HomeMy WebLinkAboutAgenda - 05-04-2004-
Orange County
Board of Commissioners
Agenda
Regular Meeting
Tuesday, May 4, 2004
7:30 p.m.
F. Gordon Battle Courtroom
Hillsborough, NC 27278
Note: Background IVlaterial
on all abstracts
available in the
Clerk's Office
Compliance with the "Americans with Disabilities Act" -Interpreter services and/or special sound
equipment are available on request. Call the County Clerk's Office ai 732-8181, extension 2130. If you
are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the
County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045.
1. Additions or Changes to the Agenda (7:30-7:35)
PUBLIC CII~~RGE
~lae Board of Commissioners pledges to the citizens of Orange Count} its t-espect. 77~e Boar-cl casks its citizens to
conduct themselves in a respectful, courteous rnanner, both with the Board and with fellow citizens. ~4t any time
should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending
person to leave the meeting until that indivtducrl regains personal control. Should decorum fail to be restor ec~ the
Chair will recess the rareeting until such time that a genarine commitment to this public charge is observed
2. Public Comments (7:35-7:45)
(~~Ve would appreciate you signing the pad ahead of time so that you are not overlooked.)
a. Matters not on the Printed Agenda
b. Matters on the Printed Agenda
(These matters will be considered when the Board addresses that item on the agenda below.)
3. Board Comments (7:45-8:00)
4. County A'Ianager's Report (8:00-8:05)
5. Items for Decision--Consent Agenda (8:05-8:15)
a. Mniutes
The Board will consider correction and/or approval of minutes as submitted by the Clerk to the Board for
meetings on February 23, 2404, March 4, 2004 and March 22, 2004.
b. Appointments
(1) Human Services Advisory Commission
The Board will consider two reappointments to the Human Services Advisory Commission (HSAC).
c. Property Tax RefundtRelease
The Board will consider adoption of a refund/release resolution related to two (2) requests for property tax
refunds in accordance ~=ith N.C. General Statute 105-381.
d. Audit Contract for the Jmie 30, 2004 Fiscal Year
The Board will consider awarding a contract to Cherry, Bekaert & Holland, Certified Public Accountants,
for the provision of audit services for the fiscal year ending June 30, 2004 and authorize the Chair to sign.
e. Acceptance of State Recycling Giant for Glass C"rusher
The Board will consider acceptance of a grant from the North Carolina Division of Pollution Prevention and
Environmental Assistance (DPPEA) in the amount of $25,000 in order to purchase a glass crushing machine
to create alternative products from unmarketable or costly glass and authorize the Manager to accept and
sign the grant agreement and any other appropriate documents, subject to final revie~~~ by staff and the
County Attorney.
f. Petition for Addition of Jahn ~Vaods Road and Standing Rock Court to the State Maintenance
Program
The Board will consider a petition to add John Woods Road and Standing Rock Court to the State-
maintained Secondary Road System.
g. Consolidated Housin6 Plan Annual UpdateJHOME Program
The Board «Till consider adopting resolutions approving the 2004 Consolidated Housing Plan Annual
Update: the proposed HOME Program Activities for 2004-2005 and to authorize the Manager to implement
the HOME Program as approved by the BOSS including the ability to execute agreements t~~ith partnering
non-profit organizations after consultation with the County Attorney.
h. Lease Approval: Additional Space for Central Orange Senior Center
The Board will consider approving a lease for 2,000 square feet for additional space adjacent to the existing
Central Orange Senior Center at the I1~Ieadowlands, Hillsborough in which to expand the Center, subject to
review by Staff and Couty Attorney; and authorize the Chair to sign.
i. Bid A`varcl: Renovation & Neer Constivction at ~~~'liitted
The Board will consider a«~arding bid number 1376 to Patriot Building Company of Hillsborough, NC at a
total cost of $70,618 for new construction and renovation at the Richard Whiffed Center to create additional
office space; and authorize the Purchasing Director to execute the necessary paperwork.
j. Bid Award: Animal Shelter Equipment
The Board «-ill consider awarding a bid number 1369 to Suburban Surgical Co., Inc. of t74~heeling, Illinois
for the purchase of 100 stainless steel pet cages and 18 stainless steel bases at a total delivered cost of
$30,756.24 for use the Animal Shelter: and authorize the Purchasing Director to execute the appropriate
paperwork.
k. Change in Rules of Procedure -Rule 11 -Order of Business
The Board will consider a change in the Board of County Commissioners Rules of Procedure, Rule 11,
"Order of Business" {a) Regular Meetings - by moving agenda category number eight, entitled, "Items for
Decision -Consent Agenda" from the eighth place in the order of business to the fifth place. Subsequently,
agenda categories numbers five, six and seven will therefore be renumbered to six, seven and eight,
respectively.
