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2024-637-E-Planning Dept-Clarion Associates-Devlop a comprehensive land use plan
NORTH CAROLINA CONTRACT AMENDMENT #2 ORANGE COUNTY THIS CONTRACT AMENDMENT (“Amendment”) is made and entered into this 25th day of October, 2024 by and between ORANGE COUNTY (hereinafter referred to as “County”) and Clarion Associates, LLC (hereinafter referred to as “Provider”). WITNESSETH: THAT WHEREAS, the County and Provider entered into a contract dated May 22, 2023, (hereinafter the “Original Agreement”), for the provision of services for developing a Comprehensive Land Use Plan; and WHEREAS, the County and Provider desire to amend the Original Agreement while keeping in effect all terms and conditions of the Original Agreement not inconsistent with the terms and conditions set forth below. NOW THEREFORE, for and in consideration of the mutual covenants and agreements made herein, the parties agree to amend the Original Agreement as follows: 1. The term of this Agreement shall be from date of contract execution to April 30, 2026. 2. “Attachment A2: Deliverable and Fee Schedule” shall be replaced in its entirety with “Attachment A3: Second Update to Deliverable and Fee Schedule”. 3. The compensation for the additional work included in this Amendment shall be twenty four thousand seven hundred sixty dollars ($24,760). Article 5 of the Original Agreement is amended to reflect a maximum payable not-to-exceed amount of two hundred thirty six thousand seven hundred fourteen dollars ($236,714). 4. Except for the changes made herein, the Original Agreement shall remain in full force and effect to the extent it is not inconsistent with this Amendment. In the event there is a conflict between the terms of the Original Agreement and the terms of this Amendment, this Amendment shall control. IN TESTIMONY WHEREOF, this Amendment has been executed by the parties hereto, as of the date first above written. ORANGE COUNTY PROVIDER ______________________________ __________________________________ Travis Myren Leigh Anne King, Director, Clarion County Manager Associates, LLC Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 Revised 04/23 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Clarion Associates, LLC Vendor Contact Person: Leigh Anne King Phone: 919-967-9188 Address: 101 Market Street, Ste. D City Chapel Hill State: NC Zip: 27516 Department: Planning and Inspections Amount: $236,714 Purpose: Develop a Comprehensive Land Use Plan Budget Code(s): 30620020-630000-10086 Vendor # Vendor Status with NCSOS: 0560098 Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: 9/11/23) (Most Recent Amendment N/A) Effective Date 10/25/23 End Date 4/30/26 Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: 10/15/24); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: 10/15/24) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 10/17/2024 10/20/2024 10/21/2024 10/21/2024 Revised 04/23 Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 1 Orange County Comprehensive Land Use Plan Atachment A3: Second Update to Deliverable and Fee Schedule The Provider consultant team will be led by Clarion Associates and will include subconsultants Equinox, Tate Consul�ng, and a license with the Konveio public engagement pla�orm. The Orange County Comprehensive Land Use Plan will be developed using a five phase process that incorporates the specific services incorporated in the Comprehensive Plan RFP. Phase 1: Launch Project Phase 2: Iden�fy New Issues & Opportuni�es Phase 3: Evaluate Planning Influences Phase 4: Develop the Plan Phase 5: Adopt the Plan PHASE 1: LAUNCH PROJECT In Phase 1, Clarion will gather informa�on, establish the working rela�onship between the consultant team and County staff (i.e., the “Project Team”), and engage the County’s leaders, stakeholders, and Staff Working Group during the project kickoff week. The culmina�on of this phase is a summary of issues and opportuni�es for the new plan to address. Cri�cal tasks will include development of the Project Management Plan, a Staff-Consultant Project Team kickoff mee�ng; collec�on and review of relevant data, plans, and studies; a kickoff mee�ng with the Staff Working Group to confirm the objec�ves for the project and discuss the big opportuni�es and issues this plan should explore and address. Stakeholder interviews will be conducted. The project iden�ty, branding, and project website will also be prepared during this phase. Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 2 Orange County Comprehensive Land Use Plan Task 1.1: Kickoff Mee�ng with Staff The project will be ini�ated with a weeklong series of kickoff mee�ngs. First, the Clarion team will prepare for and help facilitate an in-person project kickoff mee�ng with the County’s project management team. During this mee�ng, the project team (staff and consultants) will discuss the key components of the Project Management Plan (Task 1.5), including the Public Engagement Plan, and make decisions about mee�ng coordina�on, communica�on protocols, the project schedule, and general objec�ves for the effort. The project team will conduct a mapping exercise to discuss the County’s planning area and iden�fy specific geographic areas that are notable in terms of growth management, redevelopment, u�lity infrastructure, transporta�on enhancements or challenges, environmentally sensi�ve areas, important rural and farmland protec�on areas, intergovernmental agreements, and other future land use challenges and opportuni�es. Task 1.2: Kickoff Mee�ng with Staff Working Group (in-person) In coordina�on with the County’s project manager and staff team, the Clarion team will facilitate a kickoff mee�ng with the Orange County Comprehensive Land Use Plan (CLUP) Staff Working Group. The focus of this mee�ng is introduce the Staff Working Group to the Project Team; discuss the overall approach and schedule for the project; define the roles and responsibili�es of different en��es involved in the process; explore the Staff Working Group members’ general objec�ves for the project, objec�ves for public engagement, and the “big ideas” for the community’s future. Task 1.3: Stakeholder Interviews During the kickoff week, the Clarion team will work with County Staff to facilitate individual or small group structured interviews with the following stakeholders. The County will prepare the list of stakeholders and contact informa�on and send out an ini�al communica�on to stakeholders about the project and the request for an interview. The Clarion team will schedule interviews directly with stakeholders. Interviews can be topically focused allowing leadership, staff, and partners to join in discussions. • County Leadership: County Commissioners, Planning Board members, and Advisory Board members (including Affordable Housing, Agricultural Preserva�on, Commission for the Environment, Economic Development, Historic Preserva�on, Parks and Recrea�on, Orange Unified Transporta�on Board, and Solid Waste); • County Staff: Leaders of County departments (County Manager; Community Rela�ons; Environment; Agriculture & Parks and Recrea�on; Economic Development; Emergency Services; Health; Housing, Office of Equity and Inclusion, Planning and Inspec�ons; Sheriff’s Office; Solid Waste; Visitors Bureau); • County Partners: partner agencies, including Orange County Schools, Chapel-Hill Carrboro City Schools, OWASA, Hillsborough U�lity Department, Mebane Public U�li�es Department, TJCOG, TARPO, BGMPO, DCHC MPO; and • Neighboring