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HomeMy WebLinkAboutAgenda - 11-19-2024; 8-e - Approval of Motorola Solutions, Inc. Contract for Bi-directional Antenna Systems in K-12 Schools – Phase 2 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 2024 Action Agenda Item No. 8-e SUBJECT: Approval of Motorola Solutions, Inc. Contract for Bi-directional Antenna Systems in K-12 Schools — Phase 2 DEPARTMENT: Emergency Services ATTACHMENT(S): INFORMATION CONTACT: Motorola Solutions, Inc. Quote 2735184 Kirby Saunders, Emergency Services and Contract including Addendum Director, (919) 245-6123 NC Department of Information Technology (NC DIT) Certificate of Award PURPOSE: To approve a contract with Motorola Solutions, Inc. for the second phase of installations of bi-directional antenna systems within K-12 public schools. BACKGROUND: In 2022-2023, the Board approved funding to conduct benchmark testing of the public safety radio reception within all K-12 public schools. The FY 2023-24 Capital Investment Plan (CIP) budget included funding to initiate the installation of equipment to improve coverage. At its January 16, 2024 Business meeting, the Board awarded a contract to Motorola Solutions, Inc. to perform the initial installations (Phase 1) in the initial fifteen (15) schools across both school districts. The installation of a bi-directional antenna (BDA) system within each school facility will ensure public safety radio coverage in 99% of all critical areas and 95% overall. Additionally, the deployment of building specific BDA systems lowers the amount of new public safety telecommunication towers needed throughout the County, resulting in significant savings. Phase 1 installations are now 95% complete and final testing and acceptance is underway. This contract is for Phase 2 (of 2) for the purchase and installation of the BDA systems, which includes the final fifteen (15) schools across both school districts including: • Ephesus Elementary School • Estes Hill Elementary School • Cedar Ridge High School • Northside Elementary School • Orange High School • Phillips Middle School • River Park Early Learning • Grey Culbreth Middle School • Grady A. Brown Elementary School 2 • Glenwood Elementary School • Carrboro High School • Phoenix Academy • Hillsborough Elementary School • Central Elementary School • Rashkis Elementary School Procurement is through the North Carolina State Contract#22437-725G and NC DIT has provided written approval as per the contract requirements. FINANCIAL IMPACT: The County will be responsible for the initial purchase and installation for each school, originally estimated to be around $3 million total. Funding for Phase 1 of this project was approved in the FY 2023-2024 CIP, and the Board awarded a contract on January 16, 2024 for $1,344,673.74 ($191,326.26 under budget). Funding for this final phase was approved in the FY 2024-2025 CIP and was budgeted at $1,536,000. This proposal for equipment purchases and installation is $1,264,317.07 ($271,682.93 under budget). This brings the total project cost for Phase 1 and Phase 2 to $2,608,990.81 ($463,009.19 under budget). The resulting cost savings and $31,291 from prior year funding is proposed for reallocation to the Fire and Emergency Medical Services paging infrastructure replacement (Agenda Item 8-f on this November 19, 2024 meeting agenda). Once installed, each district will become responsible for the annual maintenance/replacement of the systems, estimated to be approximately $48,000 annually per district. The County's Emergency Services Department will manage the procurement and installation phases. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 1: ENVIRONMENTAL PROTECTION AND CLIMATE ACTION OBJECTIVE 2. Invest in our infrastructure to reduce the environmental impact of the County fleet/facilities and improve safety. • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 6. Provide sustainable, equitable, and high-quality community safety and emergency services to meet the community's evolving needs. • GOAL 5: PUBLIC EDUCATION/LEARNING COMMUNITY OBJECTIVE 4. Improve learning environments by investing in facilities over a 10-year period that address repair, renovation, and educational adequacy needs. RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the County Manager to sign the attached Motorola Solutions, Inc. contract, with addendum, and any necessary amendments. MMOTOROLA mob all r � M- I t e Proposal Orange County, NC Emergency Response Coverage (Phase 2) July 31, 2024 The design and technical information furnished with this proposal is proprietary information of Motorola Solutions,Inc.(Motorola).. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license.All other trademarks are the property of their respective owners.