The URL can be used to link to this page

Home My WebLink AboutORD-2024-039-Fiscal Year 2024-25 Budget Amendment #3 ORD -2024 - 039` � � `� ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : November 19 , 2024 j Action Agenda j Item No . 8 - d SUBJECT : Fiscal Year 2024 -25 Budget Amendment # 3 i DEPARTMENT : County Manager' s Office ATTACHMENT ( S ) : INFORMATION CONTACT : Attachment 1 . Year-to - Date Budget Kirk Vaughn , ( 919 ) 245 -2153 Summary PURPOSE : To approve budget , grant , and capital project ordinance amendments for Fiscal Year 2024 -25 . BACKGROUND : Visitors Bureau 1 . The Visitors Bureau is requesting use of $ 201 , 842 of its available unassigned fund balance for tourism initiatives . These funds will be utilized to continue business marketing and advertising strategies , build on a campaign to bring meetings and conferences to Chapel Hill , increase travel opportunities for employees , and support additional summer events in 2025 . This budget amendment provides for the $ 201 , 842 ! appropriation from the Visitors Bureau Unassigned Fund Balance . With this appropriation , $425 , 118 will remain in reserves , which represents 15 % of the budgeted G expenditures . is ALIGNMENT WITH STRATEGIC PLAN : This item supports : • GOAL 6 : DIVERSE AND VIBRANT ECONOMY OBJECTIVE 1 . Provide family- oriented and inclusive programming or other cultural events for residents and visitors . OBJECTIVE 5 . Increase access to and awareness of resources and assistance available to residents and businesses . Housing 2 . The budgeted revenue and expenditures for the 2024 -25 HOME Grant have been reduced by $ 47 , 481 . The HOME Grant is awarded annually by the US Department of Housingand Urban Development HUD and provides funding for a wide range of p ( HUD ) p g affordable housing activities including building , buying , and /or rehabilitating affordable housing for rent or ownership . The Orange County Local Government Affordable Housing Collaborative coordinates the funding process for the HOME program , accepts and reviews applications from local housing organizations , and presents recommendations to the elected bodies of each jurisdiction for funding approval . Orange County received less than was budgeted for this grant from HUD which is reflected in this budget amendment . The revised revenue and expenditure budget for the 2024 - 25 HOME Grant will be $ 491 , 957 . Revised 2024-25 HOME Grant ($47, 481) - Project #47325 Revenues for this project : Current FY 2024 -25 FY 2024 -25 FY 2024 -25 Amendment Revised Grant Revenue $ 4291496 $ ( 627482 ) $ 3671014 Program Income $ 137306 $ 157000 $281306 Municipal Contributions $ 587465 $484 $ 581949 Transfer from General Fund $ 381171 ($483 ) $ 371688 Total Project Funding $ 539 ,438 $ (47 ,481 ) $491 , 957 Appropriated for this project : Current FY 2024 -25 FY 2024 -25 FY 2024 -25 Amendment Revised Project Expenditures $ 539 , 438 ( $ 47 ) 481 ) $ 4911957 Total Costs $ 539 ,438 ( $47 ,481 ) $ 491 , 957 ALIGNMENT WITH STRATEGIC PLAN : This item supports : • GOAL 3 : HOUSING FOR ALL OBJECTIVE 1 . Allocate predictable funding sources to contribute or support adding to affordable housing stock . Finance & Administrative Services 3 . The County Finance & Administrative Services Department , in keeping with best practices , will be conducting a routine Payroll Audit with a not-to - exceed cost of $ 35 , 000 . Local governments regularly review key treasury functions to enhance the current policies and procedures . This budget amendment provides for the appropriation of $ 35 , 000 from the General Fund fund balance to cover this cost of these services . ALIGNMENT WITH STRATEGIC PLAN : There are no Orange County Strategic Plan Goals applicable to this item . Library Services 4 . Library Services has received the following additional funds : • Library Services and Technology Act ( LSTA ) — The department has received a grant scholarship for $ 1 , 801 . This scholarship will allow staff to attend a professional conference . Library Services and Technology Act ( LSTA ) Non - Recurring — The department has received an additional $ 4 , 887 from the State Library in non - recurring aid . These funds will be used to purchase supplies for the library . The grant will be authorized in the Multi -Year Fund outside of the General Fund . This