HomeMy WebLinkAbout2024-591-E-Criminal Justice Dept-Reentry House Plus-Outside AgencyOrange County Outside Agency Performance Agreement
Revised 06/23—County Manager Version Page 1 of 10
OUTSIDE AGENCY PERFORMANCE AGREEMENT
THIS AGREEMENT, made and entered into the first day of July 2024, (“Effective Date”) by and between
the County of Orange, a political subdivision of the State of North Carolina, Post Office Box 8181,
Hillsborough, North Carolina, 27278, ("County") and Reentry House, Inc, a not-for-profit corporation,
located at PO Box 361, Hillsborough, North Carolina 27278 (“Provider”).
WITNESSETH:
WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby
enhance its availability to residents of the County, and said program addresses an important community
human services need, as identified by the Board of Commissioners.
NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set
forth, the County and Provider agree as follows:
1. Term of the Agreement. The term of this Agreement shall be a program year beginning July 1,
2024 to June 30, 2025.
2. Scope of Services.
a. Provider will provide services, as outlined in the attached Outside Agency Funding
Application and any amendments or revision thereto which is attached as Exhibit “A” and
incorporated by reference, to the residents of Orange County. The Scope of Services and
the Program Budget may be different from the original application based on County
appropriation; however, any revisions or amendments to this Agreement must be approved
in writing by the County and attached to this Agreement as Exhibit B.
b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety
program and procedures necessary to properly and fully complete the work set forth in the
Scope of Services.
3. Funding.
a. The County agrees to appropriate for the provision of services described in Exhibit A, Scope
of Services and more particularly described in the Revised Program Budget, the maximum
sum of $25,000.
b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not
used for the purposes stated shall be returned to the County. Any changes in the use of funds
must be authorized in writing by the County prior to any expenditure of the funds by the
Provider. If the funds are expended not in accordance with the Scope of Services, at the
discretion of the County the Provider may be required to repay the funds to the County.
c. The Provider shall be paid in four equal installments in the amount of $6,250. The first
payment is contingent upon receipt of the agency’s performance agreement; the remaining
payments are contingent upon receipt of the request for reimbursement and related
supporting documentation.
d. The County’s obligation to make the quarterly payments is contingent upon receipt of
Progress Reports, which show satisfactory progress toward completion of performance
measures and an accounting of expenditures as detailed in the attached Scope of Services.
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Orange County Outside Agency Performance Agreement Page 2 of 12
Rev.06/24
e. Once Provider has satisfied its obligations as provided in (d) payment will be made 21 days
after receipt of the Progress Report and Request for Reimbursement or 21 days after due date
of Progress Report whichever is later.
f. The County is not obligated to provide any other support to Provider in this or in succeeding
fiscal years.
4. Agency Reporting.
a. Provider will provide Orange County a Progress Report that includes a fiscal report and
updates on performance measures as outlined in the Scope of Services. Progress Report dates
are: July 1 – December 31; January 1 – March 31 and April 1 - June 30. Reports are due on
January 7, April 7 and July 7 of the program fiscal year.
b. Provider agrees to allow the County to inspect its financial books and records, which
document costs of those services, upon reasonable notice during normal working hours.
5. Termination.
a. Termination for Cause. In the event of any of the circumstances set forth below (hereinafter
referred to as “default”), the County may immediately terminate this Agreement, in whole or
in part, and from time to time. Notice of termination must be in writing, state the reason or
reasons for the termination, and specify the effective date of the termination:
i. In the event that Provider shall cease to exist as an organization or shall enter
bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of
its assets, or significantly reduce its services or accessibility to Orange County
residents during the term of this Agreement; or
ii. In the event that Provider shall fail to render a satisfactory accounting as provided
section 4 above, the County may terminate this Agreement and Provider shall return
all payments already made to it by the County for services which have not been
provided or for which no satisfactory accounting has been rendered; or
iii. In the event of any fraudulent representation by the Provider in an invoice or other
verification required to obtain payment under this Agreement or other dishonesty on
a material matter relating to the performance of services under this Agreement.