and Partner Jurisdic�ons: Representa�ves of neighboring municipali�es and coun�es. The purpose of the interviews is to prepare an early diagnosis of cri�cal planning issues and opportuni�es that will help guide plan development. Team members will meet individually with stakeholder groups to provide maximum availability to meet interviewees and use a combina�on of in-person and virtual Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 3 Orange County Comprehensive Land Use Plan mee�ngs. Interview notes will be prepared, and a summary of interview themes will be prepared and shared with the County’s project management team. Task 1.4: Reconnaissance Trip with County Staff Team The Clarion team will tour the County’s planning area. Prior to the tour, the Clarion team will work with the County’s project management team to iden�fy cri�cal areas to view in person and priori�ze those loca�ons where change is expected, growth pressures exist, or areas that have strong support for preserva�on. The Clarion team will take photographs of cri�cal loca�ons and begin to create a profile of the paterns and growth trends in Orange County, specifically as it has changed since the last plan update. Task 1.5: Develop Project Management Plan Following the project kickoff week, the Clarion team will prepare a cloud-based tool available to all project team members that will document all project management details. This tool will document the agreed upon details of the project schedule, mee�ng schedule and loca�on of project mee�ng summaries, approach for project team communica�ons, public engagement tracking and coordina�on, approach for monthly management responsibili�es, roles and responsibili�es of all engaged par�es, and process for decision-making during the planning process. This includes scheduling, hos�ng, and preparing agendas for monthly project management mee�ngs with the County’s project managers to provide status updates and coordinate on prepara�on of upcoming deliverables and events. This online document will serve as a project management working guide and will be updated throughout the process. Task 1.6: Collect and Inventory ArcGIS Data, Policy Documents, and Relevant Studies The Clarion team will partner with Orange County staff in the development of GIS analyses and maps. First, Clarion will prepare a data request memorandum for all basic ArcGIS mapping data, plans, reports, and studies (not available online) for the County staff to collect and share with the Clarion team. Orange County will collect, organize, classify, and upload GIS layers and documents requested via a geodatabase to a secure data sharing site provided by the Clarion team. Then Clarion team will then prepare a map template and basemap that can be used by both the County and Clarion team throughout the project. Task 1.7: Develop Public Engagement Branding The Clarion team will work with Orange County Staff to develop project branding materials and a project website. The public engagement branding strategy will include the following: • Project Iden�ty - The Clarion team, in coordina�on with County Staff, will develop a project iden�ty and brand (name, logo and tagline) that will generate interest in the planning process. Inputs from the County’s leadership and the Staff Working Group on the project iden�ty will be requested during the kickoff mee�ngs. • Engagement Objec�ves – Building off the inputs provided by the Staff Working Group at their kickoff mee�ng (Task 1.2), the Clarion team will prepare a set of public engagement objec�ves that can be placed on the project website and used to evaluate public engagement outcomes during the process. Public engagement objec�ves could include community representa�on of engagement par�cipants, targets for diversity and inclusion, numeric targets for engagement, transparency of the engagement process, and other objec�ves. • Key Messages – Clarion can work with County Staff to develop a common set of key project messages. These messages can be posted to the project website and used in presenta�ons and other engagement materials to consistently message the project. Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 4 Orange County Comprehensive Land Use Plan • Branded Project Website - The Clarion team will prepare a branded project website that will become the heart of the plan’s communica�ons. The site will contain presenta�on materials from workshops and other engagement opportuni�es, the project schedule and process graphic, informa�on on engagement events and project mee�ngs, a document inventory, and host dra�s of the plan. It could include project background, resources, news, and informa�on about how to get involved. • Public Engagement Coordina�on - The Clarion team will leverage the cloud-based Project Management Plan to document the public engagement and publicity approach for each community engagement window. This will outline engagement objec�ves, engagement window scheduling, engagement approach for each engagement window, and other details. This tool will be a working guide to public engagement and will be updated throughout the process. Summary of Phase 1: Launch Project Deliverables: Clarion Team Responsibilities County Staff Responsibilities • Project Management Plan • Context Mapping • Data Request Memo • Project Branding • Scheduling Stakeholder Interviews and preparing summary of interviews • Project Website • Participate in kick-off meetings and situation mapping • Provide data and GIS • Coordinate logistics for and scheduling of meetings for all but stakeholder interviews • Affirm project branding materials and review project website • Monthly project management meeting Meetings: • Staff Meeting • Staff Working Group Meeting #1, in-person • Reconnaissance Tour • Stakeholder Interviews Schedule Duration: One month after project initiation PHASE 2: IDENTIFY NEW ISSUES AND OPPORTUNITIES Phase 2 focuses on understanding the guidance and community inputs in the County’s new Strategic Plan and other County plans and launching the project with greater public. The purpose of this phase is to confirm the new issues and opportuni�es iden�fied in Phase 1 and capture feedback from the Staff Working Group and the public on poten�al new policy direc�ons for the Comprehensive Land Use Plan. Phase 2 will overlap with Phase 3 to provide opportuni�es to educate the public about the County’s key trends and planning influences. Phase 2.1: Develop Current Policy Profile The Clarion team will prepare an exis�ng policy summary document that synthesizes the policy guidance included in relevant County plans including the future Strategic Plan, the One Orange County Racial Equity Plan, Orange County Transit Plan, Parks Master Plan, all exis�ng land use and small area plans, and a summary of recently adopted municipal plans. This policy profile will be organized to provide a concise summary of policy guidance provided by planning topic. It will iden�fy the general direc�on of policies on different topics and the document providing this direc�on. This document will serve as the baseline of County policies for developing the new plan’s policies. The Clarion team will work with County Staff to Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 5 Orange County Comprehensive Land Use Plan iden�fy which policy documents or sec�ons of documents are s�ll relevant. A dra� will be provided for staff review and comment. It will be shared with the Staff Working Group and will be posted to the project website for