HomeMy WebLinkAbout2024-519-E-DEAPR-The Alliance For Historic Hillsborough-Outside Agency FundingOrange County Outside Agency Performance Agreement
Revised 06/23—County Manager Version Page 1 of 10
OUTSIDE AGENCY PERFORMANCE AGREEMENT
THIS AGREEMENT, made and entered into the first day of July 2024, (“Effective Date”) by and between
the County of Orange, a political subdivision of the State of North Carolina, Post Office Box 8181,
Hillsborough, North Carolina, 27278, ("County") and Alliance for Historic Hillsborough, a not-for-profit
corporation, located at 150 E King Street, Hillsborough, North Carolina 27278 (“Provider”).
WITNESSETH:
WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby
enhance its availability to residents of the County, and said program addresses an important community
human services need, as identified by the Board of Commissioners.
NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set
forth, the County and Provider agree as follows:
1. Term of the Agreement. The term of this Agreement shall be a program year beginning July 1,
2024 to June 30, 2025.
2. Scope of Services.
a. Provider will provide services, as outlined in the attached Outside Agency Funding
Application and any amendments or revision thereto which is attached as Exhibit “A” and
incorporated by reference, to the residents of Orange County. The Scope of Services and
the Program Budget may be different from the original application based on County
appropriation; however, any revisions or amendments to this Agreement must be approved
in writing by the County and attached to this Agreement as Exhibit B.
b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety
program and procedures necessary to properly and fully complete the work set forth in the
Scope of Services.
3. Funding.
a. The County agrees to appropriate for the provision of services described in Exhibit A, Scope
of Services and more particularly described in the Revised Program Budget, the maximum
sum of $5,000.
b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not
used for the purposes stated shall be returned to the County. Any changes in the use of funds
must be authorized in writing by the County prior to any expenditure of the funds by the
Provider. If the funds are expended not in accordance with the Scope of Services, at the
discretion of the County the Provider may be required to repay the funds to the County.
c. The Provider shall be paid in four equal installments in the amount of $1,250. The first
payment is contingent upon receipt of the agency’s performance agreement; the remaining
payments are contingent upon receipt of the request for reimbursement and related
supporting documentation.
d. The County’s obligation to make the quarterly payments is contingent upon receipt of
Progress Reports, which show satisfactory progress toward completion of performance
measures and an accounting of expenditures as detailed in the attached Scope of Services.
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e. Once Provider has satisfied its obligations as provided in (d) payment will be made 21 days
after receipt of the Progress Report and Request for Reimbursement or 21 days after due date
of Progress Report whichever is later.
f. The County is not obligated to provide any other support to Provider in this or in succeeding
fiscal years.
4. Agency Reporting.
a. Provider will provide Orange County a Progress Report that includes a fiscal report and
updates on performance measures as outlined in the Scope of Services. Progress Report dates
are: July 1 – December 31; January 1 – March 31 and April 1 - June 30. Reports are due on
January 7, April 7 and July 7 of the program fiscal year.
b. Provider agrees to allow the County to inspect its financial books and records, which
document costs of those services, upon reasonable notice during normal working hours.
5. Termination.
a. Termination for Cause. In the event of any of the circumstances set forth below (hereinafter
referred to as “default”), the County may immediately terminate this Agreement, in whole or
in part, and from time to time. Notice of termination must be in writing, state the reason or
reasons for the termination, and specify the effective date of the termination:
i. In the event that Provider shall cease to exist as an organization or shall enter
bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of
its assets, or significantly reduce its services or accessibility to Orange County
residents during the term of this Agreement; or
ii. In the event that Provider shall fail to render a satisfactory accounting as provided
section 4 above, the County may terminate this Agreement and Provider shall return
all payments already made to it by the County for services which have not been
provided or for which no satisfactory accounting has been rendered; or
iii. In the event of any fraudulent representation by the Provider in an invoice or other
verification required to obtain payment under this Agreement or other dishonesty on
a material matter relating to the performance of services under this Agreement.
iv. Nonperformance, incomplete service or performance, or failure to satisfactorily
perform any part of the work identified in the Scope of Services or to comply with
any provision of this Agreement, as determined by the County in its sole discretion.
v. Failure to adhere to the terms of applicable county, state or federal laws, regulations,
or stated public policy.