iv. Nonperformance, incomplete service or performance, or failure to satisfactorily
perform any part of the work identified in the Scope of Services or to comply with
any provision of this Agreement, as determined by the County in its sole discretion.
v. Failure to adhere to the terms of applicable county, state or federal laws, regulations,
or stated public policy.
b. In the event of default by the Provider, the county may elect to terminate this Agreement, in
whole or in part and/or require the Provider to repay the funds within ten (10) business days
from written notice of default. The County may (but shall not be required to) grant the
Provider an opportunity to cure the default without termination of this Agreement. This
clause shall not be interpreted to limit the County’s remedies in law or in equity.
c. Notwithstanding the foregoing, either party may terminate the agreement at any time without
penalty; provided that written notice of such termination is furnished to the other party at
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Orange County Outside Agency Performance Agreement Page 3 of 12
Rev.06/24
least 30 days prior to termination. In the event of such termination, any payment due shall
be prorated to the date of termination and any unused funds shall be returned to the County
within 10 days of termination.
d. Any termination of this Agreement for default under this section that is later deemed to be
unjustified shall be deemed a termination for convenience.
e. Waiver. The payment of any sums by the County under this Agreement or the failure of the
County to require compliance by the Provider with any provisions of this Agreement or the
waiver by the County of any breach of this Agreement shall not constitute a waiver of any
claim for damages by the County for any breach of this Agreement or a waiver of any other
required compliance with this Agreement.
6. Responsibilities of the County.
Cooperation and Coordination. The County has designated (Caitlin Fenhagen) to act as the
County's representative with respect to the Project who shall have the authority to render
decisions within guidelines established by the County Manager or the County Board of
Commissioners and who shall be available during working hours as often as may be
reasonably required to render decisions and to furnish information.
7. Insurance.
a. General Requirements. The Provider shall purchase and maintain, during the period of
performance of this Agreement, insurance:
i. Worker’s Compensation. For protection from claims under workers' or workmen's
compensation acts;
ii. Cyber Liability. For protection from claims resulting from data breach, virus, and
cyberattack;
iii. Comprehensive General Liability Insurance covering claims arising out of or relating
to bodily injury, including bodily injury, sickness, disease or death of any of the
Consultant's employees or any other person and to real and personal property
including loss of use resulting thereof;
iv. Comprehensive Automobile Liability Insurance, including hired and non-owned
vehicles, if any, covering personal injury or death, and property damage; and
v. Professional Liability Insurance, covering personal injury, bodily injury and property
damage and claims arising out of or related to the performance under this Agreement
by the Consultant or his agents, consultants and employees.
vi. Sexual Misconduct. Sexual Abuse/Molestation Insurance is required when Provider
works directly one-on-one with children, elderly or other at-risk populations.
b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows:
INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE
Worker's Compensation Limits for Coverage A ‐
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Orange County Outside Agency Performance Agreement Page 4 of 12
Rev.06/24
Statutory State NC, for each employee
Limits for Coverage B ‐
Employers Liability of:
$1 million Each Occurrence
$1,000,000 BID limit
Cyber Liability $1,000,000 Each Occurrence;
$2,000,000 Aggregate
*Only required for agencies transmitting personal
identifiable information that is disseminated electronically.
Commercial General $1,000,000 Each Occurrence
Liability $2,000,000 Aggregate
Automobile Liability $1,000,000 Each Occurrence
*Only required for agencies doing travel as part of the
agreement with the County.
Professional Liability $1,000,000 Each Occurrence
$2,000,000 Aggregate
Sexual Misconduct $1,000,000 Each Occurrence
$2,000,000 Aggregate
*Only required for agencies doing direct work with minors
(under the age of 18).
c. All insurance policies (with the exception of Worker's Compensation and Professional
Liability) required under this Agreement shall name the County as an additional insured party
and as a certificate holder. For more information see the Orange County Risk Transfer
Policy and Orange County Minimum Insurance Coverage Requirements, (each
document is incorporated herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.)
