The URL can be used to link to this page

Home My WebLink About2024-618-E-Arts Commission-Chapel Hill - Carrboro Alumnae Chapter of Delta Sigma Theta-Grassroots Arts Program GrantGRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2024-25 Grantee Name Authorizing Official Name Email Project Title Award Grant Category ☐Grassroots Arts Program ☐Artist Project Grant Program Funding Source ☐North Carolina Arts Council ☐Orange County Grant project period July 1, 2024 – June 30, 2025 As Authorizing Official, I acknowledge the following terms and understand if they are not met, I jeopardize future funding opportunities from the Orange County Arts Commission. I understand a Compliance Score is issued for future grants based on my adherence to the following terms: OCAC Report Due Monday, July 14, 2025 Multicultural Spending Grantee must spend $ on the hiring of multicultural artists as specified in the grant application. Crediting and logo usage All grantees must properly credit the Orange County Arts Commission using the proper logo on all publicity materials for the funded program. Recipients of operations-related grants must include the OCAC logo with link to www.artsorange.org on grantee’s website. If funding source is listed as N.C. Arts Council above, grantee must also properly credit the N.C. Arts Council using the proper logos and N.C. Arts Council credit line on all publicity materials for funded program. Download logos on the OCAC website at https://artsorange.org/grants/grantee-resources. Calendar Listing Grantee must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. Chapel Hill - Carrboro Alumnae Chapter of Delta Sigma Theta Hazel Gibbs, CHCAA Chapter President president@chcaa-dst.org Grassroots Arts Program Grant $3,750.00 4 4 3,750.00 Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F 1 Revised August 2022 ORANGE COUNTY ARTS COMMISSION 2024-25 GRANT AGREEMENT THIS AGREEMENT, entered into this 6 day of September, 2024, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1.Approved Grant Project. Grant funds are provided under this Agreement for the project (“Project”) described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2.Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient’s funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3.Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4.Responsibilities of the Grant Recipient Chapel Hill - Carrboro Alumnae Chapter of Delta Sigma Theta three thousand seven hundred fifty dollars 3,750.00 Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F 2 Revised August 2022 A.Implementation. The Project implementation shall take place between July 1, 2024 and June 30, 2025. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B.Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient’s request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission’s decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C.Non–assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D.Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E.Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F.Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 14, 2025. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5.Responsibilities of the Arts Commission A.Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6.Publicity A.Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 3,750.00 Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F 3 Revised August 2022 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i.County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii.North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B.The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7.Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8.Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9.Termination A.In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i)Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii)Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 4 Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F 4 Revised August 2022 (iii)Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B.In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10.Miscellaneous. A.Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B.Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C.Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F 5 Revised August 2022 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D.Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Travis Myren, County Manager Date Hazel Gibbs, CHCAA Chapter President Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F 10/8/2024 10/17/2024 Revised 01/24 1 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Chapel Hill - Carrboro Area Alumnae Chapter of Delta Sigma Theta Sorority, Incorporated Vendor Contact Person: Hazel Gibbs Phone: 919-260-5192 Address: P.O. Box 3411 City Chapel Hill State: NC Zip: 27515 Department: County Manager’s/Arts Commission Amount: $3,750.00 Purpose: 2024-25 Arts Grants Budget Code(s): 37601020-683000 Vendor # 68016 Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date End Date Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F 10/3/2024 10/13/2024 10/16/2024 10/17/2024 Orange County Arts Commission Powered by Submittable