©2023 Motorola Solutions, Inc.All rights reserved. 1 4 Orange County,NC July 31,2024 Emergency Radio Response Coverage Table of Contents Section 1 SystemDescription...................................................................................................................2 Section 2 Statementof Work....................................................................................................................4 2.1 Motorola Responsibilities.....................................................................................................4 2.2 Orange County, NC Responsibilities ...................................................................................5 2.3 General Responsibilities.......................................................................................................6 Section 3 Service/Warranty.......................................................................................................................9 Table of Contents ®MOrpROLA SOWTMONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions 2 5 Orange County,NC July 31,2024 Emergency Radio Response Coverage Section 1 System Description Orange County Schools has requested a proposal from Motorola Solutions for the 700/800 MHz ERRC/ ERCES BDA/ DAS solution. This proposal is compliant with the current local and North Carolina Fire Code requirements. Motorola is proposing a suite of Amplifier Solutions. Depending on final design, Motorola will install a Class A Critical Point '/2 Watt, 2 Watt, or 5W Bidirectional Amplifier. For a very large school where the design required it, we would specify a Critical Point Fiber Active Class A solution that would allow us to extend service to fiber-fed remotes. All "active" electronics will include a code-compliant Battery Backup solution as the secondary source of power. These BBUs allow full code compliant alarming with ties to the Fire Alarm Panel. We have installed it in several hundred facilities, including within several large school districts. The class A product has several distinct advantages over a Class B amplifier. It allows each channel to have independent Automatic Gain Control (AGC). This prevents a strong radio near an antenna from causing the gain of distant radios on a different channel from being attenuated and possibly losing coverage. It also prevents a nearby tower with private radio channels from taking up capacity on the BDA that should be reserved for First Responder use. • 3-Year Parts Warranty with Free Advanced Equipment Exchange Program • BDA contained in Nema 4 type enclosure • Battery System in Nema 3R Type Enclosure • Equipment is FCC Certified • Further, they provide the following state of the art features: - Comprehensive alarming capabilities, which supports all NFPA and IFC required monitoring and alarming. - Local and SNMP based remote monitoring - Built-in signal generator and isolation testing function - Digital/programmable filters utilizing FPGA technology - Supports public safety 700/800MHz in single band or dual band version - Supports P25 P1/P2 digital and conventional analog communications simultaneously - Supports FirstNet LTE band 14 - Single band versions include license to switch from original band to alternate band - Single band can be upgraded to dual band via license key - Each band supports up to 32 narrow band filters (Class A) - Channelized Auto Level Control (ALC)/Channelized uplink squelch (Class A) - NetProtect Uplink PA shutdown during no traffic periods to minimize noise being introduced to the network (Class A) - Built-in mandatory isolation test to prevent BDA oscillation - Auto shutdown with alarm upon oscillation detection - Web based GUI for intelligent configuration, SNMP supported System Description ®MOTOROLA SOLUTION'S Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions 3 6 Orange County,NC July 31,2024 Emergency Radio Response Coverage - NFPA compliant dry contact alarms, UL50E Type 4/ NEMA 4 enclosure - UL 2524 Standard Certified -SGS Certificate No.: SGSNA/19/GZ/00173 Secondary Power The Comba Critical Point Solutions offered by Motorola have a tightly integrated battery backup system that provides a minimum of 24-hour backup performance with automatic transfer and full alarming. The design of the 700/800 MHz ERRC/ ERCES BDA/ DAS Solution consists of the following: • Motorola Solutions will use industry standard design software (iBwave) to engineer a solution compliant with the requirements of North Carolina Fire Code. • Motorola Solutions will provide a pre-submittal package to the Authority Having Jurisdiction (AHJ) to coordinate design approval. • The design is based on -95 dBm RSSI over 95% of the coverage area. • The design is based on -95 dBm RSSI over 99% of critical areas as defined by local NFPA requirements. • The design will provide a