Loading...
HomeMy WebLinkAbout2024-643-E-AMS-Pronet Systems-Justice Facility phase 2 monitors and PC'sDocusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 a.Basic Services. The Services to be rendered pursuant to this Agreement are as follows (fully describe services to be provided): Justice Facility Phase 2 Video Surveillance Upgrades, with all PC's and monitors. Please see attached quote dated October 11,2024 4.Duration of Services a.Term. The term of this Agreement shall be from 10/15/24 to 05/15/25. b.Scheduling of Services. i)The Provider shall schedule and perform its activities in a timely manner. ii)Should the County determine that the Provider is behind schedule, it may require the Provider to expedite and accelerate its efforts, including providing additional resources and working overtime, as necessary, to perform its services in accordance with the approved project schedule at no additional cost to the County. iii)The Commencement Date for the Provider's Basic Services shall be 10/15/24. 5.Compensation a.Compensation for Basic Services. Compensation for Basic Services shall include all compensation due the Provider from the County for all services satisfactorily ( as determined by the County) performed pursuant to this Agreement. The maximum amount payable for Basic Services shall not exceed Fifteen Thousand Four Hundred Ninety Eight Dollars ($15,498.00). Payment for satisfactorily performed Basic Services shall become due and payable within thirty (30) days of Provider properly invoicing County. Payment shall be subject to provisions of Section 5(b). b.Disputes. In the event the amount stated on an invoice is disputed by the County, the County may withhold payment of all or a p01iion of the amount stated on an invoice until the parties resolve the dispute. Should Provider fail to perf01m its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 6.Additional Services. County shall not be responsible for costs related to any services in addition to the Basic Services perfo1med by Provider unless County requests such additional services in writing and such additional services are evidenced by a written amendment to this Agreement. 7.Responsibilities of the County a.Cooperation and Coordination. The County has designated (Kate Hamlett) to act as the County's representative with respect to the Project who shall have the authority to render decisions within guidelines established by the County Manager or the County Board of Revised 04/23 3 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 10/21/202410/25/2024 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 10/17/2024 10/24/2024 10/24/2024 10/24/2024 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 Q101124-A Orange County – Justice Center – Video Surveillance Upgrades – Phase 2 – All PCs and Monitors 1 3200 GLEN ROYAL ROAD, SUITE 107, RALEIGH, NC 27617 www.pronetsystemsonline.com TELEPHONE 919.277.2070 FAX 919.277.2072 Q101124-A Orange County – Justice Center – Video Surveillance Upgrades – Phase 2 – All PCs and Monitors October 11, 2024 Ms. Kate Hamlett Orange County Asset Management Services PO Box 8181 Hillsborough, NC 27278 Dear Ms. Hamlett, RE: ORANGE COUNTY – JUSTICE CENTER – VIDEO SURVEILLANCE UPGRADES – PHASE 2 – ALL PCs AND MONITORS With reference to your request to complete Phase 2 of the video surveillance upgrades, with all PCs and monitors at the Justice Center in Orange County, we have pleasure in offering the following proposal for your review. Equipment Description Quantity Equipment Description Unit Price Total Price 1 Dell NSC Dell Pweredge R740XD w/ 60 TB Storage 7,425.00 7,425.00 2 Dell NSC Precision Client Machine 1,147.50 2,295.00 4 Samsung BEC50-H 50 inch Monitor 519.75 2,079.00 4 NSC TV Mount 135.00 540.00 Cable and Installation Materials 399.88 Equipment Total Including Cable and Materials 12,738.88 Add Labor 1,369.32 Add Estimated Shipping 308.48 Add 7.5 % Sales Tax 1,081.25 Total Price Including Equipment, Labor, Sales Tax, and Shipping $15,497.92 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 Q101124-A Orange County – Justice Center – Video Surveillance Upgrades – Phase 2 – All PCs and Monitors 2 Warranty All products are covered for one year, parts and labor, from date of hand over. An extended maintenance program is available. This includes parts and labor on all products for the second year after date of hand over. Service Rates Out of warranty call out is charged at $100.00 per hour and $135.00 per hour out of hours (regular business hours are 8.00 am to 5.00 pm, Monday to Friday). Response time is same day if service call is requested before 10.00 am or if the system is down due to failure. All product is covered for one year, parts and labor, from date of hand over. A Service Contract for an extended maintenance program is offered if required. This includes parts and labor on all products for the second year after date of hand over. Service Contract A maintenance program is offered below. Full Maintenance 2nd year $ 616.95 per year Terms of Payment Unless otherwise arranged, 50% of payment is due upon receipt of the order, and 50% of payment is due upon project completion. Interest will be charged at a rate of 1.5% per month on accounts 10 days past due and a 2% discount is offered for payment within 10 days of receipt of invoice. Validity These rates are valid for a period of thirty days from today’s date. We trust that in submitting this proposal we have addressed all your requirements. Should you require further clarification or additional information, please do not hesitate to contact us. Sincerely, Alan Jelley ProNet Systems, Inc. Accepted: Signed ………………………………………………. For and On Behalf of Orange County …………………………………………………..………………………… Print Name & Title Date…………………………………………………. Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 6/20/2024 Lawson Insurance Group,Inc. 6512-101 Six Forks Road Raleigh NC 27615 Leslie McCoy 919-846-2090 919-846-2438 leslie.mccoy@lawsonins.com Everest National Insurance Co 10120 PRONSYS-01 Everspan Indemnity Insurance Company 16882PronetSystemsInc 3200 Glen Royal Rd Suite 107 Raleigh NC 27617 Travelers Casualty &Surety Co 19038 1860987230 A X 1,000,000 X 100,000 5,000 1,000,000 2,000,000 X Y Y 51GL016852-241 2/22/2024 2/22/2025 2,000,000 DEDUCTIBLE 1,000 B X X 4,000,000Y51E0004668-241 2/22/2024Y 2/22/2025 4,000,000 C X Y Y UB0S866703 4/28/2024 4/28/2025 1,000,000 1,000,000 1,000,000 Orange County,its officers,agents,and employees are to be designated as “additional insured” Orange County 300 West Tryon Street PO Box 8181 Hillsborough,NC 27278 Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 10 04 13 © Insurance Services Office, Inc.,2012 Page 1 of 2 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s) Of Covered Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A.Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. • Any person or organization whom you are required to include as an additional insured on this policy because of a written agreement if the written agreement is: • 1. currently in effect or becoming effective during the term of this policy; and • 2. executed prior to the “bodily injury,” “property damage,” or “personal injury and advertising injury.” 51GL016852-241 DocuSign Envelope ID: 0BF7F7C2-3E67-4AD2-AFB1-51DF102A7321 Orange County ALL LOCATIONS AT WHICH ONGOING OPERATIONS ARE BEING PERFORMED FOR THE ADDITIONAL PERSON(S) OR ORGANIZATION(S) Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1 Page 2 of 2 © Insurance Services Office, Inc.,2012 CG 20 10 04 13 C. With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. DocuSign Envelope ID: 0BF7F7C2-3E67-4AD2-AFB1-51DF102A7321Docusign Envelope ID: B6EEF784-7E41-4FC1-808A-96C08A9A4CC1