The URL can be used to link to this page

Home My WebLink About2024-606-E-Arts Commission-Chapel Hill-Carrboro Public School Foundation-Terrific TundrasGRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2024-25 Grantee Name Authorizing Official Name Email Project Title Award Grant Category ☐Grassroots Arts Program ☐Artist Project Grant Program Funding Source ☐North Carolina Arts Council ☐Orange County Grant project period July 1, 2024 – June 30, 2025 As Authorizing Official, I acknowledge the following terms and understand if they are not met, I jeopardize future funding opportunities from the Orange County Arts Commission. I understand a Compliance Score is issued for future grants based on my adherence to the following terms: OCAC Report Due Monday, July 14, 2025 Multicultural Spending Grantee must spend $ on the hiring of multicultural artists as specified in the grant application. Crediting and logo usage All grantees must properly credit the Orange County Arts Commission using the proper logo on all publicity materials for the funded program. Recipients of operations-related grants must include the OCAC logo with link to www.artsorange.org on grantee’s website. If funding source is listed as N.C. Arts Council above, grantee must also properly credit the N.C. Arts Council using the proper logos and N.C. Arts Council credit line on all publicity materials for funded program. Download logos on the OCAC website at https://artsorange.org/grants/grantee-resources. Calendar Listing Grantee must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. Chapel Hill-Carrboro Public School Foundation Madeline Blobe,Executive Director mblobe@chccs.k12.nc.us Terrific Tundras $800.00 4 4 Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C 1 Revised August 2022 ORANGE COUNTY ARTS COMMISSION 2024-25 GRANT AGREEMENT THIS AGREEMENT, entered into this 6 day of September, 2024, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1.Approved Grant Project. Grant funds are provided under this Agreement for the project (“Project”) described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2.Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient’s funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3.Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4.Responsibilities of the Grant Recipient Chapel Hill-Carrboro Public School Foundation eight hundred dollars 800.00 Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C 2 Revised August 2022 A.Implementation. The Project implementation shall take place between July 1, 2024 and June 30, 2025. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B.Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient’s request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission’s decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C.Non–assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D.Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E.Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F.Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 14, 2025. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5.Responsibilities of the Arts Commission A.Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6.Publicity A.Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal 800.00 Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C 3 Revised August 2022 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i.County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii.North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B.The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7.Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8.Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9.Termination A.In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i)Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii)Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 4 Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C 4 Revised August 2022 (iii)Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B.In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10.Miscellaneous. A.Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B.Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C.Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C 5 Revised August 2022 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D.Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Travis Myren, County Manager Date Madeline Blobe,Executive Director Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C 10/4/2024 10/10/2024 Revised 01/24 1 ORANGE COUNTY—INTERNAL USE ONLY ______________________________________________________________________________ Finance Information Vendor Name: Chapel Hill-Carrboro Public School Foundation Vendor Contact Person: Madeline Blobe Phone: 919-968-8819 Address: PO Box 877 City Carrboro State: NC Zip: 27510 Department: Manager’s Office/Arts Commission Amount: $800.00 Purpose: 2024-25 Arts Grants Budget Code(s): 37290050-630000 Vendor # 58283 Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No Contract Details Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment ) Effective Date End Date Notice Date (Notice Purpose ) Award Approved by Board (Agenda Date: ); Made or Administered by Signature Authority - BOCC Express Delegation (Agenda Date: ) - Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 - Budget Policy Section XV (Capital Improvement Project: ) Bidding Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# ) Department Affirmation This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement. This agreement is approved as to technical form and content. Services related to this agreement have already begun or been completed. Description of the nature of the emergency condition that was addressed: Department Director’s Signature ________________________________________ Date: ________ Information Technologies This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Inapplicable