grid test consisting of 20 measurements per floor for final inspection results per NFPA requirements. • The design will consist of a serialized BDA and Battery Backup equipment, plenum rated '/2" cable and customer provided fiber plant. The DAS will distribute 700/800 MHz Public Safety frequencies throughout the facility via active and passive infrastructure consisting of plenum rated '/2" cable and coverage antennas. • Design and Commissioning includes GROL certified Engineers as required by the local jurisdiction. System Description MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions 4 7 Orange County,NC July 31,2024 Emergency Radio Response Coverage Section 2 Statement of Work 2.1 Motorola Responsibilities Motorola's general responsibilities include the following: • Assign a project manager, as a single point of contact, who has the authority to make decisions with Orange County. • The assigned project manager will provide a project schedule for Orange County to review and approve, provide timely project status updates, provide meeting minutes/agendas, and conduct status meetings throughout the duration of the project. • During the kickoff meeting, Motorola will review the proposed design with Orange County for approval. If any changes need to be made, Motorola will determine any costs associated with the change and provide Orange County with a change order for associated changes. • Schedule the implementation in agreement with Orange County, NC. • Coordinate the activities of all Motorola subcontractors under this contract. • Administer safe work procedures for installation. • Perform the installation of the following: - Install the Public Safety donor antenna on a to-be-determined roof or exterior wall location as coordinated with the customer. - Install the Public Safety BDA using available wall space in the designated head end room as coordinated with the customer. - Install all equipment and passives as per the mutually agreed upon design. - Install all coaxial cable and couplers above the ceiling and will mount all coverage antennas below the ceiling as per the design including the hardware. - Perform sweep testing on all installed coaxial cables to assure that the cable meets known performance standards. - Commissioning and Acceptance Testing - Motorola will properly commission the installed DAS per manufacturer specification and integrate Public Safety services into the DAS. - Motorola will perform AHJ required acceptance testing (to include `grid testing'/DAQ testing as required by AHJ) to validate adherence to requisite Public Safety code. • Provide closeout package that will include the following: - Documentation of the system coverage as commissioned - Updated, post construction design drawings. - MSI will tag all serialized items during the installation process with county provided asset tags. Full inventory that highlights serialized list and county's asset tag information will be delivered to the county in each close out document. Statement of Work MOrOMOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. r Motorola Solutions 5 8 Orange County,NC July 31,2024 Emergency Radio Response Coverage 2.2 Orange County, NC Responsibilities Orange County will take responsibility for the installation and performance of all other equipment and work necessary for completion of this project that is not provided by Motorola. General responsibilities for Orange County include the following: • Assigning a project manager, as one point of contact, to work with Motorola and has the authority to to make decisions on behalf of Orange County. • Reviewing the preliminary Project Schedule with Motorola's Project Manager and assisting Motorola Solutions in developing a Project Schedule to define the detailed tasks and timeline for the completion of Motorola Solutions and Orange County responsibilities. • For Public Safety DAS Solutions, Motorola will demarc all alarm outputs within 3 feet of the installed BDA and BBU. If needed, Orange County will need to use their preferred electrical and alarm vendor to connect the alarm to the building fire safety panel. • Orange County is responsible for any costs associated with any required third-party inspection of wall penetrations. • Orange County is responsible for any costs, materials, and labor if roof penetrations and the associated conduit are needed/required to complete the installation. • Ensure communications sites meet space, grounding, power, and connectivity requirements for the installation of all equipment. • Provide floor plans in soft copy (Visio or AutoCAD). • Provide any necessary FCC license modification for the new BDA system.The costs of this is the responsibility of Orange County. • Provide six pairs of conductors brought to into the BBU. Pairs shall be labeled: Alarm 