Evidence of such insurance and all correspondence shall be sent to:
Orange County Risk Manager
Post Office Box 8181
Hillsborough, NC 27278
d. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity
defenses.
8. General Provisions.
a. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of
respective parties hereunder shall be governed by the laws of the State of North Carolina. By
executing this Agreement Provider affirms that Provider and any subcontractors of Provider
are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General
Statutes. By executing this Agreement Provider certifies that Provider has not been
identified, and has not utilized the services of any agent or subcontractor identified, on the
list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement
Provider certifies that Provider has not been identified, and has not utilized the services of
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Orange County Outside Agency Performance Agreement Page 5 of 12
Rev.06/24
any agent or subcontractor identified, on the list created by the State Treasurer pursuant to
G.S. 147-86.81.
b. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by
Orange County the parties hereto for themselves, their agents, officials, employees and
servants agree not to discriminate in any manner of these basis of race, color, gender, national
origin, age, handicap, religion, sexual orientation, familial status or veterans status with
reference to any activities carried out by the grantee, no matter how remote. The parties
hereto further agree in all respects to conform to the provision and intent of Orange County
Civil Rights Ordinance, as amended and the Orange County Non-discrimination Policy,
which is incorporated herein by reference and can be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The
County may enforce this provision by an action for specific performance, injunctive relief,
or other remedy as by law provided; this provision shall be binding on the grantees, the
successors and assigns of the parties hereto with reference to the above subject manner.
c. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with
respect to any provision of, or the performance or non-performance of, this Agreement shall
be brought in the General Court of Justice of North Carolina sitting in Orange County, North
Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with
respect to such suits or actions. Binding arbitration may not be initiated by either Party,
however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing
of such suit or action.
d. Living Wage. Orange County is committed to providing its employees with a living wage
and encourages agencies if funds to pursue the same goal. The Orange County Living Wage
Policy, which is incorporated herein by reference, can be viewed at:
http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The
County’s living wage is $17.65 per hour. To the extent possible, Orange County
recommends that Provider provide a living wage to its employees.
e. Relationship of the Parties. Provider is an independent contractor of the County. Provider
represents that they have or will secure, at his own expense, all personnel required in
performing the services under this Agreement. Such personnel shall not be employees or
have any contractual relationship with the County. All personnel engaged in work under this
Agreement shall be fully qualified and shall be authorized and permitted under federal, state
and local law to perform such services. There are no third party beneficiaries of this
Agreement and nothing in this Agreement, express or implied, is intended to confer on any
person other than the parties hereto (and their respective successors, heirs and permitted
assigns), any rights, remedies, or obligations.
f. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws,
ordinances, orders and regulations of the federal, state or local governments, as well as their
respective departments, commissions, boards, and officers, which are in effect at the time of
execution of this Agreement or are adopted at any time following execution of this
agreement.
g. Subcontract. The County and Provider deem the services provided under this Agreement
to be personal in nature and Provider may not subcontract any rights or duties under this
Agreement to any other party without prior written consent from the County.
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Orange County Outside Agency Performance Agreement Page 6 of 12
Rev.06/24
h. Assignment. The Provider shall not assign this Agreement, including the rights to payment,
to any other party without the prior written consent of the County.
i. Indemnification. Provider agrees to defend, indemnify, and hold harmless the County, for
all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily
injury, including death or property damage, to any person or persons caused in whole or in
part by the negligence or willful misconduct of the Provider, except to the extent same are
caused by the negligence or willful misconduct of the County. It is the intent of this section
to require Provider to indemnify the County to the extent permitted under North Carolina
law. Nothing in this section is intended to affect or abrogate the County’s sovereign
immunity defenses.
j. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the
specified services and may be terminated at any time if such funds become unavailable.
k. Severability. All clauses found herein shall act independently of each other. If a clause is
found to be illegal or unenforceable, it shall have no effect on the other provisions of this
Agreement. It is understood by the parties hereto that if any part, term or provision of this
Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North
Carolina or the United States, the validity of the remaining portions or provisions shall not
be affected, and the rights and obligations of the parties shall be construed and enforced as if
the Agreement did not contain the particular part, term or provision held to be invalid.