b. In the event of default by the Provider, the county may elect to terminate this Agreement, in
whole or in part and/or require the Provider to repay the funds within ten (10) business days
from written notice of default. The County may (but shall not be required to) grant the
Provider an opportunity to cure the default without termination of this Agreement. This
clause shall not be interpreted to limit the County’s remedies in law or in equity.
c. Notwithstanding the foregoing, either party may terminate the agreement at any time without
penalty; provided that written notice of such termination is furnished to the other party at
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least 30 days prior to termination. In the event of such termination, any payment due shall
be prorated to the date of termination and any unused funds shall be returned to the County
within 10 days of termination.
d.Any termination of this Agreement for default under this section that is later deemed to be
unjustified shall be deemed a termination for convenience.
e.Waiver. The payment of any sums by the County under this Agreement or the failure of the
County to require compliance by the Provider with any provisions of this Agreement or the
waiver by the County of any breach of this Agreement shall not constitute a waiver of any
claim for damages by the County for any breach of this Agreement or a waiver of any other
required compliance with this Agreement.
6.Responsibilities of the County.
Cooperation and Coordination. The County has designated (Ardra Webster) to act as the
County's representative with respect to the Project who shall have the authority to render
decisions within guidelines established by the County Manager or the County Board of
Commissioners and who shall be available during working hours as often as may be
reasonably required to render decisions and to furnish information.
7.Insurance.
a.General Requirements. The Provider shall purchase and maintain, during the period of
performance of this Agreement, insurance:
i.Worker’s Compensation. For protection from claims under workers' or workmen's
compensation acts;
ii.Cyber Liability. For protection from claims resulting from data breach, virus, and
cyberattack;
iii.Comprehensive General Liability Insurance covering claims arising out of or relating
to bodily injury, including bodily injury, sickness, disease or death of any of the
Consultant's employees or any other person and to real and personal property
including loss of use resulting thereof;
iv.Comprehensive Automobile Liability Insurance, including hired and non-owned
vehicles, if any, covering personal injury or death, and property damage; and
v.Professional Liability Insurance, covering personal injury, bodily injury and property
damage and claims arising out of or related to the performance under this Agreement
by the Consultant or his agents, consultants and employees.
vi.Sexual Misconduct. Sexual Abuse/Molestation Insurance is required when Provider
works directly one-on-one with children, elderly or other at-risk populations.
b.Limits of Coverage: Minimum limits of insurance coverage shall be as follows:
INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE
Worker's Compensation Limits for Coverage A ‐
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Statutory State NC, for each employee
Limits for Coverage B ‐
Employers Liability of:
$1 million Each Occurrence
$1,000,000 BID limit
Cyber Liability $1,000,000 Each Occurrence;
$2,000,000 Aggregate
*Only required for agencies transmitting personal
identifiable information that is disseminated electronically.
Commercial General $1,000,000 Each Occurrence
Liability $2,000,000 Aggregate
Automobile Liability $1,000,000 Each Occurrence
*Only required for agencies doing travel as part of the
agreement with the County.
Professional Liability $1,000,000 Each Occurrence
$2,000,000 Aggregate
Sexual Misconduct $1,000,000 Each Occurrence
$2,000,000 Aggregate
*Only required for agencies doing direct work with minors
(under the age of 18).
c.All insurance policies (with the exception of Worker's Compensation and Professional
Liability) required under this Agreement shall name the County as an additional insured party
and as a certificate holder. For more information see the Orange County Risk Transfer
Policy and Orange County Minimum Insurance Coverage Requirements, (each
document is incorporated herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.)
Evidence of such insurance and all correspondence shall be sent to:
Orange County Risk Manager
Post Office Box 8181
Hillsborough, NC 27278
d.Nothing in this section is intended to affect or abrogate the County’s sovereign immunity
defenses.