1, Alarm 2, Alarm 3, Alarm 4, Alarm 5, Alarm6, etc. • County shall leave (6) resisters with the conductors in order for appropriate alarm system operation. • Approve locations for all equipment in sites. • Approve cable pathways for all DAS cabling. • Provide applicable permits. • Orange County will provide 120 VAC/15A electrical outlet (dedicated breaker recommended) for the proposed equipment installation. • Orange County is providing safe, secure onsite storage for the equipment and materials at each school location. • Coordinate the activities of all Orange County vendors or other contractors. • Orange County shall provide asset tags to MSI at the start of each installation for tagging. Statement of Work 9 MOrOMOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. r Motorola Solutions 6 9 Orange County,NC July 31,2024 Emergency Radio Response Coverage 2.3 General Responsibilities Motorola has made provided several general responsibilities in preparing this proposal, which are noted below. • This proposal is based upon the scope of work above and the floor plans provided by Orange County. If any changes in scope are needed, the costs will be provided to Orange County via a change order. • All existing sites or equipment locations will have sufficient space available for the system described as required. • All existing sites or equipment locations will have adequate electrical power in the proper phase and voltage, and site grounding to support the requirements of the system described. • Any site/location upgrades or modifications are the responsibility of Orange County. • Approved FCC licensing will be provided by Orange County. • Approved local, State, or Federal permits as may be required for the installation and operation of the proposed equipment are the responsibility of Orange County. • Any required system interconnections not specifically outlined here will be provided by Orange County. These may include dedicated phone circuits, microwave links, or other types of connectivity. • All work is to be conducted 8AM to 5PM. • Sites do not have any hazardous materials present. Removal of hazardous materials is the responsibility of Orange County • Motorola is not responsible for interference caused or received by the Motorola-provided equipment except for interference that is directly caused by the Motorola-provided transmitter(s) to the Motorola-provided receiver(s). Should Orange County's system experience interference, Motorola can be contracted to investigate the source and recommend solutions to mitigate the issue. • Orange County will provide building access to Motorola Solutions personnel to all facilities where the system is to be installed during the project. Temporary identification cards should be issued to Motorola Solutions personnel if required for access to the Orange County facilities. Orange County will ensure that Motorola Solutions has unrestricted site access for timely access and to prevent delays. Each site will require access multiple times during the course of the project. Access must be provided in accordance with the project schedule. Access must be available after business hours where required by Motorola, or as necessary to meet the project schedule. • Relocation of power or utilities is not included in this proposal and would be the responsibility of Orange County if needed. • Orange County will provide any required parking permits to Motorola personnel for restricted access entry or parking. If no permits are required, Orange County will ensure onsite parking is available during the installation. • There is no prevailing wage requirements, MBE, or performance bond, or similar requirements for this project. • No safety training is required beyond the standard OSHA- complaint training. • Orange County must provide any roof penetration for donor antennas. Any sidewall penetrations will be completed by Motorola • The facility has built-in ladders/stairs for accessing the roof and pulley/mechanical lift will be provided to place materials on the roof. • Rooftop Donor antenna will not require stealthing. Statement of Work MOTOROLA SOLUTION'S Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions 7 10 Orange County,NC July 31,2024 Emergency Radio Response Coverage • Horizontal fire wall penetrations are in place and Freight elevator service will be available to all levels. • Adequate Electrical Service and Grounding are available within 6' of the active equipment locations. • J-hooks will be used to support the coaxial cable above the ceiling. • Riser Space between floors is available. Coring between floors and/or vertical roof penetrations are not required and is excluded from the quotation. • All proposed cable paths are accessible and can be reached with an 8-foot ladder. • Asbestos monitoring/abatement