because no hardware/software purchases or related services Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Received for record retention: Office of the Clerk to the Board __________________________________________Date:_________ Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C 10/4/2024 10/7/2024 10/7/2024 10/10/2024 Orange County Arts Commission Powered by Submittable Title Chapel Hi l l -Carrboro Publ i c School Foundati on by Nancy Zeman in 2024-25 Grassroots Arts Program Grant Application 750 S. Merritt Mill Road Lincoln Center Chapel Hill, North Carolina 27516 United States 919-225-0075 nzeman@chccs.k12.nc.us 06/26/2024 id. 46859129 Original Submission 06/26/2024 Score n/a APPLICANT INFORMATION Please tell us about your organization. Applicant Organization Name Chapel Hill-Carrboro Public School Foundation Is the Applicant Organization serving as a fiscal agent for an unincorporated group? No Mailing Address of Organization PO Box 877 Carrboro NC 27510 US 35.91037 -79.07822 How did you hear about our grant program? OCAC Enews Did you or a representative of your orgnanization attend one of our grants training sessions? No Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C Nature of Organization School our school foundation Schools Only: If you are requesting funds for teaching artists, performing artists, or artists-in-residence, are you booking the artist(s) through the Durham Arts Council's CAPS Program or United Arts Council's Artists in Schools Program? No Organization Description The Chapel Hill-Carrboro Public School Foundation's (PSF) mission is to support public education in the Chapel Hill-Carrboro City Schools (CHCCS) through programs that advance student enrichment and teacher development. Our Vision: All CHCCS students receive an excellent and equitable education from the highest quality educators. Our Core Values/Beliefs: Every child deserves the best possible education; excellent educators ignite learning; and high quality public education is essential to academic success and a vibrant community. W hat we do: Create awareness of the value and importance of quality education; award grants for promising innovative educational practices; provide students with additional academic support and growth opportunities critical to academic success; offer educators and staff financial assistance for professional development; partner with the community and raise financial support from individuals, foundations, and businesses; and manage funds responsibly with the highest degree of ethical standards. How many Orange County residents does the organization serve? 11,600 Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C Has your organization undergone any Diversity, Equity, and Inclusion (DEI) training? If so, please explain. If not, please explain any barriers that have prevented you from receiving this training. Yes, PSF staff members have attended DEI trainings–some of which have been offered by the CHCCS District, others by the Racial Equity Institute. PSF believes that one of the major strengths of the CHCCS District is the diversity of the student and teacher populations. In recent years, the immigrant and refugee populations in our school community have increased at Latinx, Burmese, Syrian, Afghani, and congolese (to name a few of the largest groups) families have moved into our school district. Numerous studies have shown the benefits of diversity in schools–not only ethnic/racial diversity, but diversity with respect to gender, economic background, and religion. The presence of diversity in the classroom allows students to consider perspectives and opinions beyond those they have already formed or were shaped in early life by family and friends. By presenting students with viewpoints different from their own, it gives them the opportunity to think critically about their own beliefs and examine the world in new, informed ways. Research also shows that the more ideas and experiences people are exposed to, the more creative they can be. Additionally, studies have shown that as classrooms become more racially balanced, students feel safer, less bullied, and less lonely. Students also tended to view teachers as fair; and they seek out, rather than avoid cross-race interactions at school. W hen students enter the professional world, they will join a vast abd diverse workforce. Interacting with people of all different backgrounds and mindsets can make students better prepared for their life beyond the school walls. At PSF, both the staff and the Board are committed to including diversity, equity and inclusion practices at the center of our daily work. Thirty-six percent of PSF’s Board of Directors are people of color. A major focus of the Foundation's programming is support for underserved students, especially our black and brown students. English Language learners, students with learning differences, and students from low-income backgrounds. During FY24-25, will your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? No Organization's EIN 561421977.0 Organization W ebsite publicschoolfoundation.org Authorizing Official's Name Madeline Blobe Authorizing Official's Title Executive Director Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C Authorizing Official's Phone 919-968-8819 Authorizing Official's Email mblobe@chccs.k12.nc.us Applicant Race W hite Free and Reduced Lunch Percentage 25 Financial Overview FinancialOv erv iew_Submittable.xlsx Organizational Financial Statements 990_Client_as_Filed_Public.pdf 2023-24_PSF_Operations_Budget.pdf Operations_Budget_2024-25.pdf irs_determination_letter08-09-2023-134952.pdf CHCPSF_Issued_Financial_Statements_2.pdf Deficit/Surplus If the current or next year budget represents a 30% or more change from the year prior, please explain why. Are you an entity of UNC-Chapel Hill or another unit of state government? No PROJECT/PROGRAM INFORMATION Tell us about your project or program