8.General Provisions.
a.Governing Law. This Agreement and the duties, responsibilities, obligations and rights of
respective parties hereunder shall be governed by the laws of the State of North Carolina. By
executing this Agreement Provider affirms that Provider and any subcontractors of Provider
are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General
Statutes. By executing this Agreement Provider certifies that Provider has not been
identified, and has not utilized the services of any agent or subcontractor identified, on the
list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement
Provider certifies that Provider has not been identified, and has not utilized the services of
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any agent or subcontractor identified, on the list created by the State Treasurer pursuant to
G.S. 147-86.81.
b.Non-Discrimination. Provider agrees as part of consideration of the granting of funds by
Orange County the parties hereto for themselves, their agents, officials, employees and
servants agree not to discriminate in any manner of these basis of race, color, gender, national
origin, age, handicap, religion, sexual orientation, familial status or veterans status with
reference to any activities carried out by the grantee, no matter how remote. The parties
hereto further agree in all respects to conform to the provision and intent of Orange County
Civil Rights Ordinance, as amended and the Orange County Non-discrimination Policy,
which is incorporated herein by reference and can be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The
County may enforce this provision by an action for specific performance, injunctive relief,
or other remedy as by law provided; this provision shall be binding on the grantees, the
successors and assigns of the parties hereto with reference to the above subject manner.
c.Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with
respect to any provision of, or the performance or non-performance of, this Agreement shall
be brought in the General Court of Justice of North Carolina sitting in Orange County, North
Carolina. It is agreed by the parties that no other court shall have jurisdiction or venue with
respect to such suits or actions. Binding arbitration may not be initiated by either Party,
however, the Parties may agree to nonbinding mediation of any dispute prior to the bringing
of such suit or action.
d.Living Wage. Orange County is committed to providing its employees with a living wage
and encourages agencies if funds to pursue the same goal. The Orange County Living Wage
Policy, which is incorporated herein by reference, can be viewed at:
http://www.orangecountync.gov/departments/purchasing_division/contracts.php. The
County’s living wage is $17.65 per hour. To the extent possible, Orange County
recommends that Provider provide a living wage to its employees.
e.Relationship of the Parties. Provider is an independent contractor of the County. Provider
represents that they have or will secure, at his own expense, all personnel required in
performing the services under this Agreement. Such personnel shall not be employees or
have any contractual relationship with the County. All personnel engaged in work under this
Agreement shall be fully qualified and shall be authorized and permitted under federal, state
and local law to perform such services. There are no third party beneficiaries of this
Agreement and nothing in this Agreement, express or implied, is intended to confer on any
person other than the parties hereto (and their respective successors, heirs and permitted
assigns), any rights, remedies, or obligations.
f.Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws,
ordinances, orders and regulations of the federal, state or local governments, as well as their
respective departments, commissions, boards, and officers, which are in effect at the time of
execution of this Agreement or are adopted at any time following execution of this
agreement.
g.Subcontract. The County and Provider deem the services provided under this Agreement
to be personal in nature and Provider may not subcontract any rights or duties under this
Agreement to any other party without prior written consent from the County.
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h.Assignment. The Provider shall not assign this Agreement, including the rights to payment,
to any other party without the prior written consent of the County.
i.Indemnification. Provider agrees to defend, indemnify, and hold harmless the County, for
all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily
injury, including death or property damage, to any person or persons caused in whole or in
part by the negligence or willful misconduct of the Provider, except to the extent same are
caused by the negligence or willful misconduct of the County. It is the intent of this section
to require Provider to indemnify the County to the extent permitted under North Carolina
law. Nothing in this section is intended to affect or abrogate the County’s sovereign
immunity defenses.
j.Non-Appropriation. This Agreement is subject to the availability of funds to purchase the
specified services and may be terminated at any time if such funds become unavailable.
k.Severability. All clauses found herein shall act independently of each other. If a clause is
found to be illegal or unenforceable, it shall have no effect on the other provisions of this
Agreement. It is understood by the parties hereto that if any part, term or provision of this
Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North
Carolina or the United States, the validity of the remaining portions or provisions shall not
be affected, and the rights and obligations of the parties shall be construed and enforced as if
the Agreement did not contain the particular part, term or provision held to be invalid.
l.Entire Agreement. This Agreement represents the entire and integrated agreement between
the County and the Provider and supersedes all prior negotiations, representations or
agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both parties. Modifications may be evidenced by facsimile signatures.
m.Notices. Any notice required by this Agreement shall be in writing and delivered by certified
or registered mail, return receipt requested to the following:
Orange County Provider’s Name Alliance for Historic Hillsborough
Attention: Ardra Webster Attention: Amanda Boyd
P.O. Box 8181 Address: 150E King Street
Hillsborough, NC 27278 Hillsborough NC 27278
Email:awebster@orangecountync.gov Email:
director@historichillsborough.org
n.Signatures. This Agreement together with any amendments or modifications may be
executed electronically. All electronic signatures affixed hereto evidence the intent of the
Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter
66.