viewing by community residents. The link to this policy profile can be distributed widely through the community with the explana�on that it summarizes the founda�onal adopted policies that this planning process will build upon. Phase 2.2: Staff Working Group Mee�ngs #2-#5 The Clarion team will facilitate a series of Staff Working Group mee�ngs as follows: • Mee�ng #2 (virtual): Report on key findings from stakeholder interviews, provide update on Current Policy Profile, and discuss approached for Community Engagement Window (CEW) #1 • Mee�ng #3 (virtual): Present final approach for CEW #1, discuss roles for Staff Working Group members at CEW #1, and provide early snapshot of trends and planning influences data • Mee�ng #4 (virtual): Present Current Policy Profile and provide preliminary CEW #1 findings • Mee�ng #5 (virtual): Present final CEW #1 report, present New Issues and Opportuni�es Report, share plan for briefing Planning Board and Board of County Commissioners Task 2.3: Briefing to Board of County Commissioners #1 (September 2023) A mid-phase briefing to the Board of Commissioners will be conducted to present the findings of the stakeholder interviews, the approach for the first community engagement window (Confirming Community Aspira�ons), and a general project update. Task 2.4: Prepare Equity Database Tate Consul�ng will work with Orange County Staff, and poten�ally the Office of Equity and Inclusion to develop an “equity database” to include leaders, nonprofits, and allies in the underserved community that have a stake in Orange County’s future. These members of the community will be important allies in the planning process and strategic outreach approaches can be taken to engage these community members to ensure that the process is engaging the hardest to reach popula�ons, including Black/ African American, Hispanic/La�no, LGBTQIA+, persons with disabili�es, persons suffering from homelessness, and other community members that have been historically disadvantaged. Task 2.5: Community Engagement Window #1 (CEW #1) – Confirming Community Aspira�ons The Confirming Community Aspira�ons community engagement window is focused on accomplishing three objec�ves: tes�ng and confirming cri�cal planning issues to address in the plan, defining community aspira�ons for Orange County in 2045, and sharing preliminary data and trends that have an impact on the County’s future. We recommend a two-phase community engagement approach that launches the project with an in-person workshop and follows the workshop with virtual engagement analogous to the workshop for a period of weeks. In addi�on, our proposed approach includes an op�onal series of targeted mee�ngs that can be used on an as needed basis throughout the project engagement windows to engage harder to reach community members. These mee�ngs would be led by Tate Consul�ng. Staff Working Group members can play a role as plan ambassadors at the workshop. There are many tested ac�vi�es that our team can leverage for this milestone. These include asset mapping, individual or small group discussions to respond to key policy direc�on ques�ons, places to protect and change mapping ac�vity, ranking aspects of community planning, “Did You Know?” trivia Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 6 Orange County Comprehensive Land Use Plan ques�ons about the County, idea walls, and other fun ac�vi�es. Ac�vi�es would be developed to ensure that all learning from previous planning ac�vi�es, namely the Strategic Plan, are considered and efforts are not duplicated. The Clarion team can provide adver�sing and publicity guidance to the County during this period to maximize responses and track respondents to make sure targeted community members are par�cipa�ng. This can include prepared social media content, a press release, and email content, as well as leveraging the equity database through targeted eblasts and mailings. The team can also prepare a “mee�ng-in-a- box” set of materials that would allow Staff Working Group members, County leaders, and Staff to host or present the materials at smaller community mee�ngs and engage residents using a decentralized approach. Once the engagement window has closed, the Clarion team will prepare a report on the results of the engagement window, including an assessment of how well community engagement objec�ves were achieved. This report will include a summary of responses and verba�m documenta�on to provide a clear and transparent report of the inputs received. This will build trust in the process and serve as an important report for guiding development of the plan. Task 2.6: Summary of New Issues and Opportuni�es The Clarion team will prepare a succinct summary of new issues and opportuni�es based on vision and policy themes generated from stakeholder interviews, Staff Working Group discussions, and inputs received through public engagement. This document will serve as the founda�on for policy discussions with County Staff, the Staff Working Group, the Planning Board, and the BOCC that will guide development of the new CLUP. First a County Staff review dra� will be prepared and then a Staff Working Group review dra�. Following these reviews, the Clarion team will finalize the document for sharing with the Planning Board, Board of County Commissioners, and pos�ng to the project website. Task 2.7: Briefings to Planning Board and Board of County Commissioners (#3 February 2024) A briefing presenta�on will be prepared to share with the Planning Board and Board of County Commissioners that summarizes the engagement efforts, analysis, and summary of new issues and opportuni�es completed through Phases 1 and 2. Key findings from Phase 3 work, that is occurring concurrently with Phase 2, will also be presented at these briefings. The Clarion team will coordinate with County Staff to present these briefings at regularly scheduled mee�ngs of the boards. The purpose of these presenta�ons is to brief the boards on the project status and findings and engage members in discussion about the direc�on of the plan. Summary of Phase 2: Identify New Issues and Opportunities Deliverables: Clarion Team Responsibilities County Staff Responsibilities • Current Policy Profile • Materials for Staff Working Group meetings • Community Engagement Window #1 presentation and materials • Summary of Engagement Window #1 Results • Summary of New Issues and Opportunities • Briefings to BOCC and Planning Board briefings • Update project website • Review and provide consolidated comments on Current Policy Profile • Review and provide consolidated comments on meeting materials • Coordinate logistics for meetings and events and distribution of materials • Publicize launch of project and Community Engagement Window #1 opportunity • Monthly project management meeting Meetings: • Staff Working Group Meetings #2-#5 • Community Engagement Window #1 Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 7 Orange County Comprehensive Land Use Plan Summary of Phase 2: Identify New Issues and Opportunities • Planning Board (1) and Board of County Commissioner (2) Briefings Schedule Duration: Months 2-7 PHASE 3: EVALUATE PLANNING INFLUENCES Concurrent with Phase 2, Phase 3 will evaluate the planning influences facing Orange County, including documenta�on of how the community has changed since the 2030 Comprehensive Plan was developed and projec�ons for future popula�on and growth. This assessment will build off the analysis conducted for the Orange County Strategic Plan and other