l. Entire Agreement. This Agreement represents the entire and integrated agreement between
the County and the Provider and supersedes all prior negotiations, representations or
agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both parties. Modifications may be evidenced by facsimile signatures.
m. Notices. Any notice required by this Agreement shall be in writing and delivered by certified
or registered mail, return receipt requested to the following:
Orange County Provider’s Name Reentry House Plus, Inc
Attention: Caitlin Fenhagen Attention: Douglas Peterson
P.O. Box 8181 Address: PO Box 361, Hillsborough, NC 27278
Hillsborough, NC 27278
Email:cfenhagen@orangecountync.gov Email:
dougpeterson44@gmail.com
n. Signatures. This Agreement together with any amendments or modifications may be
executed electronically. All electronic signatures affixed hereto evidence the intent of the
Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter
66.
IN WITNESS WHEREOF, the Orange County and the Provider have signed this Agreement, effective on
the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures
below.
For and on behalf of the Provider
_____________________________ _______________________
Douglas Peterson, Board Chair Date
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
10/4/2024
Orange County Outside Agency Performance Agreement Page 7 of 12
Rev.06/24
For and on behalf of Orange County Government
_______________________________ ________________________
Travis Myren, County Manager Date
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
10/7/2024
Orange County Outside Agency Performance Agreement Page 8 of 12
Rev.06/24
ORANGE COUNTY—INTERNAL USE ONLY
______________________________________________________________________________
Finance Information
Vendor Name: Reentry House Plus, Inc Vendor Contact Person: Douglas peterson Phone: 919-260-6685 Address:
PO Box 361 City Hillsborough State: NC Zip: 27278 Department: CJRD Amount: $25,000 Purpose: Outside
Agency Budget Code(s): 10290050-720285 Vendor # 66581
Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No
Contract Details
Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment )
Effective Date 7/1/24 End Date 6/30/25 Notice Date (Notice Purpose )
Award
Approved by Board (Agenda Date: June 2024); Made or Administered by
Signature Authority
- BOCC Express Delegation (Agenda Date: June 2024)
- Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000
- Budget Policy Section XV (Capital Improvement Project: )
Bidding
Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# )
Department Affirmation
This agreement is approved as to technical form and content and I as Department Director affirmatively state work
on this project has not been initiated prior to execution of the agreement.
This agreement is approved as to technical form and content. Services related to this agreement have already begun
or been completed. Description of the nature of the emergency condition that was addressed:
Department Director’s Signature ________________________________________ Date: ________
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board __________________________________________Date:_________
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
10/4/2024
10/7/2024
10/7/2024
10/7/2024
Orange County Outside Agency Performance Agreement Page 9 of 12
Rev.06/24
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Orange County Outside Agency Performance Agreement Page 10 of 12
Rev.06/24
Exhibit A
Insert Provider’s Outside Agency Application
(located on the T:drive/Outside Agencies FY24-25 folder)
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Orange County Outside Agency Performance Agreement Page 11 of 12
Rev.06/24
Exhibit B
Insert Provider’s Revised Scope of Services and Program Budget
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Orange County Outside Agency Performance Agreement Page 12 of 12
Rev.06/24
ATTACHMENT “A”
Orange County Certifications – FY 2024-2025
Outside Agency Performance Agreement
Chief Contact, Administrators, Chief Executive Officer and Chief Financial Officer
I certify that I have provided a list of the chief contact, administrators, chief executive officer and chief
financial officer for my agency with this Agreement and that I will keep it current to the County of Orange.
The list should be in writing with the name, title, residential address; phone and email address and if possible,
fax number.
Officers and Board of Directors
I certify that I have provided a current list of the Officers and Board of Directors with this Agreement and
that we will continue to update the list as changes occur. The list should be in writing, with the name, physical
address, mailing address and if possible, phone, fax and email address.
Budget Submission
I certify that I have provided a budget for the period to be covered by funding Orange County, and that any
substantive changes made to this budget have been in advance authorized in writing by Orange County.