is not required nor included in the quotation. No HEPA or Tenting is needed for any work. • Access panels to allow access to areas inside hard, finished ceilings will be provided / installed by others if necessary. • Patching and painting not included in quotation- access panels should be available for access to the ceiling. • Scaffolding, bucket trucks and/or lifts are not required for delivery of this project. • Adequate off-air, RF signal exists for Public Safety frequencies. • Any damage after installation caused by others will result in a change order. • All indoor coax &fiber installed in plenum space is plenum rated. No coaxial or fiber cable in this quotation is rated for burn survivability nor installed in conduit. For burn survivability and conduit, please request a re-quote. • The Proposed Solution only includes 700/800 MHz channels, additional frequency bands or changes through add/deletion or P25 Upgrades may require the equipment to be reprogrammed. • Phasing is not included in the quotation. This quote provides that work will be completed in 1 deployment. Any additional phasing requirements/trips will result in a change order. Any canceled PO's are subject to an equipment restocking fee and any unreturnable equipment due to canceled PO will be invoiced at full cost. • Facility Owner is responsible for all cabling & conduit between DAS and Fire Alarm Panel and is excluded from this quotation. • Fire Alarm interface and programming provided by others and are not included in the quotation. Dry contacts for Public Safety DAS equipment are provided only. • Orange County is responsible to have Fire Alarm Control Panel Relay delivered to within 3' of the PS Repeater and BBU. 2.4 Change Order Process Either Party may request changes within the general scope of this Agreement. If a requested change causes an increase or decrease in the cost, change in system configuration or adds time to the project's timeline required to perform this Agreement, the Parties will agree to an equitable adjustment of the Contract Price, Performance Schedule, or both, and will reflect the adjustment in a change order. Neither Party is obligated to perform requested changes unless both Parties execute a written change order. Statement of Work MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. r Motorola Solutions 8 11 Orange County,NC July 31,2024 Emergency Radio Response Coverage 2.5 Timeline Estimation Week Scope Duration Notes 1 PO Received from Orange County N/A MSI Begins Preliminary Design 2 Walks for All 15 Schools 3 Weeks 3 MSI Finalizes Designs 2 Weeks 5 Materials on Order for all locations 6 Weeks Subject to change based on outsourced vendors Installation of Materials at 15 20 MSI will work with County to identify appropriate 12 Schools Weeks order of installs Finish Commissioning of the 32 System at each location 2 Weeks Coordination with AHJ/FM will be required These will be completed as the schools complete and the Fire Alarm monitoring is in place from the 34 Inspections N/A customer *This timeline is only an estimate. *Subject to Shipment Delays out of MSI control. Statement of Work MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. r Motorola Solutions 9 12 Orange County,INC July 31,2024 Emergency Radio Response Coverage Section 3 Service/Warranty Extended service agreement not provided within this proposal/pricing. ServiceMarranty ..ara+�o�aso uroNs Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions 10 111140TOROLA 0LCiT10fV QUOTE-2735184 Orange County Schools - BDA Phase 2 Billing Address: Quote Date:07/31/2024 ORANGE COUNTY EMERGENCY Expiration Date:10/29/2024 COMMUNICATIONS PRIMARY 510 MEADOWLANDS DR Quote Created By: HILLSBOROUGH, NC 27278 Joseph Knox US Sr. Account Manager Joseph.Knox@ motorolasolutions.com 910-800-0832 End Customer: ORANGE COUNTY EMERGENCY SERVICE Kirby Saunders ksaunders@orangecountync.gov 434-517-1227 Contract: North Carolina State Contract 725G Line# Item Number Des Price cription Qty Ext.Sale Product Services 1 LSV01Q03256A Ephesus ES NC PS 36800360 1 $65,932.79 Product Services 2 LSV01Q03256A Estes Hill ES Main Bldg NC PS 36800363 1 $68,148.53 Product Services 3 LSV01Q03256A Cedar Ridge HS NC PS 36800353 1 $97,466.79 Product Services 4 LSV01Q03256A Northside ES NC PS 36800380 1 $72,945.55 Product Services 5 LSV01Q03256A Orange HS NC PS 36800381 1 $92,629.82 Product Services 6 LSV01Q03256A Phillips MS NC PS 36800387 1 $72,945.55 Product Services 7 LSV01Q03256A River Park EL NC PS 36800391 1 $65,932.79 Product Services 8 LSV01Q03256A Grey Culbreth MS NC PS 36928979 1 $70,564.24 Product Services 9 LSV01Q03256A Grady A Brown ES NC PS 36800366 1 $81,910.10 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software (collectively""Products""). If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 