 -Housing Help staff 0.5 $112,849 5191,620 535AN Overflow Cold Weather shelter $20,000 Housing Location staff 535,000 535,000 TOTAL 5126,293 $350,616 $57,406 $516,699 $60,251 $75,000 nORANGE COUNTY HOUSING DEPARTMENT 5 6 Blake Rosser said there are three buckets of funding that can be considered. 7 8 33 1 Slide #4 r Emergency Solutions Grant(ISG) —EContinuum of Care(CoQ s�,.00.000 funding inaem Saoo.000 doSwonoo sao;000 S�Poo Sa - 3013 nW 3019 30th 2x017 201E 2D19 2020 2021 2032 300b nORANGE COUNTY O HOUSING DEPARTMENT z 3 Blake Rosser said that this year has been a reentry into the new normal after the 4 elevated funding from COVID funds. 5 6 Slide #5 Rr � t t 2m INCREASED NUMBER 18 ,SO HOUSED 145 141 too 78 87 51 so 19 ,8 2, X88 4 2012 2013 2011 201S 2016 2017 2018 2019 2010 2021 1021 2023 ORANGE COUNTY O HOUSING DEPARTMENT s 9 10 34 1 Slide #6 DIRECTSERVICE I' � r 1 GRAMS Coordinated entry 9,174 Households Q Income-Based Rental Units Housing Helpline point for people served:641 HOUSING Housing Locator seeking housing and homeless Furniture and Household goods homeless services assessments Rapid Re-Housing Working with Landlord Incentives • landlords to make Youth Housing A Housing Access 62 Landlords added; Permanent Supportive Housing .I Coordinator units available for 62 Units added pp 9 people at very low Incomes Short-term rental 51 Households Accessible,housing-focused shelter Rapid Re-housing assistance and served;41 obtained SERVICFS— Medical Respite Beds services permanent housing TEMP.HOUSING Bridge Housing SOAR(SSII Su p po ris to hel p btained SSD!Outreach people experiencing $erttIfication In Sept and Access to homelessness apply 2023) Housing Helpline staffing Recovery) for SSIISSDI SERVICES— Integrated Service Center Street Outreach, CONNECTIONS Crisis/Diversion Facility Harm Reduction& Connections to ■• Deflection housing and 71 people served;29 r'li Partnership with services for pe op le exited to permanent housing SERVICES— 24 hour bathrooms P X(rlminallustiee living unsheltered DIGNITY Memorial Service Funding Resource Department ORANGE COUNTY HOUSING DEPARTMENT z 3 Chair Bedford asked if the linking of folks in need for services moved from DSS to 4 Housing. 5 Blake Rosser said that is correct and it moved a couple of years ago. He said the GAPS 6 are listed in the right-table. He said that they are always looking for temporary housing. 7 8 35 1 Slide #7 Point In Time (PIT) Count from January 2024 had positive and negative indicators POINT-IN-TIME COUNT DATA 100 2020-2024 IS Z SPECIAL POPULATIONS ao 10° 35 30 so 25 —�—Jxml a9f lkne�es 20 ■ Hm61es i etwfi6 ° 2020 2031 14131 2023 2014 1$ H�cmpel remiss srpnPma Umhdt-d 10 �. 5 0 1020 2021 2022 2023 2024 n ORANGE COUNTY Q HOUSING DEPARTMENT 2 3 Blake Rosser said there was a 17% increase, but chronic homelessness is down overall 4 to 18%. 5 6 36 1 Slide #8 Black residents, men disproportionately represented in those living unsheltered RACE Me, HOUSEHOLDTYPE iai r zaaa 7 Mnhs Ordy 1 Famd C5 maa o m ao 60 so 105 R pij 0 GENDER AGE ^6a9fFople h(han�CoonlYCemall wnme anddaniran+.—■Ysm■Mmigewaea A1ale 23 andOider �iax xaaaiana anxexase9amr ■adnon raunaahstekrhv Iland16u)q Female ■iran,gendea& ■18-21 ETHNICITY Genie %at Peoplefspen—g Hom e55axss in Prange Comet Nay-fa5fdaaaing nouAdPac lade. ■31rG Yaa»9va °buPea€aeinGrangefoun l90reiatlORANGE COUNTY �► HOUSING DEPARTMENT 2 3 Commissioner Fowler asked if Blake Rosser had any information on individuals with 4 disabilities. 5 Blake Rosser said he did not think that was available for the previous year, but he would 6 make a note to include that for the next count. 7 Commissioner Portie-Ascott asked if Blake Rosser knew why the numbers of Black 8 Americans experiencing homelessness is going up. 9 Blake Rosser said no. 10 Commissioner Portie-Ascott said she thought it was important to understand why and 11 wanted to talk about it further on the Partnership to End Homelessness. She asked how many 12 landlords were lost. 13 Blake Rosser said it is difficult to know why and even when that happens. He said they 14 want to develop an exit survey to send to landlords when someone moves out. 15 Commissioner Portie-Ascott asked what the landlord incentive is. 16 Blake Rosser said that the landlord incentive that has two programs. He said there is a 17 signing bonus for Section 8 or rapid rehousing at $1,000 and there is a $500 referral bonus for 18 referring other landlords to the program. He said there is a risk mitigation program, which 19 guarantees damages up to $3,000 or $4,000 above the security deposit. 