Annual Financial Review
I certify that I have provided a copy of the latest annual Financial Review for our agency and the budget
adopted by the agency for the fiscal years encompassing this Agreement. If not, please explain on a separate
sheet of paper.
Alignment with Organization’s Mission
I certify that the programs and services for which this funding is requested align with the mission of the
organization.
Intended Purpose
I certify that the funds provided to the agency under the terms of this Agreement will be used for a public
purpose and shall only be used for the purposes intended and any money not used for those purposes will be
promptly returned to Orange County.
Certified by: _______________________ Title: __________________________ Date: ___________
(Provider’s Signature)
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
president 10/4/2024
Orange County Outside Agency Performance Agreement Page 13 of 12
Rev.06/24
FOR INFORMATION ONLY
ATTACHMENT “B”
As mentioned in Sections 3- Funding and Section 4- Agency Reporting of the performance agreement, the
following two forms will be required before quarterly reimbursements can be made. They are included
below for informational purposes.
Forms are available online at https://www.orangecountync.gov/736/Contracts-Reporting
Quarterly Expense Report
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Orange County Outside Agency Performance Agreement Page 14 of 12
Rev.06/24
Quarterly Outcomes Form
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 1/14
Town of Chapel Hill, NC 1/11/2024
HSOA-24-10
Human Services/Outside Agencies
Funding Application Fiscal Year 2025
Status: Active
Submitted On: 1/10/2024
Applicant
Douglas Peterson
919-260-6685
dougpeterson44@gmail.com
216 S Occoneechee St
Hillsborough, NC 27278
Agency Information
Agency's Legal Name
Reentry House Plus, Inc
Agency's Mailing Address (Street, City, State & Zip
Code)
PO Box 361, Hillsborough, NC 27278
Agency's Physical Address (Street, City, State & Zip
Code)
1315 Carolina Loop, Hillsborough, NC
27278
Agency’s Web Address
www.reentryhouseplus.wildapricot.org
Tax ID:
**-***2768
Date of Incorporation (Month/Year)
Oct 14, 2019
Executive Director Name
Douglas Peterson, Pres.
E-Mail Address
dougpeterson44@gmail.com
Telephone Number
919-260-6685
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 2/14
Agency's Purpose/Mission Statement
brief description of your organization’s past achievements
Wages and Positions
Does the agency pay permanent employees a
living wage?
No
Award Programs
Check one or more of the following application types.
Human Services Awards (Chapel Hill, Carrboro,
and Orange County)
Small Awards (Chapel Hill & Carrboro Applicants
Only)
Reentry House Plus is a nonprofit organization devoted to assisting formerly
incarcerated people
reintegrate back into the community as healthy, productive citizens. We at Reentry
House Plus
believe in second chances and are committed to doing our part to ensure that people
receive the
support, skills, and encouragement they need to rebuild their lives.
July of 2024 will begin our forth year of successful operation of the ony transition
house for formerly incarcerated men in northern Orange County. Residents are
provided a safe and enriching facility to enable them to learn powrful strategies for
successful transition back into Orange County society. All residents are either
employed or receiving disability benefits. In addition to providing life-skills training and
emotional support to the residents, William Elmore and Tommy Green have made
SWIT (Success While in Transition) instruction available to the larger community. Prior
to coming to RHP, Elmore and Green developed their SWIT program at Straight Talk
Transition House in Durham.
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 3/14
Community Impact Awards (Chapel Hill
Applicants Only)
Agency Demographics
Please ensure that each subsection listed below adds up to the total number of staff
and board members listed here.