11 MOTOROLA SOLUTION QUOTE-2735184 Orange County Schools - BDA Phase 2 NumberLine# Item Description Product Services 10 LSV01Q03256A Glenwood ES NC PS 36800365 1 $86,542.12 Product Services 11 LSV01Q03256A Carrboro ES NC PS 37324190 1 $144,306.13 Product Services 12 LSV01Q03256A Phoenix Academy NC PS 37324069 1 $71,465.59 Product Services 13 LSV01Q03256A Hillsborough ES PS 37323997 1 $87,459.96 Product Services 14 LSV01Q03256A Central ES NC PS 37323928 1 $90,142.93 Product Services 15 LSV01Q03256A Rashkis ES NC PS 37323801 1 $95,924.18 NC 725G Discounted Total $17264,317.07(USD) Notes: • This quote contains items with approved price exceptions applied against them. • SOW: • Solution includes Design, Material, Installation, Project Management, Commissioning, and Testing of a 700/800 MHz DAS to boost local Viper network. Technical Notes/General/Customer Responsibilities: • The quotation is based on the scope of work and drawings provided. • Prevailing Wage and/or Union Labor is not required for any work. • Asbestos monitoring/abatement is not required nor included in the quotation. No HEPA or Tenting is needed for any work. • Mechanical lift, and/or ladders in excess of 10' are not required. • The facility has built-in ladders/stairs for accessing the roof and pulley/mechanical lift will be provided to place materials on the roof. • The rooftop Donor antenna will not require stealthing. • Roof penetrations for donor lines and horizontal fire wall penetrations are in place and Freight elevator service will be available to all levels. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the ""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software (collectively""Products""). If no Underlying Agreement exists between (D Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:36-1115800 12 • All proposed cable paths are accessible via drop ceiling tiles, crawl space, and access panels. MOr ROLL SOLO QUOTE-2735184 Orange County Schools - BDA Phase 2 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software (collectively""Products""). If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661-#:36-1115800 13 MOTOROLA SOLUTIOIVS QUOTE-2735184 Orange County Schools - BDA Phase 2 • J-hooks will be used to support the coaxial cable above the ceiling. • Riser Space between floors is available. Coring between floors and/or vertical roof penetrations are not required and is excluded from the quotation. • The customer must provide any roof penetration for donor antennas. Any sidewall penetrations will be completed by MCA/MSI. • The design does not account for coax and/or fiber to not be installed in conduit and does not include installation of cable tray nor raceway. • Adequate Electrical Service and Grounding are available within 6' of the active equipment locations. • Installation services will be conducted during normal business hours (8 am to 5 pm, Monday through Friday). • Patching and painting not included in quotation- access panels should be available for access to the ceiling. • Any damage after installation caused by other trades will result in a change order. • As-builts and submittal packages including benchmark results will be provided to the owner at the completion of the project. • All indoor coax&fiber installed in plenum space is plenum rated. No coaxial or fiber cable in this quotation is rated for burn survivability nor installed in conduit. For burn survivability and conduit, please request a re- quote. • The Proposed Solution only includes 700/800 MHz channels, additional frequency bands or changes through add/ deletion or P25 Upgrades may require the equipment to be reprogrammed. • Facility Owner is responsible for all cabling & conduit between DAS and Fire Alarm Panel and is excluded from this budgetary quotation. • Fire Alarm interface and programming provided by others and are not included in the quotation. Dry contacts for Public Safety DAS equipment are provided only. • The venue is responsible to have Fire Alarm Control Panel Relay delivered to within 3'of the PS Repeater and BBU. • The design is based on -95 dBm RSSI over 95% of the coverage area. • The design is based on -95 dBm RSSI over 99% of critical areas as defined by local NFPA requirements. • Design is based on the fact that a grid test consisting of 20 measurements per floor will be acceptable for final inspection results per NFPA requirements. • Dry contacts will be available for the Fire Alarm interface per IFC section 510-Any additional contacts will result in a change order • Quotation includes GROL-certified Engineers and installation staff as required by the local jurisdiction. • Phasing is not included in the quotation. This quote is bases on work being completed in 1 deployment. Any additional phasing requirements/trips will result in a change order. Any canceled PO's are subject to an equipment restocking fee and any unreturnable equipment due to canceled PO will be invoiced at full cost. Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the ""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software (collectively""Products""). If no Underlying Agreement exists between (D Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:36-1115800 14 17 Equipment Equipment List Discounted School List Price Price Price Labor Price NC725G Total MC Orange County Ephesus ES NC PS 36800360 $77,567.99 $40,085.96 $34,073.07 $31,859.71 $65,932.79 MC Orange County Estes Hill ES Main Bldg NC PS 36800363 $80,174.74 $41,761.24 $35,497.05 $32,651.48 $68,148.53 MC Orange County Cedar Ridge HS NC PS 36800353 $114,666.81 $64,179.61 $54,552.67 $42,914.12 $97,466.79 MC Orange County Northside ES NC PS 36800380 $85,818.29 $45,541.80 $38,710.53 $34,235.03 $72,945.55 MC Orange County Orange HS NC PS 36800381 $108,976.26 $60,352.06 $51,299.25 $41,330.58 $92,629.82 MC Orange County Phillips MS NC PS 36800387 $85,818.29 $45,541.80 $38,710.53 $34,235.03 $72,945.55 MC Orange County River Park EL NC PS 36800391 $77,567.99 $40,085.96 $34,073.07 $31,859.71 $65,932.79 MC Orange County Grey Culbreth MS NC PS 36928979 $83,016.73 $43,717.15 $37,159.58 $33,404.64 $70,564.22 MC Orange County Grady A Brown ES NC PS 36800366 $96,364.82 $48,638.91 $41,343.07 $40,567.03 $81,910.10 MC Orange County Glenwood ES NC PS 36800365 $101,814.26 $55,380.99 $47,073.84 $39,468.28 $86,542.12 MC Orange County Carrboro ES NC PS 37324190 $169,771.92 $73,694.54 $62,640.36 $81,665.78 $144,306.13 MC Orange County Phoenix Academy NC PS 37324069 $84,077.16 $44,379.73 $37,722.77 $33,742.82 $71,465.59 MC Orange County Hillsborough ES PS 37323997 $102,894.07 $56,460.80 $47,991.68 $39,468.28 $87,459.96 MC Orange County Central ES NC PS 37323928 $106,050.51 $58,324.59 $49,575.90 $40,567.03 $90,142.93 MC Orange County Rashkis ES NC PS 37323801 $112,851.98 $61,554.18 $52,321.05 $43,603.14 $95,924.18 --rTotals 1 $1,487,431.82 $779,699.321 $662,744.42 $601,572.66 $1,264,317.05 Pricing valid through 1212012024 18 ADDENDUM TO QUOTE-2735184 This Addendum between Motorola Solutions("Motorola"or"Provider") and Orange County,a local political subdivision of the State of North Carolina("County"or"Customer") supplements the terms set out in the North Carolina State Contract 725G(22437) and the Technical Notes, General and Customer Responsibilities set out in Motorola's Quote 2735184 dated 07/31/2024. The Addendum takes precedence over all other conflicting terms and conditions of the Agreement. 1. Confidentiality: As per the terms set out in the North Carolina State Contract 725G(22437). All terms of this agreement and the North Carolina State Contract are subject to North Carolina public records law, as set out in Chapter 132 of the North Carolina General Statutes. 2. Revision to Section 15.1 Governing Law: This Agreement is governed by the laws of North Carolina without regard to the conflict of laws rules,provisions or statutes of any jurisdiction. Motorola and Customer each represent that each party shall comply with all applicable federal, state, and local laws. Provider shall at all times remain in compliance with all applicable local, state, and federal laws,rules, and regulations including but not limited to all state and federal anti-discrimination laws,policies,rules, and regulations and the Orange County Non- Discrimination Policy and Orange County Living Wage Policy(each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php). Any violation of this requirement is a breach of the Agreement and County may terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit, and does not limit,the definition of breach to discrimination. By executing this Agreement,Provider affirms that Provider is and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement,Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor,on the list created by the State Treasurer pursuant to G.S. 147-86.58.By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. 3. Agreement Amount. The maximum amount payable under this Agreement for products and support and maintenance services is One Million Two Hundred Sixty Four Thousand Three Hundred Seventeen and Seven Cents($1,264,317.07).This amount shall not be exceeded without duly executed written amendment to this Agreement. The contract value of$1,264,317.07 will be billed in milestone upon completion of installation at each school described in the quote above. 4. Non Appropriation: Provider acknowledges that County is a governmental entity,and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement,then this Agreement shall 15 19 automatically expire without penalty to the County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds.Notwithstanding the above,the County will pay the Provider for all conforming services rendered,and equipment or parts provided,up to the date of termination. 