HomeMy WebLinkAboutORD-2024-036-Service agreement for public safety communications radio system and approval of budget amendment #2-F ORD -2024- 03 6 % 0 11Pq
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date : November 7 , 2024
Action Agenda
Item No . 8 - n
SUBJECT : Service Agreement for Public Safety Communications Radio System and
Approval of Bud getAmendment #2 - F
DEPARTMENT : Emergency Services
ATTACHMENT ( S ) : INFORMATION CONTACT :
1 . Motorola Solutions Service Kirby Saunders , Emergency Services
Agreement Director , 919 -245 - 6123
2 . Year-to - Date Budget Summary Christopher Ward , Division Chief —
Public Safety Communications , 919 -
245 - 6139
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PURPOSE : To approve an agreement to provide service and maintenance for the Motorola
Solutions radio system equipment in the Primary and Backup Public Safety Answering Points
( PSAPs ) and approve Budget Amendment #2 - F .
BACKGROUND : Orange County owns Motorola Solutions dispatch positions and associated
equipment installed at both the Prima and Backup PSAP locations . This system is the main link
Primary p Y
between the Public Safety Communications Center and the agencies using the VIPER radio
system and other Orange County radio resources . As the manufacturer of the radio system ,
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Motorola Solutions is the sole source for support and service of the system . Motorola Solutions
has maintained this equipment since its installation and is proposing a new five -year agreement
to cover ongoing system service and maintenance as the sole source provider of these services
for a term beginning July 1 , 2024 and ending June 30 , 2029 .
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FINANCIAL IMPACT : The total cost of the service agreement over the five -year period is
$ 752 , 465 . 45 . The NC 911 Board has approved in writing the use of $ 139 , 993 . 56 in Emergency
Telephone System Funds ( ETSF ) to cover Year 1 of the agreement . The NC 911 Board approves
maintenance agreements annually and Emergency Services staff anticipates the 911 Board ' s
approval of the use of ETSF funds for the remaining years in the agreement .
This expense was originally budgeted between the Emergency Telephone System Fund and the
General Fund . Based on the approval by the NC 911 Board for the full amount of this service
agreement , this Budget Amendment will increase the Emergency Telephone System Fund
authorization and reduce the General Fund authorization .
Budget Amendment #2 - F appropriates $ 37 , 889 in Fund Balance and authorizes expenditure
within the Emergency Telephone System Fund . The General Fund appropriation of Fund Balance
and expense authorization will be reduced by $ 25 , 500 which reflects the amount originally
budgeted in General Fund .
ALIGNMENT WITH STRATEGIC PLAN : This item supports :
• GOAL 2 : HEALTHY COMMUNITY
OBJECTIVE 5 . Invest in , support , train , and retain our community safety , health , and
emergency services employees and direct care workforce .
OBJECTIVE 6 . Provide sustainable , equitable , and high - quality community safety and
emergency services to meet the community ' s evolving needs .
This service agreement ensures the County ' s public safety radio system receives the necessary
service to continue to support public safety response .
RECOMMENDATION ( S ) : The Manager recommends that the Board approve and authorize the
Chair to sign the agreement and authorize the County Manager to execute any renewals ,
amendments , extensions and other associated legal documents related to the agreement as
necessary , and approve Budget Amendment #2 - F .