HomeMy WebLinkAboutOTHER-2024-054-Interlocal Agreement for Comprehensive Countywide Emergency Operations Plan Update 1
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Docusign Envelope ID : 3313D840 -D7B2-4748-AC10 - 1 C43E1 F50ABD
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INTERLOCAL AGREEMENT BETWEEN ORANGE COUNTY, THE TOWN OF
CHAPEL HILL , THE TOWN OF CARRBORO AND THE TOWN OF HILLSBOROUGH
REGARDING THE PROVISION OF SERVICES RELATED TO A COMPREHENSIVE
EMERGENCY OPERATIONS PLAN
THIS AGREEMENT , made and entered into this 1st day of July , 2024 between the Town
of Chapel Hill , a municipal corporation in Orange County , North Carolina ( hereinafter referred to
as " Chapel Hill' ) ; the Town of Carrboro , a municipal corporation in Orange County , North Carolina
( hereinafter referred to as " Carrboro" ) ; the Town of Hillsborough , a municipal corporation in
Orange County , North Carolina and Orange County , a political subdivision of the State of North
Carolina ( hereinafter referred to as the " County" ) , for the provision of a comprehensive plan
outlining emergency operations for each town and the County . (The municipalities may be
referred to collectively as the "Towns , " and County and Towns may be referred to individually as
" Party" and collectively as the " Parties " ) .
WITNESSETH
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WHEREAS , the County and Towns are public bodies , politic and corporate , under the
laws of the State of North Carolina and are vested with the power and authority by Article 20 of
North Carolina General Statutes Chapter 160A to enter into this Inter- local Agreement ( hereinafter i
referred to as the "Agreement" ) ; and
WHEREAS , the County and Towns desire to have a qualified contractor develop a
comprehensive emergency operations plan outlining the responsibilities and expectations of each
Party during an emergency .
NOW, THEREFORE , in consideration of the foregoing and on mutual promises and I'
obligations set forth herein , the receipt and sufficiency of which is hereby acknowledged , the
County and Town agree as follows :
1 . TERM AND TERMINATION
This Agreement will become effective upon execution by the Town and the County and remain
in effect until terminated by agreement of the Parties or by any Party upon giving the other
Party a 6 month written notice of its intent to withdraw .
2 . COMPREHENSIVE EMERGENCY PLAN
County shall draft and circulate an RFP for the contractor to develop the Comprehensive
Emergency Plan . Each Town may have their own addendum to the plan addressing any
issues specific to their jurisdiction .
3 . REIMBURSEMENT OF COSTS
Each party will pay a portion of the costs of this service . Orange County will pay 50 % of the
total costs , not to exceed $ 90 , 000 . Chapel Hill will pay approximately 17 % of the total costs ,
not to exceed $ 30 , 000 . Carrboro will pay approximately 17 % of the total costs , not to exceed
$ 30 , 000 . Hillsborough will pay approximately 17 % of the total costs , not to exceed $ 30 , 000 .
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Docusign Envelope ID : 3313D840 - D7B2-4748-AC10 - 1 C43E1 F50ABD
4 . DISPUTE RESOLUTION
The Parties shall endeavor to resolve any disputes arising from or related to this Agreement
amicably through a meeting of the County and Town managers and when requested by the
managers the County Chair and Town Mayors . Should such attempts at amicable resolution
fail to resolve the dispute the County and Town managers shall mutually agree on the
selection of a certified mediator to conduct a mediation of the dispute . Should the managers
be unable to agree on a mediator the County may select a mediator. Should mediation fail to
resolve any disputes then such disputes shall be resolved in the General Court of Justice
sitting in Orange County, North Carolina . It is agreed by the parties that no other court shall
have venue or jurisdiction with respect to any suits or actions to enforce or interpret or seek
damages with respect to any provision of or performance or non - performance of, this
Agreement .
5 . AMENDMENTS
This Agreement may be amended upon written approval executed by authorized individuals
of all parties to this Agreement .
6 . NOTICE
Any notice required by or pursuant to this Agreement , or any amendment or renewal , shall be
in writing and delivered by United States Mail to the following :
To Orange County .
Orange County
Sarah Pickhardt
PO Box 8181
Hillsborough , NC 27278
To Chapel Hill :
To Carrboro :
To Hillsborough :
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Docusign Envelope ID : 3313D840-D7B2-4748-AC10 - 1C43E1F50ABD
7 . ENTIRE AGREEMENT
This Agreement constitutes the entire agreement of the Parties hereto and is effective the
date first above recorded .
In witness whereof, the Parties , by and through their authorized agents , have hereunder set
their hands and seal as of the day and year first above written .
DocuSigned by: DocuSigned by:
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Manager , Town of Chapel Hill Manager, Orange County
DocuSigned by: DocuSigned by:
Manager , Town of Carrboro Manager, Town of Hillsborough
This instrument has been pre-audited in the manner required by
e LU8NPra., Vernment Budget and Fiscal Control Act :
Chape i finance Director
This instrument has been pre-audited in the manner required by
the `�ocuSi b
•oc-a? d vvernment Budget and Fiscal Control Act :
�OtV Y Ltl, t.S
Carrboro Finance Director
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This instrument has been pre -audited in the manner required by
e l?ocalg!ov mment Budget and Fiscal Control Act :
Na- AU h
ww Hillsborough Finance Director
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This instrument has been pre -audited in the manner required by
he oca� oV mment Budget and Fiscal Control Act:
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Orange County Finance Director
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