20 Chair Bedford said that the partnership was looking to see if it would be more efficient to 21 pay for repairs directly without having the landlord file on their insurance. 22 Danielle Butler said that landlords are not required to file with insurance when there are 23 damages. 37 1 Commissioner Fowler said that 57 landlords were added. She asked how many were 2 contacted, and how complex is the process to add a landlord. 3 Blake Rosser said it is tough to know how many were contacted. He said that the 4 process to add a landlord is straight forward. He said that they are added as a vendor by the 5 Orange County Finance Department and have to sign a different rental agreement with the 6 lease, depending on what service they are offering. He said there is also an inspection involved. 7 Commissioner Portie-Ascott asked if they want to know the out churn with the landlords. 8 Blake Rosser said that it would be good to know, but they would need to do so in a way 9 that is not too irritating for landlords. 10 Vice-Chair Hamilton asked what the barriers are to 24-hour bathrooms. 11 Blake Rosser said that willing sites are hard to come by. 12 Chair Bedford said that in Chapel Hill it costs $200,000 a year to monitor and clean the 13 24-hour bathroom that was in the parking garage. She said it is incredibly expensive. 14 Blake Rosser said it was also becoming a hazard. 15 Chair Bedford said that the bathroom at the Carrboro Town Commons is open 24 hours. 16 Vice-Chair Hamilton said she wonders what other towns and counties do. 17 Commissioner Greene said there is and has been an advocacy effort taking place in 18 Chapel Hill to try to solve the problem. 19 Commissioner McKee said that the City of Ann Arbor, Michigan seems to have a good 20 understanding of the outdoor 24-hour bathrooms. He suggested that they be contacted for more 21 information. 22 Chair Bedford said it is not just the unhoused population that could use bathroom 23 facilities and that she also hears from advocates for those with disabilities. 24 25 Slide #9 Overall we are seeing more homelessness, but less time homeless 310 �40People entering shelter and housing programs m 274 4f those,people experencing 274 homeiessnessfor t the first time i4vylnendb W FW�Raplenpsde+da4lwoaieowes4't4idUse 656 Length oftlmehvmeiessldayslL of time in shelReraetransirivnai housing(rfa7s) dm 75; 7&S 810 82 650 170 111 167 132 384 288 ® Y72 -- . 62 S6 Median days show Nueft ORANGECOUNTY © HOUSING DEPARTMENT 26 27 Blake Rosser speculated that the voucher program is improving the length of time for 28 individuals in shelters or transitional housing. 29 30 38 1 Slide #10 OCPEH making inroads on housing and recidivism 7 w th ft Returned to hom/0 in 2 years _ INCREASED NUMBER 178 4100M + ISO HOUSED las 141 From Outreach 100 8J Shelfel 11% 43% 6% 14% 6% 16% fib 78 From $� r' transitional 0% 26% 25% 30% 20% 11% 11% So Rousing 19 18 21 + From 7 8 8 ' P[rmanent 3% 3% 109b 3% 9% 0% 096 Housing 0 2012 2013 2014 2015 2016 2017 201/2019 2026 2071 2022 MI Total 6% 18% 14% 9% 11% 8% 7% Retums , J 1 1 t t I ORANGE COUNTY O HOUSING DEPARTMENT z 3 4 Slide #11 Questions? Blake Rosser, Housing Director • 919-245-2492 • brosser@orangecountync.gov ORANGE COUNTY Q HOUSING DEPARTMENT 5 6 39 1 Chair Bedford said that the Board may have a future work session item to discuss 2 housing. 3 4 At this point, the Board resumed the Regular Agenda with item 6-d. 5 6 6. Regular Agenda 7 d. BOCC Boards and Commissions Assignments 8 The Board selected the boards and commissions Board members will serve on during 2025. 