5. Signatures:ate: This Agreement together with any amendments or modifications may be executed electronically.All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of the North Carolina General Statutes Chapter 66. ORANGE COUNTY MOTOROLA SOLUTIONS,INC By: By: Name and Title: Name and Title: Date Date 16 20 DATE(MM/DD/YYYY) A a CERTIFICATE OF LIABILITY INSURANCE 07/02/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER 'p NAME: AOn Risk Services Central, Inc. FAX Chicago IL Office (A/C.No.Ext): (866) 283-7122 (A/C.No.): (800) 363-0105 200 East Randolph E-MAIL C Chicago IL 60601 USA ADDRESS: _ INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: Liberty Insurance Corporation 42404 Motorola Solutions, Inc. INSURER B: Liberty Mutual Fire Ins CO 23035 Attn Stephanie Lampi 500 west Monroe INSURER C: Lexington Insurance Company 19437 Chicago IL 60661 USA INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570107051462 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSD I WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS B X COMMERCIAL GENERAL �LIABILITY TB2641005169074 07 01 2024 07 Ol 2025 EACH OCCURRENCE $1,000,000 DAMACLAIMS-MADE X IOCCUR -PREMISES RENTED $250,000 PREMISES(Ea occurrence) MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEML AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY 17JECT LOC PRODUCTS-COMP/OPAGG $2,000,000 0 OTHER: o r B AS2-641-005169-014 07/01/2024 07/01/2025 COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY $1,000,000(Ea accident) X ANY AUTO BODILY INJURY(Per person) O Z OWNED SCHEDULED BODILY INJURY(Per accident) .�. AUTOS ONLY AUTOS HIRED AUTOS NON-OWNED PROPERTY DAMAGE ONLY AUTOS ONLY (Per accident) 1= N UMBRELLA LAB OCCUR EACH OCCURRENCE V EXCESS LIAB CLAIMS-MADE AGGREGATE DED RETENTION A WORKERS COMPENSATION AND wA764DO05169084 07/01/2024 07/01/2025 X PERSTATUTE I OTTH- EMPLOYERS'LIABILITY YIN All other States I ER A ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N/A WC 7641005169094 07/01/2024 07/01/2025 (Mandatory in NH) If yes,describe under WI E.L.DISEASE-EA EMPLOYEE $1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 c E&O - Miscellaneous 013461661 07/01/2024 07/01/2025 Each Claim $1,000,000 Professional-Primary Professional/Cyber/E&O Aggregate $1,000,000 SIR applies per policy ter us & conditions DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) s certificate Holder is included as Additional Insured in accordance with the policy provisions of the General Liability policy. I� l dim CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE N POLICY PROVISIONS. orange County, NC AUTHORIZED REPRESENTATIVE 300 west Tryon Street Hillsborough NC 27278 USA M ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD ar 21 0 STATE OF NORTH CAROLINA Department of Information Technology Statewide IT Procurement Office Certification of Award THIS IS NOT A PURCHASE ORDER STATE TERM CONTRACT NO: 725G/File No. 500971 Please reference this State Term Contract Number for any Purchase Order,Invoice or Correspondence TO: Kirby Saunders DATE: October 29, 2024 Orange County Emergency Services REQUISITION NO.: Email DELIVERY: FOB Destination In accordance with the requirements of N.C.G.S. §143B-1350, we certify a contract of the items listed below to be ordered by you. Issue the order immediately and directly to the vendor listed, giving complete shipping instructions. Order only the item(s) listed and the quantity(ies) as shown in the contract document. Price(s) includes delivery to destination. Read the contract in its entirety including the attached Terms and Conditions to be aware of any action necessary on your part. Commodity Number: 431915 Commodity Description: Motorola Equipment and associated services TOTAL= $1,264,317.08 In accordance with NC State Term Contract 725G and the following Motorola Solutions, Inc. Quote#: 2735184. Vendor: Motorola Solutions, Inc. (State Contract 725G) PO Box 122 Holly Springs, NC 27540 Renee Medlin Schumacher Strategic Sourcing Statewide IT Procurement Office INSTRUCTIONS TO VENDORS: 1. THIS IS NOT A PURCHASE ORDER. Do not make shipment until you have received an official order from the using agency. 2. Invoices should be made out to the using agency and forwarded directly to them for payment. 3. The exact items certified and ordered must be shipped. No substitutions shall be made without prior approval of the using agency. 4. Applicable North Carolina sales and use tax shall be added to invoices as a separate item. 5. Please note the contract award description above:the contract awarded to you may be a portion of the contract rather than the complete contract. Rev.2018/03/16