IN WITNESS WHEREOF, the Orange County and the Provider have signed this Agreement, effective on
the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures
below.
For and on behalf of the Provider
_____________________________ _______________________
Amanda Boyd, Director Date
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For and on behalf of Orange County Government
_______________________________ ________________________
Travis Myren, County Manager Date
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ORANGE COUNTY—INTERNAL USE ONLY
______________________________________________________________________________
Finance Information
Vendor Name: The Alliance For Historic Hillsborough Vendor Contact Person: Amanda Boyd Phone: 919-732-
7741 Address: 150 E King Street City Hillsborough State: NC Zip: 27278 Department: DEAPR Amount: $5000
Purpose: Outside Agency Funding Budget Code(s): 10290050 719111 Vendor # 68618
Vendor Status with NCSOS: Vendor is a BOCC consultant: Yes No
Contract Details
Contract Type: New Amendment (Original Contract: ) (Most Recent Amendment )
Effective Date July 1, 2024 End Date June 30, 2025 Notice Date (Notice Purpose )
Award
Approved by Board (Agenda Date: June 18, 2024); Made or Administered by
Signature Authority
- BOCC Express Delegation (Agenda Date: )
-Policy 9.4:Under $5,000; Service Under $90,000; Construction Under $250,000
- Budget Policy Section XV (Capital Improvement Project: )
Bidding
Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(# )
Department Affirmation
This agreement is approved as to technical form and content and I as Department Director affirmatively state work
on this project has not been initiated prior to execution of the agreement.
This agreement is approved as to technical form and content. Services related to this agreement have already begun
or been completed. Description of the nature of the emergency condition that was addressed:
Department Director’s Signature ________________________________________ Date: ________
Information Technologies
This agreement has been reviewed and is approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Inapplicable because no hardware/software purchases or related services
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Received for record retention:
Office of the Clerk to the Board __________________________________________Date:_________
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9/3/2024
9/4/2024
9/5/2024
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Town of Chapel Hill, NC 1/10/2024
HSOA-24-1
Human Services/Outside Agencies
Funding Application Fiscal Year 2025
Status: Active
Submitted On: 1/2/2024
Applicant
Amanda Boyd
919-732-7741
director@historichillsborough.org
150 E King St
Hillsborough, NC 27278
Agency Information
Agency's Legal Name
The Alliance for Historic Hillsborough
Agency's Mailing Address (Street, City, State & Zip
Code)
150 E King St Hillsborough NC 27278
Agency's Physical Address (Street, City, State & Zip
Code)
150 E King St Hillsborough NC 27278
Agency’s Web Address
www.historichillsborough.org
Tax ID:
**-***8934
Date of Incorporation (Month/Year)
November 1993
Executive Director Name
Amanda Boyd
E-Mail Address
director@historichillsborough.org
Telephone Number
9197327741
Agency's Purpose/Mission Statement
Inspiring visitors and residents to experience authentic Hillsborough
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brief description of your organization’s past achievements
Wages and Positions
Does the agency pay permanent employees a
living wage?
Yes
Is the agency an Orange County Living Wage
Certified Employer?
Yes
Award Programs
Check one or more of the following application types.
Human Services Awards (Chapel Hill, Carrboro,
and Orange County)
Small Awards (Chapel Hill & Carrboro Applicants
Only)
Community Impact Awards (Chapel Hill
Applicants Only)
Agency Demographics
Please ensure that each subsection listed below adds up to the total number of staff
and board members listed here.
Collaborating closely with the town of Hillsborough and in partnership with various
community stakeholders, the Alliance assumes a pivotal role in delivering visitor
services. Operating the visitor center, actively contributing to the marketing and
promotion of all tourism initiatives, and serving as a platform for educating about our
area's heritage education and preservation endeavors, the Alliance remains a
cornerstone in both promoting tourism and influencing positive change within the
community.