relevant County or partner agency analysis produced in the last few years. The product will be a compendium “Fact Book” that will address the full range of planning topics and can be used throughout the process. The Clarion Team and County Staff will work in partnership to develop the Fact Book. Clarion will prepare the annotated outline for the report, strategy for analysis, document dra�ing and forma�ng, and GIS analysis assistance as needed. County Staff will prepare GIS maps and GIS analyses as guided by the Clarion team and review the staff review dra�. The Staff Working Group will be briefed at monthly mee�ngs on the outcomes of these analyses. Finally, a community open house will share the findings of the Fact Book and solicit feedback on related policy ques�ons. Task 3.1 Develop the Fact Book This task documents the trends and condi�ons for a broad array of community planning topics along with analyzing future planning influences that are important considera�ons for developing plan policies. This “Fact Book” will include maps, charts, and tables of data that paint a complete picture of Orange County and will leverage recent analyses prepared by the County and regional partners, including the Triangle J Council of Governments. This Fact Book can either be prepared as a tradi�onal technical report with mul�ple sec�ons or built as an ESRI Storymap organized to be more accessible to the broader community. It will be presented to the Staff Working Group and made available to the public through the project website. This Fact Book will be developed as a series of specialized subtasks lead by Clarion team topic experts. Task 3.1.1: Analyze Sociodemographic Trends The Clarion team will work with County Staff to iden�fy and analyze the cri�cal sociodemographic trends that tell the story of the County’s residents over �me and will leverage other data analyses included in other County plans. Racial, ethnic, age, and na�onal origin diversity; household profiles including cost- burdened status, household income by census tract, and poverty levels; and other data will be assessed and depicted through easy to read charts and infographics. The H+T Index prepared by the Center for Neighborhood Technology will be leveraged to show the combined effects of housing and transporta�on costs on households in Orange County. A map of “equity opportunity areas” will be iden�fied that depict vulnerable communi�es that are low- income, communi�es of color, are cost-burdened or have other equity challenges. The U.S. Center for Disease Control’s Social Vulnerability Index (SVI) can be leveraged to iden�fy equity opportunity areas. This map can be used in other assessments to iden�fy overlapping condi�ons where equity plays a role in determining future policy direc�on. Issues related to providing services to an aging popula�on driven by re�rees and aging baby boomers will be addressed in this analysis. The Clarion team will prepare popula�on projec�ons by evalua�ng mul�ple projec�on sources and will coordinate with County Staff to ensure data used align with sta�s�cs provided in other County documents. Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 8 Orange County Comprehensive Land Use Plan Task 3.1.2: Analyze Built Environment Condi�ons and Trends Clarion and County Staff will work collabora�vely to iden�fy and analyze the cri�cal built environment condi�ons and trends. This includes map-based and tabular assessments of exis�ng land use, zoning, and building permit trends by type of use. This will address joint planning areas where the County shares or has conveyed development review authority to the municipali�es and iden�fy “hot spot” future land use areas that are receiving growth pressures or are targets for change. Housing will be evaluated to iden�fy paterns with respect to housing value, type of unit, and housing asset mapping that shows areas that with and without proximate access to employment, shopping, healthcare, and transit accessibility. Deed restricted affordable housing units will also be documented, if data is available. The analysis will also include future development suitability that iden�fies places that are not limited by physical or regulatory constraints to development. An evalua�on of buildout capacity under current zoning regula�ons will be conducted to iden�fy the County’s development poten�al. Using the annual development trends, an assessment of supply and demand of land for future types of development will be assessed. This will serve as the basis for evalua�ng land use alterna�ves in Phase 4. The Clarion team will work with the County’s project manager and Director of Economic Development and others iden�fied by the County to iden�fy employment opportunity sites within suitable areas for development. If data is available, broadband service areas will be mapped to iden�fy areas that are underserved and will be considered in rela�on to equity opportunity areas. Task 3.1.3 Analyze Natural Environment, Parks and Recrea�on, and Working Lands Condi�ons and Issues Equinox will work to iden�fy current environmental condi�ons and related issues that could include, but would not be limited to, energy/sustainability ini�a�ves, water quality, working lands/farmlands, parks and recrea�on, and natural lands. An analysis of current policies, programs, plans, and mapping informa�on will tell the story of what condi�ons exist in Orange County and how the County is currently addressing those condi�ons. An example of this analysis could include a review of the County’s current stormwater and flooding policies and ordinances to recommend improvements to best achieve the intended results. Another example could be evalua�ng the County’s prime farmlands and high-value natural resource areas and analyzing the efficacy of the current level of land protec�on derived through policy. These analyses will consider the equity opportunity areas (Task 3.1.1), which can be used as an overlay upon environmentally sensi�ve areas and iden�fy cri�cal areas for focusing policy efforts. Task 3.1.4: Iden�fy Climate-related Vulnerabili�es and Natural Hazards Equinox will leverage the Orange County Climate Ac�on Plan and the Eno-Haw Regional Hazard Mi�ga�on Plan to iden�fy key acute and chronic climate-related vulnerabili�es within the County. This includes vulnerabili�es to property, homes, emergency service facili�es, hospitals, roads and transporta�on, and community services. Near term, mid-term, and long-term poten�al climate changes using the NOAA Climate Explorer Tool will be summarized. The results of the most recent Eno-Haw Regional Hazard Mi�ga�on Plan’s cri�cal facili�es and loss es�ma�ons will be incorporated into this analysis. This will be accomplished by pinpoin�ng cri�cal assets in the County and their vulnerabili�es to threats from climate change. It is important to iden�fy indirect impacts as well, such as impacts due to interrup�on or loss of services. These causes and indicators will be assessed and documented. Task 3.1.5: Summarize Transporta�on Planning, Condi�ons, and Trends Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 9 Orange County Comprehensive Land Use Plan The Clarion team will prepare a summary of relevant data and informa�on pertaining to the County’s current and future transporta�on system. This effort will leverage transporta�on planning of the Triangle Area Rural Planning Organiza�on (TARPO), Burlington -Graham Metropolitan Planning Organiza�on (BGMPO), and the Durham-Chapel Hill Metropolitan