HomeMy WebLinkAboutORD-2024-034 Award of Bid for the Renovation of the Efland-Cheeks Community Center and Approval of Budget Amendment #2-D 1
ORD-2024-034
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 15, 2024
Action Agenda
Item No. 8-g
SUBJECT: Award of the Bid for the Renovation of the Efland-Cheeks Community Center
and Approval of Budget Amendment #2-D
DEPARTMENT: Asset Management Services
ATTACHMENT(S): INFORMATION CONTACT:
1.) Construction Contract Alan Dorman, Asset Management
2.) Certified Bid Tabulation Services Director, 919-245-2624
3.) Year-to-Date Budget Summary
PURPOSE: To
1) Approve a construction contract with Landmark Management Partners, LLC for the
renovation of the Efland-Cheeks Community Center and related Budget Amendment #2-
D; and
2) Authorize the County Manager to sign the contract, subject to final review by the County
Attorney and any subsequent amendments for contingent and unforeseen requirements
up to the approved budget amount.
BACKGROUND: In the FY 2024-34 Capital Investment Plan (CIP), $150,000 was funded to
enclose the back patio of the Efland-Cheeks Community Center, providing an additional 360
square feet for center programming. Separately, the FY 2024-34 CIP also approved $25,500 for
the replacement of the Center's sinks, toilets, water heater, and water fountains. The Efland
Cheeks project also has a balance of $26,970 based on prior work on the building.
A bid was issued on July 24, 2024, and seven (7) bids were received on September 12, 2024.
The base bid includes the enclosure of the back patio along with additional work required to bring
the bathrooms up to current Americans with Disabilities Act (ADA) standards.
Landmark Management Partners, LLC was the low bidder, with a base bid of $168,816 (see
Attachment 2—Certified Bid Tabulation). The bid included several alternatives, including Alternate
#4 to replace the original patio slab with a new slab, as the original slab has no vapor barrier and
was built to the construction standards associated with a patio and not an interior space. The total
project budget, which includes the base bid, Alternate #4, and contingency, is $218,890.
Budget Amendment #2-D provides the additional $16,420 needed to fund the balance of the
project.
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FINANCIAL IMPACT: The FY 2024-34 CIP included funding of $150,000 for enclosing the patio
and $25,500 to replace toilets, sinks, water heaters, and water fountains at the Efland-Cheeks
Community Center, and $26,970 in prior authority bringing the total funds available to $202,470.
Based on the bid and contingency, the total project budget is $218,890, meaning an additional
$16,420 is needed to fully fund the project. The increased financial impact to Orange County of
$16,420 will be funded by County Capital Reserves.
Budget Amendment #2-D increases the County Capital Reserve authorization by $16,420 and
increases the Efland-Cheeks Community Center Project Ordinance in the County Capital Fund
by $16,420.
Efland-Cheeks Community Center($16,420) - Project#20045
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Debt Financing $150,000 $0 $150,000
Transfer from General Fund $35,000 $0 $35,000
Transfer from County Capital Reserve $0 $16,420 $16,420
Total Project Funding $185,000 $16,420 $201,420
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Project Expenditures $185,000 $16,420 $201,420
Total Costs $185,000 $16,420 $201,420
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 1: ENVIRONMENTAL PROTECTION AND CLIMATE ACTION
OBJECTIVE 2. Invest in our infrastructure to reduce the environmental impact of the
County fleet/facilities and improve safety.
RECOMMENDATION(S): The Manager recommends that the Board:
1. Approve and authorize the County Manager to execute and sign the contract with
Landmark Management Partners, LLC after approval of content and form by the County
Attorney;
2. Authorize the expenditure of up to$218,890 for construction services to enclose the Efland-
Cheeks Community Center back patio and update plumbing fixtures; and
3. Approve Budget Amendment # 2-D.