9 10 BACKGROUND: County Commissioners serve on various County and County-related boards 11 and commissions. On an annual basis, BOCC members indicate their desire to continue serving 12 on specific boards or commissions or their desire to make changes. The following attachments 13 are provided to aid in the selection process: 14 15 Attachment 1: Policy Governing the Selection Process of BOCC Boards/Commissions 16 Assignments 17 Attachment 2: Selection Process Guide 18 Attachment 3: Current Boards and Commissions List 19 20 Tara May, Deputy Clerk to the Board, introduced the item. 21 The Board made the following boards and commissions selections: 22 Board Name 2025 Commissioner(s) ABC Board Commissioner McKee Alliance Health Board of Directors Commissioner Hamilton Board of Health Commissioner Fowler Board of Social Services Commissioner McKee Burlington/Graham MPO Transportation Advisory Commissioner Bedford-member Committee Commissioner Hamilton-alternate Central Pines Regional Council Board of Delegates Commissioner Hamilton-member Commissioner Greene-alternate Central Pines Rural Planning Organization (CPRPO) Commissioner Portie-Ascott-member Rural Transportation Advisory Committee Commissioner McKee-alternate (formerly TARPO TAC Climate Council Commissioner Greene Co-Gen Rail Transformation Project Policy Steering Commissioner Bedford Committee Cooperative Extension Leadership Council Commissioner Portie-Ascott Durham-Chapel Hill-Carrboro Metropolitan Planning Commissioner Fowler-member Organization Board Commissioner Carter-alternate Durham Tech Board of Trustees Commissioner Bedford Family Success Alliance Advisory Council Commissioner Fowler Fire Chief's Association of Orange County Commissioner McKee Go Triangle Board of Trustees Commissioner Greene Go Triangle Special Tax Board Commissioner Portie-Ascott Commissioner Fowler Go Triangle Transit Advisory Committee I Commissioner McKee Healthy Carolinians I Commissioner Fowler 40 Intergovernmental Parks Work Group Commissioner Bedford-member Commissioner Hamilton-alternate JCPC (Orange County Juvenile Crime Prevention Commissioner Carter Council) Jordan Lake One Water Coalition Commissioner Carter Justice Advisory Council Commissioner Bedford Commissioner Greene Legislative Issues Work Group (LIWG) Commissioner Fowler Commissioner Hamilton North/South Bus Rapid Transit (N/S BRT) policy Commissioner Hamilton committee Orange County Behavioral Health Task Force Commissioner Hamilton Orange County Local Government Affordable HousingCollaborative Commissioner Greene Orange County Partnership for Young Children Commissioner Portie-Ascott Board of Directors Orange County Partnership to End Homelessness Commissioner Portie-Ascott Leadership Team Piedmont Food Processing Center Commissioner Carter Research Triangle Regional Partnership Executive Commissioner Portie-Ascott Board Solid Waste Advisory Group (SWAG) Commissioner Bedford Commissioner Carter Strategic Communications Work Group Commissioner Carter Commissioner Fowler The Chamber For a Greater Chapel Hill-Carrboro BCommissioner McKee Board of Directors Upper Neuse River Basin Association Board of Commissioner Carter-member Directors Commissioner Bedford-alternate Visitor's Bureau Advisory Board Commissioner Greene 1 2 A motion was made by Commissioner McKee, seconded by Chair Bedford, to approve 3 the assignments for BOCC boards and commissions. 4 5 VOTE: UNANIMOUS 6 7 8. Consent Agenda 8 9 • Removal of Any Items from Consent Agenda 10 • Approval of Remaining Consent Agenda 11 • Discussion and Approval of the Items Removed from the Consent Agenda 12 13 A motion was made by Commissioner McKee, seconded by Vice-Chair Hamilton, to 14 approve the consent agenda. 15 16 VOTE: UNANIMOUS 17 18 41 1 a. Minutes 2 The Board approved the draft minutes for November 7, 2024 and November 12, 2024 BOCC 3 meetings as submitted by the Clerk to the Board. 4 b. Motor Vehicle Property Tax Releases/Refunds 5 The Board adopted a resolution to release motor vehicle property tax values for four (4) 6 taxpayers with a total of four (4) bills that will result in a reduction of revenue. 7 c. Property Tax Releases/Refunds 8 The Board adopted a resolution to release property tax values for two (2) taxpayers with a total 9 of two (2) bills that will result in a reduction of revenue. 