Number of Part-Time Paid Positions
0
Number of Full-Time Paid Positions
0
Staff Members
Total Number of Staff
0
Staff Members - Sex
Number of Male Staff
0
Number of Female Staff
0
Number of Nonbinary Staff
0
Number of Staff who prefer not to answer
0
Staff Members - Race and Ethnicity
Number of American Indian or Alaska Native Staff
0
Number of Asian Staff
0
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 4/14
Number of Black or African American Staff
0
Number of Native Hawaiian or Other Pacific Islander
Staff
0
Number of White Staff
0
Number of Staff of more than one race
0
Number of staff who prefer not to answer
0
Number of Staff who identify as a race/ethnicity not
listed
0
Total Number of Staff who identify as Hispanic or
Latino
0
Total Number of Staff who do not identify as
Hispanic or Latino
0
Board Members
Total Number of Board of Members
13
Board Members - Sex
Number of Male Board Members
11
Number of Female Board Members
2
Number of Nonbinary Board Members
0
Number of Board Members who prefer not to answer
0
Board Members - Race and Ethnicity
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 5/14
Number of American Indian or Alaska Native Board
Members
0
Number of Asian Board Members
0
Number of Black or African American Board
Members
4
Number of Native Hawaiian or Other Pacific Islander
Board Members
0
Number of White Board Members
8
Number of Board Members of more than one race
0
Number of Board Members who prefer not to answer
0
Number of Board Members who identify as a
race/ethnicity not listed
0
Total Number of Board Members who identify as
Hispanic or Latino
1
Total Number of Board Members who do not identify
as Hispanic or Latino
12
Race & Equity
Consistent with our commitment to equity and inclusion, the Towns of Chapel Hill
and Carrboro and Orange County Government are taking steps together to center
racial equity in the Human Services Funding Program. We are requesting basic
information about your organization’s racial equity work.
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 6/14
Describe how the agency incorporates racial equity into its goals. (150 word limit)
Describe how the intended beneficiaries of the proposed project(s) were involved in the planning and design
process. (150 word limit)
Percent (%) of Staff who attended racial equity
trainings.
0
Percent (%) of Board Members who attended racial
equity trainings.
77
Describe other racial equity related activities.
Program Funding Request
Please list all of the current Fiscal Year Human Services (HS) funding requested
for all programs and the proposed use of funds.
It is unfortunate that the great percentage of men and women who become
incarcerated in America are of African-American descent. The Mission of RHP is to
help these men and women to make a successful transition back into society - not
only for the sake of these individuals, but also for their families and the communities
into which they return. Our SWIT program is specifically designed to give them the
tools to “compete” equally as productive citizens in our communities, shifting power
into the lives of those who have felt powerless.
RHP is proud to have a direct alliance with SWIT (Success While in Transition) which is
owned and run by William Elmore and Tommy Green - two individuals who were
previously incarcerated for over 25 years - one with a “natural” life sentence. Recently
their program was strengthend by the addition of Liza Urena - alao previously
incarcerated - who brings new energy, perspectives, and organization to SWIT. Their
program is - in every sense - a program designed and run by men and women who
have lived the experiences that are common to all those who enter our transition
house. In addition, 40% of our Board is “of color” and either previously incarcerated or
deeply involved in justice-related issues.
Board participates in State Reentry Conference
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 7/14
Program Name
Housing, Reentry and Community
Resource
Town of Carrboro
–
Town of Chapel Hill
–
Orange County
25000
Total
Short description of proposed use of funds.
Funding Totals
Carrboro Chapel Hill
Orange County Total
25000
Help Reentry House Plus to fund SWIT activities to:
1. Oversee the selection of men invited to reside at the Loop House
2. Manage the day-to-day activities of the house
3. Provide a comprehensive life-skill training program for the men in the house as
wll as for "outside" participants from Orange County
4. Facilitate N/A, A/A, and Living Healthy classes for men at the house and and
men and women in Orange County
0 0
25000 25000
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 8/14
Program Information
Program Name
Housing, Reentry and Community
Services
Primay Contact's Name
Doug Peterson
Primary Contact's Phone Number
919-260-6685
Primary Contact's Email Address
dougpeterson44@gmail.com
Describe the proposed program and the target population to benefit from the program. Please also
explain how the program aligns with the Town of Chapel Hill and Carrboro's Human Services Program
Results Framework and/or Orange County's BOCC Goals and Priorities (250 words or less).