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Number of Part-Time Paid Positions
2
Number of Full-Time Paid Positions
3
Staff Members
Total Number of Staff
5
Staff Members - Sex
Number of Male Staff
1
Number of Female Staff
4
Number of Nonbinary Staff
–
Number of Staff who prefer not to answer
–
Staff Members - Race and Ethnicity
Number of American Indian or Alaska Native Staff
–
Number of Asian Staff
–
Number of Black or African American Staff
–
Number of Native Hawaiian or Other Pacific Islander
Staff
–
Number of White Staff
–
Number of Staff of more than one race
–
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Number of staff who prefer not to answer
5
Number of Staff who identify as a race/ethnicity not
listed
–
Total Number of Staff who identify as Hispanic or
Latino
–
Total Number of Staff who do not identify as
Hispanic or Latino
–
Board Members
Total Number of Board of Members
9
Board Members - Sex
Number of Male Board Members
4
Number of Female Board Members
5
Number of Nonbinary Board Members
–
Number of Board Members who prefer not to answer
–
Board Members - Race and Ethnicity
Number of American Indian or Alaska Native Board
Members
–
Number of Asian Board Members
–
Number of Black or African American Board
Members
–
Number of Native Hawaiian or Other Pacific Islander
Board Members
–
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Number of White Board Members
–
Number of Board Members of more than one race
–
Number of Board Members who prefer not to answer
9
Number of Board Members who identify as a
race/ethnicity not listed
–
Total Number of Board Members who identify as
Hispanic or Latino
–
Total Number of Board Members who do not identify
as Hispanic or Latino
–
Race & Equity
Consistent with our commitment to equity and inclusion, the Towns of Chapel Hill
and Carrboro and Orange County Government are taking steps together to center
racial equity in the Human Services Funding Program. We are requesting basic
information about your organization’s racial equity work.
Describe how the agency incorporates racial equity into its goals. (150 word limit)
Racial equity is a dynamic and ongoing process that demands continual evaluation
and adaptation. Presently, our organization focuses on three crucial elements:
enhancing education and awareness of local issues, fostering community
engagement, and delivering culturally competent programming. Our initial imperative
is to grasp the intricacies of racial equity issues, comprehend historical contexts, and
recognize systemic biases. This involves actively pursuing educational opportunities
and establishing connections with like-minded organizations that can furnish
resources for our ongoing growth.
Moreover, we are committed to listening and learning directly from communities most
affected by these issues. Through proactive engagement, we seek input from diverse
racial and ethnic groups, ensuring that our programming caters to the community's
varied needs. This approach aids in the development of culturally competent
programming, fostering accessibility and inclusivity.
A noteworthy example of our commitment is the creation of 'Telling the Full Story.’
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Describe how the intended beneficiaries of the proposed project(s) were involved in the planning and design
process. (150 word limit)
Percent (%) of Staff who attended racial equity
trainings.
0
Percent (%) of Board Members who attended racial
equity trainings.
0
Describe other racial equity related activities.
Program Funding Request
Please list all of the current Fiscal Year Human Services (HS) funding requested
for all programs and the proposed use of funds.
Program Name
Friends Budget
Town of Carrboro
–
Our heritage education initiatives are dedicated to supporting, expanding, and
highlighting the underrepresented facets of our local history.
'Telling the Full Story' is a program designed to illuminate the often overlooked history
of Black and Indigenous communities. In collaboration with a diverse community of
local Black and Indigenous stakeholders, we execute this program with the aim of
continuously evolving the platform to serve the community better.
For decades, we have collaborated closely with the Occaneechi Band of the Saponi
Nation, actively contributing to the rebuilding and upkeep of the Occaneechi Replica
Village. At the request of the tribal council, we took on the responsibility of facilitating
the expansion of the village's historical interpretation. This involved the development
of educational signage and self-guided tools to enhance the visitor experience and
provide valuable insights into their rich history.
Along with our work with the OBSN and our Telling the Full Story Committee, the staff
is dedicated to actively engaging in educational opportunities that further our
connections and knowledge of not only racial issues but also intersectionality.
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Town of Chapel Hill
–
Orange County
10000
Total
Short description of proposed use of funds.
Funding Totals
Carrboro Chapel Hill
Orange County Total
Community Impact Award
Please describe the impact the proposed programs will have on the target population. Please include specific
quantitative and qualitative data in your response.
10000
We are seeking a support grant of $10,000 for our Friends' budget, which is
exclusively dedicated to sustaining the Alliance's heritage education and
preservation initiatives. This funding will significantly expand our current
programs, benefiting the local community and visitors. Moreover, it will foster the
growth of our platforms that play a vital role in supporting key community
partners such as the Burwell School, the Orange County Historical Museum, and
the Hillsborough Arts Council.