10 d. Late Application for Property Tax Exemption/Exclusion 11 The Board approved one (1) untimely application for exemption/exclusion from ad valorem 12 taxation for six (6) bills for the 2024 tax year. 13 e. Refund of Overpayment of Excise Tax to Bagwell Holt Smith, P.A. 14 The Board approved a refund request for overpayment of excise tax in the amount of$400 from 15 Bagwell Holt Smith, P.A. 16 f. Renewal of Health Services Agreement with Southern Health Partners for Medical 17 Services at the Orange County Detention Center 18 The Board approved a one-year renewal of the Health Services Agreement with Southern 19 Health Partners for medical services at the Orange County Detention Center. 20 g. Enhanced Voluntary and Voluntary Agricultural District Designation — Multiple Farms 21 The Board approved applications from two (2) landowners/farms to certify qualifying farmland 22 within the Cedar Grove and Caldwell Agricultural District Regions; and enroll the lands in the 23 Orange County Farmland Preservation Program's Enhanced Voluntary Agricultural District or 24 Voluntary Agricultural District program. 25 h. Award of Professional Services Agreement for County Trails Plan 26 The Board approved and authorized the Manager to execute a services agreement with Gensler 27 Architecture, Design and Planning, P.C. for the creation of a County Trails Plan. 28 L Approval of Contract with TripSpark Technologies for Consolidation of County Transit 29 Management Technology 30 The Board approved a contract with TripSpark Technologies for the consolidation of County 31 transit management technology and authorize Manager to sign. 32 j. Ratification of Manager Signed Intergovernmental Agreements 33 The Board acknowledged and ratified various intergovernmental agreements signed by the 34 Manager as previously authorized by the Board of Commissioners. 35 k. Change in BOCC Meetinq Schedule for 2025 36 The Board approved changes to the Board of Commissioners' meeting calendar for 2025. 37 I. Fiscal Year 2024-25 Budget Amendment#4 38 The Board approved budget, grant, and capital project ordinance amendments for FY 2024-25. 39 m. Approval of Memorandum of Understanding (MOU) — Orange County Partnership to 40 End Homelessness (OCPEH) 41 The Board approved a one-year interlocal agreement by which Orange County and the Towns 42 of Chapel Hill, Carrboro, and Hillsborough agree to jointly fund the Orange County Partnership 43 to End Homelessness (OCPEH). 44 n. FY 2024-25 Ambulance Equipment Purchase 45 The Board approved and authorized the Manager to sign all documents necessary for the 46 procurement of one (1) LIFEPAK 15 Monitor/Defibrillator, three (3) LUCAS Chest Compression 47 Systems, three (3) POWERPRO Cots, three (3) POWERLOAD systems, and three (3) Stair- 48 PRO stair chairs. 49 50 9. County Manager's Report 51 Travis Myren reviewed the potential topics for the retreat in January. 42 1 10. County Attorney's Report 2 John Roberts wished the Board a happy holiday. 3 4 11. Appointments 5 a. Orange Water and Sewer Authority Board of Directors —Appointment Discussion 6 The Board will discuss an appointment to the Orange Water and Sewer Authority (OWASA) 7 Board of Directors. 8 9 BACKGROUND: The OWASA Board of Directors adopts OWASA's annual budget, approves 10 bond issues to fund capital projects, makes policy decisions, and sets rates, fees, and charges 11 based on cost-of-service principles. The Board also appoints an Executive Director, 12 independent Auditor, and General Counsel. 13 14 The Board of County Commissioners appoints two (2) members. 15 16 The following position is presented for Board consideration: 17 NAME POSITION TYPE OF EXPIRATION DESCRIPTION APPOINTMENT DATE TERM BOCC County Resident Partial Term 06/30/2026 Appointee 18 19 If the position listed above is filled, no vacancies remain. 20 21 Tara May, Deputy Clerk to the Board, introduced the item. 22 23 A motion was made by Commissioner Greene, seconded by Chair Bedford, to appoint 24 Johnny Randall to the OWASA Board of Directors. 25 26 VOTE: UNANIMOUS 27 28 12. Information Items 29 • December 2, 2024 BOCC Meeting Follow-up Actions List 30 • Tax Assessor's Report— Releases/Refunds under $100 31 32 13. Closed Session 33 None. 34 35 Adjournment 36 37 A motion was made by Vice-Chair Hamilton, seconded by Commissioner Greene, to 38 adjourn the meeting at 9:29 p.m. 39 40 41 Jamezetta Bedford, Chair 42 43 44 Submitted for approval by Laura Jensen, Clerk to the Board