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Home My WebLink AboutAgenda - 11-19-2024; 8-d - Fiscal Year 2024-25 Budget Amendment #3 1 ORD-2024-039 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 19, 2024 Action Agenda Item No. 8-d SUBJECT: Fiscal Year 2024-25 Budget Amendment #3 DEPARTMENT: County Manager's Office ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153 Summary PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year 2024-25. BACKGROUND: Visitors Bureau 1. The Visitors Bureau is requesting use of $201,842 of its available unassigned fund balance for tourism initiatives. These funds will be utilized to continue business marketing and advertising strategies, build on a campaign to bring meetings and conferences to Chapel Hill, increase travel opportunities for employees, and support additional summer events in 2025. This budget amendment provides for the $201,842 appropriation from the Visitors Bureau Unassigned Fund Balance. With this appropriation, $425,118 will remain in reserves, which represents 15% of the budgeted expenditures. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 6: DIVERSE AND VIBRANT ECONOMY OBJECTIVE 1. Provide family-oriented and inclusive programming or other cultural events for residents and visitors. OBJECTIVE 5. Increase access to and awareness of resources and assistance available to residents and businesses. Housing 2. The budgeted revenue and expenditures for the 2024-25 HOME Grant have been reduced by $47,481. The HOME Grant is awarded annually by the US Department of Housing and Urban Development (HUD) and provides funding for a wide range of affordable housing activities including building, buying, and/or rehabilitating affordable housing for rent or ownership. The Orange County Local Government Affordable 2 Housing Collaborative coordinates the funding process for the HOME program, accepts and reviews applications from local housing organizations, and presents recommendations to the elected bodies of each jurisdiction for funding approval. Orange County received less than was budgeted for this grant from HUD which is reflected in this budget amendment. The revised revenue and expenditure budget for the 2024-25 HOME Grant will be $491,957. Revised 2024-25 HOME Grant($47,481) - Project#47325 Revenues for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Grant Revenue $429,496 $ (62,482) $367,014 Program Income $13,306 $15,000 $28,306 Municipal Contributions $58,465 $484 $58,949 Transfer from General Fund $38,171 ($483) $37,688 Total Project Funding $539,438 $ (47,481) $491,957 Appropriated for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Project Expenditures $539,438 ($47,481) $491,957 Total Costs $539,438 ($47,481) $491,957 ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 3: HOUSING FOR ALL OBJECTIVE 1. Allocate predictable funding sources to contribute or support adding to affordable housing stock. Finance & Administrative Services 3. The County Finance & Administrative Services Department, in keeping with best practices, will be conducting a routine Payroll Audit with a not-to-exceed cost of $35,000. Local governments regularly review key treasury functions to enhance the current policies and procedures. This budget amendment provides for the appropriation of$35,000 from the General Fund fund balance to cover this cost of these services. ALIGNMENT WITH STRATEGIC PLAN: There are no Orange County Strategic Plan Goals applicable to this item. Library Services 4. Library Services has received the following additional funds: • Library Services and Technology Act (LSTA) — The department has received a grant scholarship for$1,801. This scholarship will allow staff to attend a professional conference. 3 • Library Services and Technology Act (LSTA) Non-Recurring — The department has received an additional $4,887 from the State Library in non-recurring aid. These funds will be used to purchase supplies for the library. The grant will be authorized in the Multi-Year Fund outside of the General Fund. This amends the following grant ordinance: LSTA Non-Recurring Aid Grant 2023 ($4,887) - Project# 71358 Revenues for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Grant Funding $63,336 $4,887 $68,223 Total Project Funding $63,336 $4,887 $68,223 Appropriated for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Library Grant Expenditures $63,336 $4,887 $68,223 Total Costs $63,336 $4,887 $68,223 • Digital Champion Grant — The department has received $83,821 in grant funds from the North Carolina Department of Information Technology. The funds will be used to support digital equity in Orange County. The grant will be authorized in the Multi-Year Fund, outside of the General Fund. The creates the following grant ordinance: Digital Champion Grant($83,821) - Project# 71359 Revenues for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Grant Funding $0 $83,821 $83,821 Total Project Funding $0 $83,821 $83,821 Appropriated for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Library Grant Expenditures $0 $83,821 $83,821 Total Costs $0 $83,821 $83,821 ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 7. Invest in services and programs that improve the health and quality of life of the community (e.g., recreation and public open spaces, arts, etc.). • GOAL 5: PUBLIC EDUCATION/LEARNING COMMUNITY OBJECTIVE 7. Improve school readiness and educational outcomes by providing access, training, tools, technology, and other resources needed to thrive. • GOAL 6: DIVERSE AND VIBRANT ECONOMY OBJECTIVE 1. Provide family-oriented and inclusive programming or other cultural events for residents and visitors. 4 County Manager— Sustainability 5. The County Manager Sustainability Division has received a $25,000 grant award from the Duke Energy Foundation for the Orange County Heat Mapping Analysis and Tree Planting for Climate Resilience project. This budget amendment provides for the receipt in the Multi-Year Grant Fund, outside of the General Fund, and creates the following grant project ordinance. Heat Mapping Analysis and Tree Planting ($25,000) - Project# 71326 Revenues for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Grant Revenue $0 $25,000 $25,000 Total Project Funding $0 $25,000 $25,000 Appropriated for this project: Current FY 2024-25 FY 2024-25 FY 2024-25 Amendment Revised Project Expenditures $0 $25,000 $25,000 Total Costs $0 $25,000 $25,000 ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 1: ENVIRONMENTAL PROTECTION AND CLIMATE ACTION OBJECTIVE 1. Identify the priorities and resources necessary to implement the Climate Action Plan. • GOAL 2: HEALTHY COMMUNITY OBJECTIVE 7. Invest in services and programs that improve the health and quality of life of the community (e.g., recreation and public open spaces, arts, etc.) Planning & Inspections 6. Communications Towers Trust Fund — The Communications Tower Trust Fund accounts for application fees paid to the County by telecommunication companies, with these fees being used to pay costs associated with determining tower location and construction. This budget amendment appropriates $8,000 in revenue received to pay consultant costs for reviewing telecommunication applications. The consultant fee is paid only after the project is closed out, in compliance with the County's Unified Development Ordinance. This budget amendment provides for the receipt of these funds in the Communications Towers Trust Fund, outside of the General Fund. ALIGNMENT WITH STRATEGIC PLAN: There are no Orange County Strategic Plan Goals applicable to this item. FINANCIAL IMPACT: This abstract increases the authorization of the General Fund by $36,801, the Multi-Year Grants Fund by $113,708, the Visitor Bureau Fund by $201,842, the 5 Communication Towers Trust Fund by $8,000, and decreases the Community Development Fund by $47,481. RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and capital project ordinance amendments for Fiscal Year 2024-25. 6 Year-To-Date Budget Summary Fiscal Year 2024-25 Community Visitors Communic Fund Budget Summary General Fund Grants Fund Development Bureau ations Fund Fund Towers Trust Fund Original Budget Revenue $286,304,076 $282,000 $1,050,112 $2,750,331 Interfund Transfer Revenue $1,006,039 $463,864 Fund Balance Appropiation $7,100,000 $307,790 Total Original Budget $294,410,115 $282,000 $1,513,976 $3,058,121 $0 Additional Revenue Received Through Budget Amendment#3 (November 19, 2024) Grant Funds $231,897 $239,504 -$40,875 $10,200 Non Grant Funds $124,974 $8,000 Additional Interfund Transfer Revenue $167,279 $24,760 -$483 Additional Fund Balance Appropriation $217,186 $201,842 Total Amended Budget $295,151,451 $546,264 $1,472,618 $3,270,163 $8,000 Dollar Change in 2024-25 Approved Budget $741,336 1 $264,264 1 ($41,3S8)1 $212,042 1 $8,000 Change in 2024-25 Approved Budget 0.25%1 93.71% -3.94%1 7.71%1 100.00%