RHP provides a transitional “home” that sets itself apart from others in the region
by providing a holistic approach to the challenges of reentry. To begin, we
examine the needs of the individual and build a program to address these
deficiencies with specific goals. Usually this begins with finding suitable work for
the men, and - if the person is physically able - this can often start by working
directly for William Elmore and Edward Scott (Scottso) who own Community
Landscaping. The strength of this option is that the men get to work immediately
and earn a living wage. Most importantly, it gives Will and Scottso an opportunity
to mentor their immediate needs while overseeing their first days at the house.
In addition, SWIT teaches social skills and provides its clients with the emotional
and psychological tools needed to successfully build a new life free of drugs and
crime. Weekly life-skills classes are combined with regular one-on-one mentoring
by a Certified Peer Support Specialist to address the needs of the individual.
These classes - developed by Will and Tommy based on their life experiences
both in and out of prison - are required of all men in the house and often include
men and women from the larger Orange County community. The relational
program is designed around one core principle - first and foremost the program
seeks to help each man or woman to achieve a level of “self-care” which should
then assure a new level of independence. We seek nothing less than to shift the
power of our program to their successful transition to Orange County society.
The three goals included here each address different aspects of this
comprehensive program to give men and women the emotional support, life-
skills, and sense of self needed to succeed "on the outside".
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 9/14
Target Population
The program target population demographics table is included as an
attachement on the application cover page. Please download the excel
spreadsheet and fill out the demographic data in the table and then upload it
with your application. Provide one copy per program that you are requesting
funding for.
Program Cost
This cost per individual must reflect the total program budget divided by the
total number of program individuals in this application.
Actual Cost 2022-2023
Total Program Cost (Actual 2022-2023)
73286
Total Number of Individuals (Actual 2022-2023)
105
Cost Per Individual (Actual 2022-2023)
698
Projected Cost 2023-2024
Total Program Cost (2023-2024)
80353
Total Number of Individuals (Projected 2023-
2024)
135
Cost Per Individual (Projected 2023-2024)
595
Projected Cost 2024-2025
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 10/14
Total Program Cost (Projected 2024-2025)
95000
Total Number of Individuals (Projected 2024-
2025)
135
Cost Per Individual (Projected 2024-2025)
703
Performance Indicators/Program Goals
Strategic Objective*
3. Residents improve their health
outcomes
Intermediate Result*
3.2 Residents demonstrate new
healthy lifestyles behaviors
If applying to Orange County, please select the
funding area that best aligns with your program.
Other
Based on the strategic objective, intermediate result, and/or funding area selected above, what are
the performance indicators/program goals related to this program?
Goal 1. Transition previously incrcerated men to full independence or return to
families.
Goal 2. Provide SWIT transitional life-skills training and one-on-one mentoring for
post-incarcerated men and women.
GoaL 3. Partner with N/A and A/A to establish classes in our facility at Carolina
Loop. Partner with UNC Health to offer Living Healthy - chronic conditions
classes atr the Loop House.
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 11/14
Actual Outcomes 2022-2023
Projected Outcomes 2023-2024
Projected Outcomes 2024-2025
Goal 1. We had a total of 15 men transitioning through the house with 5 leaving
early, 5 completing the program and leaving for other housing with employment,
and 5 living in the house with employment or diability insurance.
Goal 2. SWIT Training We had 46 men and women enroll in SWIT classes at the
house. Of that number 29 completed their course.
Goal 3. This is a new goal for 2023-24
Goal 1. We have a full house of 5 men with very little turnover. We have had to deal
with the tragic shooting of one of the residents, but all who were there continued
at the house with additional support from SWIT.
Goal 2. We had to suspend ourtside SWIT classes in August to concentrate on the
men in the house. We resumed SWIT classes for the men in the house in
November and will resume all classes in the first week of February. 50%
Goal 3. N/A and Living Healthy classes were strong last year and A/A was held
virtually for the men in the house. 80%
Goal 1. We fully expect to keep the house full and find that our newly
strengthened Peer Support and SWIT program and better outreach with the staff
at OCC prior to accepting men ready for our program will cut down on any
turnover. We expect more 12 month "graduates".