Title of Grant Request Terrific Tundras Grant Amount Requested 800 Is the person in charge of this program or project different from the Authorizing Official? Yes Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C Project Director Name Deb Cox Project Director Title Art Teacher Project Director Phone (919) 968-3652 Project Director Email dcox@chccs.k12.nc.us W hat are you requesting funding for? A specific program or project Project/Program Summary For the Terrific Tundras project, students of all grade levels at Carrboro Elementary School (CES) will first study elements of tundra biomes through literacy. Then, in art class, students will develop 3-D projects related to tundras out of a variety of materials (especially found objects and Papier Mâché). Some of the projects will be individual student creations and some will be constructed by groups. Students will also create informative signs from their research that provide information about the flora and fauna of tundras, the ecological issues regarding why tundras are important, and the current issues affecting tundras. Finally, as a whole school, students and teachers will install an immersive tundra that will take into account all the five senses. Once the display is up, all CES the students and the local community will be invited to travel through and learn about the tundra. Project Start Date (no earlier than July 1, 2024) January 1, 2025 Project End Date (no later than June 30, 2025) May 1, 2025 Project Goals Students at all grade levels read age-appropriate books about tundras and, from their research, produce educational signage for the immersive tundra biome that will be created; Students at all grade levels work individually and/or in groups to create 3-D elements of a tundra; Erect an “immersive” tundra that students, staff, and community members can visit and walk through, one where all the senses will be stimulated; Students work together in a positive and impactful way to create a beautiful and impactful art display. Students learn about an important ecological environment and the effects that humans are having on that environment. Curricular Goals: The Terrific Tundras project will give students an opportunity to learn across multiple disciplines–literacy, science (animals, plants, ecology, the five senses), art, etc. This is direct alignment with NC Arts Standards. Social Emotional Learning–Students will learn to work together in a positive and impactful way. They will directly see how we are all connected together and must work together in our own classrooms and larger communities. Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C Cirruculum and Enrichment Curricular Goals: The Terrific Tundras project will give students an opportunity to learn across multiple disciplines–literacy, science (animals, plants, ecology, the five senses), art, etc. This is direct alignment with NC Arts Standards. Social Emotional Learning–Students will learn to work together in a positive and impactful way. They will directly see how we are all connected together and must work together in our own classrooms and larger communities. Audience Description CES students and staff will be audience members during the school day; community members will also visit the rainforest at specified times. The demographics for the CES student body is as follows: W hite-54%; Latinx- 31%; Multiracial-6%; Asian-4%; Black-4%; Native American-1%. W e expect families and community members of all ages and ethnicities to make up the tundra viewers from outside of the school community. Location Description Carrboro Elementary School has its own stage and auditorium where the tundra will be erected (backstage). The area around the school is a very walkable community and there is ample parking at the school for folks who plan to visit the tundra exhibit. Artist Description In this case, the artists will be the approximately 500 students at Carrboro Elementary (grades K- 5). Students will be led by the art teacher at CES, Ms. Deb Cox. Deb Cox has a BFA in K-12 Visual Arts from Syracuse University. She has taught Art for over 25 years in the NC public schools. Her resume is included. Are you hiring multicultural artists with the requested funds from this grant? No How will the project/program be publicized and promoted to reach intended participants? The Carrboro Elementary School community is experienced in getting the word out immersive art exhibits. All students will be aware of it as they will work on the 3-D items and signage that will be part of the tundra biome they build. Staff and parents will certainly hear about the tundra from the students! In addition, there will be flyers hung throughout the school. Newsletters to parents (teacher, PTA, principal) will all have information about the tundra. How will you evaluate the success of the program? The success of the program will be measured by the number of attendees, comments from CES staff, and the reflections of students–who are always honest about how they think things went! PROJECT/PROGRAM BUDGET Please fill out the charts below with your project's expenses and income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. Click here to view a sample budget. Project Expense Expenses-english-rev ised.xlsx Project Income Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C Income-english-rev ised.xlsx Resumes of artists/administrators DCoxResume.docx_-_Google_Docs.pdf Board of Directors List PSF_Board_of_Directors_Roster_2023-2024_-_Board_Roster_2.pdf IRS Tax Exemption irs_determination_letter08-09-2023-134952.pdf W ork Samples Remarkable_Rainforests.pdf Title of work Remarkable Rainforests Artist's name Carrboro Elementary School students Year created 2023-2024 Medium (if applicable) multimedia Video Sample: External Link 1 Video Sample: External Link 2 Video Sample: External Link 3 Letters of support (optional) Docusign Envelope ID: F3D1E608-790E-485C-9F08-24DB98B85B3C