HomeMy WebLinkAboutORD-2024-032 Amendment to Professional Services Contract with Clarion Associates to Develop a Comprehensive Land Use Plan, and Approval of Budget Amendment #2-B 1
ORD-2024-032
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 15, 2024
Action Agenda
Item No. 8-c
SUBJECT: Amendment to Professional Services Contract with Clarion Associates to Develop
a Comprehensive Land Use Plan, and Approval of Budget Amendment #2-B
DEPARTMENT: Planning and Inspections
ATTACHMENT(S): INFORMATION CONTACT:
1. Contract Amendment #2 — Services Tom Altieri, 919-245-2579
Agreement Cy Stober, 919-245-2592
2. Year-to-Date Budget Summary
PURPOSE: To consider a contract amendment between Orange County and Clarion Associates,
LLC, extending the term and adding additional services to the contract for the development of a
Comprehensive Land Use Plan, and approve Budget Amendment #2-B.
BACKGROUND: At its May 16, 2023 Business meeting, the BOCC approved the original contract
with Clarion Associates, LCC, to develop a Comprehensive Land Use Plan. At its September 5,
2023 meeting, the BOCC approved Contract Amendment#1 to add additional meetings between
Clarion Associates and the BOCC, which resulted in bi-monthly meetings throughout the planning
process.
Contract Amendment#2, provided as Attachment 1, extends the end of the term seven (7) months
from September 30, 2025 to April 30, 2026 and adds the following additional services:
• Preparation and testing of four (4) land use alternatives (original scope included one);
• Additional BOCC briefing to receive land use alternatives;
• Preparation of plan policies and actions to include guidance from the BOCC;
• Two (2) public workshops;
• Up to three (3) targeted community meetings;
• Option for an extended work session with the BOCC; and
• Up to two (2) additional meetings (one with the Planning Board and one with the BOCC)
for recommendation on the draft Plan, public hearing, and adoption (original scope included
two (2) meetings).
FINANCIAL IMPACT: The compensation for the additional work included in this Amendment is
up to $24,760. The original Agreement is amended to reflect a maximum payable amount of
$236,714.
The consulting service fees are recommended to be funded with $24,760 of the County Capital
Reserve Fund, and would transfer those funds to the Multi-Year Grant Projects Fund. Budget
Amendment #2-B allocates an additional $24,760 from the County Capital Reserve Fund for
Fiscal Year 2024-25 for this purpose and will add to the following Grant Project Ordinance:
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Orange County Comprehensive Land Use Plan ($24,760) - Project# 10086
Revenues for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Transfer from County Capital Reserve $211,954 $24,760 $236,714
Total Project Funding $211,954 $24,760 $236,714
Appropriated for this project:
Current FY 2024-25 FY 2024-25
FY 2024-25 Amendment Revised
Project Expenditures $211,954 $24,760 $236,714
Total Costs $211,954 $24,760 $236,714
ALIGNMENT WITH STRATEGIC PLAN: This item supports:
• GOAL 1: ENVIRONMENTAL PROTECTION AND CLIMATE ACTION
OBJECTIVE 4. Incentivize and promote sustainable agriculture and local food systems
development through supportive policy, funding, farmland protection and educational
outreach.
OBJECTIVE 5. Review land use policies to promote and connect Town, County, and
private trails and open spaces.
OBJECTIVE 6. Protect water supply/watersheds.
OBJECTIVE 7. Conserve and protect high priority open space, including Natural Heritage
sites, nature preserves, watershed riparian buffers, and prime/threatened farmland.
OBJECTIVE 8. Include environmental stewardship objectives in the Comprehensive Land
Use Plan.
• GOAL 2: HEALTHY COMMUNITY
OBJECTIVE 7. Invest in services and programs that improve the health and quality of life
of the community (e.g., recreation and public open spaces, arts, etc.)
• GOAL 3: HOUSING FOR ALL
OBJECTIVE 5. Review County ordinances, policies, agreements, and the regulatory
processes to streamline practices, and increase opportunities and reduce barriers to
construct housing.
OBJECTIVE 7. Expand resources and invest in housing designed for our aging and
disabled residents.
OBJECTIVE 9. Increase representation of people with lived experience on housing related
matters.
• GOAL 4: MULTI-MODAL TRANSPORTATION
OBJECTIVE 1. Identify priorities and resources necessary to implement the Orange
County Transit Plan.
• GOAL 5: PUBLIC EDUCATION/LEARNING COMMUNITY
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OBJECTIVE 1. Foster collaborative relationships with formal and informal educational
organizations and agencies to provide opportunities for community members to meet,
connect, and learn together.
• GOAL 6: DIVERSE AND VIBRANT ECONOMY
OBJECTIVE 2. Review and revise County policies and regulations to support business
investment in Orange County.
RECOMMENDATION(S): The Manager recommends that the Board:
1. Authorize the expenditure of an additional $24,760 for planning services to develop a
Comprehensive Land Use Plan, increasing the total project cost from $211,954 to a
maximum of$236,714;
2. Approve and authorize the County Manager to execute and sign the contract amendment
(Attachment 1); and
3. Approve Budget Amendment #2-B as detailed above.