HomeMy WebLinkAboutOTHER-2024-065-Amendment to the Professional Services Contract with Thomas & Hutton for the Greene Tract Master Plan Attachment 1 OTHER-2024-065; 8-j;9/5/24
NORTH CAROLINA
CONTRACT AMENDMENT
ORANGE COUNTY
THIS CONTRACT AMENDMENT ("Amendment") is made and entered into this _6th_ day of_September_, 2024_
by and between ORANGE COUNTY (hereinafter referred to as "County") and _Thomas & Hutton_ (hereinafter
referred to as"Provider").
WITNESSETH:
THAT WHEREAS, the County and Provider entered into a contract dated _February 13, 2024 ,_ (hereinafter the
"Original Agreement"), for the provision of services for _Design Services for the Development of the Greene Tract
Master Plan—; and
WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and
conditions of the Original Agreement not inconsistent with the terms and conditions set forth below.
NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to
amend the Original Agreement as follows:
1. In order to ensure the completion of the Services identified in the term of the Original Agreement is amended
to reflect an end date by which all Services shall be completed of_March 31,2026
2. The Letter Agreement for Services included in the Original Agreement is amended by adding the following
tasks and services to the Services to be provided by the Consultant:
SCOPE OF WORK:
Additional Services for additional meetings related to an 18 month Contract Extension requested by the
Client, as well as quantity takeoffs and potential additional Master Plan iterations in support of project
financial feasibility analysis being performed by others.
SCOPE OF ADDITIONAL SERVICES:
a. Prepare a Site Infrastructure quantity takeoff and opinion of construction cost $2500.00 lump sum
for the single preferred Concept Plan previously completed.
b. Prepare Additional Concept Plans of expected magnitude (if needed) based $8,000.00 per plan
on the Financial Feasibility Analysis Consultant's recommendations
including Site quantity takeoff & Costs. Provider may require additional
agreement for plans of unexpected magnitude.
c. Attend and co-facilitate additional Public Workshops based on 4 of $5,000.00 per workshop
Consultant's staff participating in each workshop
d. Attend additional Project Team Meetings over the 6 month Timeframe of the $500.00 per meeting
Contract Extension, based on 1 of Consultant's staff participating in each
meeting
3. Article 3, Section a(ii)is amended to add the following milestones:
6. Additional Service(a) (takeoff and opinion) As Requested $2,500
7. Additional Service(b)(Additional Concept Plans)As Requested $8,000 per plan
8. Additional Service(c) (Public Workshops) As Requested $5,000 per workshop
9. Additional Service(d)(PT Meetings) As Requested $500 per meeting
4. Article 5, Section _a_ is amended to reflect a maximum payable not-to-exceed amount of
_$216,000
5. Except for the changes made herein,the Original Agreement shall remain in full force and effect to the extent
it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original
Agreement and the terms of this Amendment,this Amendment shall control.
IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above
written.
ORANGE COUNTY PROVIDER
Travis Myren Dan Jewell
County Manager Thomas &Hutton, Principal/Regional Director
Revised 01/24
ORANGE COUNTY—INTERNAL USE ONLY
Finance Information
Vendor Name: Vendor Contact Person: Phone: Address: City State: Zip:
Department: Amount: Purpose: Budget Code(s): Vendor#
Vendor Status with NCSOS: Vendor is a BOCC consultant: ❑Yes ❑No
Contract Details
Contract Type: ❑New ❑Amendment(Original Contract: )(Most Recent Amendment )
Effective Date End Date Notice Date (Notice Purpose )
Award
❑Approved by Board(Agenda Date: Made or Administered by
Signature Authority
❑ BOCC Express Delegation(Agenda Date:
Policy 9.4: ❑Under$5,000; ❑ Service Under$90,000; ❑ Construction Under$250,000
❑ Budget Policy Section XV(Capital Improvement Project: )
Bidding
❑ Informal Bidding($30k-$90k); ❑Formal RFP($90k+); ❑ Other(<$30k); ❑ Exception(#-----)
Department Affirmation
❑ This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project
has not been initiated prior to execution of the agreement.
❑ This agreement is approved as to technical form and content. Services related to this agreement have already begun or been
completed.Description of the nature of the emergency condition that was addressed:
Department Director's Signature Date:
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer Date:
❑Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards,specifications,and requirements:
Office of the Risk Management Officer Date:
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer Date:
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney Date:
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board Date:
Revised 01/24