0 0
10000 10000
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What methods/tools will your organization use to evaluate the proposed program’s effectiveness? Please
include specific examples, such as a logic model.
Please briefly describe how your proposed programs aligns with evidence-based approaches to addressing
human service need(s).
Please describe one to three key partnerships/collaborations that add the most value to the success of the
proposed programs.
If you are not awarded a Community Impact Award, what would your agency’s funding request be?
Applicant Statement
Disclosure of Conflicts of Interest
Are any board members or agency employees,
including their immediate relatives and business
associates, current beneficiaries of the proposed
program for which funds are being requested?
No
Are any board members or agency employees,
including their immediate relatives and business
associates, members of or related to members of
the governing bodies of Chapel Hill, Carrboro, or
Orange County?
No
Are any board members or agency employees,
including their immediate relatives and business
associates, paid providers of goods or services to or
have other financial interest in the proposed
program?
No
Are any board members or employees, including
their immediate relatives and business associates,
related to employees of that Town of Chapel Hill,
Town of Carrboro, or Orange County?
No
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If the answer to any of the above is yes, please provide an explanation.
Non-discrimination Clause
Provider agrees as part of consideration of the granting of funds by funding agencies
to the parties hereto for themselves, their agents, officials, employees and servants
agree not to discriminate in any manner of these basis of race, color, gender, national
origin, age, handicap, religion, sexual orientation, gender identity/expression, familial
status or veterans status with reference to any activities carried out by the grantee,
no matter how remote. The parties hereto further agree in all respects to conform to
the provision and intent of Orange County Civil Rights Ordinance, as amended, and
the Orange County Anti-discrimination Policy. This provision is enforced by action for
specific performance, injunctive relief, or other remedy as by law provided; this
provision shall be binding on the grantees, the successors and assigns of the parties
hereto with reference to the above subject manner.
Applicant Statement
To the best of my knowledge and belief all of the above information is true and
current. I acknowledge and understand that the existence of a potential conflict of
interest does not necessarily make the program ineligible for funding, but the
existence of an undisclosed conflict may result in the termination of any grant
awarded.
Name of Person Submitting the Application
Amanda Boyd
Agency Role of Person Submitting the Application
Executive Director
Agency Representative Signature
Amanda Boyd
Jan 2, 2024
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By submitting this application, the agency representative noted above affirms
they are either the Executive Director, or, if someone other than the Executive
Director is submitting this application, they affirm the Executive Director has
reviewed the application for accuracy and approved it for submittal.
Approval Details
Approved Amount
–
Docusign Envelope ID: FF1380BF-C4AC-418A-8F31-F443232B396D
Program Name:Friends -Alliance for Historic Hillsborough
Primary Contact Name:Amanda Boyd
Primary Contact Phone:919-732-7741
Primary Contact Email:Director@historichillsborough.org
Describe the proposed program and the target population to benefit from the program.Please also
explain how the program aligns with the Town of Chapel Hill and Carrboro's Human Services
Program Results Framework and/or Orange County's BOCC Goals and Priorities (250 words or
less).
The Alliance is dedicated to inviting both visitors and residents to immerse themselves
in the authentic experience of Hillsborough.We achieve this through comprehensive
visitor services,preservation efforts,and heritage education.While the alignment with
the tourism board helps us to excel at visitor services,we have the unique opportunity
to focus on issues that play a critical role in community building and hold historical
significance.
Our aim is to diversify not only the Alliance's audience but also the broader community
of Hillsborough.The authenticity we strive for can only be attained when our endeavors
reflect the complete picture,such as the development of ‘Telling the Full Story.’Projects
like these,our Lunch &Learns,and work with the Occaneechi Replica Village
showcase our dedication to broadening our impact.Additionally,our commitment to
expanding our digital presence has successfully attracted interest beyond the
boundaries of Hillsborough,emphasizing the significance of our region.
Our overarching mission and goal are to serve as a valuable resource for education and
experience,accessible to individuals of all ages,backgrounds,and heritages.This
guiding principle aligns the Alliance programs with the broader framework for Orange
County.