Planning Organiza�on (DHCH MPO) planning efforts. The team will review exis�ng plans, policies, and projects related to transporta�on, including the recently completed 2022 Orange County Transit Plan. Task 3.1.6: Evaluate Public Facili�es and Services Condi�ons, and Trends The Clarion Team will prepare an assessment of exis�ng public facili�es and services provided by the County and partners (Orange County Schools and par�cipa�ng u�li�es). At a minimum, these services and facili�es will include public u�li�es, solid waste, public safety (Sheriff, fire, EMS), emergency management, and libraries. This assessment will document exis�ng facili�es and services, capaci�es, and any plans for enhancing or increasing levels of service. This will also include a mapped assessment of where facili�es exist in rela�onship to the equity opportunity areas iden�fied in Task 3.1.1 and make ini�al recommenda�ons for future facili�es and services needs to improve access to underserved popula�ons. Finally, this assessment will determine whether exis�ng facili�es and services are expected to adequately support projected future growth. Task 3.2: Staff Working Group Mee�ng #6 (In-Person) The Clarion team will facilitate a sixth in-person mee�ng of the Staff Working Group to present the Fact Book findings and iden�fy related policy ques�ons. Summary of Phase 3: Evaluate Planning Influences Deliverables: Clarion Team Responsibilities County Staff Responsibilities • Materials for Staff Working Group meetings • Fact Book • Update project website • Prepare GIS analysis and maps for Fact Book • Review and provide consolidated comments on Fact Book • Review and provide consolidated comments on meeting materials • Coordinate logistics for meetings and events and distribution of materials • Monthly project management meetings Meetings: • Staff Working Group Meetings #4-#6 Schedule Duration: Months 3-8 PHASE 4: DEVELOP PLAN Phase 4 builds off the prior work completed and results in a new public review dra� of the Orange County Comprehensive Land Use Plan (CLUP). This new plan will include refined vision, goals, policies, and implementa�on ac�ons as well as a new Growth and Conserva�on Framework Map and categories to guide development and conserva�on efforts. Community engagement windows #2 and #3 will engage residents in discussions about policy choices and request reac�ons to the dra� plan components. The cumula�ve inputs from community engagement windows #1-#2 along with the technical findings of Phase 3 will be the founda�on for Plan development. The specific chapters to be included in the Plan will be decided in partnership with County Staff and Staff Working Group to allow for development of the Plan concurrent with other work in Phases 2-4. The Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 10 Orange County Comprehensive Land Use Plan Plan will address the full range of comprehensive plan topics, will include an execu�ve summary, and will also include historical background that explains the evolu�on of the County’s cultural and policy context. The Comprehensive Plan will be organized thema�cally and designed using a systems-based approach that acknowledges and supports the linkages between planning topics, such as the importance of environmental and rural character protec�on for economic development success. From the outset, the Plan will be dra�ed to address equity in all aspects within the community, including environmental jus�ce, transporta�on access, access to affordable housing, access to jobs and job training, access to services and shopping needs, and access to recrea�onal and health ameni�es. The Plan can also set out specific metrics for tracking Plan implementa�on over �me. The Implementa�on sec�on can set out priori�es for implementa�on or guide the Board of County Commissioners as they make annual decisions for priority ini�a�ves and projects to implement considering available resources. Task 4.1: Develop Dra� Plan Framework, Vision, and Goals The Clarion team will prepare a staff review dra� of the dra� Plan Framework (structure and organiza�on of plan) as well as new community vision themes and plan goals. The team will prepare revisions based on staff feedback and prepare for review by the Staff Working Group. Task 4.2: Project Team Work Session – Growth and Conserva�on Framework The County Staff team and the Clarion team will conduct a project team work session focused on the land use framework for the County (i.e., the future land use map and classifica�ons). This will be an in-person full-day work session aimed at preparing 3-4 land use alterna�ves for project team considera�on and defining the future land use map and classifica�ons that will guide future land development decisions. This collabora�ve effort will focus on the cri�cal planning linkage between land use and transporta�on, and will consider economic, resiliency, environmental, working lands, and equity issues that play a role in shaping the community. Land use areas will be defined by placemaking priori�es envisioned for each unique area. Iden�fica�on of new development standards needed or zoning changes required will be part of the discussion. A SWOC (Strengths, Weaknesses, Opportuni�es, and Challenges) analysis will be prepared for each of the 3-4 land use alterna�ves, with a par�cular emphasis on how equity is impacted by land use alterna�ves and an evalua�on of how well each alterna�ve aligns with currently adopted policies iden�fied in Task 2.1. Task 4.3: Briefing to Board of Commissioners (#4 April 2024) A briefing to the Board of Commissioners will be conducted to share a project status report and the conceptual land use alterna�ves that will be developed and shared with the community for feedback as part of Community Engagement Window (CEW) #2. Task 4.4: Development of Land Use & Development Recommenda�ons Report A�er receiving confirma�on from the Board of Commissioners on the conceptual land use alterna�ves, the Clarion team will complete the modeling analysis and compile the results of Task 4.2 into a report format and shared with the Board of County Commissioners at a scheduled project briefing. The report will be made available on the project website and as reference material for the Community Engagement Window (CEW) #2. A briefing to the Board of Commissioners will be conducted to share the final report and the plans for CEW #2. (See referenced mee�ng con�ngency budget for briefing #5). Task 4.5: Briefing to Board of Commissioners (#5 September 2024) Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 11 Orange County Comprehensive Land Use Plan A briefing to the Board of Commissioners will be conducted to provide a general project update and share the results of the land use alterna�ves analysis and the plan for Community Engagement Window #2. Task 4.6: Community Engagement Window #2 – Tes�ng Growth and Conserva�on Framework The Clarion team will prepare for and facilitate two public workshops to present the four land use alterna�ves for the County and provide engagement ac�vi�es to seek responses on the preferred aspects of each alterna�ve. The workshop materials can be prepared to circulate to different loca�ons in the County during the two month window and collect responses through an online portal. A presenta�on can be recorded and placed as a video on the County’s website to showcase this informa�on in a user-friendly format. Funded through the Budget for Targeted Public Engagement, the Clarion team will also assist with public engagement