1. Billing and Collection of Fees for Proposed Town of Chapel Hill Stormwater Utility
The Board will consider giving conceptual approval to a request from the Town of Chapel Hill that the
County bill and collect on the Town's behalf, fees that would be associated «~ith the creation of a Tov~m
stormwater management utility; direct staff to develop, in conjunction with Town staff, an interlocal
agreement to cover billing and collection of storrnwater fees, which agreement would be scheduled for
review and approval by both the BOCC and Town Council by June 2004; and authorize the creation of a new
permanent full-time Tax Clerk position.
m. Options for the Laws House (Little River Regional Park and Natural Area)
The Board will consider options for the disposition of the Laws House, and existing turn of the century
dwelling located at the Little River Regional Park and Natural Area; and approve the expenditure of up to
$15,000 for Option #5 -stabilizing the Laws House prior to the opening ofthe Park.
n. Disposition of Orange County Board of Education Property
The Board will consider a request ti-om the Orange County Board of Education regarding any interest the
County might have in exercising its right of first refusal to acquire Board of Education surplus property and
direct the County Attorney to provide t~~ritten notification to that effect to the Board of Education's attorney.
o. Budget Amendment #12
The Board will consider approving budget ordinance and grant project ordinance amendments for fiscal year
2003-2004.
6. Resolutions or Proclamations (8:15-8:45}
a. Recognition of Orange County Courthouse Mural Project
The Board will consider a resolution to officially recognize the work involved to commission, create and
display the six mural panels representing 250 years of Orange County history, now on display in the Orange
County District Courtroom and authorize the Chair to sign.
b. Older Americans Month and Senior Center t~'eek
The Board will consider joining federal and state governments in designating the month of IVIay as Older
Americans Month, a time to honor older citizens for their contributions to society; and also to designate the
week of May 9 through May 15 as Senior Center ~~4'eek in Orange County to recognize local senior centers
as focal points for providing opportunities and services to older citizens of Orange County and authorize the
Chair to sign.
c. Hurricane Awareness «'eek Proclamation
The Board will consider designating the week of May 16 through May 22, 2004 as Hurricane Awareness
Week and encourage residents to learn more about severe weather preparedness; and authorize the Chair to
sign.
d. Resolution Re~ardin~ Erika C"ruz Romero's Petition for Asylum
The Board will consider a resolution to recognize and support Erika Cruz Romero's petition for asylum and
authorize the Chair to sign.
e. vranae ~:ounry~ i own oz niusaorouan uraan 1 ransition yrea 1 asK r orce
The Board j~~•ill consider approval of a resolution creating a Joint Orange CountylTown of Hillsborough
Urban Transition Area Task Force and appointing two County Commissioners and one Planning Board
member to serve on the Task Force.
Special Presentations (8:45-9:20}
a. Distinguished Budget Presentation A«~ard
The Board will recognize the staff of the Orange County Budget Office for earning the Government Finance
Officers' Association (GFOA) Distinguished Budget Presentation Award for the 2003-04 fiscal year budget
document and present the GFOA plaque to them.
b. Proposed Orange County "Air Quality Response"
The Board will receive a presentation on a proposed "Air Quality Response", outlining a series of initiatives
underway and/or proposed to address current and upcoming air quality issues in the County.
c. Schools Adequate Public Facilities Ordvtance (SAPFO) -Technical Advisoi-~~ Committee Annual
Report
The Board will receive a preliminary report on the student membership and caacity of the Ornage County
Schools (OCS) and Chapel Hill-Cairboro City Schools (CHCCS) as of November 15, 2003, and on related
issues as outlined in the dreaft Annual Report of the SAPFO Technical Advisory Conunittee (SAPFOTAC)
and provide any appropriate direction to staff.
8. Public Hearings (9:20-9:40}
a. Yro_poseci c~i'•ange c.:oullt_y LUU4/LUUa tieconctary xoaas ~:oltstruetlon Program
The Board will discuss and receive comment on North Carolina Department of Transportation's Proposed
2004/2005 Secondary Roads Construction Program for Orange County.
9. Items for Decision--Regular Agenda
a. Southern Orange Senior Center Location on Southern Hwnan Services Center Site (9:40-9:5~)
The Board will consider approving a building footprint on the Southern Human Services Center site for the
Southern Orange County Senior Center.
b. L_ e~al Advertisement for NTay 24, 2004 Quarterly Public Hearing (9:55-10:05)
The Board will consider authorizing submittal of the Quarterly Public Hearing Legal Advertisement for
publication for the May 24, 2004 Quarterly Public Hearing.
c. Authorization to Contract with Corley Redfoot Zack tCRZI for Design Services for West Ten
Soccer Park (10:05-10:20)
The Board will consider authorizing a contract with Corley Redfoot Zack (CRZ) for design service of the 34-
acre West Ten Road Soccer Park; authorize the preparation of an appropriate agreement with CRZ,
contingent upon staff and Attorney review; and authorize the Chair to sign.
d. Lease Auproval: Parks Operations Base (10:20-10:30)
The Board will consider approving athree-year lease with JCBH Properties, LLC for approximately 4,000
square feet, interior and 3,5000 square feet, exterior at 503 Cornerstone Court, Hillsborough for space to be
used as parks operation base and authorize the Chair to sign.
10. Reports
11. Closed Session
12. Adjournment
Note: Access the agenda through the County's web site, www.co.orange.nc.ars