Title Chapel Hi l l - Carrboro Area Al umnae Chapter of Del ta Si gma Theta Sorori ty, Incorporated by Terra Hodge in 2024-25 Grassroots Arts Program Grant Application P.O. Box 3411 Chapel Hill, North Carolina 27515 United States 919-607-4224 terrahodge5@yahoo.com 07/01/2024 id. 46896545 Original Submission 07/01/2024 Score n/a APPLICANT INFORMATION Please tell us about your organization. Applicant Organization Name Chapel Hill - Carrboro Area Alumnae Chapter of Delta Sigma Theta Sorority, Incorporated Is the Applicant Organization serving as a fiscal agent for an unincorporated group? No Mailing Address of Organization P.O. Box 3411 Chapel Hill NC 27515 US 35.92773 -79.03103 How did you hear about our grant program? W ord of mouth Did you or a representative of your orgnanization attend one of our grants training sessions? Yes Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F Nature of Organization Non-arts Organization Organization Description Delta Sigma Theta Sorority, Incorporated is a private, not-for-profit organization whose purpose is to provide assistance and support through established programs in local communities throughout the world. The organization is a sisterhood of predominantly Black, college educated women. Since its founding more than 300,000 women have joined the organization. Since it’s chartering in 1979, the Chapel Hill-Carrboro Area Alumnae Chapter (CHCAA) of Delta Sigma Theta Sorority, Inc., has mirrored its programs of community service in the image of its Grand Chapter and has worked diligently to develop and to implement a wide range of empowering programs and initiatives that emulate its shared mission with that of Delta Sigma Theta Sorority, Inc. CHCAA serves both Orange County and Chatham County. In the long-standing tradition of Delta Sigma Theta Sorority, Inc., CHCAA continues to advance its efforts to strengthen African-American families and communities through its Five-Point Programmatic Thrust: Educational Development, Economic Development, International Awareness and Involvement, Physical and Mental Health, and Political Awareness and Involvement. The chapter hosts several committees that implement programming that serves the community. Arts and letters is one of the many committees that create and facilitate programing. The mission of the Arts and Letters Committee is to promote a positive image of African Americans and other minorities in our community through the medium of music, dance, drama, and poetry. The committee promotes worthwhile cultural endeavors and artists through events such as book signings, theatre parties, concerts and artists showcase. How many Orange County residents does the organization serve? W e serve the entire Orange County population. Has your organization undergone any Diversity, Equity, and Inclusion (DEI) training? If so, please explain. If not, please explain any barriers that have prevented you from receiving this training. Our organization hasn't undergone Diversity, Equity, and Inclusion (DEI) training as a whole. However, there are many individuals within the organization that have undergone DEI training within their perspective careers. Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F During FY24-25, will your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? No Organization's EIN 581438855.0 Organization W ebsite https://chcaa-dst.org/ Authorizing Official's Name Hazel Gibbs Authorizing Official's Title CHCAA Chapter President Authorizing Official's Phone 919-260-5192 Authorizing Official's Email president@chcaa-dst.org Applicant Race Black/African American Financial Overview FinancialOv erv iew_Submittable.xlsx Organizational Financial Statements Administrativ e_Budget_May_2024.pdf Public_Serv ice_Budget_May_2024.pdf Deficit/Surplus If the current or next year budget represents a 30% or more change from the year prior, please explain why. Are you an entity of UNC-Chapel Hill or another unit of state government? No Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F PROJECT/PROGRAM INFORMATION Tell us about your project or program Title of Grant Request Grassroots Arts Program Grant Grant Amount Requested $5000 Is the person in charge of this program or project different from the Authorizing Official? Yes Project Director Name Terra Hodge Project Director Title Arts & Letters Chair Project Director Phone 919-607-4224 Project Director Email arts&letters@chcaa-dst.org W hat are you requesting funding for? A specific program or project Project/Program Summary Orange - Chatham African American Cultural Festival The grant will go to support the 3rd annual Orange - Chatham African American Cultural Festival. The anticipated turnout is more than 500 community members. This number is based on our turn out the previous years. The mission of the festival is to promote a positive image of African Americans and other minorities in our community through the medium of art, music, dance, drama, and poetry. All contracted artists will be members of the BIPOC community. Attendees will leave with a greater appreciation of the importance of the arts and how it has played a pivotal role in African American Culture. This event is outdoors and includes voter registration, Black owned food trucks & vendors, and