HomeMy WebLinkAboutAgenda - 12-05-2005-5hI
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 5, 2005
Action Agenda
Item No. ~~
SUBJECT: Budget Amendment #6
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1, Budget as Amended
Spreadsheet
Attachment 2, Year-To-Date Budget
Summary
Attachment 3, Senior Citizen Health
Promotion Program
Grant Project Ordinance
INFORMATION CONTACT:
Donna Dean, (919)245-2151
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2005-
06,
BACKGROUND:
Department of Social Services
1. The Department of Social Services has received the following donations from citizens that
are set-aside in a special Adoption Enhancement Fund (outside the General Fund):
a. Foster Care Donations -donated funds totaling $6,125 from citizens, through
Triangle Community Foundation, to help send foster care children to summer camp.
b. General Assistance Donations -donated funds totaling $313 from citizens to help
with special needs of clients, including senior citizens,
c, Adoption Services Donations -donated funds totaling $400 from citizens to help with
the initiation of services for the purpose of adoption,
This budget amendment provides for the receipt of these donated funds far the above stated
purposes. (See Attachment 1, column #1)
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Department on Aging
2. The Department on Aging's Senior Health Coordination wellness program has experienced
an increase in participation in their wellness classes, and class fee revenue is expected to
exceed the current budget of $24,000 within the first 6 months of this fiscal year, Staff
anticipates an additional $24,000 in revenue from this program for the remainder of fiscal
year 2005-06, This budget amendment provides for the receipt of these additional
anticipated funds, (See Attachment 3, Senior Citizen Health Promotion Program Grant
Project Ordinance)
Cooperative Extension
3, The Orange County Cooperative Extension Office has received grant funds totaling $6,470
from the North Carolina Department of Agriculture and Consumer Services to be used for an
entrepreneurial development project to determine "The Advantages of Ownership for On-
Site Coolers", As per the agreed upon project scope of work, Cooperative Extension will
pass-through the full amount of grant funds to a local Orange County farmer for the
construction of a cooler on his property. The grant agreement is effective through May 31,
2006, This budget amendment provides far the receipt of these pass-through grant funds.
(See Attachment 1, column #3)
Solid Waste Enterprise Fund
4. At its November 15, 2005 meeting, the Board of County Commissioners approved the
purchase of 6.23 acres on Eubanks Road for use by the Solid Waste Department for a total
of $125,000, This property is located on the south side of Eubanks Road, adjacent to the
west side of the Orange County Landfill, and would be used by the County to carry out
various Solid Waste programs and functions, The purchase price of $125,000 would be
paid from a fund balance appropriation from the Solid Waste Enterprise Fund. This budget
amendment provides for the appropriation of $125,000 from the Solid Waste Enterprise
Fund to cover the purchase cost of the property, (See Attachment 1, column #4)
Gravelly Hill Middle School Capital Project
5, At its November 9, 2005 meeting, the Board of County Commissioners approved a revised
Gravelly Hill Capital Project Ordinance. The revision included additional costs related to
allowing for electrical service routes to run along the western portion of the property, The
projected cast of the alternative electrical service for Gravelly Middle School and West 10
Soccer Park totals $120,000, with Orange County Schools paying one-half of the costs and
the County paying the remaining one-half. The County's portion of $60,000 would come
from interest earned and accumulated in the County Capital Project fund. In addition to the
capital project ordinance approved by the Board on November 9, 2005, there is a need to
approve a technical amendment that provides for the transfer of $60,000 from the County
Capital Fund to the Gravelly Hill Middle School Capital Project for the above stated purpose,
(See Attachment 1, column #5)
FINANCIAL IMPACT: Financial impacts are included in the background information above,.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget and grant project ordinance amendments.
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Attachment 2
Year-To-Date Budget Summary 5
Fiscal Year 20Q5-Q6
General Fund Budget Summary
Ori final General Fund Bud et $149,856,874
Additional Revenue Received Through Budget
Amendment #6 December 5, 2005):
Grant Funds $47,617
Non Grant Funds $209,212
Additional County Dollars (i. e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$19,212
Total Amended General Fund Budget $150,132,915
Dollar Change in 2005-06 Approved
General Fund Bud et
$276,041
Change in 2005-06 Approved General
Fund Budget
p,1g%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
E uivalent Positions 750.436
Original Approved Other Funds Full Time
Equivalent Positions 69.550
Additional Positions Approved Mid-Year
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2005-06 819.988
Full-Year County Cost of Mid-Year
Positions for Upcoming Fiscal year
ATTACHMENT 3
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3.The following revenue is anticipated to be available to complete this project
Grant Funds (1994-95) $32,539
Grant Funds (1995-96) $.37,498
Grant Funds (1996-97) $33,779
Grant Funds (1997-98) $52,434
Fees for Service (1997-98) $14,835
Grant Funds (1998-99) $57,645
Fees for Service (1998-99) $12,000
Grant Funds (1999-00) $69,250
Fees for Service (2000-01) $24,000
Grant Funds (2000-01) $49,668
Grant Funds (200L02) $80,.364
Grant Funds (2002-0.3) $142,588
Fees for Service (2003-04) $48,000
Grant Funds (2003-04) $56,956
Fees for Service (2004-OS) $50,500
Grant Funds (2004-OS) $74,844
Fees for Service (2005-06) $48,000
Grant Funds (2005-06) $32,892
Transfer from General Fund (2005-06) $29,500
Total Revenue $947,291
Section 4. The following amount is appropriated for this project:
Huma~¢ Services -Senior Citizen Health Promotion $947, 292
ATTACHMENT .3
Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
Section 6.Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8.Positions authorized through this grant project ordinance include:
1.OFu11 Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2006. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in
effect through June 30, 2006.
Adopted this 5th day of December 2005.