Goal 2. We will begin a more robust version of the SWIT program next year that
will include Peer Support Specialists and more in-depth classes. We expect 40
graduates from this new program.
Goal 3. We are excited to build on the systems that we had in place at the
beginning of last year and which we have reexamined and are strenghening for
next year. We expect to put 83 men and women through the programs.
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 12/14
Community Impact Award
Please describe the impact the proposed programs will have on the target population. Please include specific
quantitative and qualitative data in your response.
What methods/tools will your organization use to evaluate the proposed program’s effectiveness? Please
include specific examples, such as a logic model.
Please briefly describe how your proposed programs aligns with evidence-based approaches to addressing
human service need(s).
Please describe one to three key partnerships/collaborations that add the most value to the success of the
proposed programs.
If you are not awarded a Community Impact Award, what would your agency’s funding request be?
Applicant Statement
Disclosure of Conflicts of Interest
Are any board members or agency employees,
including their immediate relatives and business
associates, current beneficiaries of the proposed
program for which funds are being requested?
No
Are any board members or agency employees,
including their immediate relatives and business
associates, members of or related to members of
the governing bodies of Chapel Hill, Carrboro, or
Orange County?
No
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 13/14
Are any board members or agency employees,
including their immediate relatives and business
associates, paid providers of goods or services to or
have other financial interest in the proposed
program?
Yes
Are any board members or employees, including
their immediate relatives and business associates,
related to employees of that Town of Chapel Hill,
Town of Carrboro, or Orange County?
No
If the answer to any of the above is yes, please provide an explanation.
Non-discrimination Clause
Provider agrees as part of consideration of the granting of funds by funding agencies
to the parties hereto for themselves, their agents, officials, employees and servants
agree not to discriminate in any manner of these basis of race, color, gender, national
origin, age, handicap, religion, sexual orientation, gender identity/expression, familial
status or veterans status with reference to any activities carried out by the grantee,
no matter how remote. The parties hereto further agree in all respects to conform to
the provision and intent of Orange County Civil Rights Ordinance, as amended, and
the Orange County Anti-discrimination Policy. This provision is enforced by action for
specific performance, injunctive relief, or other remedy as by law provided; this
provision shall be binding on the grantees, the successors and assigns of the parties
hereto with reference to the above subject manner.
Tommy Green and William Elmore, the owners of SWIT (Success While in Transition),
are
contracted by the board of Reentry House Plus to oversee the house and administer
programming that is central to our mission to assist formerly incarcerated people to
successfully reintegrate back into the community. SWIT answers directly to the
Program Subcommittee made up of the President and the Chair of the Strategic
Planning Committee and is ultimately accountable to the RHP Board of
Directors. Recently - Liza Urena, who is a member of our Board - joined SWIT to
provide needed organizational restructuring. She is an employee of SWIT who
receives $500/month from SWIT to do this work. RHP increased SWIT's previous
monthly stipend by $500/month - out of non-County funds - to manage this cost. If
this arrangement is not appropriate, then Liza is ammenable of leaving (Officially) one
position or the other.
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
1/11/24, 11:17 AM HSOA-24-10
https://chapelhillnc.workflow.opengov.com/#/explore/records/63310/react-form-details/63310 14/14
Applicant Statement
To the best of my knowledge and belief all of the above information is true and
current. I acknowledge and understand that the existence of a potential conflict of
interest does not necessarily make the program ineligible for funding, but the
existence of an undisclosed conflict may result in the termination of any grant
awarded.
Name of Person Submitting the Application
Douglas Peterson
Agency Role of Person Submitting the Application
President
Agency Representative Signature
Douglas Carl Peterson
Jan 6, 2024
By submitting this application, the agency representative noted above affirms
they are either the Executive Director, or, if someone other than the Executive
Director is submitting this application, they affirm the Executive Director has
reviewed the application for accuracy and approved it for submittal.
Approval Details
Approved Amount
–
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84
Docusign Envelope ID: 7FDB6F4F-342E-48F9-AB32-849444E74E84