activities such as a bounce house and face painting for children. W e look forward to bringing this family event to our community. Project Start Date (no earlier than July 1, 2024) April 12, 2025 Project End Date (no later than June 30, 2025) April 12, 2025 Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F Project Goals The goal of the festival is to celebrate African American culture. W e will showcase predominately local African American artists and other artists of color through the medium of art, music, dance, drama, and poetry. Attendees should leave with a greater appreciation of African American Culture and exposure to different art forms. Audience Description Participants and audience members are expected to be predominantly African American. At the last festival, there were over 400 African American participants that included chapter members, artists, and vendors. Other audience community members included over 60 W hite participants, 20 Hispanic/Latino participants, and around 5 Asian participants. 90% of the audience/community members were African American. Over 30% were children as participants or audience members. Location Description The festival will take place at Hargraves Community center which is located downtown Chapel Hill. Hargraves is a historical landmark for African Americans in Chapel Hill. It was originally known as the Negro Community Center and it was renamed in 1973 after W illiam M. Hargraves. The building was built to be a safe space for black people. Many prominent African American organizations and people have held events on the campus. It is necessary that we celebrate African American Culture in a place that played a pivotal role in the plight of African Americans in Chapel Hill. Hargraves Community center provides accommodations to meet the accessibility needs of community members by being equipped with ramps and accessible parking spaces. The event takes place outdoors and is Sensory-Friendly. Artist Description W e intend to engage musicians, singers, dance groups, community choirs, spoken word artists, a DJ, community mural artist and face painting artists. All artists will be local to Orange, Durham, or Chatham county and belong to the the BIPOC community. This is will be our third year sponsoring the festival and we intend to give priority to artists that were engaged to be a part of the 2023 festival. Despite awesome planning and implementation for the April 2023 festival, the weather caused the event to be rescheduled and unfortunately the rain date was rained out as well. Below is a list of artists we are planning to contact. Community Mural with Mayanthi Jayawardena Face painting with Magic Ballard Singer Jasme Kelly Line Dance Instructor Robbin Sutton BUMP Youth Choir MC Coco Fillpina Epitome band Carolina Elite Dance Group Singer Christian Foushee Green Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F Are you hiring multicultural artists with the requested funds from this grant? Yes For each multicultural artist you intend to hire, please list their name, race, and how much you plan to pay them. Mayanthi Jayawardena (community mural) - Asian, $1200 Magic Ballard (face painting) - African American, $400 Michael Jones (Sound Engineer) - African American Durham, $600 Tim Thorne (DJ Ajax) - African American, $550 Trendsetterz Party Rental (bounce house) - African American, $500 Jasme Kelly - African American, $250 Epitome - African American, $1000 Carolina Elite - African American, $250 Christian Foushee Green - African American, $250 How will the project/program be publicized and promoted to reach intended participants? The project will be publicized in the following marketing channels: - Flyers on our social media sites (W ebsite, FB, Twitter, Youtube) - Radio: 103.9 the Light and K97.5 - Flyers posted in the community - Community message boards - Eventbrite How will you evaluate the success of the program? The program is evaluated by surveys sent out to participants and artist members, in addition to measuring the number of participants and attendees. PROJECT/PROGRAM BUDGET Please fill out the charts below with your project's expenses and income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. Click here to view a sample budget. Project Expense Expenses-english-rev ised.xlsx Project Income Income-english-rev ised.xlsx Resumes of artists/administrators Terra_Hodge_Resume.docx_3.pdf Orange_-_Chatham_African_American_Cultural_Festiv al_Artists.pdf Board of Directors List Chapter_Leadership_–_Chapel_Hill_Carrboro_Area_Alumnae.pdf IRS Tax Exemption W ork Samples Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F 2.png Artist's name Jasme Kelly Year created 2023 Medium (if applicable) Musician and Singer 3.jpg Artist's name Carolina Elite Dance Studio Year created 2023 Medium (if applicable) Dance 5.png Artist's name Epitome Year created 2023 Medium (if applicable) Band 8.jpg Artist's name Mayanthi Year created 2023 Medium (if applicable) Artists 4.jpg Artist's name Christian Foushee - Green Year created 2023 Medium (if applicable) Singer Video Sample: External Link 1 Video Sample: External Link 2 Video Sample: External Link 3 Letters of support (optional) Proclamation_.pdf Docusign Envelope ID: 65D787F0-450A-4479-AF01-20CDDD52421F