Total Program Cost 2022-2023:$39,103
Total Number of Individuals:3765
Cost Per Individual:$10.37
Projected Total Program Cost 2023-2024:$22,979
Projected Total Number of Individuals:4500
Projected Cost Per Individual:$5.11
Projected Total Program Cost 2024-2025:53,913
Projected Total Number of Individuals:5,000
Projected Cost Per Individual:$10.78
Docusign Envelope ID: FF1380BF-C4AC-418A-8F31-F443232B396D
Certified by: _______________________ Title: __________________________ Date: ____________
(Provider’s Signature)
EXHIBIT “B”
Scope of Services – FY 2024-25
Outside Agency Performance Agreement
Agency Name: The Alliance for Historic Hillsborough
Program Name: Tourism and Heritage Education
Funding Award: 5,000
Outline how the agency will spend Orange County’s funding award.
Program Services
Outline the critical services (activities) the agency will employ to attain the Anticipated Outcomes below, by June 30, 2025.
● Expand the Telling the Full Story Programming/Oral History Collection: As we expand our online
footprint of TTFS, the Alliance will work alongside the committee to develop community outreach
programming. We believe we can reach audiences of all demographics through these initiatives in
Orange County and beyond.
● Development of new Heritage Education for special events/guided tours: With the collaboration
of our local historic partners, the Alliance would like to expand on its current offerings of Heritage
Education through special events and guided tours. Much emphasis will be placed on our upcoming
Outlandish Hillsborough Scottish Festival; however, we have plans to expand on our popular
Revolutionary War Living History Day, partnership with OBSN for a Replica Village Living
History demonstration, and bring in new private tours and school groups from surrounding towns.
Anticipated Outcomes
The Anticipated Results column must include quantifiable results in the form of number of persons/units served within Orange
County, only (all Towns and municipalities). If you use percentages, you must also provide the total number of participants within
that measure’s description or for an earlier performance measure.
Performance Measures Anticipated
Results
Telling the Full Story - Total Impact goal this year: 1000 people / 400 in OC 400
Heritage EDU development - Total Impact goal this year: 3000 people/1000in OC 1000
Expense Description Amount
Heritage education Expansion/Special Events 5000.00
Docusign Envelope ID: FF1380BF-C4AC-418A-8F31-F443232B396D
8/27/2024Executive Director
Orange County Outside Agency Performance Agreement Page 12 of 12
Rev.06/24
ATTACHMENT “A”
Orange County Certifications – FY 2024-2025
Outside Agency Performance Agreement
Chief Contact, Administrators, Chief Executive Officer and Chief Financial Officer
I certify that I have provided a list of the chief contact, administrators, chief executive officer and chief
financial officer for my agency with this Agreement and that I will keep it current to the County of Orange.
The list should be in writing with the name, title, residential address; phone and email address and if possible,
fax number.
Officers and Board of Directors
I certify that I have provided a current list of the Officers and Board of Directors with this Agreement and
that we will continue to update the list as changes occur. The list should be in writing, with the name, physical
address, mailing address and if possible, phone, fax and email address.
Budget Submission
I certify that I have provided a budget for the period to be covered by funding Orange County, and that any
substantive changes made to this budget have been in advance authorized in writing by Orange County.
Annual Financial Review
I certify that I have provided a copy of the latest annual Financial Review for our agency and the budget
adopted by the agency for the fiscal years encompassing this Agreement. If not, please explain on a separate
sheet of paper.
Alignment with Organization’s Mission
I certify that the programs and services for which this funding is requested align with the mission of the
organization.
Intended Purpose
I certify that the funds provided to the agency under the terms of this Agreement will be used for a public
purpose and shall only be used for the purposes intended and any money not used for those purposes will be
promptly returned to Orange County.
Certified by: _______________________ Title: __________________________ Date: ___________
(Provider’s Signature)
Docusign Envelope ID: FF1380BF-C4AC-418A-8F31-F443232B396D
8/27/2024Executive Director
Orange County Outside Agency Performance Agreement Page 13 of 12
Rev.06/24
FOR INFORMATION ONLY
ATTACHMENT “B”
As mentioned in Sections 3- Funding and Section 4- Agency Reporting of the performance agreement, the
following two forms will be required before quarterly reimbursements can be made. They are included
below for informational purposes.
Forms are available online at https://www.orangecountync.gov/736/Contracts-Reporting
Quarterly Expense Report
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Orange County Outside Agency Performance Agreement Page 14 of 12
Rev.06/24
Quarterly Outcomes Form
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Docusign Envelope ID: FF1380BF-C4AC-418A-8F31-F443232B396D