ac�vi�es at three community mee�ngs. Like CEW #1, the Clarion team can provide publicity materials for the County to distribute to local media sources, partner agencies, and listservs. Task 4.7: Briefings to Planning Board and Board of County Commissioners (#6 November 2024) Two rounds of briefing presenta�ons will be prepared to share with the Planning Board and Board of County Commissioners to summarize community engagement efforts, ini�al recommenda�ons for the dra� Growth and Conserva�on Framework, and status report on dra�ing of the plan. The Clarion team will coordinate with County Staff to present these briefings at regularly scheduled mee�ngs of the boards. The purpose of these presenta�ons is to brief the boards on the project status and findings and engage members in discussion about the direc�on of the plan. Task 4.8: Develop Plan Policies and Ac�ons The Clarion team will build off the previous tasks and develop a dra� set of policies and implementa�on ac�ons for each plan chapter. We an�cipate that this will include the full range of comprehensive planning topics included in the RFP on pages 13-14. The organiza�on of the policies, strategies, and ac�ons will follow the plan framework iden�fied in Task 4.1. The Clarion team will evaluate the equity implica�ons of all policies and make recommenda�ons to support vulnerable popula�ons. Addi�onal special policy considera�ons are discussed below. Task 4.8.1 Resiliency and Hazard Mi�ga�on Policies, Strategies, and Ac�ons Equinox will iden�fy policies, strategies, and ac�ons that will be effec�ve in reducing community vulnerability to climate and non-climate related hazards. Strategies and ac�ons related to land use are especially relevant. These will guide recommended infrastructure investments and design standards, community preparedness tac�cs, and emergency management and stormwater approaches. Depending on the projected growth paterns throughout the County, there is a need to build resilience into the growth strategy prior to new development occurring. Primary threats and types of considera�ons also vary throughout geographic areas of the County so these may need to be tailored for specific areas. As an example, the County may want to focus new affordable housing developments in areas that are less exposed to hazards (such as flooding), while simultaneously loca�ng in areas with other desirable characteris�cs (such as access to transit and proximity to grocery stores). A series of policy statements and implementa�on strategies and ac�ons will be developed and located within each appropriate plan chapter to reinforce these objec�ves. Task 4.8.2 Transporta�on Policies, Strategies, and Ac�ons Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 12 Orange County Comprehensive Land Use Plan The Clarion team will develop transporta�on policies, strategies, and ac�ons with a focus on the linkage between transporta�on, land use, and equity, all of which is key to planning an accessible mul�-modal transporta�on network. Building from work in Task 3.2.5 and other tasks, the team will develop a set of transporta�on policies, strategies, and ac�ons to integrate land use and transporta�on, and future community and economic development efforts. Task 4.8.3 Environment, Recrea�on and Parks, Working Lands, and Open Spaces Policies, Strategies, and Ac�ons Equinox will develop a series of policy statements, implementa�on strategies, and ac�ons. Strategy and ac�on recommenda�ons could include, but are not limited to: natural environment; working lands, farmland, and food; sustainability; conserva�on; and parks and greenways/trails. Our team will work with the County to ensure there is an equitable distribu�on of investments and strategies that serve all. If strategies need to be communicated visually, maps may be employed to show future recrea�on, conserva�on, and farmland strategies. An example of this could be a Farmland & Conserva�on Map showing priority conserva�on areas and highligh�ng programs. Another example could be a Healthy Community Map showing all exis�ng and proposed recrea�on/greenway assets, highligh�ng regional ini�a�ves like the Mountains-to-Sea Trail, and indica�ng any new park and recrea�on strategies or proposed investments. Task 4.8.4 Land Use and Character Policies, Strategies, and Ac�ons The Land Use and Character policies, strategies, and ac�ons will be developed to provide overall County land use guidance as well as specific guidance to unique planning areas. The policies will describe land use priori�es that are supported by the community and iden�fy strategies to support development of these uses. Strategies and ac�ons can also include incen�ves or new standards to support the development forms envisioned for the County. Exis�ng policy direc�on that is s�ll relevant (iden�fied in Task 2.1) will be incorporated. This sec�on of the plan will also include the Growth and Conserva�on Framework map and categories that will designate all lands within the County’s planning and zoning jurisdic�on. These categories will define the general character, land uses, and general form of development envisioned in each area. Form characteris�cs will be coordinated with transporta�on planning efforts to ensure that land use and transporta�on policies are suppor�ng the same character objec�ves. This will create a framework for any necessary small area planning efforts that may be recommended for implementa�on through the plan, including any updated needed to joint planning areas with municipali�es. This will be a collabora�ve team effort that will consider economic, environmental, and social equity considera�ons to iden�fy the most appropriate loca�ons for different uses and types of character. Special efforts will be taken to implement the guidance provided in the One Orange County Racial Equity Plan and the County’s Strategic Plan to respond to changing housing needs of BIPOC popula�ons and persons suffering from homelessness and those experiencing mental health condi�ons. This is also an opportunity to support the County’s current policies to promote development along exis�ng public transporta�on routes and support development of affordable housing near transporta�on facili�es and jobs. Opportuni�es to advance the County’s economic development and tourism objec�ves will also be core considera�ons for defining land use and character areas. Language in the plan will link policy guidance to applicable zoning in the County’s Unified Development Ordinance. It will also include recommended updates to the ordinance that result from planning process outcomes. Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 13 Orange County Comprehensive Land Use Plan Task 4.8.5 Public Facili�es and Services Policies, Strategies, and Ac�ons The Clarion Team will prepare a set of policies, strategies and ac�ons for the public facili�es and services provided by the County and partners (Orange County Schools and u�lity partners). This plan direc�on will address the need for addi�onal public facili�es and services to serve future popula�ons, the equitable geographic distribu�on of facili�es and services, and other policy direc�on that is supported by the community. Some of the policies, strategies, and ac�ons will be suggested for the County’s partners to assist with achieving countywide goals. Task 4.9: Staff Working Group Mee�ngs #7-15 The Clarion team will conduct a series of Staff Working Group mee�ngs to share and receive feedback on the dra� plan components and coordinate on public engagement efforts. The plan policies and ac�ons will be divided into separate modules to allow for easier review. These mee�ngs include: • Mee�ng #7 (virtual): Discuss Phase 4 work and items to carry forward or amend from current Comprehensive Plan • Mee�ng #8 (in-person): Discuss Land Use Alterna�ves approach and data needs • Mee�ng #9: (virtual): Discuss dra� vision themes and goals • Mee�ng #10 (virtual): Update on land use alterna�ves modeling • Mee�ng #11 (virtual): Approach for development of dra� policies and ac�ons • Mee�ng #12 (virtual): Share results of CEW #2 and discuss implica�ons for vision, goals, and development of policies and ac�ons • Mee�ng #13 (virtual): Share module #1 of dra� policies and ac�ons • Mee�ng #14 (virtual): Share module #2 of dra� policies and ac�ons • Mee�ng #15 (virtual): Share final CEW #3 findings and discuss corresponding edits to the plan Task 4.10: Prepare Public Review Dra� of Comprehensive Land Use Plan The Clarion team will prepare a professionally designed, highly graphic public review dra� of the Comprehensive Land Use Plan. Special focus will be made on highligh�ng key vision themes, such as equity, that guided plan development. The dra� plan will be shared with the Board of Commissioners at a scheduled briefing (#7). (See con�ngency budget at end of scope for informa�on on briefing #7.) Task 4.11: Community Engagement Window #3 – Unveiling of Dra� Plan The Clarion team will prepare for and facilitate two public workshops, up to three community mee�ngs, and upon request, an extended work session with the Board of County Commissioners, to present the dra� Comprehensive Land Use Plan. Engagement ac�vi�es will provide opportuni�es for par�cipants to provide feedback on the dra� plan goals and ac�ons and the final Growth and Conserva�on Framework map. Staff Working Group members can play a role in presen�ng the dra� plan to par�cipants. The workshop materials can be prepared to circulate to different loca�ons in the County during the two month window, including public intercept events, and collect responses through an online portal. A presenta�on of the Public Review Dra� of the Comprehensive Land Use Plan can be recorded and placed as a video on the County’s website to showcase this informa�on in a user-friendly format. Similar to CEWs #1-#2, the Clarion team can provide publicity materials for the County to distribute to local media sources, partner agencies, and listservs. Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 14 Orange County Comprehensive Land Use Plan Task 4.12: Briefing to Board of Commissioners (#8 September 2025) Clarion will conduct a briefing to the Board of Commissioners on the findings of the community engagement window #3 used to unveil and collect feedback on the dra� Comprehensive Land Use Plan, the recommenda�ons for the Public Hearing Dra� of the plan, and a general project update. Summary of Phase 4: Develop Plan Framework Deliverables: Clarion Team Responsibilities County Staff Responsibilities • Staff, Steering, and Public Review Drafts of Comprehensive Plan • Presentation materials for Staff Working Group meetings • Public engagement materials for Community Engagement Windows #2 - #3 • Summary of Phase 4 Public Input Results • Briefings to BOCC and Planning Board • Updates to project website • Review and provide feedback on draft plan elements • Coordinate logistics for meetings and public events and distribute materials • Participate at public engagement events • Publicity and advertising for Community Engagement Window events • Monthly project management meetings Meetings: • Staff Working Group Meetings #7-15 • Community Engagement Windows #2-#3 • Planning Board (2 sets of meetings) and Board of County Commissioner Briefings (3 sets of meetings) Schedule Duration: Months 9-27 PHASE 5: ADOPT PLAN The final phase of work will support adop�on of the updated Orange County Comprehensive Land Use Plan. This includes two adop�on hearings with the Planning Board and the Board of County Commissioners to review, discuss, and adopt the Comprehensive Land Use Plan. Task 5.1: Finalize Public Hearing Dra� of Comprehensive Land Use Plan Following Task 4.9, the Clarion team will prepare a public hearing dra� of the new Comprehensive Plan to be shared with the Planning Board and Board of County Commissioners. This dra� will be shared with staff for review and comment prior to transmi�ng to the boards. Task 5.2: Staff Working Group Mee�ng #16 (in-person) The Clarion team will facilitate the final mee�ng of the Staff Working Group to present the public hearing dra� of the Comprehensive Land Use Plan. This can be a celebratory event to show gra�tude for all the work and support the Staff Working Group has provided. Task 5.3: Mee�ngs with Planning Board and Board of County Commissioners The Clarion team will prepare materials for and facilitate up to two mee�ngs with the Planning Board for its recommenda�on and up to two with the Board of County Commissioners for the public hearing and plan adop�on process. Task 5.4: Finalize the Adopted Comprehensive Plan and Transmit All Final Files to County Staff Team Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 15 Orange County Comprehensive Land Use Plan Upon final adop�on of the plan and transmital of the final adopted changes by the County’s Project Manager, the Clarion team will finalize the adopted version of the plan and transmit all files to County staff. Summary of Phase 5: Adopt Plan Deliverables: Clarion Team Responsibilities County Staff Responsibilities • Public Hearing Draft of Plan • Final Adopted Comprehensive Land Use Plan and Transmittal of Final Source Files • Updates to project website • Coordinate Scheduling of Public Hearings • Publicity and advertising for adoption meetings • Monthly project management meetings Meetings: • Public Adoption Hearings (4) Schedule Duration: Months 28-33 Con�ngency Mee�ngs with Board of Commissioners (2) Two addi�onal mee�ngs with the Board of Commissioners are included as part of a con�ngency budget of mee�ngs that can be used as needed during the project. The first con�ngency mee�ng was conducted on November 2023. This was the #2 briefing to the Board of County Commissioners. The second con�ngency mee�ng is scheduled for the spring of 2025 (briefing #7) to share the public review dra� of the plan with the Board. Project Management Protocols The following project management protocols will guide Project Team work. 1. A member(s) of the County Staff will be the main point of public contact for the project. The Clarion Team will refer direct communica�ons from the public, appointed or elected officials to County Staff. Excep�ons include communica�ons regarding development of the Equity Database and affiliated community engagement communica�ons necessary to complete work by the Clarion Team, and communica�ons with stakeholders interviewed during Phase 1. 2. The Clarion Team and County Staff will work as a team throughout the project. Project management issues that arise during the project will be dealt with quickly through a conference call or face-to-face mee�ng to keep the process moving. 3. Clarion Associates will provide project management for the overall project and will be responsible for management of the consultant team. Leigh Anne King will be the Project Director and Emily Gvino will be the Project Coordinator for the Clarion team. Both will atend project management mee�ngs. 4. County staff will be responsible for project coordina�on tasks throughout the process, including: providing relevant reports, data, and documenta�on to the Clarion team; reviewing and providing a consolidated set of comments for staff review dra�s of work products; publicizing and arranging public mee�ngs; and scheduling/arranging workshops in coordina�on with any local partner organiza�ons. Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 16 Orange County Comprehensive Land Use Plan 5. The County and/or local partner organiza�on will coordinate, arrange, adver�se, and host all public mee�ngs, community group presenta�ons, workshops, and study sessions. The Clarion team will provide content and facilitate the mee�ngs, workshops and events as noted in the Scope of Services. Stakeholder interviews will be scheduled by the Clarion team. In-person interviews will be conducted as part of the Phase 1 kickoff week and virtual interviews will be provided for those that cannot atend in-person. 6. Public engagement repor�ng will leverage the quan�fiable func�onality of the online public engagement so�ware’s dynamic repor�ng features. Efforts will be made to reduce open- ended ques�ons that require extensive review and theming. Extensive open-ended comment review and theming may require addi�onal budget. 7. The Clarion team will provide digital files of all documents and products to the County in the format in which they were created and, if different, in a format suitable for pos�ng on the County website and for prin�ng paper copies, such as Adobe PDF. 8. County staff will provide a single, consolidated set of comments in electronic format for all staff review dra�s of deliverables. All comments will be reviewed by County staff to resolve any inconsistencies and provide clear direc�on. If possible, changes will be provided using track-changes or similar digital comment format. Addi�onal rounds of reviews will require addi�onal resources, not including minor adjustments to finalize the deliverable. 9. The Clarion team will review and theme work product comments provided by the Staff Working Group and prepare a record of Staff Working Group mee�ng outcomes to document project progress over �me. The Clarion team will also prepare themes from public engagement inputs and create summaries of these themes. 10. The project budget is an es�mate of how project costs are allocated among phases of work. The Clarion team will not exceed the total contract amount without the express approval of the County. 11. Clarion will bill monthly for services rendered. The County’s project manager will review and approve Clarion Associate’s monthly invoices, which will include all work covered by the Clarion Associates team. Any ques�ons or issues related to the monthly invoice will be dealt with quickly through a conference call with Clarion Associates and the County’s Project Manager. The County will pay invoices within 30 days of receipt. 12. The County will not hold the Clarion Associates team responsible for schedule delays that are the result of circumstances or events beyond the control of the Clarion Associates team. Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 17 Orange County Comprehensive Land Use Plan Project Schedule The Comprehensive Plan will be developed using the following project schedule. Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 18 Orange County Comprehensive Land Use Plan Project Cost Phase 1 Launch Project (Month 1) Phase Total: $ 26,405 1.1 Kickoff Meeting with County Staff Planning Team 1.2 Kickoff Meeting with Staff Working Group 1.3 Stakeholder Interviews (including BOCC members) 1.4 Reconnaissance Trip with County Staff Team 1.5 Develop Project Management Plan 1.6: Collect and Inventory ArcGIS Data, Policy Documents, and Relevant Studies 1.7: Develop Public Engagement Branding Project Management Meetings Total Travel Phase 2 Identify New Issues and Opportunities (Months 2-7) Phase Total: $ 40,261 2.1 Develop Current Policy Profile 2.2 Staff Working Group Meetings #2-#5 2.3 Briefing to Board of County Commissioners (#1 September 2023) 2.4 Prepare Equity Database 2.5: Community Engagement Window #1: Confirming Community Aspirations 2.6 Summary of New Issues and Opportunities 2.7 Briefings to the Planning Board and Board of County Commissioners (#3 February 2024) Project Management Meetings Total Travel Phase 3: Evaluate Planning Influences (Months 3-8) Phase Total: $ 17,508 3.1 Develop the Factbook 3.2 Staff Working Group Meeting #6 Project Management Meetings Total Travel Phase 4: Develop Plan (Months 9-27) Original Budget (Amend 1) Phase Total: $ 109,230 4.1 Develop Draft Plan Framework, Vision, and Goals 4.2 Project Team Work Session - Growth and Conservation Framework 4.3 Briefing to Board of Commissioners (#4 April 2024) 4.4 Development of Land Use & Development Recommendations Report 4.5 Briefing to Board of Commissioners (#5 September 2024) $ - 4.6 Community Engagement Window #2 - Testing Growth and Conservation Framework $ 10,960 4.7 Briefings to Planning Board and Board of County Commissioners (#6 November 2024) 4.8 Develop Plan Policies and Actions $ 13,060 4.9 Staff Working Group Meetings #7-15 4.10 Prepare Public Review Draft of Comprehensive Land Use Plan 4.11 Community Engagement Window #3 - Unveiling of Draft Plan (including meeting with BOCC-April 2025) $ 8,880 4.12 Briefing to Board of Commissioners (#8 September 2025) Project Management Meetings Total Travel Phase 5: Adopt Plan (Months 28-33) Original Budget (Amend 1) Phase Total: $ 18,539 5.1: Finalize Public Hearing Draft of Comprehensive Land Use Plan 5.2: Staff Working Group Meeting #16 5.3: Meetings with Planning Board and Board of County Commissioners (up to 4) $ 6,690 5.4: Finalize the Adopted Comprehensive Plan and Transmit All Final Files to County Staff Team Project Management Meetings Total Travel Konveio Public Engagement Platform License Contingency Budget for Board of Commissioner Meetings (up to 2: #2 Nov. 2023 and #7 March 2025) Budget for Targeted Public Engagement Meetings GRAND TOTAL $ 211,954 $ 236,714 $ 3,060 $ 3,398 $ 4,440 $ 2,475 $ 8,850 $ 850 $ 1,020 $ 904 $ 2,270 $ 9,500 $ 13,000 $ 4,080 $ 5,640 $ 18,150 $ 4,210 $ 268 $ 4,790 $ 9,620 $ 3,350 $ 4,983 $ 18,600 $ 4,210 $ 10,600 $ 14,540 $ 765 $ 6,780 $ 3,495 $ 4,983 $ 3,140 $ 11,400 $ 2,895 $ 5,160 $ 1,020 $ 1,388 $ 15,440 $ 1,035 ORAN GE COUN TY, N C PAY SCHEDULE Amendment #2 $ 4,470 $ 4,395 $ 10,080 $ 1,885 $ 2,515 $ 520 $ 870 $ 255 $ 1,415 Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? 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THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 9/20/2024 (970) 635-9400 (970) 635-9401 17558 Clarion Associates LLC 1600 Stout Street, Ste #1700 Denver, CO 80202 41190 42374 A 2,000,000 X 042989M 8/11/2024 8/11/2025 1,000,000 5,000 2,000,000 4,000,000 2,000,000 1,000,000A 042989M 8/11/2024 8/11/2025 2,000,000A 042989M 8/11/2024 8/11/2025 2,000,000 0 B 4060755 7/1/2024 7/1/2025 1,000,000 N 1,000,000 1,000,000 C Professional Errors H724-124268 9/22/2024 8/11/2025 Each Claim 2,000,000 If required by written contract, Orange County is included as Additional Insured for ongoing operations under General Liability. Orange County 300 West Tryon Street P.O. Box 8181 Hillsborough, NC 27278 CLARASS-01 VMATHIASON PFS Insurance Group 4848 Thompson Parkway Suite 200 Johnstown, CO 80534 Valerie Mathiason valeriem@mypfsinsurance.com Old Guard Insurance Company Pinnacol Assurance Co Houston Casualty Company X X X X X X X X X Docusign Envelope ID: 2F54EEBA-6C13-43F3-887E-A6D71664C723