HomeMy WebLinkAbout2024-752-E-Criminal Justice Dept-Alliance Health-Amendment to CARE Team Funding AgreementRev. 7/1/2024 Page 1 of 3
CONTRACT AMENDMENT # 1 TO THE AGREEMENT
BETWEEN ORANGE COUNTY
AND ALLIANCE HEALTH
THIS CONTRACT AMENDMENT dated is October 23, 2024, between Alliance Health (hereinafter
referred to as “Alliance”), and the County of Orange, (hereinafter referred to as “County”), with regard to
the CARE Team Pilot Program.
WITNESSETH:
THAT WHEREAS, Alliance and County entered into a contract dated June 1, 2024, for the provision
of Crisis Assistance, Response and Engagement (CARE) Team, (hereinafter the “Original Agreement”);
and
WHEREAS, Alliance received an Allocation letter from the NC Department of Health and Human
Services in the amount of $579,500 for continuation of the services set forth in this agreement in FY 25;
and
WHEREAS, Alliance and County desire to amend the Original Agreement, while keeping in effect
all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth
below.
NOW THEREFORE, for and in consideration for the mutual covenants and agreements made herein,
the parties agree to amend the Original Agreement as follows:
1. Section 1. Funding, is amended to read as follows:
Alliance shall provide to the County funding in the amount not to exceed Two Hundred Twenty-
Nine Thousand Five Hundred Dollars ($229,500.00) for the startup funding expended between April
1, 2024 and June 30, 2024, and an amount not to exceed Five Hundred Seventy-Nine Thousand Five
Hundred Dollars ($579,500.00) for eligible expenditures during the period of July 1, 2024 through
June 30, 2025. (hereinafter referred to as the "Funds") to support staffing of the Team, training, and
additional equipment and supplies for the 2024-2025 fiscal year. A portion of this funding has been
allocated by DHHS and is subject to Allocation Letter 25-A-31, incorporated herein by reference
thereto.
2. Attachment 1, Scope of Work, Finance, is amended to read as follows:
FY 2024: Start-up costs of an amount not to exceed $142,000, and $87,500 in start-up operational
staffing costs for a total of $229,500 in non-UCR funding.
FY 2025: An amount not to exceed $579,500 annual operating costs, subject to the Department
Allocation Letter 25-A-31.
Docusign Envelope ID: 317F49C9-77A7-4EB0-8229-FB228B2131CC
Rev. 7/1/2024 Page 2 of 3
Invoicing FY2025:
County will not be reimbursed for state and county sales tax paid that is eligible for reimbursement
directly from the State of North Carolina. Except for payroll expenses, invoices must be based on
actual expenses incurred (no accruals per funding requirements).
County must submit expense invoice by the 20th calendar day of the following month. Invoice must
be on the Alliance Invoice Template, exclude sales tax paid and include supporting documentation.
The required invoice template will be provided by Alliance Provider Network Staff or is available
on the Alliance website. See “Invoice and Travel Expense Reimbursement Requirements” located
on the Alliance website for additional information and requirements related to submitting expense
invoices. Supporting documentation must include general ledger detail to support all expenses.
Supporting documentation is required for payroll expenses, travel expenses and costs paid on behalf
of a participant. For example, payroll reports, mileage logs, itemized receipts, check request forms,
etc. If proper supporting documentation is not provided with the invoice, the invoice will be held
until supporting documentation is received. If the invoice is not received timely or supporting
documentation is not received within five days after it is requested, the invoice will be held until the
end of the fiscal year pending availability of funds. Payment of invoices will be made via electronic
funds transfer.
Invoices should be emailed to Alliance Health by the 20th calendar day of the following month at:
AccountsPayable@AllianceHealthPlan.org
*To accommodate Fiscal Year End funding deadlines, invoice submission dates may be
adjusted. The Provider Network Specialist assigned to this Program will reach out with advance
notice for any adjustments to regular invoice submission timelines*
3. By execution hereof, the person signing for County below certifies that he/she has read this Contract
Amendment and that he/she is duly authorized to execute this contract on behalf of the County.
4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to
the extent not inconsistent with this Amendment. In the event that there is a conflict between the
Original Agreement and this Amendment, this Amendment shall control.
IN WITNESS WHEREOF, the parties have expressed their agreement to these terms by causing this
Contract Amendment to be executed by their duly authorized office or agent. This Contract Amendment
shall be effective as of the date herein.
COUNTY OF ORANGE
_____________________________________ ___________________
Caitlin Fenhagen, Department Director, CJRD Date
_____________________________________ ____________________
Gary Donaldson, Chief Financial Officer Date
_____________________________________ ____________________
John Roberts, Orange County Attorney Date
_____________________________________ ____________________
Travis Myren, County Manager Date
Docusign Envelope ID: 317F49C9-77A7-4EB0-8229-FB228B2131CC
11/26/2024
12/11/2024
12/11/2024
12/11/2024
Rev. 7/1/2024 Page 3 of 3
ALLIANCE HEALTH
_______________________________________ ___________________
Robert Robinson, CEO or Designee Date
This instrument has been pre-audited
in the manner required by the
Local Government Budget and Fiscal Control Act.
_______________________________________ ____________________
Alliance Health Finance Officer (or Designee) Date
Docusign Envelope ID: 317F49C9-77A7-4EB0-8229-FB228B2131CC
ORANGE COUNTY—DEPARTMENT USE ONLY
Party/Vendor Name: Alliance Health Party/Vendor Contact Person: Bobbie Jo Hopf Contact Phone: 814-571-8702- Party/Vendor
Address: 5200 W. Paramount Parkway, Suite 200 City: Morrisville State: NC Zip: 27560 Department: CJRD/ES Amount: $809,000
Purpose: Amendment to CARE Team Funding Agreement Code(s): Project Code: 71501 Vendor # N/A Vendor is a BOCC
consultant? Yes No Contract Type: (Check one)New Renewal XAmendment Effective Date
Approved by Board Yes Agenda Date: 6/18/24
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on
this project has not been initiated prior to execution of the agreement:
Department Director’s Signature Date:
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this
agreement have already begun or been completed please briefly describe the nature of the emergency condition that
was addressed:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer N/A Date:
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer N/A Date:
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer Date:
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney Date:
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board Date:
Orange County Outside Agency Performance Agreement Rev.06/23
Docusign Envelope ID: 317F49C9-77A7-4EB0-8229-FB228B2131CC