amends the following grant ordinance : LSTA Non-Recurring Aid Grant 2023 ($4, 887) - Project # 71358 Revenues for this project : Current FY 2024 -25 FY 2024 -25 FY 2024 -25 Amendment Revised Grant Funding $ 63 , 336 $ 41887 $ 68 , 223 i Total Project Funding $ 63 , 336 $ 4 , 887 $ 68 , 223 Appropriated for this project : Current FY 2024-25 FY 2024 -25 FY 2024-25 Amendment Revised Library Grant Expenditures $ 63 , 336 $ 41887 $ 68 , 223 Total Costs $ 63 , 336 $4 , 887 $ 68 , 223 • Digital Champion Grant — The department has received $ 83 , 821 in grant funds from the North Carolina Department of Information Technology . The funds will be used to support digital equity in Orange County . The grant will be authorized in the r Multi -Year Fund , outside of the General Fund . The creates the following grant i ordinance : E Digital Champion Grant ($83, 821) - Project # 71359 Revenues for this project : Current FY 2024 -25 FY 2024 -25 FY 2024 -25 Amendment Revised Grant Funding $ 0 $ 83 , 821 $ 83 , 821 Total Project Funding $ 0 $ 83 , 821 $ 83 , 821 j i r Appropriated for this project : c Current FY 2024 -25 FY 2024 -25 c' FY 2024 -25 Amendment Revised Library Grant Expenditures $ 0 $ 837821 $ 83 , 821 Total Costs $ 0 $ 83 , 821 $ 831821 l ALIGNMENT WITH STRATEGIC PLAN : This item supports : • GOAL 2 : HEALTHY COMMUNITY OBJECTIVE 7 . Invest in services and programs that improve the health and quality of life of the community ( e . g . , recreation and public open spaces , arts , etc . ) . • GOAL 5 : PUBLIC EDUCATION / LEARNING COMMUNITY OBJECTIVE 7 . Improve school readiness and educational outcomes by providing access , training , tools , technology , and other resources needed to thrive . • GOAL 6 : DIVERSE AND VIBRANT ECONOMY OBJECTIVE 1 . Provide family- oriented and inclusive programming or other cultural events for residents and visitors . County Manager — Sustainability 5 . The County Manager Sustainability Division has received a $ 25 , 000 grant award from the Duke Energy Foundation for the Orange County Heat Mapping Analysis and Tree Planting for Climate Resilience project . This budget amendment provides for the receipt in the Multi -Year Grant Fund , outside of the General Fund , and creates the following grant project ordinance . Heat Mapping Analysis and Tree Planting ($25, 000) = Project # 71326 Revenues for this project : Current FY 2024-25 FY 2024-25 FY 2024 -25 Amendment Revised Grant Revenue $ 0 $ 257000 $251000 Total Project Funding $ 0 $ 25 , 000 $ 253000 Appropriated for this project : Current FY 2024-25 FY 2024-25 FY 2024 -25 Amendment Revised Project Expenditures $ 0 $ 251000 $ 257000 Total Costs $ 0 $ 25 , 000 $ 25 , 000 ALIGNMENT WITH STRATEGIC PLAN : This item supports : • GOAL 1 : ENVIRONMENTAL PROTECTION AND CLIMATE ACTION OBJECTIVE 1 . Identify the priorities and resources necessary to implement the Climate Action Plan . • GOAL 2 : HEALTHY COMMUNITY OBJECTIVE 7 . Invest in services and programs that improve the health and quality of life of the community (e . g . , recreation and public open spaces , arts , etc . ) Planning & Inspections 6 . Communications Towers Trust Fund — The Communications Tower Trust Fund accounts for application fees paid to the County by telecommunication companies , with these fees being used to pay costs associated with determining tower location and construction . This budget amendment appropriates $ 8 , 000 in revenue received to pay consultant costs for reviewing telecommunication applications . The consultant fee is paid only after the project is closed out , in compliance with the County ' s Unified Development Ordinance . This budget amendment provides for the receipt of these funds in the Communications Towers Trust Fund , outside of the General Fund . ALIGNMENT WITH STRATEGIC PLAN : There are no Orange County Strategic Plan Goals applicable to this item . FINANCIAL IMPACT : This abstract increases the authorization of the General Fund by $ 36 , 8011 the Multi -Year Grants Fund by $ 113 , 708 , the Visitor Bureau Fund by $ 201 , 842 , the i i I Communication Towers Trust Fund by $ 8 , 000 , and decreases the Community Development Fund by $ 47 , 481 . r RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget , grant , and capital project ordinance amendments for Fiscal Year 2024 -25 . i 4 i I c t r i ; 1 f I i;